Canon IR 2420 Product information sheet

CONTENTS
Store this guide next to the machine for future reference.
Easy
Operation
Guide
Preface
How the Manuals Are Divided ....................................1
What You Can Do with This Machine ..........................3
Control Panel................................................................5
Copying Function
Making a Copy..............................................................7
Basic Copying Functions .............................................9
Optional Copying Functions .................................... 13
Useful Functions and Settings
Useful Functions and Settings ................................. 19
Printing from a Computer ........................................ 15
Specifying Print Settings.......................................... 17
Printing Function
Other Useful Functions
Operating the Machine from a Computer (Remote UI) ..... 33
Scanning from a Computer (Remote Scan)............. 35
Troubleshooting
Troubleshooting ....................................................... 37

1
Printing
Function
PrefaceCopying
Function
Useful
Functions and
Settings
Other Useful
Functions
How the Manuals Are Divided
2
Network Guide Read this manual to learn how to
connect the machine to a
network.
Using the Machine in a TCP/IP Network
Troubleshooting
●
●
Remote UI Guide Read this manual to learn how to
access the machine from a
computer to operate and conrm
jobs and edit the various settings
of the machine.
Conrming the Status of the Machine
Operating Jobs
Making the Settings of the Machine
●
●
●
UFR II Printer
Guide
Read this manual to learn how to
edit the settings in order to use
the machine as a printer.
Changing the Printer Settings to Suit
Your Needs
Troubleshooting
●
●
Connecting the Machine to a
Network or Computer
Operating the Machine from a
Computer
Using the Machine as a Printer
Using the Machine as a Scanner
Network ScanGear Guide
(for Windows only)
Read this manual to learn how to use the driver which
enables you to use the machine as a scanner to scan
documents to your computer.
Using the Printer Driver
Windows Printer Driver Guide
Mac Printer Driver Guide
Read this manual to learn how to use the printer driver for
Windows or Macintosh, such as printing from a computer
and editing the printer settings.
How the Manuals Are Divided
The manuals for the machine are divided as follows. Please read them as necessary to make full use of the machine. Manuals included
with optional equipment are included in the list below. The manuals you are provided vary according to the products purchased and
the system congurations.
Read this manual to learn basic information about the machine’s operations, capabilities
and functions. Keep it next to the machine for future reference.
Control Panel
Copying Functions
Printing Functions
●
●
●
Useful Functions and Settings
Other Useful Functions
●
●
Read this manual to learn how to copy documents and how to use the various copying
features.
Basic Copying Procedure
Advanced Copying Operations
Changing the Settings to Suit Your Needs
●
●
●
Read this manual to overview the features and operations of the machine.
Safety Instructions
Basic Operations
Routine Maintenance
Troubleshooting
●
●
●
●
Copying Guide
User’s Guide
Easy Operation Guide
How to Use the Machine and Function Overview
Handling and Operating the Machine
Read this manual to learn about the precautions when using the machine, basic
operations, optional equipment, machine maintenance and paper jam removal
procedures.
Before Using the Machine
Operating the LCD Display
Using Optional Equipment
Additional Functions
●
●
●
●
System Manager Settings
Loading Paper
Replacing the Toner Cartridge
Clearing a Paper Jam
●
●
●
●
Reference Guide

3
Printing
Function
PrefaceCopying
Function
Useful
Functions and
Settings
Other Useful
Functions
What You Can Do with This Machine
4
What You Can Do with This Machine
Optional Network Connections
Scan with PC
Remote UI
Find the useful features that meet your needs.
Other Useful Functions
This chapter outlines the optional functions. When the
machine is equipped with the optional Network Kit, the
scanning function and Remote UI are available.
Useful Functions and Settings
This chapter outlines the settings of the machine. You can
customize the machine settings to match your needs and
preferences.
This chapter outlines the copying function from the basic
operation ow to the advanced operations using the
optional components.
Copying Function
Printing Function
This chapter outlines the printing function from the basic
operation ow to the printer driver settings on your PC.
The imageRUNNER 2422/2420 incorporates a rich array of input and output features that
can greatly enhance your eciency. Equipped with features that meet the needs of
document work in a digitized oce, the imageRUNNER 2422/2420 represents the ultimate
in digital multitasking machines.
The imageRUNNER 2422/2420 brings you all the elements
you will ever need in a digital multitasking machine. Making a Copy.................................................................................. P. 7
Basic Copying Functions............................................................... P. 9
Adjust the Copy Density ......................................................... P. 9
Select Image Quality ................................................................ P. 9
Enlarge/Reduce an Image to Copy to a Dierent Size Paper ....P. 10
Copy onto Irregular Sized Paper.........................................P. 10
Copy Facing Pages in a Book...............................................P. 10
Copy Two or Four Originals onto One Sheet of Paper .....P. 11
Sort Copies by Set ...................................................................P. 11
Erase Shadows and Lines......................................................P. 12
Optional Copying Functions .....................................................P. 13
Oset/Staple Copies...............................................................P. 13
Copy Dierent Size Originals Together............................P. 13
Make 2-Sided Copies..............................................................P. 14
Printing from a Computer ..........................................................P. 15
Specifying Print Settings.............................................................P. 17
Page Setup.................................................................................P. 17
Finishing......................................................................................P. 17
Paper Source..............................................................................P. 18
Quality .........................................................................................P. 18
Useful Functions and Settings..................................................P. 19
Audible Tones............................................................................P. 19
Common Settings....................................................................P. 20
Copy Settings............................................................................P. 24
Printer Settings.........................................................................P. 25
Timer Settings...........................................................................P. 27
Adjustment/Cleaning.............................................................P. 28
Report Settings.........................................................................P. 30
System Settings........................................................................P. 31
Troubleshooting ............................................................................P. 37
Operating the Machine from a Computer (Remote UI) ........P. 33
Operating the Machine from Your Desk..........................P. 33
Checking the Status of Paper in the Machine ...............P. 34
Making the Machine Settings from a Computer..........P. 34
Scanning from a Computer (Remote Scan) .........................P. 35
Troubleshooting
This chapter gives you reference information when you
need help in using the machine.

5
Printing
Function
PrefaceCopying
Function
Useful
Functions and
Settings
Other Useful
Functions
Control Panel
6
Control Panel
The control panel consists of the LCD display, physical keys for copying, numeric keys, Additional Functions key, and indicators. The
following is an explanation of the keys used in this manual. For more information, see Chapter 1,“Before You Start Using This Machine,”
in the Reference Guide.
LCD Display
Displays messages and prompts
during operation. Displays
selection, text, and numbers when
adjusting the settings.
●
Key
Switches the Standby mode to
COPY mode.
Key
Switches the Standby mode to
SCAN mode.
●
●
(Density) Key
Press to adjust copy density.
(Image Quality) Key
Press to select image quality for a copy.
(Copy Ratio) Key
Press to enlarge or reduce copy ratio.
(Paper Select) Key
Press to select paper (drawers or stack
bypass).
●
●
●
●
(2-Sided) Key
Press to set the 2-Sided mode.
(Image Combination) Key
Press to set the Image Combination mode.
(Dierent Size Originals) Key
Press to set the Dierent Size Originals
mode.
(Finishing) Key
Press to set the Finishing mode.
●
●
●
●
(2-Page Separation) Key
Press to set the 2-Page Separation mode.
(Frame Erase) Key
Press to set the Frame Erase mode.
●
●
Numeric Keys
Use to enter alphanumeric characters.
(Clear) Key
Press to clear entered alphanumeric characters.
(ID) Key
Press when setting or enabling Department ID Management.
●
●
●
Control Panel Power Switch
(Sub Power Supply)
Press to turn the control panel ON
or OFF. When turned OFF, the
machine is in the Sleep mode.
(Additional Functions) Key
Press to select or cancel modes in
Additional Functions.
(Start) Key
Press to start copying or scanning.
(Stop) Key
Press to stop copying or scanning.
(Reset) Key
Press to return the machine to the
Standby display.
●
●
●
●
●
or , or Keys
Press to decrease or increase the value for
various settings. Also press to view the
previous or next item in the menu.
[OK] Key
Press to accept a set function or mode.
(Back) Key
Press to go back one menu level.
(View Settings) Key
Press to conrm settings.
(System Monitor) Key
Press to cancel a job or check the status of
printing, copying, scanning, or report output.
●
●
●
●
●
❶Processing/Data Indicator
Flashes when the machine is in operation. Lights when the machine
has waiting jobs.
❷Error Indicator
Flashes or lights when an error has occurred.
❸Main Power Indicator
Lights when main power is ON.
❶❷❸

Copying Function
7
Making a Copy
8
Printing
Function
PrefaceCopying
Function
Useful
Functions and
Settings
Other Useful
Functions
Start Copying
Press (Start).
When a message appears on the LCD display, press
or to select the size press (Start) again.
●
A4
A4R
A3
A5
Original Size
When copying is complete, remove your originals.
●
Making a Copy
The following is the basic procedure for copying a document. For more information, see the references to other guides.
To cancel copying
Use or to select <Cancel> press [OK]
use or to select <Yes> press [OK].
Done
Cancel
SheetXCopy: 0X 0/ 5
Copy Ratio: 100%
Scanning and Printing
Specify the Number of Copies
Enter the desired number of copies (1 to 99)
with the numeric keys.
To change the value you have entered, press
(Clear) enter the correct value.
●
The number of copies you specify is displayed on the
upper right side of the LCD display.
Density: Auto
ImgQual.: Text
2-Sided: Off
100% Auto
Start to copy 5
Place Your Originals
Place in the feeder
Place on the platen glass
Place your originals.
Close the feeder/platen cover after placing your
originals on the platen glass.
●
For more information on the basic copying functions,
see p. 9 to p. 12. For more information on the optional
copying functions, see p. 13 and p. 14.
You can also place paper in the stack bypass to copy.
(For more information, see Chapter 1, “Basic
Operations,” in the Copying Guide.)
●
For details about the size and type of paper, see
Chapter 2, “Basic Operations,” in the Reference Guide.
Prepare
Density: Auto
ImgQual.: Text
2-Sided: Off
100% Auto
Start to copy 1
Copy Standby Display
If the machine is in the Sleep mode, press (Power).
If the message <Dept. ID/Pass Input> appears, enter the
Department ID and password.
●
●
Dept. ID/Pass Input
Password:*******
ID Key after Input
When done press ID key
Dept. ID:0000001
If the message <Enter User ID/Pass> appears, enter the
User ID and password.
●
ID Key after Input
When done press ID key
User ID:User01
Password:******
Enter User ID/Pass
For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.
Yes No
Cancel?
Press (Stop) use or to select
<Yes> press [OK].*
or
* For more details about canceling jobs, see Chapter 2,
“Basic Operations,” in the Reference Guide.

Copying Function
9
Basic Copying Functions
10
Printing
Function
PrefaceCopying
Function
Useful
Functions and
Settings
Other Useful
Functions
Basic Copying Functions
Enlarge/Reduce an Image to Copy to a
Dierent Size Paper
Copying Guide Chapter 1
Useful when enlarging or reducing an original of one standard paper size to another, such as enlarging an A4 original to A3 size
or reducing A4 to A5 size. Simply select the desired paper size from the displayed keys to automatically set the optimum zoom
ratio. You can also set the copy ratio from 25% to 400% in 1% increments by selecting <Zoom> in the Copy Ratio menu.
The following is the basic features often
used when copying a document. For more
information, see the references to other
guides.
Press or to select a copy ratio:
400%, 200%, 141%, 100%, 70%, 50%, and 25%.
(Copy Ratio)
Copy Facing Pages in a Book
Copying Guide Chapter 2
It is common for the paper size to become too large when
copying an opened book. Use this mode to copy facing
pages in a book or bound original.
(2-Page Separation)
Press [OK].
Press (Start).
When <Original Size> appears on the LCD display, press
or to select the size, and press [OK].
Zoom
400% MAX.
200% A5->A3
141% A4->A3
Copy Ratio
Off
On
2-Page Separation
1
1
CopyOriginal
Original
Copy
Original Copy
You can adjust image quality to the level best suited to the quality of your text or photo original.
Copying Guide Chapter 1
Select Image Quality
Use or to select a Image Quality mode.
(Image Quality)
Text
Text/Photo
Photo
Image Quality
Text PhotoText/Photo
Press [OK].
Press or to select the stack bypass.**
To copy onto non-standard size paper, special type paper, load the paper into the stack bypass.
Copy onto Irregular Sized Paper
Copying Guide Chapter 1
Adjust the Copy Density
Copying Guide Chapter 1
This mode enables you to adjust the copy density to the most appropriate level for the original either automatically or manually.
Adjusting automatically: Use or to select <Auto Density>.
Adjusting manually: Use or to select <Manual Density> use or to set the desired density.
(Density)
Auto Density
Auto Density
Manual Density
Density
Press [OK].
Manual Density
Auto Density
Manual Density
Density
Press [OK].
Press [OK].
Specify the paper size and type
on the LCD display.*
Set the paper on the stack bypass.
* You can also set a default paper size and
type setting for ordinary use by using
<Standard Stack Bypass>. See p. 21.
Auto
Custom
A4
A4R
Paper Select
** If the Paper Select menu does not
appear, press (Paper Select) to
display the menu.

Copying Function
11
Basic Copying Functions
12
Printing
Function
PrefaceCopying
Function
Useful
Functions and
Settings
Other Useful
Functions
Basic Copying Functions
Copy Two or Four Originals onto One Sheet of Paper
Copying Guide Chapter 2
Press [OK].
(Image Combination) This mode enables you to automatically reduce two or four originals to t onto one
side of a selected paper size. This is useful for arranging a variety of originals on one
sheet of paper for easy viewing and for saving paper and space when storing
printouts.
Off
2 On 1
4 On 1
ID Card Copy
Image Combination
Use or to select the original size.
A4
A4R
A3
A5
Original Size
2
1
2
1
Original
Copy
2 on 1
Press [OK]. Stack Bypass
A4
A4R
A3
Output Size
Use or to select the output size
If the Collate mode is set, the copies are automatically collated into sets arranged in page order. If the copies
are of the same size and the Rotate mode is set, the sheets are output in alternating directions.
Sort Copies by Set
Copying Guide Chapter 2
If the Collate mode is set, the copies are automatically collated into sets arranged in
page order. If the copies are of the same size and the Rotate mode is set, the sheets are
output in alternating directions.
Use or to select a Finishing
mode you want to use.
(Finishing)
* The Rotate mode is not available if the optional Funisher-U2 is attached.
Original Copy 1 Copy 2 Copy 3
4
3
2
1
4
3
2
1
4
3
2
1
4
3
2
1
Collate
3
3
Original Copies
Rotate
Use or to select the paper size.
Use or to select a Image
Combination mode you want to use.
Press [OK].
Erase Shadows and Lines
Copying Guide Chapter 2
This mode enables you to erase shadows and lines that appear when copying
various types of originals. The following three Frame Erase modes are available:
Original Frame Erase, Book Frame Erase, and Binding Erase.
Press [OK].
Press [OK].
Set the erase width
Press [OK].
(Frame Erase)
Off
Org. Frame Erase
Book Frame Erase
Binding Erase
Frame Erase
4 mm
(1-50)
Erase Width
A4
A4R
A3
A5
Original Size
Book Frame Erase mode
not selected
Book Frame Erase mode
selected
Copy
Original
Copy
Copy (A4)
Original (A3) Original Frame Erase mode
not selected
Original Frame Erase mode
selected
Copy (A4)
Binding Erase mode
not selected
Binding Erase mode
selected
Copy
Original
Copy
* The procedure shown here is for the Original Frame Erase mode.
Group
Collate
Rotate+Group
Rotate+Collate
Finishing
Stack Bypass
A4
A4R
A3
Paper Select
Press [OK].
Press [OK].
Use or to select a Frame
Erase mode you want to use.
Use or to select the
original size.

Copying Function
13
Optional Copying Functions
14
Printing
Function
PrefaceCopying
Function
Useful
Functions and
Settings
Other Useful
Functions
Optional Copying Functions
Oset/Staple Copies
Copying Guide Chapter 2
If the Oset + Collate mode is set, the copies are automatically collated into sets
arranged in page order and shifted to the front and back alternately. If the Staple
mode is set, the copies are automatically collated into sets arranged in page order
and stapled.
The following is the features with the
optional equipment attached to the
machine. For more information, see the
references to other guides.
Copy Dierent Size Originals Together
Copying Guide Chapter 2
This mode enables you to copy dierent size originals together.
Press [OK].
(Dierent Size Originals)
(Finishing)
* The optional Feeder (DADF-P2) is required to use this mode.
* The Oset + Collate mode and Staple mode can be set only if the optional Finisher-U2 is attached.
A3 Original
A4 Original
Direction for loading
paper
Off
On
Differ. Size Originals
1
4
3
2
1
4
3
2
1
4
3
2
1
4
3
2
1
1
1
Oset +
Collate
Original Copy 1 Copy 2 Copy 3
Staple
4
3
2
1
1 1 1
1
1
1
Original Copy 1 Copy 2 Copy 3
Use or to select a Dierent Size
Originals mode you want to use.
Make 2-Sided Copies
Copying Guide Chapter 2
This mode enables you to make two-sided copies from one-sided or two-
sided originals, or make one-sided copies from two-sided originals.
If the 1 to 2-Sided mode is used when the <2 on 1> mode in the Image
Combination mode is set to‘On’for copying four pages originals, two pages
of the original are printed on one side of the paper, and the other two
pages are printed on the other side.
Press [OK].
Use or to select a 2-Sided
mode you want to use .
(2-Sided)
* To make 2-Sided copies, either the optional Duplex Unit-A1, the Feeder (DADF-P2),
or both are required.
Off
1->2-Sided
2->2-Sided
2->1-Sided
2-Sided
Original
1 > 2-Sided
Copy
Book > 2-Sided (Front/Back 2-Sided)
Original Copy
Book > 2-Sided (Left/Right 2-Sided)
Original Copy
2 > 2-Sided
Original Copy
Collate
Staple
Offset+Group
Offset+Collate
Finishing
Press [OK].
Use or to select a nishing
mode you want to use.
2 > 1-Sided
CopyOriginal

15
Printing Function
16
Printing from a Computer
Printing
Function
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Start Printing
Click [OK] or [Print]*.
* The name of the button to start printing may vary
depending on the application you are using.
Printing from a Computer
The following is the basic procedure for printing a document from a computer. For more information, see the Windows Printer Driver Guide
or Mac Printer Driver Guide.
Specify the Print Settings
On the [Print] dialog box, specify the print
settings that suit your preferences.
Select your printer from [Name].
Specify the number of copies, pages, etc.
To specify other print settings, click [Properties]*
select the settings on the Page Settings, Finishing,
Paper Source, and Quality sheets.
●
●
●
For more information on the print settings, see p. 17
and p. 18.
* The name of the button to display the printer setting
sheet may vary depending on the application you are
using.
Open the [Print] Dialog Box
In the application, click the [File] menu select [Print]*.
●
* The procedure for displaying the [Print] dialog box may
vary depending on the application you are using. For
help, see the documentation that comes with your
application.
Open the Document
On the computer desktop, open the
document to print from the application.
Press (System Monitor) use or to select <Print> press [OK].
To cancel printing
Status
Log
Print Status/Log
Device
Copy
Print
Network Information
Check System Status
Use or to select <Status> press [OK].
Yes No
Cancel?
Cancel
Status: Waiting
Dept. ID: 0000001
Type: Printer
Job Status Details
Use or to select <Yes> press [OK].
Use or to select <Cancel> press [OK].Use or to select the job you want to cancel press [OK].
Copy Printing
Printer Waiting
Report Waiting
Copy Waiting
Status
Press (Reset) to return
to the Standby display.
* The printer driver screens shown below may dier from the ones displayed on your computer, depending on the machine and optional equipment, version of
printer driver, or operating system you are using.
* For instructions on how to print from a Macintosh computer, see the Mac Printer Driver Guide.

17
Printing Function
18
Specifying Print Settings
Printing
Function
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Specifying Print Settings
For more information, see the Windows Printer Driver Guide, Mac Printer Driver Guide, or the help on the printer driver.
Page Setup Finishing
Output Size
Enables you to select the size of the paper to print on.
Page Layout
Enables you to print multiple pages onto one
sheet of paper, or one page onto multiple sheets
of paper.
Page Size
Enables you to select the size of a document you have created in an application.
Prole
Enables you to set the printer driver simply by
selecting an item from the list. Printer driver
settings for dierent purposes are registered.
Page Options
Enables you to add page frames, the date, a user name, and page numbers.
Manual Scaling
Enables you to print each page of the document on one sheet of paper, using
manual zooming.
Print with Mixed Paper Sizes/Orientations
Enables you to print a document with a combination of paper sizes and
orientation.
Binding Location
Enables you to select long edge (left) or short edge
(top) binding for prints, when you have selected 1-sided
Printing or 2-sided Printing for the Print Style.
Finishing
Enables you to specify detailed nishing settings.
Print Style
Enables you to set 1-sided printing, 2-sided printing, or
booklet mode.
Select by
Enables you to select [Paper Source] or [Paper Type] for the selection method.
Paper Selection
Enables you to set the same paper type for all pages or a dierent paper type
for specied pages. This is useful when you want to add a cover, etc.
Paper Source
Enables you to select a desired paper source when making prints.
Objective
Enables you to print a document with the ideal print settings according to its
content. When you select an item, a comment is displayed below the list. To
specify more detailed settings, click the [Advanced Settings] button.
Paper Source Quality
Manual Grayscale Settings
Enables you to manually specify the settings such as brightness, contrast, etc.
for your grayscale prints.
* The printer driver screens shown below may dier from the ones displayed on your computer, depending on the machine and optional equipment, version of
printer driver, or operating system you are using.
* For instructions on how to congure the settings on the printer driver on a Macintosh computer, see the Mac Printer Driver Guide or the help on the printer
driver.

19
Useful Functions and Settings
20
Useful Functions and Settings
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Printing
Function
Reference Guide Chapter 3
Audible Tones
1
Useful Functions and Settings
Press (Additional Functions) on the control panel to display the Additional Functions menu. The Additional Functions menu
enables you to customize the various settings of the machine.
Enables you to set whether or not to sound audible tones.
●
Audible Tones
Common Settings
Copy Settings
Printer Settings
Additional Functions
Enables you to specify the settings that are common to the Copy and Printer functions.
●
Audible Tones
Common Settings
Copy Settings
Printer Settings
Additional Functions
Reference Guide Chapter 3
Common Settings
2
Initial Function
●
Initial Function
Contrast
Invert Screen Colors
Auto Clear Setting
Common Settings
You can specify the screen that is displayed when you turn ON the main
power, or after the Auto Clear mode initiates.
Contrast
●
Initial Function
Contrast
Invert Screen Colors
Auto Clear Setting
Common Settings
You can set the contrast of the LCD display.
Invert Screen Colors
●
Initial Function
Contrast
Invert Screen Colors
Auto Clear Setting
Common Settings
You can reverse the light and dark areas on the LCD display.
Auto Clear Setting
●
Initial Function
Contrast
Invert Screen Colors
Auto Clear Setting
Common Settings
You can set whether the screen specied as the Initial Function is displayed
after the Auto Clear mode initiates.
Entry Tone
●
Entry Tone
Error Tone
Scan Done Tone
Print Done Tone
Audible Tones
Entry Tone sounds when the keys on the control panel are pressed.
Error Tone
●
Entry Tone
Error Tone
Scan Done Tone
Print Done Tone
Audible Tones
Error Tone sounds when a malfunction occurs (e.g. paper jam or operational
error).
Scan Done Tone
●
Entry Tone
Error Tone
Scan Done Tone
Print Done Tone
Audible Tones
Scan Done Tone sounds when scanning is complete.
Print Done Tone
●
Entry Tone
Error Tone
Scan Done Tone
Print Done Tone
Audible Tones
Print Done Tone sounds when printing is complete.
Use or to select the setting item you want to change
press [OK]. You can change the settings below.
Use or to select <Audible Tones> press [OK].
Press (Additional Functions).
When you have nished making the settings, press (Reset).
1
2
3
4
Press (Additional Functions).
Use or to select <Common Settings> press [OK].
Use or to select the setting item you want to change
press [OK]. You can change the settings below.
When you have nished making the settings, press (Reset).
1
2
3
4

21
Useful Functions and Settings
22
Useful Functions and Settings
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Printing
Function
Toner Save Mode
●
Contrast
Invert Screen Colors
Auto Clear Setting
Toner Save Mode
Common Settings
You can select the toner consumption level for printing.
Printer Density
●
Invert Screen Colors
Auto Clear Setting
Toner Save Mode
Printer Density
Common Settings
You can adjust the density scale if you nd dierences between the image on
the original and the print.
Auto Drawer Selection
●
Auto Clear Setting
Toner Save Mode
Printer Density
Auto Drawer Select
Common Settings
You can set the paper drawers to be used for Automatic Paper Selection and
Automatic Drawer Switching. This setting can be made separately for Copying
and Printing.
Register Paper Type
●
Toner Save Mode
Printer Density
Auto Drawer Select
Register Paper Type
Common Settings
You can set the paper type loaded in each paper drawer.
Tray Designation*
●
Printer Density
Auto Drawer Select
Register Paper Type
Tray Designation
Common Settings
You can specify the machine’s output trays to be used for specic functions.
The output trays are indicated by Tray A and Tray B.
Standard Stack Bypass
●
Auto Drawer Select
Register Paper Type
Tray Designation
Stand. Stack Bypass
Common Settings
You can set the paper size and type that the stack bypass uses beforehand.
This setting is useful if you always load the same paper size and type into the
stack bypass.
* Displayed only if the optional Inner 2 Way Tray-E2 or Finisher-U2 is attached.
Paper Feed Switch*
●
Register Paper Type
Tray Designation
Stand. Stack Bypass
Paper Feed Switch
Common Settings
You can switch the paper feed method for paper loaded in the machine. This
is useful when you want to make one-sided or two-sided prints on preprinted
paper (paper which has logos or patterns already printed on it) without
changing the orientation of the paper loaded in paper source.
Language Switch
●
Tray Designation
Stand. Stack Bypass
Paper Feed Switch
Language Switch
Common Settings
You can select the language displayed on the LCD display.
Dirty Feeder Error**
●
Stand. Stack Bypass
Paper Feed Switch
Language Switch
Dirty Feeder Error
Common Settings
You can use this mode to prompt you to clean the scanning area when the
machine detects streaks or stains.
Remote Scan Data Compression
●
Paper Feed Switch
Language Switch
Dirty Feeder Error
Remote Scan Compress
Common Settings
You can set the compression ratio for network scanning.
Remote Scan Gamma
●
Language Switch
Dirty Feeder Error
Remote Scan Compress
Remote Scan Gamma
Common Settings
You can set the gamma value that is used for scanning color documents into
your computer through the Network Scan function.
Inch/Millimeter
●
Dirty Feeder Error
Remote Scan Compress
Remote Scan Gamma
Inch/Millimeter
Common Settings You can set the unit of measurement of the frame erase width
for Frame Erase function and other settings you need enter the value in inch
or millimeter.
* Displayed only if the optional Duplex Unit-A1 is attached.
** Displayed only if the optional Feeder (DADF-P2) is attached.
Useful Functions and Settings

23
Useful Functions and Settings
24
Useful Functions and Settings
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Printing
Function
Image Orientation
●
Image Orientation
Auto Orientation
Standard Settings
Sharpness
Copy Settings
You can set the standard direction priority.
Auto Orientation
●
Image Orientation
Auto Orientation
Standard Settings
Sharpness
Copy Settings
If <Auto Orientation> is set to‘On’, the machine uses information, such as the
size of the original and the zoom ratio, to determine the most suitable
orientation for the specied paper size and automatically rotates the image, if
necessary.
Standard Settings
●
Image Orientation
Auto Orientation
Standard Settings
Sharpness
Copy Settings
You can set the standard settings for copying:
<No. of Copies>
<Density>
<Image Quality>
<2-Sided>
<Copy Ratio>
<Paper Select>
<Image Combination>
<Dier. Size Orig>
<Finishing>
<2-Page Separation>
<Frame Erase>
Sharpness
●
Image Orientation
Auto Orientation
Standard Settings
Sharpness
Copy Settings
You can set the sharpness of the copied image. If you want to copy text and
lines clearly, increase the sharpness level. If you want to copy a halftone
original such as a picture, decrease the sharpness level.
Initialize Copy Settings
●
Auto Orientation
Standard Settings
Sharpness
Initialize Copy Set.
Copy Settings
Modes that have been changed in Copy Settings (from the Additional
Functions menu) can be restored to their default settings.
Paper Size Group
●
Remote Scan Compress
Remote Scan Gamma
Inch/Millimeter
Paper Size Group
Common Settings You can select a paper size group for your machine.
Initialize Common
●
Remote Scan Gamma
Inch/Millimeter
Paper Size Group
Initialize Common
Common Settings
You can restore all the Common Settings to their defaults (initial settings).
Enables you to edit the settings for the Copy function.
●
Audible Tones
Common Settings
Copy Settings
Printer Settings
Additional Functions
Press (Additional Functions).
Use or to select <Copy Settings> press [OK].
Use or to select the setting item you want to change
press [OK]. You can change the settings below.
When you have nished making the settings, press (Reset).
1
2
3
4
Copying Guide Chapter 3
Copy Settings
3
Useful Functions and Settings

25
Useful Functions and Settings
26
Useful Functions and Settings
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Printing
Function
Audible Tones
Common Settings
Copy Settings
Printer Settings
Additional Functions
UFR II Printer Guide Chapter 1
Printer Settings
4
Default Paper Size
●
Default Paper Size
Default Paper Type
2-Sided
Print Quality
Printer Settings
You can set the default paper size.
Default Paper Type
●
Default Paper Size
Default Paper Type
2-Sided
Print Quality
Printer Settings
You can set the default paper type.
2-Sided*
●
Default Paper Size
Default Paper Type
2-Sided
Print Quality
Printer Settings
You can make the default 2-Sided mode settings.
Print Quality
●
Default Paper Size
Default Paper Type
2-Sided
Print Quality
Printer Settings
You can make the following settings:
<Image Renement>
<Density>
<Toner Saver>
* Displayed only if the optional Duplex Unit-A1 is attached.
Page Layout
●
Default Paper Type
2-Sided
Print Quality
Page Layout
Printer Settings
You can make the following settings:
<Binding>
<Margin>
Finishing
●
2-Sided
Print Quality
Page Layout
Finishing
Printer Settings
You can make the following settings:
If the Finisher-U2 is not attached:
<Group>
<Collate>
<Rotate + Group>
<Rotate + Collate>
If the Finisher-U2 is attached:
<Group>
<Collate>
<Staple>
<Oset + Group>
<Oset + Collate>
–
–
Error Time Out
●
Print Quality
Page Layout
Finishing
Error Time Out
Printer Settings
You can make the Error Time Out setting.
Auto Size Detection
●
Page Layout
Finishing
Error Time Out
Auto Size Detection
Printer Settings
Enables the machine to automatically select a substitute paper size as A4 to
LTR, or LTR to A4, when the paper size set on the printer driver is not available.
Initialize Printer
●
Finishing
Error Time Out
Auto Size Detection
Initialize Printer
Printer Settings
You can initialize the printer settings.
Press (Additional Functions).
Use or to select <Printer Settings> press [OK].
Use or to select the setting item you want to change
press [OK]. You can change the settings below.
When you have nished making the settings, press (Reset).
1
2
3
4
Useful Functions and Settings
Enables you to specify the printer settings.
●

27
Useful Functions and Settings
28
Useful Functions and Settings
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Printing
Function
Enables you to make various timer related settings for the machine, such as the time it takes for the machine to enter the
Sleep mode.
●
Common Settings
Copy Settings
Printer Settings
Timer Settings
Additional Functions
Reference Guide Chapter 3
Timer Settings
5
Enables you to make adjustments for printing or perform cleaning for the machine.
●
Copy Settings
Printer Settings
Timer Settings
Adjustment/Cleaning
Additional Functions
Reference Guide Chapter 3
Adjustment/Cleaning
6
Auto Sleep Time
●
Timer Settings
Auto Sleep Time
Auto Clear Time
Auto Shutdown Time
If the machine remains idle for a certain period of time (after the last print job
or a key operation is performed), the machine enters the Sleep mode. You can
specify the time it takes for the machine to enter the Sleep mode (from 3 to 30
minutes).
You can also set Auto Sleep Time to‘O’.
Auto Clear Time
●
Timer Settings
Auto Sleep Time
Auto Clear Time
Auto Shutdown Time
If the machine remains idle for a certain period of time (after the last print job
or a key operation is performed), the display returns to the Standby mode or
the screen of the selected function. The Auto Clear Time mode can be set from
1 to 9 minutes in one-minute increments, and can also be set to‘O’.
Auto Shutdown Time
●
Timer Settings
Auto Sleep Time
Auto Clear Time
Auto Shutdown Time
You can set the machine to automatically shut down. The machine
automatically turns OFF the main power switch after the specied period of
idle time has elapsed since entering the Sleep mode. Auto Shutdown Time
can be set from 1 to 8 hours in one-hour increments, and can also be set to
‘O’.
Clean Transcription Roller
●
Clean Trans. Roller
Drum Cleaning
Fixing Unit Cleaning
Feeder Cleaning
Adjustment/Cleaning
Enables you to clean the transcription roller in the main unit when the
backside of the printed paper is smudged.
Drum Cleaning
●
Clean Trans. Roller
Drum Cleaning
Fixing Unit Cleaning
Feeder Cleaning
Adjustment/Cleaning
Enables you to clean the drum in the main unit when print quality decreases.
Fixing Unit Cleaning
●
Clean Trans. Roller
Drum Cleaning
Fixing Unit Cleaning
Feeder Cleaning
Adjustment/Cleaning
Enables you to clean the xing unit in the main unit when black streaks
appear on the printed page or when you replace the toner cartridge.
Feeder Cleaning*
●
Clean Trans. Roller
Drum Cleaning
Fixing Unit Cleaning
Feeder Cleaning
Adjustment/Cleaning
Enables you to clean the rollers of the feeder by repeatedly feeding blank
sheets of paper through it.
Bond Special Processing
●
Drum Cleaning
Fixing Unit Cleaning
Feeder Cleaning
Bond Sp. Processing
Adjustment/Cleaning
Select this setting when you copy or print on bond paper.
* Displayed only if the optional Feeder (DADF-P2) is attached to the machine.
Press (Additional Functions).
Use or to select <Timer Settings> press [OK].
Use or to select the setting item you want to change
press [OK]. You can change the settings below.
When you have nished making the settings, press (Reset).
1
2
3
4
Press (Additional Functions).
Use or to select <Adjustment/Cleaning> press [OK].
Use or to select the setting item you want to change
press [OK]. You can change the settings below.
When you have nished making the settings, press (Reset).
1
2
3
4
Useful Functions and Settings

29
Useful Functions and Settings
30
Useful Functions and Settings
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Printing
Function
Special Mode M
●
Fixing Unit Cleaning
Feeder Cleaning
Bond Sp. Processing
Special Mode M
Adjustment/Cleaning
Enables you to improve the print quality or irregular print density.
Special Mode N
●
Feeder Cleaning
Bond Sp. Processing
Special Mode M
Special Mode N
Adjustment/Cleaning
Enables you to prevent paper from curling or jamming if the machine is used
in a high-humidity environment.
Special Mode O
●
Bond Sp. Processing
Special Mode M
Special Mode N
Special Mode O
Adjustment/Cleaning
Enables you to prevent paper jams when printing on the back of a printed
paper.
Special Mode P
●
Special Mode M
Special Mode N
Special Mode O
Special Mode P
Adjustment/Cleaning
Enables you to prevent curling when using paper such as lightweight paper or
recycled paper, which curls easily regardless of humidity.
Special Mode S
●
Special Mode N
Special Mode O
Special Mode P
Special Mode S
Adjustment/Cleaning
Enables you to reduce the time to wait for the next job.
Rotate Collate Adjustment*
●
Special Mode O
Special Mode P
Special Mode S
Rotate Collate Adj.
Adjustment/Cleaning
Enables you to select whether to give priority to the speed or image quality
when you print with the Rotate + Collate mode.
Dirty Feeder Adjustment**
●
Special Mode P
Special Mode S
Rotate Collate Adj.
Dirty Feeder Adj.
Adjustment/Cleaning
Enables you to clean the scanning area when the machine detects streaks or
stains.
* Displayed only if the optional Finisher-U2 is not attached to the machine.
** Displayed only if the optional Feeder (DADF-P2) is attached to the machine.
Useful Functions and Settings
Enables you to print the User’s Data List.
●
Printer Settings
Timer Settings
Adjustment/Cleaning
Report Settings
Additional Functions
Reference Guide Chapter 3
Report Settings
7
Press (Additional Functions).
Use or to select <Report Settings> press [OK].
Press [OK] on the selected <User’s Data List>.
Use or to select <Yes>.
The machine starts printing the User’s Data List.
1
2
3
4
User’s Data List
●
User's Data List
Print List User’s Data List enables you to check the current setting of the machine.

31
Useful Functions and Settings
32
PrefaceUseful
Functions and
Settings
Other Useful
Functions
Copying
Function
Printing
Function
Useful Functions and Settings
Enables you to set System Manager Information, Department ID Management, Network Settings, and other system settings.
●
Timer Settings
Adjustment/Cleaning
Report Settings
System Settings
Additional Functions
Reference Guide
and Network Guide
System Settings
8
System Manager Settings
●
System Manager Set.
Device Info Settings
Dept. ID Management
User ID Management
System Settings
You can set an ID and a password for the system manager. Once the System
Manager ID and System Password are set, only the system manager can access
and change the System Settings.
Device Info Settings
●
System Manager Set.
Device Info Settings
Dept. ID Management
User ID Management
System Settings
You can set a unit name and location for the machine.
Department ID Management
●
System Manager Set.
Device Info Settings
Dept. ID Management
User ID Management
System Settings
Department ID Management enables you to manage the machine by limiting
its use to only those who enter the correct Department ID and password.
Department IDs and passwords for up to 100 departments can be registered.
Use Department ID Management to keep track of the copy, scan, and print
totals for each department.
User ID Management
●
System Manager Set.
Device Info Settings
Dept. ID Management
User ID Management
System Settings
You can set whether or not to use User ID Management.
Network Settings*
●
Device Info Settings
Dept. ID Management
User ID Management
Network Settings
System Settings
You can specify the machine’s network settings, such as interface and protocol
settings, for communication between the machine and computers on your
network.
Remote UI On/O*
●
Dept. ID Management
User ID Management
Network Settings
Remote UI On/Off
System Settings
You can set whether or not to use the Remote UI of the machine. The Remote
UI enables you to operate the machine and perform settings from your
computer on the network.
Job Log Display
●
User ID Management
Network Settings
Remote UI On/Off
Job Log Display
System Settings
You can specify whether or not to display the log using (System Monitor).
Use USB Device
●
Network Settings
Remote UI On/Off
Job Log Display
Use USB Device
System Settings
You can set whether or not to accept jobs through the USB interface.
Update Firmware
●
Remote UI On/Off
Job Log Display
Use USB Device
Update Firmware
System Settings
This function is only used when the rmware needs to be updated.
* Displayed only if the optional Network Kit is attached.
Press (Additional Functions).
Use or to select <System Settings> press [OK].
Use or to select the setting item you want to change
press [OK]. You can change the settings below.
When you have nished making the settings, press (Reset).
1
2
3
4
Useful Functions and Settings

33
Other Useful Functions
PrefaceOther Useful
Functions
Copying
Function
Printing
Function
Useful
Functions and
Settings
34
Operating the Machine from a Computer (Remote UI)
Operating the Machine from a Computer (Remote UI)
For more information, see the Remote UI Guide.
* This function is available if the optional Network Kit is attached.
Operating the Machine from Your Desk
The Remote UI enables you to control functions, such as conrming the status of the machine and job operations, from your
PC’s web browser. For more information, see the Remote UI Guide.
Enter the IP address of the machine into the Web browser on
your computer to access the Remote UI.
* The IP address in the above screen shot is for illustrative purposes only.
Ask your system administrator for the IP address of your machine.
You can perform various functions from the Remote UI, such
as changing the machine settings.
Checking the Status of Paper in the Machine
The Remote UI enables you to check the paper status in the machine: paper amount, size, and type for each paper source.
Click [Device] in the Remote UI.
Check the paper status.
Device Information Management Settings Preferences
Network
1
2
Making the Machine Settings from a Computer
The Remote UI enables you to make settings that you can do on the Control Panel.
Click [Add.Func.] Click
[Settings].
Click a setting item you want to set/change its setting.

35
Other Useful Functions
PrefaceOther Useful
Functions
Copying
Function
Printing
Function
Useful
Functions and
Settings
36
Start Scanning
Specify the scan settings that suit your
preferences, and click [Scan].
On the Color Network ScanGear Main Window, specify
the settings such as the Color Mode, Resolution, etc.
Click [Scan] to acquire the image.
When scanning is complete, remove your originals.
●
●
●
For more information, see the Network ScanGear Guide.
Scanning from a Computer (Remote Scan)
The following is the basic procedure for remotely scanning originals and loading the scan to a computer. For more information, see the
references to other guides.
Open the Color Network ScanGear Main Window
Open a TWAIN-compliant application on your
computer desktop, and start the scanning
operation.
Make sure that the Color Network ScanGear is selected
as the scanner to be used.
Select the command to start scanning operation (such
as [Scan New] or [Acquire]).
●
●
The Color Network ScanGear Main Window appears.
For more information, see the documentation that
comes with your TWAIN-compliant application.
Place Your Originals
Place in the feeder
Place on the platen glass
Place your originals.
Close the feeder/platen cover after placing your
originals on the platen glass.
To set the scan settings such as data compression or
gamma values, press (Additional Functions) and
select <Remote Scan Compress> or <Remote Scan
Gamma>.
●
●
For more information, see Chapter 3, “Useful Functions
and Settings,” in the Reference Guide.
Prepare
Ready to scan.
(Online)
Scan
Scan Standby Display
Press to switch to the Scan mode.
If the machine is in the Sleep mode, press (Power).
If the message <Dept. ID/Pass Input> appears, enter
the Department ID and password.
●
●
Dept. ID/Pass Input
Password:*******
ID Key after Input
When done press ID key
Dept. ID:0000001
If the message <Enter User ID/Pass> appears, enter the
User ID and password.
●
ID Key after Input
When done press ID key
User ID:User01
Password:******
Enter User ID/Pass
For more information, see Chapter 2, “Basic
Operations,” in the Reference Guide.
To cancel remote scanning
Scanning from a Computer (Remote Scan)
Press (Stop) use or to select
<Yes> press [OK].
Yes No
Cancel?
* The screen shots shown below may dier from the ones displayed on your computer, depending on the machine and optional equipment, version of Color
Network ScanGear, or operating system you are using.
* If you want to use the machine as a network scanner, it must be connected to a computer over an IPv4 network.
* The Color Network ScanGear driver is compatible only with the Windows operating systems.
* The Remote Scan function is available only if the optional Network Kit is attached.

37
Troubleshooting
For toner replacement and paper loading procedures, or when you want to know how to solve problems that have occurred when
using the machine, see the following references to the other guides.
When an error message other than those above is displayed, see Chapter 7,“Troubleshooting,” in the Reference Guide.
Problem Guide Chapter Title
Paper
When paper has run out Reference 6 Loading Paper
When there are paper jams Reference 7 Clearing Paper Jams
When there are frequent paper jams Reference 7 When paper jams occur frequently
Toner
When toner has run out Reference 6 Replacing the Toner
Staples
When there is a staple jam Reference 7 Clearing Staple Jams
When staples have run out Reference 6 Replacing the Staple Cartridge
Scanning trouble
When originals scanned with the platen glass/feeder become dirty Reference 6 Routine Cleaning
When memory becomes full during scanning Reference 7 List of Error Messages
Printing trouble
When the density of a copy or print is dierent from the original Reference 3 Adjusting the Print Density
When a print is dirty Reference 6 Routine Cleaning
Other problems
When the power does not turn ON Reference 1 Main Power and Control Panel Power
When an Error code message is displayed. Reference 7 Service Call Message