Canon imageRUNNER 2545i User manual

ENG
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
Sending and Facsimile Guide
Sending and Facsimile Guide

imageRUNNER
2545i/2545
2535i/2535
2530i/2530
2525i/2525
2520i/2520
Sending and Facsimile
Guide

Manuals for the Machine
The manuals for this machine are organized as shown below. Please refer to them for detailed
information. Some manuals may not be needed for certain system configurations and products
purchased.
Guides with this symbol are printed manuals.
CD-ROM
Guides with this symbol are PDF manuals included on the
accompanying CD-ROM.
•Quick Reference for Basic OperationsEasy Operation Guide
CD-ROM
•Legal Notices
•Setup InstructionsUser’s Guide
•Basic Operations
•TroubleshootingReference Guide
CD-ROM
•CopyingInstructionsCopying Guide
CD-ROM
•Sendingand Fax InstructionsSending and Facsimile Guide
(This Document)
CD-ROM
•Remote User Interface InstructionsRemote UI Guide
CD-ROM
•Network Connectivity
•Security Management System Settings Guide
CD-ROM
•Color Network ScanGear InstructionsNetwork ScanGear Guide
CD-ROM
•USB Memory Media PrintingInstructions
•PS/PCL/UFRII LT Printer InstructionsPrinter Guide
CD-ROM
•WindowsPrinter Driver InstructionsWindows Printer Driver Guide
CD-ROM
•WindowsFax Driver InstructionsWindows Fax Driver Guide
CD-ROM
•Macintosh Printer Driver InstructionsMac Printer Driver Guide
CD-ROM
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.

How This Manual Is Organized
Introduction to Send and Fax Functions
Sending Documents
Specifying the Scan Settings
Specifying Destinations Easily and Quickly
Receiving Documents
Checking/Changing the Status of Documents in Memory
Customizing the Machine’s Settings
Printing Communication Reports and Lists
Troubleshooting
Appendix
Includes the specifications, glossary, and index.
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Chapter 10
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.

iv
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
How to Use ThisManual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Legal Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
R&TTE Directive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Super G3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Chapter 1 Introduction to Send and Fax Functions
Overview of Send and Fax Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Keys and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
Before UsingSend and Fax Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8
Selecting the Type of Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Registering Your Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Registering the Unit Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12
Chapter 2 SendingDocuments
Basic SendingMethods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2
Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7
Sending a Document to a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Sending a Document to a USB Memory Media Device . . . . . . . . . . . . . . . . .2-20
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24
Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24
Direct Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-28
Manual Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-31

v
Advanced SendingMethods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34
Authenticating Users Before Sending Documents (Authorized Send). . . . . . 2-34
Logging in to Authorized Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35
Sending Documents to Your E-Mail Address Using Authorized Send. . . 2-38
Sending Documents to Your Folder Using Authorized Send . . . . . . . . . . 2-39
Switching Temporarily to Tone Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-41
Specifying the Time to Start Sending (Delayed Send). . . . . . . . . . . . . . . . . . 2-43
Sending Documents to More Than One Destination
(Sequential Broadcast) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-46
Calling from an Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50
Dialing an Overseas Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52
CancelingSendingDocuments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-56
Chapter 3 Specifyingthe Scan Settings
Specifyingthe Color Mode and Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Specifyingthe Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Adjustingthe Density and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
ScanningTwo-Sided Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
ScanningDifferent Size OriginalsTogether (Different Size Originals). . . . . 3-15
Adjustingthe Density of Background Color. . . . . . . . . . . . . . . . . . . . . . . . . . 3-17
Specifyingthe File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
StampingOriginalsWhich Have Already Been Scanned . . . . . . . . . . . . . . . 3-23
Chapter 4 SpecifyingDestinationsEasily and Quickly
Overview of Methodsfor SpecifyingDestinations. . . . . . . . . . . . . . . . . . . . . . 4-2
Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Registering the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
E-Mail Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
I-Fax Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
File Server Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Group Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24
Editing/Deleting the Registered Information in the Address Book . . . . . . . . . 4-27
One-Touch Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Registering the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31
Using the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35
Editing/Deleting the Registered Information in the One-Touch Buttons . . . . 4-37
FavoritesButtons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40
Registering the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40
Using the Favorites Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45
Editing/Deleting the Registered Information in the Favorites Buttons . . . . . . 4-46

vi
Job Recall. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-51
LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-54
Specifying Addresses via an LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . .4-55
Registering Addresses Obtained via an LDAP Server . . . . . . . . . . . . . . . . . .4-61
Registering in the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-62
Registering in the One-Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-65
Chapter 5 ReceivingDocuments
Basic ReceivingMethods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Receiving Documents Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2
Receiving I-Fax Documents Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4
Advanced ReceivingMethods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6
Receiving Documents in Memory without Printing Out (Memory Lock) . . . . . .5-7
Available Paper Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-8
CancelingReceivingFax Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9
Chapter 6 Checking/Changingthe Statusof Documentsin Memory
Checking/DeletingDocumentsBeingSent or WaitingTo Be Sent . . . . . . . . .6-2
E-Mail/I-Fax/File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4
Checking/DeletingFax DocumentsBeingReceived or
WaitingTo Be Printed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7
Checking/PrintingCommunication Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9
E-Mail/I-Fax/File Server/USB Memory Media Device . . . . . . . . . . . . . . . . . . .6-9
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-11
Checking/Changingthe Statusof DocumentsReceived in Memory . . . . . .6-14
I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-14
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17
Checking/Changingthe Statusof Documentswith ForwardingErrors. . . .6-20
I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23
Chapter 7 Customizingthe Machine’sSettings
Transmission Related Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2
Specifying the Data Compression Ratio for Sending Color Documents . . . . .7-2
Resending Data Automatically When an Error Occurs (Retry Times) . . . . . . .7-4
Registering Frequently Used Scan Settings as Default
(Standard Send Settings). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5
Registering the Standard Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . .7-6
Restoring the Standard Send Settings to Their Default . . . . . . . . . . . . . . .7-8
Printing Sender Information on a Sent Document (TX Terminal ID) . . . . . . . .7-9
Specifying the Gamma Value for Sending Color Documents . . . . . . . . . . . .7-13
Adjusting the Contrast (Sharpness) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15

vii
Adjusting the Image Quality of PDF (Compact). . . . . . . . . . . . . . . . . . . . . . . 7-17
Specifying the Settings for Sending PDF (OCR) . . . . . . . . . . . . . . . . . . . . . . 7-18
Color TX Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19
Specifying What to Display on the Screen for a Send Operation . . . . . . . . . 7-21
Restoring the TX Settings to Their Default . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22
Sending with Error Correction Mode (ECM Transmission) . . . . . . . . . . . . . . 7-23
Adjusting the Pause Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-25
Redialing Automatically When the Line Is Busy (Auto Redial). . . . . . . . . . . . 7-26
Checking the Dial Tone Before Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-30
TX Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-31
Reception Related Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-32
Printing Received Documents on Both Sides of Paper . . . . . . . . . . . . . . . . . 7-32
Specifying the Methods for Printing Received Documents
(Paper Drawer Selection). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-34
Reducing a Received Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-36
Printing Footer Information on a Received Document . . . . . . . . . . . . . . . . . . 7-38
Specifying the Gamma Value for Receiving Color Documents . . . . . . . . . . . 7-40
Receiving with Error Correction Mode (ECM Reception). . . . . . . . . . . . . . . . 7-41
Rejecting Incoming Faxes from the Unidentified Senders . . . . . . . . . . . . . . . 7-43
Chapter 8 PrintingCommunication Reportsand Lists
Overview of Reportsand Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
PrintingCommunication Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9
Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12
RX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13
Fax Activity Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14
PrintingAddress Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17
Chapter 9 Troubleshooting
Identifyingand IsolatingProblems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Sending Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Receiving Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
Self-diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6
Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12
Chapter 10 Appendix
Additional FunctionsSettings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Send Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Fax Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-17

viii
Preface
Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530i/2530/
2525i/2525/2520i/2520. Please read this manual thoroughly before operating the machine to
familiarize yourself with its capabilities, and to make the most of its many functions. After
reading this manual, store it in a safe place for future reference.
How to Use This Manual
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.
IMPORTANT Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly, and avoid
damage to the machine or property.
NOTE Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.
Keys Used in This Manual
The following table provides a few examples of how keys to be pressed are
expressed in this manual:
KeysExample
Control Panel Key icon + (Key Name) (Additional Functions)
Touch Panel Display [Key Name] [OK], [Cancel], etc.
[Key Icon] [ ], [ ], etc.

ix
Illustrations Used in This Manual
The machine illustrations used in this manual are those of the imageRUNNER
2545i with the following optional equipment attached: the Inner Finisher-B1, Inner
Finisher Additional Tray-B1, and CST. Feeding Unit-AE1.
Displays Used in This Manual
Screen shots used in this manual may differ from actual displays depending on the
machine configuration.
The keys to be pressed are marked with a , as shown below.
When multiple keys can be pressed, all of them will be marked. Select the keys best
suited to your needs.

x
Abbreviations Used in This Manual
In this manual, product names are abbreviated as follows:
Trademarks
Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.
Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and
other countries.
Linux is a registered trademark of Linus Torvalds.
Microsoft, Windows, Windows Vista, and Windows Server are either registered
trademarks or trademarks of Microsoft Corporation in the United States and/or
other countries.
Red Hat is a trademark of Red Hat, Inc. in the United States and other countries.
Solaris and Sun are trademarks of Sun Microsystems in the United States and
other countries.
Other product and company names herein may be the trademarks of their
respective owners.
Microsoft Windows 2000 operating system: Windows 2000
Microsoft Windows 2000 Professional operating
system:
Windows 2000
Professional
Microsoft Windows XP Professional Edition operating
system:
Windows XP Professional
Microsoft Windows XP operating system: Windows XP
Microsoft Windows Vista operating system: Windows Vista
Microsoft Windows 7 operating system: Windows 7
Microsoft Windows 2000 Server operating system: Windows 2000 Server
Microsoft Windows Server 2003 operating system: Windows Server 2003
Microsoft Windows Server 2008 operating system: Windows Server 2008
Microsoft Windows Server 2008 R2 operating system: Windows Server 2008 R2
Microsoft Windows operating system: Windows

xi
Legal Notices
Copyright
Copyright 2012 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OR USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF
THIS MATERIAL.
R&TTE Directive
This equipment (F190300/F190700/F190800) conforms with the
essential requirements of EC Directive 1999/5/EC and is usable in
EU. (Only for models with facsimile functionality.)
(For Europe only)
Canon Inc./Canon Europa N.V.

xii
Super G3
Super G3 is a phrase used to describe the new generation of
fax machines that use ITU-T V.34 standard 33.6 Kbps*
modems. Super G3 High Speed Fax machines allow
transmission times of approximately 3 seconds* per page
which results in reduced telephone line charges.
* Approximately 3 seconds per page fax transmission time
based on CCITT/ITU-T No.1 Chart, (JBIG, Standard Mode) at
33.6 Kbps modem speed. The PSTN (Public Switched
Telephone Network) currently supports 28.8 Kbps modem
speeds or slower, depending on telephone line conditions.

CHAPTER
1-1
1
Introduction to Send and Fax
Functions
This chapter describes information you should know before using Send and Fax functions and
provides an overview of their main features.
Overview of Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Keys and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
Before Using Send and Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Selecting the Type of Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Registering Your Machine’s Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Registering the Unit Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Overview of Send and Fax Functions
1-2
Introduction to Send and Fax Functions
1
Overview of Send and Fax Functions
This machine enables you to scan documents and send them via e-mail, I-fax, and
fax, or to a file server or USB memory media device. You can also send documents
to multiple destinations simultaneously using various sending methods, such as
e-mail and I-fax.
■E-mail
Sends scanned documents to an e-mail application. Scanned documents are
converted to file formats such as TIFF and are transmitted as an e-mail
attachment to the recipient’s e-mail application.
■I-fax
Sends fax documents over the network. Scanned documents are converted to
TIFF format and are transmitted as an e-mail attachment to the recipient’s I-fax
compatible machine. Regardless of the distance and area, I-fax helps you to
reduce transmission costs by making transactions via the Internet.
USB Memory
Media Device
Fax
Original
Scan
File Server
Group
I-Fax
I-Fax
E-Mail
E-Mail

Overview of Send and Fax Functions 1-3
Introduction to Send and Fax Functions
1
NOTE
You can send/receive e-mails and I-faxes securely using SSL-encrypted
communications. (See Chapter 3, “Setting up the Machine for Your Network
Environment,” in the System Settings Guide.)
■File server
Sends scanned documents to a file server. Scanned documents are converted to
file formats such as TIFF and are transmitted to the specified file server.
■USB memory media device
Stores scanned documents in a USB memory media device. Scanned
documents are converted to file formats such as TIFF and are transmitted
directly to the USB memory media device connected to the machine.
IMPORTANT
To store scanned documents in a USB memory media device, set Use Scan to
Memory Media in Memory Media Settings to ‘On’. (See Chapter 4, “Setting the Send
Function,” in the System Settings Guide.)
■Fax
Sends scanned documents as faxes.
IMPORTANT
•To send documents via e-mail and I-fax, or to a file server or USB memory media
device with the imageRUNNER 2545/2535/2530/2525/2520, the Send function must
be activated with the optional Color Send Kit-Y1.
•Sending documents via fax is available only when the optional Super G3 Fax
Board-AG1 is attached to the machine.
•When the optional Super G3 Fax Board-AG1 is attached to the machine, be sure to
disable the Auto Shutdown Time setting. (See Chapter 3, “Configuring the Machine’s
Basic Settings,” in the Reference Guide.)

Overview of Send and Fax Functions
1-4
Introduction to Send and Fax Functions
1
Keys and Functions
Whenever using Send and Fax functions, you need to press (SEND) first to
switch the screen shown below, called the top screen (Send). The top screen
(Send) that is displayed varies depending on the options installed and the settings
specified, as shown below.
■If the Send function isactivated and the Super G3 Fax Board-AG1 is
attached to the machine
■If only the Send function isactivated

Overview of Send and Fax Functions 1-5
Introduction to Send and Fax Functions
1
■If only the Super G3 Fax Board-AG1 isattached to the machine
■If Authorized Send isactivated
[Send Mail To Self] and [Send File To Self] appear when you press [New
Address]. You can press [Send Mail To Self] and [Send File To Self] to specify
your e-mail address and your computer folder as the destination. (See “Sending
Documents to Your E-Mail Address Using Authorized Send,” on p. 2-38 and
“Sending Documents to Your Folder Using Authorized Send,” on p. 2-39.) The
screen below shows the top screen (Send) with the Send function activated and
the Super G3 Fax Board-AG1 attached to the machine.
NOTE
[Memory Media] is displayed only if Use Scan to Memory Media in Memory Media
Settings is set to ‘On’. (See Chapter 4, “Setting the Send Function,” in the System
Settings Guide.)

Overview of Send and Fax Functions
1-6
Introduction to Send and Fax Functions
1
The names and functions of the keys on the top screen (Send) are described
below.
➞See Chapter 3, “Specifyingthe Scan Settings.”
Press to configure the scan settings for the document you are sending. You can set the document type (color or
black & white, document size, two-sided original, and different size originals), resolution, density, and image quality.
➞See “Specifyingthe File Format,” on p. 3-20.
Press to select the file format of the document you are going to send (<B&W>: TIFF, PDF, and PDF (OCR)*;
<Color>: JPEG, PDF, PDF (Compact), PDF (OCR)*, and PDF (Compact+OCR)*). This gives you the freedom to
send documents in a manner that is suited to the purpose of the document, as well as the recipient’s document
handling environment.
*Available only when the optional OCR function is activated.
➞See “Basic SendingMethods,” on p. 2-2.
Press to set the send settings. You can specify various settings, such as setting the time to send a document and
entering a subject for an e-mail or an I-fax.
➞See “Basic SendingMethods,” on p. 2-2.
Press to check or change the destination information selected from the destination list.
➞See “Basic SendingMethods,” on p. 2-2.
Press to delete the destination displayed in the destination list.
➞See “Job Recall,” on p. 4-51.
Press to recall previously set send jobs, including the destinations, scan settings, and send settings.
Displaysa list of destinations.
Displaysthe current scan settings.

Overview of Send and Fax Functions 1-7
Introduction to Send and Fax Functions
1
➞See “Usingthe Address Book,” on p. 4-24.
Press to select a destination from the Address Book, or to search for a destination registered in the Address Book.
➞See “SpecifyingAddressesvia an LDAP Server,” on p. 4-55.
Press to search for addresses stored on LDAP (Lightweight Directory Access Protocol) servers on the network and
use them as recipients for send jobs.
➞See “Usingthe FavoritesButtons,” on p. 4-45.
Press to recall the destinations and settings stored in a favorites button.
➞See “Usingthe One-Touch Buttons,” on p. 4-35.
Press to recall the destinations stored in a one-touch button.
➞See “Basic SendingMethods,” on p. 2-2.
Press to specify a destination not stored in the Address Book. If Authorized Send is activated, you can easily specify
your e-mail address and your computer folder as destination. (See “Sending Documents to Your E-Mail Address
Using Authorized Send,” on p. 2-38 and “Sending Documents to Your Folder Using Authorized Send,” on p. 2-39.)
➞See Chapter 6, “Checking/Changingthe Statusof Documents
in Memory.”
Press to check the status or details of a send or receive job, or to cancel a job.