Epson WF-7840 Series User manual

User's Guide
Printing
Copying
Scanning
Faxing
Maintaining the Printer
Solving Problems
NPD6170-00 EN

Contents
Guide to This Manual
IntroductiontotheManuals...................7
SearchingforInformation.................... 7
PrintingOnlythePagesYouNeed.............. 8
AboutisManual......................... 8
MarksandSymbols.......................8
NotesonScreenshotsandIllustrations.........9
OperatingSystemReferences................9
Trademarks..............................10
Copyright...............................10
Important Instructions
SafetyInstructions.........................13
SafetyInstructionsforInk................. 14
PrinterAdvisoriesandWarnings.............. 14
Advisories and Warnings for Setting Up the
Printer................................14
Advisories and Warnings for Using the Printer. . 15
Advisories and Warnings for Using the
Touchscreen........................... 15
Advisories and Warnings for Using the
PrinterwithaWirelessConnection...........15
Advisories and Warnings for Transporting or
StoringthePrinter.......................16
ProtectingYourPersonalInformation...........16
Part Names and Functions
Front...................................18
Inside..................................20
Rear................................... 21
Guide to the Control Panel
ControlPanel............................ 23
HomeScreenConguration..................24
GuidetotheNetworkIcon.................25
Menu Screen Conguration..................26
Job/StatusScreenConguration...............27
EnteringCharacters........................28
ViewingAnimations....................... 28
Loading Paper
PaperHandlingPrecautions..................31
PaperSizeandTypeSettings..................31
ListofPaperType....................... 32
LoadingPaper............................32
LoadingPre-punchedPaper................33
LoadingLongPapers.....................34
Placing Originals
Originals that are not Supported by the ADF. . . . . . 36
Detecting the Original Size Automatically. . . . . . . . 36
PlacingOriginals..........................37
Inserting and Removing a Memory
Device
InsertinganExternalUSBDevice..............40
RemovinganExternalUSBDevice.............40
SharingDataonaMemoryDevice.............40
Printing
PrintingDocuments........................43
PrintingfromaComputer-Windows.........43
PrintingfromaComputer-MacOS..........66
Printing Documents from Smart Devices (iOS). . 74
Printing Documents from Smart Devices
(Android).............................75
PrintingonEnvelopes...................... 77
Printing on Envelopes from a Computer
(Windows)............................ 77
Printing on Envelopes from a Computer
(MacOS)..............................77
PrintingPhotos...........................78
Printing JPEG Files from a Memory Device. . . . .78
Printing TIFF Files from a Memory Device. . . . . 79
PrintingWebPages........................ 80
PrintingWebPagesfromaComputer.........80
PrintingWebPagesfromSmartDevices.......80
PrintingUsingaCloudService................81
Registering to Epson Connect Service from
theControlPanel........................81
Copying
AvailableCopyingMethods..................84
CopyingOriginals.......................84
Copyingon2-Sides...................... 85
CopyingbyEnlargingorReducing...........85
2

Copying Multiple Originals onto One Sheet. . . . .86
CopyinginPageOrder....................87
Copying Originals Using Good Quality. . . . . . . . 87
CopyingIDcard........................ 88
CopyingBooks......................... 88
BasicMenuOptionsforCopying.............. 89
ColorMode:........................... 89
Density:...............................89
PaperSetting:.......................... 89
Reduce/Enlarge:.........................89
OriginalType:..........................90
2-Sided:...............................90
AdvancedMenuOptionsforCopying...........90
Multi-Page:............................90
OriginalSize:...........................90
Finishing:............................. 90
MixedSizeOriginals:.....................91
Orientation(Original):....................91
Book->2Pages:.........................91
ImageQuality:..........................91
BindingMargin:.........................92
ReducetoFitPaper:......................92
RemoveShadow:........................92
RemovePunchHoles:.................... 92
IDCardCopy:..........................92
Scanning
AvailableScanningMethods..................94
ScanningOriginalstoaNetworkFolder.........94
Destination Menu Options for Scanning to a
Folder................................95
Scan Menu Options for Scanning to a Folder. . . . 96
Scanning Originals to an Email. . . . . . . . . . . . . . . .97
Recipient Menu Options for Scanning to an
Email................................ 98
Scan Menu Options for Scanning to an Email. . . 98
ScanningOriginalstoaComputer............ 101
ScanningOriginalstoaMemoryDevice........102
Basic Menu Options for Scanning to a
MemoryDevice........................102
Advanced Menu Options for Scanning to a
MemoryDevice........................103
ScanningOriginalstotheCloud..............104
Basic Menu Options for Scanning to the Cloud. 104
Advanced Menu Options for Scanning to the
Cloud............................... 105
ScanningUsingWSD......................106
SettingUpaWSDPort...................106
ScanningOriginalstoaSmartDevice..........108
Faxing
BeforeUsingFaxFeatures...................110
OverviewofthisPrinter'sFaxFeatures.........110
Feature:SendingFaxes...................110
Feature:ReceivingFaxes..................111
Feature: PC-FAX Send/Receive
(Windows/Mac OS).....................112
Features:VariousFaxReports..............113
Feature:StatusorLogsforFaxJobs..........113
Feature:FaxBox........................114
Feature: Security when Sending and
ReceivingFaxes........................114
Features:OtherUsefulFeatures.............114
SendingFaxesUsingthePrinter..............115
SelectingRecipients.....................116
VariousWaysofSendingFaxes.............116
ReceivingFaxesonthePrinter............... 123
ReceivingIncomingFaxes.................123
ReceivingFaxesbyMakingaPhoneCall......124
Saving and Forwarding Received Faxes. . . . . . . 126
Viewing Received Faxes on the Printer's LCD
Screen...............................127
MenuOptionsforFaxing...................128
Recipient.............................128
FaxSettings...........................128
More................................131
MenuOptionsforFaxBox..................132
Inbox/Condential......................132
StoredDocuments:......................134
PollingSend/Board..................... 135
CheckingtheStatusorLogsforFaxJobs........139
Displaying Information when Received Faxes
are Unprocessed (Unread/Not Printed/Not
Saved/NotForwarded)...................139
CheckingFaxJobsinProgress..............140
CheckingtheFaxJobHistory..............140
ReprintingReceivedDocuments............141
SendingaFaxfromaComputer..............141
Sending Documents Created Using an
Application(Windows).................. 141
Sending Documents Created Using an
Application(MacOS)....................144
ReceivingFaxesonaComputer...............145
CheckingforNewFaxes(Windows).........146
CheckingforNewFaxes(MacOS).......... 147
Canceling the Feature that Saves Incoming
FaxestotheComputer...................148
3

Maintaining the Printer
CheckingtheStatusofConsumables...........150
Improving Print, Copy, Scan, and Fax Quality. . . . 150
AdjustingthePrintQuality................150
CheckingandCleaningthePrintHead.......151
Preventingnozzleclogging................153
AligningthePrintHead..................153
CleaningthePaperPathforInkSmears.......153
Cleaning the Scanner Glass and Document Mat 153
CleaningtheADF...................... 155
CleaningthePrinter.......................157
SavingPower............................158
SavingPower(ControlPanel)..............158
Installing or Uninstalling Applications Separately. 159
InstallingtheApplicationsSeparately........ 159
AddingthePrinter(forMacOSOnly)........161
UninstallingApplications.................161
Updating Applications and Firmware. . . . . . . . 163
TransportingandStoringthePrinter...........165
Solving Problems
ePrinterDoesNotWorkasExpected........169
ePrinterDoesNotTurnOnorO........169
PowerTurnsOAutomatically.............169
Paper Does Not Feed Properly. . . . . . . . . . . . . 169
CannotPrint..........................173
CannotStartScanning...................190
CannotSendorReceiveFaxes..............202
Error Code is Displayed on the Status Menu. . . 218
Cannot Operate the Printer as Expected. . . . . . 222
A Message is Displayed on the LCD Screen. . . . . . 227
PaperGetsJammed.......................228
PreventingPaperJams...................229
ItisTimetoReplacetheInkCartridges.........229
InkCartridgeHandlingPrecautions.........229
ReplacingInkCartridges................. 232
Continue Printing Temporarily without
ReplacingInkCartridges................. 232
It is Time to Replace the Maintenance Box. . . . . . .236
Maintenance Box Handling Precautions. . . . . . 236
ReplacingaMaintenanceBox..............236
Printing, Copying, Scanning, and Faxing
QualityisPoor...........................238
PrintQualityisPoor.....................238
CopyQualityisPoor.................... 247
ScannedImageProblems.................254
eQualityoftheSentFaxisPoor..........256
ReceivedFaxQualityisPoor...............258
CannotSolveProblem.....................259
Cannot Solve Printing or Copying Problems. . . 259
Adding or Replacing the Computer or
Devices
Connecting to a Printer that has been
ConnectedtotheNetwork..................262
Using a Network Printer from a Second
Computer............................262
Using a Network Printer from a Smart Device. . 263
Re-settingtheNetworkConnection........... 263
WhenReplacingtheWirelessRouter.........263
WhenChangingtheComputer.............264
Changing the Connection Method to the
Computer............................265
Making Wi-Fi Settings from the Control Panel. .267
Connecting a Smart Device and Printer Directly
(Wi-FiDirect)...........................269
AboutWi-FiDirect..................... 269
Connecting to an iPhone, iPad or iPod touch
usingWi-FiDirect......................270
Connecting to Android Devices using Wi-Fi
Direct...............................273
Connecting to Devices other than iOS and
AndroidusingWi-FiDirect...............274
Disconnecting Wi-Fi Direct (Simple AP)
Connection...........................277
Changing the Wi-Fi Direct (Simple AP)
SettingsSuchastheSSID.................277
CheckingtheNetworkConnectionStatus.......278
Checking the Network Connection Status
fromtheControlPanel...................279
Printing a Network Connection Report. . . . . . . 280
PrintingaNetworkStatusSheet............ 285
Checking the Network of the Computer
(Windowsonly)........................286
Product Information
PaperInformation........................288
AvailablePaperandCapacities.............288
UnavailablePaperTypes..................292
ConsumableProductsInformation............293
InkCartridgeCodes.....................293
MaintenanceBoxCode...................294
Soware Information......................294
SowareforPrinting.................... 294
SowareforScanning....................298
SowareforFaxing..................... 298
SowareforPackageCreation..............299
4

Soware for Making Settings or Managing
Devices..............................300
SowareforUpdating................... 302
SettingsMenuList........................303
GeneralSettings........................303
PrintCounter..........................323
SupplyStatus..........................323
Maintenance..........................323
Language.............................324
PrinterStatus/Print..................... 324
ContactsManager......................325
UserSettings..........................325
ProductSpecications..................... 326
PrinterSpecications....................326
ScannerSpecications...................327
ADFSpecications......................328
FaxSpecications.......................328
UsingPortforthePrinter.................328
InterfaceSpecications...................330
NetworkSpecications...................330
SupportedirdPartyServices.............333
MemoryDeviceSpecications............. 333
SupportedDataSpecications..............334
Dimensions...........................334
ElectricalSpecications.................. 334
EnvironmentalSpecications..............335
InstallationLocationandSpace.............336
SystemRequirements....................337
RegulatoryInformation....................337
StandardsandApprovals................. 337
RestrictionsonCopying..................339
Administrator Information
ConnectingthePrintertotheNetwork.........341
BeforeMakingNetworkConnection.........341
Connecting to the Network from the Control
Panel................................343
SettingstoUsethePrinter...................345
UsingthePrintFunctions.................345
SettingUpAirPrint..................... 351
ConguringaMailServer.................352
SettingaSharedNetworkFolder............356
MakingContactsAvailable................372
PreparingtoScan.......................383
MakingFaxFeaturesAvailable.............385
Making Basic Operation Settings for the Printer 400
ProblemswhenMakingSettings............403
ManagingthePrinter......................405
Introduction of Product Security Features. . . . . 405
AdministratorSettings...................406
RestrictingAvailableFeatures..............413
DisablingtheExternalInterface............ 415
MonitoringaRemotePrinter.............. 416
BackingUptheSettings..................417
AdvancedSecuritySettings..................418
Security Settings and Prevention of Danger. . . . 418
ControllingUsingProtocols...............419
UsingaDigitalCerticate.................423
SSL/TLS Communication with the Printer. . . . .428
SolvingProblemsforAdvancedSecurity......429
Where to Get Help
TechnicalSupportWebSite..................435
ContactingEpsonSupport..................435
BeforeContactingEpson................. 435
HelpforUsersinEurope..................435
HelpforUsersinAustralia................435
HelpforUsersinNewZealand.............436
HelpforUsersinHongKong.............. 437
5

Guide to This Manual
IntroductiontotheManuals...........................................7
SearchingforInformation.............................................7
PrintingOnlythePagesYouNeed.......................................8
AboutisManual..................................................8
Trademarks...................................................... 10
Copyright........................................................10

Introduction to the Manuals
e following manuals are supplied with your Epson printer. As well as the manuals, check the various types of
help information available from the printer itself or from the Epson soware applications.
❏Important Safety Instructions (paper manual)
Provides you with instructions to ensure the safe use of this printer.
❏Start Here (paper manual)
Provides you with information on setting up the printer and installing the soware.
❏User's Guide (digital manual)
is manual. is manual is available as PDF and Web manuals. Provides overall information and instructions
on using the printer, on network settings when using the printer on a network, and on solving problems.
You can obtain the latest versions of the above manuals with the following methods.
❏Paper manual
Visit the Epson Europe support website at http://www.epson.eu/support, or the Epson worldwide support
website at http://support.epson.net/.
❏Digital manual
To view the Web manual, visit the following website, enter the product name, and then go to Support.
http://epson.sn
Searching for Information
e PDF manual allows you to search for information you are looking for by keyword, or jump directly to specic
sections using the bookmarks. is section explains how to use a PDF manual that has been opened in Adobe
Acrobat Reader DC on your computer.
Searching by keyword
Click Edit > Advanced Search. Enter the keyword (text) for information you want to nd in the search window,
and then click Search. Hits are displayed as a list. Click one of the displayed hits to jump to that page.
Jumping directly from bookmarks
Click a title to jump to that page. Click + or > to view the lower level titles in that section. To return to the previous
page, perform the following operation on your keyboard.
❏Windows: Hold down Alt. and then press ←.
Guide to This Manual > Searching for Information
7

❏Mac OS: Hold down the command key, and then press ←.
Printing Only the Pages You Need
You can extract and print only the pages you need. Click Print in the File menu, and then specify the pages you
want to print in Pages in Pages to Print.
❏To specify a series of pages, enter a hyphen between the start page and the end page.
Example: 20-25
❏To specify pages that are not in series, divide the pages with commas.
Example: 5, 10, 15
About This Manual
is section explains the meaning of marks and symbols, notes on descriptions, and operating system reference
information used in this manual.
Marks and Symbols
!
Caution:
Instructions that must be followed carefully to avoid bodily injury.
c
Important:
Instructions that must be observed to avoid damage to your equipment.
Note:
Provides complementary and reference information.
Guide to This Manual > About This Manual > Marks and Symbols
8

Related Information
&Links to related sections.
Notes on Screenshots and Illustrations
❏Screenshots of the printer driver are from Windows 10 or macOS High Sierra. e content displayed on the
screens varies depending on the model and situation.
❏Illustrations used in this manual are examples only. Although there may be slight dierences depending on the
model, the method of operation is the same.
❏Some of the menu items on the LCD screen vary depending on the model and settings.
❏You can read the QR code using dedicated app.
Operating System References
Windows
In this manual, terms such as "Windows 10", "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista",
"Windows XP", "Windows Server 2019", "Windows Server 2016", "Windows Server 2012 R2", "Windows Server
2012", "Windows Server 2008 R2", "Windows Server 2008", "Windows Server 2003 R2", and "Windows Server
2003" refer to the following operating systems. Additionally, "Windows" is used to refer to all versions.
❏Microso
®
Windows
®
10 operating system
❏Microso
®
Windows
®
8.1 operating system
❏Microso
®
Windows
®
8 operating system
❏Microso
®
Windows
®
7 operating system
❏Microso
®
Windows Vista
®
operating system
❏Microso
®
Windows
®
XP operating system
❏Microso
®
Windows
®
XP Professional x64 Edition operating system
❏Microso
®
Windows Server
®
2019 operating system
❏Microso
®
Windows Server
®
2016 operating system
❏Microso
®
Windows Server
®
2012 R2 operating system
❏Microso
®
Windows Server
®
2012 operating system
❏Microso
®
Windows Server
®
2008 R2 operating system
❏Microso
®
Windows Server
®
2008 operating system
❏Microso
®
Windows Server
®
2003 R2 operating system
❏Microso
®
Windows Server
®
2003 operating system
Mac OS
In this manual, "Mac OS" is used to refer to Mac OS X v10.6.8 or later.
Guide to This Manual > About This Manual > Operating System References
9

Trademarks
❏EPSON
®
is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION is a
trademark of Seiko Epson Corporation.
❏Epson Scan 2 soware is based in part on the work of the Independent JPEG Group.
❏libti
Copyright © 1988-1997 Sam Leer
Copyright © 1991-1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this soware and its documentation for any purpose is
hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in
all copies of the soware and related documentation, and (ii) the names of Sam Leer and Silicon Graphics
may not be used in any advertising or publicity relating to the soware without the specic, prior written
permission of Sam Leer and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED
OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN
CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
❏QR Code is a registered trademark of DENSO WAVE INCORPORATED in Japan and other countries.
❏Microso
®
, Windows
®
, Windows Server
®
, and Windows Vista
®
are registered trademarks of Microso
Corporation.
❏Apple, Mac, macOS, OS X, Bonjour, ColorSync, Safari, AirPrint, iPad, iPhone, iPod touch, and iTunes are
trademarks of Apple Inc., registered in the U.S. and other countries.
❏Use of the Works with Apple badge means that an accessory has been designed to work specically with the
technology identied in the badge and has been certied by the developer to meet Apple performance
standards.
❏Chrome, Google Play, and Android are trademarks of Google LLC.
❏Adobe and Adobe Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
❏Firefox is a trademark of the Mozilla Foundation in the U.S. and other countries.
❏Mopria® and the Mopria® Logo are registered and/or unregistered trademarks and service marks of Mopria
Alliance, Inc. in the United States and other countries. Unauthorized use is strictly prohibited.
❏General Notice: Other product names used herein are for identication purposes only and may be trademarks
of their respective owners. Epson disclaims any and all rights in those marks.
Copyright
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of
Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained
herein. Neither is any liability assumed for damages resulting from the use of the information herein. e
Guide to This Manual > Copyright
10

information contained herein is designed only for use with this Epson product. Epson is not responsible for any
use of this information as applied to other products.
Neither Seiko Epson Corporation nor its aliates shall be liable to the purchaser of this product or third parties for
damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or
abuse of this product or unauthorized modications, repairs, or alterations to this product, or (excluding the U.S.)
failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions.
Seiko Epson Corporation and its aliates shall not be liable for any damages or problems arising from the use of
any options or any consumable products other than those designated as Original Epson Products or Epson
Approved Products by Seiko Epson Corporation.
Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that
occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko
Epson Corporation.
© 2020 Seiko Epson Corporation
e contents of this manual and the specications of this product are subject to change without notice.
Guide to This Manual > Copyright
11

Important Instructions
SafetyInstructions................................................. 13
PrinterAdvisoriesandWarnings.......................................14
ProtectingYourPersonalInformation................................... 16

Safety Instructions
Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future
reference. Also, be sure to follow all warnings and instructions marked on the printer.
❏Some of the symbols used on your printer are to ensure safety and proper use of the printer. Visit the following
Web site to learn the meaning of the symbols.
http://support.epson.net/symbols
❏Use only the power cord supplied with the printer and do not use the cord with any other equipment. Use of
other cords with this printer or the use of the supplied power cord with other equipment may result in re or
electric shock.
❏Be sure your AC power cord meets the relevant local safety standard.
❏Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by
yourself, except as specically explained in the printer's manuals.
❏Unplug the printer and refer servicing to qualied service personnel under the following conditions:
e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing
damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust
controls that are not covered by the operating instructions.
❏Place the printer near a wall outlet where the plug can be easily unplugged.
❏Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations
subject to shocks, vibrations, high temperature or humidity.
❏Take care not to spill liquid on the printer and not to handle the printer with wet hands.
❏Keep the printer at least 22 cm away from cardiac pacemakers. Radio waves from this printer may adversely
aect the operation of cardiac pacemakers.
❏If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with
water. If discomfort or vision problems remain aer a thorough ushing, see a doctor immediately.
❏Avoid using a telephone during an electrical storm. ere may be a remote risk of electric shock from lightning.
❏Do not use a telephone to report a gas leak in the vicinity of the leak.
❏e printer is heavy and should not be lied or carried by less than two people. When liing the printer, two
people should assume the correct positions as shown below.
Important Instructions > Safety Instructions
13

Safety Instructions for Ink
❏Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port.
❏If ink gets on your skin, wash the area thoroughly with soap and water.
❏If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer
a thorough ushing, see a doctor immediately.
❏If ink gets into your mouth, see a doctor right away.
❏Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your
skin.
❏Do not shake ink cartridges too vigorously and do not drop them. Also, be careful not to squeeze them or tear
their labels. Doing so may cause ink leakage.
❏Keep ink cartridges and maintenance box out of the reach of children.
Printer Advisories and Warnings
Read and follow these instructions to avoid damaging the printer or your property. Make sure you keep this
manual for future reference.
Advisories and Warnings for Setting Up the Printer
❏Do not block or cover the vents and openings in the printer.
❏Use only the type of power source indicated on the printer's label.
❏Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and o.
❏Avoid electrical outlets controlled by wall switches or automatic timers.
❏Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
❏e power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over.
Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter
and leave the transformer.
❏If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all
devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.
❏If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the printer.
❏When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation
may damage both devices connected by the cable.
❏Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e printer
will not operate properly if it is tilted at an angle.
❏Allow space above the printer so that you can fully raise the document cover.
❏Leave enough space in front of the printer for the paper to be fully ejected.
Important Instructions > Printer Advisories and Warnings > Advisories and Warnings for Setting Up the Printer
14

❏Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct
sunlight, strong light, or heat sources.
Related Information
&“Installation Location and Space” on page 336
Advisories and Warnings for Using the Printer
❏Do not insert objects through the slots in the printer.
❏Do not put your hand inside the printer during printing.
❏Do not touch the white at cable inside the printer.
❏Do not use aerosol products that contain ammable gases inside or around the printer. Doing so may cause re.
❏Do not move the print head by hand; otherwise, you may damage the printer.
❏Be careful not to trap your ngers when closing the scanner unit.
❏Do not press too hard on the scanner glass when placing the originals.
❏Always turn the printer o using the
P button. Do not unplug the printer or turn o the power at the outlet
until the
P light stops ashing.
❏If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical
outlet.
Advisories and Warnings for Using the Touchscreen
❏e LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven
brightness. ese are normal and do not indicate that it is damaged in any way.
❏Only use a dry, so cloth for cleaning. Do not use liquid or chemical cleaners.
❏e exterior cover of the touchscreen could break if it receives a heavy impact. Contact your dealer if the panel
surface chips or cracks, and do not touch or attempt to remove the broken pieces.
❏Press the touchscreen gently with your nger. Do not press force or operate with your nails.
❏Do not use sharp objects such as ball point pens or sharp pencils to perform operations.
❏Condensation inside the touchscreen due to abrupt changes in temperature or humidity may cause
performance to deteriorate.
Advisories and Warnings for Using the Printer with a Wireless
Connection
❏Radio waves from this printer may negatively aect the operation of medical electronic equipment, causing
them to malfunction. When using this printer inside medical facilities or near medical equipment, follow
directions from the authorized personnel representing the medical facilities, and follow all posted warnings and
directions on the medical equipment.
❏Radio waves from this printer may negatively aect the operation of automatically controlled devices such as
automatic doors or re alarms, and could lead to accidents due to malfunction. When using this printer near
automatically controlled devices, follow all posted warnings and directions on these devices.
Important Instructions > Printer Advisories and Warnings > Advisories and Warnings for Using the Printer with …
15

Advisories and Warnings for Transporting or Storing the Printer
❏When storing or transporting the printer, avoid tilting it, placing it vertically, or turning it upside down;
otherwise ink may leak.
❏Before transporting the printer, make sure that the print head is in the home (far right) position.
Protecting Your Personal Information
When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's
memory by selecting Settings > General Settings > System Administration > Restore Default Settings > Clear
All Data and Settings on the control panel. Also, make sure you delete the printer's internal memory data by
selecting Settings > General Settings > System Administration > Clear Internal Memory Data > Delete All
Internal Memory Jobs on the control panel.
Important Instructions > Protecting Your Personal Information
16

Part Names and Functions
Front...........................................................18
Inside...........................................................20
Rear............................................................21

Front
AADF (Automatic Document Feeder) cover Open when removing jammed originals in the ADF.
BADF edge guide Feeds originals straight into the printer. Slide to the edge of the
originals.
CADF input tray Feeds originals automatically.
DADF document support Supports originals larger than legal size paper.
EADF output tray Holds originals ejected from the ADF.
FPaper cassette1 or Paper cassette Loads paper.
GPaper cassette2 Available models only.
Loads paper.
APaper support Supports loaded paper.
BEdge guide Feeds the paper straight into the printer. Slide to the edges of the
paper.
Part Names and Functions > Front
18

CPaper tray Loads all paper types supported by the printer.
DOutput tray Holds the ejected paper. When you start printing, this tray is ejected
to t the paper size automatically. To store the tray, push it manually
or select on the control panel.
EEdge guide Feeds the paper straight into the printer. Slide to the edges of the
paper.
FPaper cassette Loads paper.
GPaper cassette cover Prevents foreign substance from entering the paper cassette. This
cover can be attached to paper cassette 1 and 2. Attach it to cover the
paper cassette that is extended to load paper larger than A4-size.
When you load paper without extending the paper cassette, you can
attach the cover to any of the cassettes.
ADocument cover Blocks external light while scanning.
BDocument mat Grips the originals so that they do not move.
CScanner glass Place the originals. You can place originals that are not fed from the
ADF such as envelopes or thick books.
DControl panel Allows you to make settings and perform operations on the printer.
Also displays the printer’s status.
EExternal interface USB port Connects memory devices.
Part Names and Functions > Front
19

Inside
AMaintenance box cover Open when replacing the maintenance box. The maintenance box is
a container that collects a very small amount of surplus ink during
cleaning or printing.
BScanner unit Scans placed originals. Open to remove jammed paper. This unit
should usually be kept closed.
CInk cartridge cover Open when replacing ink cartridges.
DInk cartridge holder Install the ink cartridges. Ink is ejected from the print head nozzles
underneath.
EInner cover Open to remove jammed paper.
Part Names and Functions > Inside
20