Canon IR Advance 400I Administrator Guide

2. How to change your print job settings (PC)
1. How to login using your ID Card/
PC username and password
3. How to Pull Print
4. How to scan and send to your email
5. How to copy
6. How to delete your print job in the event of a print jam
A ‘How To Guide’ for iR Advance 400i/ C22xx Printer

How to login using your ID Card/PC User Name & Password
At the print device you will see the
screen below asking you to identify
yourself with your ID Card.
Alternatively, if you don’t have your ID
Card, you can login using your PC User
Name and Password by following the
simple steps outlined below.
• SelecttheUserNameandPasswordelds
 andenteryourPCUserNameandPassword
 usingthekeyboardonthetouchscreenas
 shownbelow
• OnceyourPCUserNameandPassword
 havebeenenteredcorrectly,selectthe
 ‘Login’buttononthetouchscreen
Once you have logged on to the print
device, the touch screen below will
appear for you to select the function
you require.
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1To identify yourself at the print device,
simply hold your ID Card on top of the
card reader on the left hand side of the
device touch screen as shown below.
A beep will conrm you have logged
on to the print device.
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
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APPLICABLE DEVICES: All imageRUNNER ADVANCE multifunctional devices

How to change your print job settings (PC)
Page Setup Finishing Paper Source
Allows you to:
• choose a paper tray
• enlarge/reduce paper size
• change your page orientation
(landscape/portrait)
• add watermarks
Allows you to:
• print single-sided
(the default is double-sided ‘Duplex’)
• choose booklet printing
• select from the different collation/
stapling options
Allows you to:
• choose the paper tray
If using letterhead, place face
down in the appropriate tray
Select File & Print.
Choose your Canon printer
Select Properties.
Choose from the printer settings outlined below.
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Once you are happy with your
choice of settings, press OK twice
to send the print job.
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NB. To print your documents in
colour, you must use the ‘Colour’
print queue.


Main Menu
If you wish to choose another
function, press the home button
to navigate back to main menu
Press Print all to print all
documents, excluding any retained
documents. Documents are printed
in chronological order (oldest first).
Press Refresh to update the list of
documents with pending
documents that has finished
spooling after the user logged in.
Select
Document
to be
printed
Press Print to
release &
Print selected
job.
Press Unretain if you want
the selected documents to
remain on the list (server)
after they have been printed.
Press Delete to
delete the selected
documents.
Press Info to see
information about the
selected documents,
including cost, driver name,
use of color and duplex.
Press Copies and enter on
the keypad the number of
copies you want of the
selected documents. Press
the C button to reset copies
to 1

Send your document.
• Placeyourdocumenteitherontothe
 platenglassordocumentfeeder
 Facedownonglass
 Faceupondocumentfeeder
• Pressthegreenbuttontostartscanning
How to scan and send to your email inbox
Select the Scan and Send button
on the homepage touch screen.
If you wish to change the default
settings, choose from the
scanning options outlined on the
right hand side of this guide.
Choose ’Send to Myself’
to scan and send to your
email inbox.
NB.Becausethedeviceknows
youhaveloggedon,simply
pressingthe‘sendtomyself’
optionwillenableyoutoemail
thescannedimagedirectlytoyour
emailinbox.
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©COPYRIGHT OF CANON UK LTD
Main Menu
Ifyouwishtochooseanother
function,pressthehomebutton
tonavigatebacktomainmenu
Tochangethecoloursetting
Tochangethedpiresolution
Toselectthesizeofthescandocument
Tochooseaspecificfileformat
(Word,Powerpoint,PDF,Jpeg,Tiff)
Toscanatwosidedoriginal
Scanning to Word
Ifyouwishtoscanyourdocumentasan
editablewordfile,selectthe‘OOXML’file
formatoption,andthenchoose‘Word’

How to copy
Select the Copy button on the
homepage touch screen.
If you wish to change the default
settings, choose from the copying
options outlined.
Colour
Allows you to choose:
• Auto Colour Select for colour copying
• Black & White
Copy Ratio
Allows you to reduce or enlarge your
document. You may choose from preset
options or dial in your own percentage.
Finishing
Allows you to choose:
• Collate to have your documents
produced in sets (ABC) (ABC)
• Group to have your documents
produced by pages (AA) (BB)
• Staple to collate your documents
into sets Copy your document.
• Place your document either on
the platen glass or document
feeder
Face down on glass
Face up on document feeder
• Press the green button to
start copying
2-Sided
Allows you to choose double-sided copy
(single-sided is the default).
Double-sided options include:
• 1 to 2 – to copy single-sided originals to
double-sided copies
• 2 to 2 – to make an identical copy of a
double-sided document
• 2 to 1 – to copy a double-sided original
to separate sheets
• Book to 2 – to copy the left and right side
of a ‘book’ placed on the platen glass onto
double-sided document
Paper Source
Allows you to choose the paper source to copy
from. If Auto is selected, the device will select
the most appropriate.
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Main Menu
If you wish to choose another
function, press the home
button
Enter quantity.
Specify the copy quantity with the
numeric keys. If you enter a wrong
number press the ‘C’ key to clear and start
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Density
Allows you set to Auto or adjust to
lighter or darker.
Original Type
Allows you to choose from a mixture of image
types:
• Photo if making copies from photographs
• Text if making copies from typed sheets
• Text/photo if making copies from mixed
documents

How to delete your print job in the event of a print jam
Log on to the device and press
the button that looks like an eye
(as shown below) located on
the left hand side of the device
panel touch screen.
In the event of a Paper Size Error
the device indicator light will
be ashing Yellow. In this case
please follow steps 2b-4b
Select the Copy/Print button
on the touch screen.
Select the job you wish to
delete from the printer job
status queue.
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Log out. Once you have nished using
the device please log out.
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Important
Select the Cancel button.
6Select the OK button and
your print job has now been
deleted.
Select Yes to conrm.
5
Check the paper size and type of the
received Job.
Check the paper size and type of the designated
paper tray.
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Select the correct tray from the list, or load the
correct sized paper in the device.
Load card/labels through the multipurpose tray.
Alternatively press the Stop button to cancel job.
Follow steps 5 through to 7.
4b
If following the submission of your print job, the printer jams, you may need to delete the job. The printer is designed to recover automatically when a
jam occurs, but if the job is causing the jam, please follow the steps outlined below to delete your print job from the print queue.