Ergonomic products Safe-T-Shield VacTrac User manual

Product ID: T2B1
Manual: 950-109 rev A
Safe-T-Shield™ VacTrac
INSTALLATION MANUAL

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
PAGE 2
Safe-T-Shield™ VacTrac
Model T2B1
1. Introduction................................................................................3
2. Cautions and safety information.............................................................4
3. Required Tools / Unpacking and Inspecting.......................................5
4. Specifications.........................................................................6
5. Site layout........................ ............................................................................7
6. VacTrac Installation......................................................................................9
7. Positioning for treatment...........................................................................15
8. Procedure Techniques and Suggestions.............................................17
9. Cleaning and Disinfection.......................................................................19
10. Inserting or removing the Shield ...........................................................22
11. Inserting or removing the Air flow plate...............................................23
12. Airflow Dampner.........................................................................................24
13. Warranty........................................................................................................25
Thank you for purchasing the Ergonomic Products Safe-T-Shield™ VacTrac.
Years of research by dentists, engineers, and designers have made this a uniquely eective
product in the industry. We stand behind our equipment, and genuinely believe it to be the
best available on the market.
Should you have any questions regarding the product’s installation or use, please don’t
hesitate to call our customer service specialists at 1-866-ERGO-4-US. We may also be reached
via email at [e-mail].
We hope that you enjoy the benefits and quality of your new equipment and look forward to
assisting you with your future needs as your practice continues to grow!
—The Ergonomic Products Team
QUESTIONS?
Call our Customer Service Specialists at:
1-866-ERGO-4-US
CONTENTS:

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
1 - INTRODUCTION
The Safe-T-ShieldTM represents the next generation in extraoral
aerosol control for dentists, medical professionals and anyone with
a high exposure to oral vapor.
The Safe-T-Shield provides both a physical barrier to droplet, spray & bio-burden ejection as well as
aerosol evacuation via a patent pending laminar flow air manifold.
While the protection oered by the Safe-T-Shield is higher than any other extraoral system
available, the Safe-T-Shield is intended to be used in conjunction with a sensible PPE regime. The
requirements for such PPE use, including gloves, gowns, and masks will vary by region and need.
Users are cautioned to take every available measure to prevent the spread of aerosol and particulate
contamination.
For user safety and optimal performance, please read this Specification and User Guide thoroughly
prior to use.
Demonstration videos for assembly, use and cleaning are referenced throughout this guide
and may be found here in the “Demonstration Videos” tab on the Safe-T-Shield page at
https://www.ergonomic-products.com/safe-t-shield-installed/
Physical Proximity to Others
50
Childcare Workers
Cashiers
Pilots
Personal Care Aids
Flight Attendants
Paramedics
Nurses
Couriers
Loggers
Lawyers
Maids
Garbarge Collectors
Janitors
Exposure To Diseases
0
25
50
75
100
025 75 100
Dentists
*Courtesy of The New York Times

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
2 - CAUTIONS AND SAFETY INFORMATION
SYMBOLS USED IN THIS GUIDE
If the instructions are not followed properly, operation
may lead to hazards for the product, user or patient.
Useful information that will increase performance or ease
of use.
BEFORE OPERATING YOUR SAFE-T-SHIELD FOR THE FIRST TIME:
1. Thoroughly clean and disinfect the unit using standard maintenance
protocols. See page 19.

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
1. Inspect shipping container for visible damage upon arrival. If transit damage is found, contact Ergonomic
Products immediately (this will expedite the corrective process).
2. Use safe lifting procedures to free the product from the container, and remove all packing material and
accessory boxes from shipping container.
3. Lay individual components on clean surface to avoid scratching, and inspect contents. If damage is found,
contact Ergonomic Products immediately.
Power Drill
Philips head screw driver
Tape Measure
2-5/8” Hole Saw
3  REQUIRED TOOLS / UNPACKING AND INSPECTING
REQUIRED
TOOLS:
Mounting
Plate
VacTrac
Short Handled Mirror
90 Degree HVE Handpiece
4” Adapter with
2.5” Rubber Collar
Safe-T-Shield
Screw Pack
#8 x 3” Construction Screw (6)
#10-24 x 1” Machine Screw (4)
1/4-20 x 3/4” Machine Screw (4)
VacTrac Arm
Pencil
Utility Knife
Trolley
Airflow
Plate
Manifold
Rubber Flap
Seals
VacTrac
Outlet
A Gift for You, Your Team and Your Patients
Your Safe-T-Shield is shipped with a 90oHVE Handpiece and an auto-clavable Short Handled Mirror.
While not required for use, we have found these instruments oer the most comfortable positioning
and greatest access to the oral cavity when employing the Safe-T-Shield.
We are providing these items - at no additional charge - to give you the best possible experience
with our product. Please see page 17 for more information on these and other items that will help
your practice treat patients safely & comfortably while maintaining the highest level of care that you
demand.

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
4 - SPECIFICATIONS

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
PAGE 7
Safe-T-Shield™ VacTrac
Model T2B1
5  SITE LAYOUT
Operatory Plan View
Measurements for locationg the VacTrac are done from the center of the headrest on the patient chair in the
operating position. See below for dimensions.
NOTES
1 Ceiling shows relation of chair to Vac Track
2 Chair must be in typical operating position for measuring
3 VacTrac is centered inline over chair
12"
Vacuum Pickup
Thru Ceiling
Center of Chair headrest
in operating position
VACTRAC
Typical Op Plan View
1-1/2"

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
5  SITE LAYOUT cont’d
Operatory Elevation View
Measurements for locationg the VacTrac are done from the center of the headrest on the patient chair in the
operating position. See below for dimesions.
Note: This manual covers location and installation of the Safe-T-Shield VacTrac. Generally, the final connection
to your HVAC system will be made via a 4” flex hose and will be done by your HVAC technician.

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
PAGE 9
Safe-T-Shield™ VacTrac
Model T2B1
6  VACTRAC INSTALLATION
Structure for supporting the Vac Track
View from above the ceiling grid with all the tiles removed except center line where track is installed.
All images in this manual are shown installing on a suspeneded ceiling.
The same approximate procedure is followed for other types of ceilings.
In planning installation confirm that there are no obstuctions in the overhead that will interfere with
recommended placement.
60" x 2" x 12" or double thickness 3/4" Ply Blocking
mount centered over chair, must be either suspend
from overhead or truss to overhead.
2-1/2"
VacTrac Outlet
Dado over
ceiling grid
All but center line ceiling
tiles removed for visibility.
Ceiling grid

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
Install Vac Track Mounting Plate
1. Drill 2-5/8” hole through ceiling tile and backing block.
**See page 7 for location of 2-5/8” hole**
2. Install Mount Plate as shown square to ceiling grid or walls, using (6) #8 x 3” construction screws.
6  VACTRAC INSTALLATION cont’d
Viewed from below

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
Install Vac Track on Mount Plate
Hang VacTrac on dado by inserting the hanging lip into the entire length of Mouting Plate dado as shown.
6  VACTRAC INSTALLATION cont’d
2
1
34
Note: End caps not shown in this image for clarity.
VacTrac cross section
Hanging Lip
Hanging

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
Attaching Vac Track to Mount Plate
1. Swing Track up tight against ceiling.
2. Working through Rubber Flap seals, with a long philips screw driver carefully install the (4) 1/4”-20 pan head
machine screws.
6  VACTRAC INSTALLATION cont’d
Note: End caps and trolly not shown for clarity.
Avoid damaging the Rubber Flap seal as this may
reduce the eectivness of the VacTrac suction.
1/4”-20 pan headmachine
Rubber Flap

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
PAGE 13
Safe-T-Shield™ VacTrac
Model T2B1
Installing Arm
1. Install VacTrac Arm on Trolly with (4) #10-24 machine screws.
6  VACTRAC INSTALLATION cont’d
Trolly
#10-24 Machine Screws
VacTrac Arm

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
PAGE 14
Safe-T-Shield™ VacTrac
Model T2B1
Connect to Vacuum Source
1. Working from overhead, install the Rubber 4” Connection Adapter onto the 2-1/2” VacTrac Outlet
Tube
6  VACTRAC INSTALLATION cont’d
2-1/2” VacTrac
Outlet
Vac Connection for
4” flex hose
Final Assembly

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
7 - POSITIONING FOR TREATMENT
Ideal positioning may vary depending on user preference and treatment requirements.
However, for optimal evacuation and protection from spray and bioburden ejection, the
Shield should be located at a distance of 8” to 10” directly above the oral cavity, and at a
downward angle of approximately 20˚ as shown below.

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
7 - POSITIONING FOR TREATMENT cont.
POSITIONING THE SHIELD ABOVE THE PATIENT
Click here for a demonstration video or go to: www.ergonomic-products.com/safe-t-shield-installed/
Adjust the Arm Tension and Resistance:
Prior to positioning, adjust the Arm Tension Adjustment Knobs. Twist clockwise firmly until the Suction
Tube Arms may be moved, but will remain in place when released. This will allow you to adjust the
position of the arms without having to release tension. The Tension Knobs may require occasional
tightening to maintain the proper resistance.
To Adjust the Height and Location of
the Shield Above the Patient:
Follow the steps below to properly position the Shield above the
patient.
1. While supporting the Lower Suction Tube arm,
slide the Shield back from the home position by your headwall
towards the patient’s feet (fig.7.1 - fig. 7.2).
2. Tilt Lower Suction Tube Arm down 30 - 45, until it is
approximately one foot above the patient's level (fig.7.3).
3. To complete final positioning, move to the patient's head
(fig.7.4).
Place a hand on each side of the Manifold and carefully
articulate the Shield into a 20 angle, in line with the patient and
8"-10" above the oral cavity.
To avoid damage or unintended Shield
removal, do not attempt to adjust the
position by grasping the Shield itself.
Handle only by the Manifold.
7.1
7.2
7.3
7.4

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
8 - PROCEDURE TECHNIQUES AND SUGGESTIONS
When we say our products are “designed by dentists, for dentists” we mean it. Our founder and the
source of our industry-changing designs is Dr. David Ahearn, a practitioner with two thriving practices
in Massachusetts. While Dr. Ahearn’s experience-driven insights alone give us a unique position in the
field, his practices allow us the opportunity to test our designs in live dental environments. We test, we
learn, we refine - and repeat the process to continuously bring you the highest quality, most eective
products available.
RECOMMENDED INSTRUMENTS
In testing live procedures under the Safe-T-Shield, we found that angled HVE handpieces provided
the highest level of comfort and access to the oral cavity, while allowing the Shield to best perform it’s
critical task of controlling the aerosols generated in treatment (fig. 8.1).
Some of our team hadn’t used these instrument variants before, but all adapted quickly and became
strong proponents.
The team’s reaction was so strong, in fact, that we felt obligated to include (at no charge) the
90O Bull Frog HVE handpiece shipped with your Safe-T-Shield. We encourage you to test the
instrument and see for yourself the benefits it brings.
We also tested 45OASI handpiece as well, and to great eect.
90OHVE Base 45OHVE Base
90O- HVE Handpiece
Manufacturer: Bull Frog
Name: Ergo Vac Stationary HVE Handpiece
Mfg Item: B111715
Aluminum, fits universal holders, autoclavable
45O- HVE Handpiece
Manufacturer: ASI
Name: Ergo Handle High Volume Evacuator
Manufacturer’s Item Number: 90-2706E
8.1

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
8 - PROCEDURE TECHNIQUES AND SUGGESTIONS cont.
RECOMMENDED INSTRUMENTS cont.
We discovered a few other methods to optimize comfort and control without sacrificing treatment
quality during Shield use.
Short HVE Tips (fig 8.2)
Shorter HVE tips allowed better positioning. For instance, assistants
suctioning from the left, during treatment of posterior upper left
teeth.
Standard tips may be easily cut to any length desired, as shown
right. We recommend cutting to a length of approximately 4”.
Short Handle Mirror (fig 8.3)
As we mentioned, we included a short handle
mirror with your shipment at no charge. Our team
has found these to be very eective in all cases.
This mirror is auto-clavable.
Manufacturer: Osung
Name: Osung Dental Mirror
Manufacturer’s Item Number: D-MDA-01
8.2
8.3

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
PAGE 19
Safe-T-Shield™ VacTrac
Model T2B1
9 - CLEANING AND DISINFECTION
For proper infection control, the exterior of all Safe-T-Shield components should be thoroughly
disinfected after each use. These include the Shield, Manifold, Airflow Plate, and Suction Tube as
detailed below. See page 21 for weekly cleaning procedures.
USE ONLY RECOMMENDED CLEANING COMPOUNDS AS DESCRIBED BELOW
RECOMMENDED DISINFECTION PRODUCTS
To more eectively capture patient exhalations and generated aerosols, the Shield is formed with a
significant downward curve. The most eective material to create this form, while maintaining optical
clarity and patient safety, is PETG (polyethylene terephthalate glycol). While PETG is a very durable
material, some disinfectants in dental use may harm the finish or clarity of the Shield and Manifold.
Though other components of the Safe-T-Shield may be less susceptible to residue or fogging, we
recommend using only the cleaning solutions and disinfection products below on the entire unit to
avoid accidental contact with the Shield and Manifold.
Allowed Manufactured Disinfection Solutions
EPA Reg.
Number
Active
Ingredient
Product
Name Manufacturer Contact Time* Formulation Type
67619-25 Hydrogen
peroxide
Clorox Commercial
Solutions ®
Hydrogen Peroxide
Wipes
Clorox Professional
Products Co. 2 min. Wipe
67619-24 Hydrogen
peroxide
Peroxide Multi
Surface Cleaner
and Disinfectant
Clorox Professional
Products Co. 1 min. Ready-to-use
1677-238 Hydrogen
peroxide
Peroxide Multi
Surface Cleaner
and Disinfectant
Ecolab Inc 2 min. Dilutable
Allowed Cleaning Solutions
Family Notes
Hydrogen
Peroxide
• Use a 3%-5% solution (these are available out of the bottle).
• Do not dilute.
• Let stand per manufacturer’s guidelines.
Warm, Soapy
Water
• The use of warm, gentle dish soap is a common form of cleaning and disinfecting.
• Thoroughly and vigorously wash the surface of the plastic with dish washing soap
for a minimum of 20 seconds or longer.
• Rinse with clean water.
*Source: EPA List N: Disinfectants for Use Against SARS-CoV-2 (COVID-19)

950-109 rev Aergonomic products • 198 Airport Rd • Fall River, MA 02720 • 866-374-6487
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Safe-T-Shield™ VacTrac
Model T2B1
As with all disinfection processes, follow your oce’s standard protocols regarding PPE and other
guidelines.
After cleaning and disinfection, inspect the parts and components. Any pieces that appear worn,
cracked, or damaged should no longer be used. Contact us for repairs or replacement parts.
CLEAN & DISINFECT THE SHIELD, MANIFOLD AND AIRFLOW PLATE AFTER USE
1. Use an alcohol wipe to clean any large particulate matter or spray o the Shield and Manifold. Let
air dry, approximately 1 minute.
2. Use an allowed disinfection solution and standard protocols to thoroughly disinfect both sides of
the Safe-T-Shield, both the exterior and interior of the Manifold, and the stainless steel Airflow Plate.
Follow the disinfection manufacturer’s instructions for appropriate application.
While a clean Shield is obviously important for visual acuity, it is worth mentioning that the Airflow
Plate is prominently in the patient’s view during treatment. To maintain a positive patient experience,
it is vital that this plate is not only thoroughly disinfected, but that it LOOKS as clean as possible, too.
An alcohol wipe is eective to remove any streaks or spotting from disinfection. Additionally, we oer
replacement Airflow Plates should standard wear and tear degrade the appearance.
CLEAN & DISINFECT THE SUCTION TUBE AND LOWER ELEMENTS AFTER USE
1. If necessary, use an alcohol wipe to clean any large particulate matter or spray o the Suction Tube
and lower elements of the Safe-T-Shield. Let air dry, approximately 1 minute.
2. Use an allowed disinfection solution/product and standard protocols to thoroughly disinfect the
Suction Tube. Follow the disinfection manufacturer’s instructions for appropriate application.
3. Follow applicable regulatory board protocols on cleaning & disinfection for equipment below the
chair level when addressing the Housing and Base. Again, use only allowable solutions/products as
listed.
9 - CLEANING AND DISINFECTION cont.
SHIELD REPLACEMENT SCHEDULE
For optimal visual clarity, the Shield will require occasional replacement. Frequency will vary depending
on usage.
TO ORDER REPLACEMENT SHIELDS, PLEASE CONTACT US
Ergonomic Products Customer Service: 866-374-6487
or email: [email protected]