Ericsson BusinessPhone 250 User manual

User´s Guide
BUSINESSPHONE 250
BUSINESSPHONE 50
Ericsson Analogue Telephone
Dialog 3185 Premium
185C_R1A 00-03-23 17.13 Sida 1 (2,1)

ANSWER CALLS
Answer:
Answer on another extension:
(Call ringing extension)
MAKE CALLS
Normal calls: (Extension no.)
or
(External no.)
Common abbreviated number: (Abbreviated no.)
Individual abbreviated number:
(Abbreviated no. 0-9)
Last external number redial:
YOU GET BUSY TONE OR NO ANSWER
Automatic call-back:
(Lift handset when called back)
Camp on: (Keep handset off hook)
Intrusion:
INQUIRY
Ongoing conversation: (Call 3rd party)
REFER BACK
Switch between calls:
To terminate:
CONFERENCE
Ongoing conversation: (Call 3rd party)
(To establish)
(To leave)
TRANSFER
Transfer a call: (Call 3rd party)
(Before or after answer)
REMINDER
Reminder (24 hours):
(Reminder time)
Cancel reminder:
ACCOUNT NUMBER
Costs on a selected account no.:
(Account number)
MESSAGES
”Call me”:
Voice: Speak
Play-back:
Re-record: Speak
Send:
Receive messages:
CALL FORWARDING
Fixed diversion:
Individual internal diversion:
(New no.)
Cancel internal diversion:
Follow me, re-direct from
answering extension:
(Own no.)
(New no.)
Cancel from answ. extension:
(Own no.)
Bypass call forwarding:
(Extension no.)
INFORMATION
Enter information (pre-text):
(Select ”info code” from list below)
(Enter ”completing info”)
QUICK REFERENCE CARDQUICK REFERENCE GUIDE
Personal code
DISA and Message check:
Company number
DISA Number Message system
Personal code
DISA and Message check:
Company number
DISA Number Message system
These cards are used for DISA and to check messages.
Personal code
DISA and Message check:
Company number
DISA Number Message system
Personal code
DISA and Message check:
Company number
DISA Number Message system
Redial
Time of return
Date of return
Lunch
Meeting
Vacation
Illness
hour (00-23) minute (00-59)
month (01-12) day (01-31)
back at, hour minute
back at, hour minute
back, month day
back, month day
1.
2.
3.
4.
5.
6.
info code completing info
BUSINESSPHONE 250 / BUSINESSPHONE 50 – VERSION 5.0
DIALOG 3185 ANALOGUE PREMIUM TELEPHONE
USER’S GUIDE
Copyright © 2000. Ericsson Austria AG. All rights reserved.
This document contains proprietary information which is protected by copyright. No
part of this document may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying, recording, or by any
information storage and retrieval system, or translated into another language, without
prior written consent of Ericsson Austria AG, Vienna, Austria.
The information in this document is subject to alteration without prior notice.
ERICSSON MAKES NO WARRANTY OF ANY KIND WITH REGARD TO
THIS MATERIAL, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE. Ericsson shall not be liable for errors contained herein nor
for incidental or consequential damages in connection with the furnishing,
performance or use of this material.
Ericsson Austria AG
Pottendorfer Strasse 25-27
A-1121 Vienna, Austria
Telephone: [phone]
Telefax: [phone]
http://www.ericsson.at
2
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
DISCLAIMER
AnalogDialog3185En_R2A_C.qxd 00-06-28 14.20 Sida 2 (1,1)

This is a part of EN/LZTBS 102 333 R2A. Subject to alteration without prior notice
IMPORTANT NUMBERS
Number Function
Account number 1
Account number 2
Automated attendant
Common bell
Direct inward system access (DISA)
Doorphone
External line number 1
External line number 2
Group call pick-up
Individual mailbox number
Least cost routing
Password
Tie line number 1
Tie line number 2
POST DIALLING DIGITS
Number Function
Answer calls on another extension
Automatic call-back
Call waiting
Camp-on
Intrusion
ABBREVIATED NUMBERS
Common Abbreviated Numbers
Individual Abbreviated numbers
IMPORTANT NUMBERS
This is my opinion on the BusinessPhone 250 / BusinessPhone 50 Analogue Telephone User´s Guide, article number EN/LZTBS 102 333 R2A:
Name .................................................................................. Position .............................................................................. Company............................................................................ Address .............................................................................. City .................................................................................... Postcode .............................. Country.............................. Tel ...................................................................................... Fax ...................................................................................... Email ..................................................................................
Size and format:
Instructions:
Symbols and illustrations:
Description of functions:
Quick reference guide:
I have found some errors/ I suggest these improvements: Page
.......... .................................................................................. .......... .................................................................................. .......... .................................................................................. .......... .................................................................................. .......... .................................................................................. .......... .................................................................................. .......... .................................................................................. .......... .................................................................................. .......... .................................................................................. .......... ..................................................................................
Please feel free to add pages if you need more space!
Good
Adequate
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TELEFAX FORM
We try to make this documentation as user-friendly as possible. You can help us make it better, by returning this form with suggested improvements. Fax the form to Ericsson Austria at [phone] or send an e-mail to: [email protected]

QUICK REFERENCE GUIDE
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
DESIGNATION CARD MANAGER CD-ROM
CD-ROM On the CD you will find helpful products and your user´s
guide in electronical format.
Hardware requirements:
CPU Pentium 166MHz, 32 MB RAM
15 MB free memory on hard disk (optional)
VGA 800*600, 8 bit, 256 colors
Sound card (recommended)
CD-ROM drive (12x)
Software requirements:
Operating system: MS Windows 9x, MS Windows 2000 or
MS Windows NT 4 (service pack 3 or higher)
No CD-ROM?
Please send an e-mail to:
[email protected]
and we will send you a personal copy for free!
Designation Card
Manager The Designation Card Manager is the tool for desig-
ning and printing your personal designation cards.
Also included All user documentation as pdf-files, a quick reference
help system, a screen saver and a demo version of our
BusinessPhone Computer Based Training tool.
ANSWER CALLS
Answer:
Answer on another extension:
(Call ringing extension)
MAKE CALLS
Normal calls: (Extension no.)
or
(External no.)
Common abbreviated number: (Abbreviated no.)
Individual abbreviated number:
(Abbreviated no. 0-9)
Last external number redial:
YOU GET BUSY TONE OR NO ANSWER
Automatic call-back:
(Lift handset when called back)
Camp on: (Keep handset off hook)
Intrusion:
INQUIRY
Ongoing conversation: (Call 3rd party)
REFER BACK
Switch between calls:
To terminate:
CONFERENCE
Ongoing conversation: (Call 3rd party)
(To establish)
(To leave)
TRANSFER
Transfer a call: (Call 3rd party)
(Before or after answer)
REMINDER
Reminder (24 hours):
(Reminder time)
Cancel reminder:
ACCOUNT NUMBER
Costs on a selected account no.:
(Account number)
MESSAGES
”Call me”:
Voice: Speak
Play-back:
Re-record: Speak
Send:
Receive messages:
CALL FORWARDING
Fixed diversion:
Individual internal diversion:
(New no.)
Cancel internal diversion:
Follow me, re-direct from
answering extension:
(Own no.)
(New no.)
Cancel from answ. extension:
(Own no.)
Bypass call forwarding:
(Extension no.)
INFORMATION
Enter information (pre-text):
(Select ”info code” from list below)
(Enter ”completing info”)
Redial
Time of return
Date of return
Lunch
Meeting
Vacation
Illness
hour (00-23) minute (00-59)
month (01-12) day (01-31)
back at, hour minute
back at, hour minute
back, month day
back, month day
1.
2.
3.
4.
5.
6.
info code completing info

3
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
WELCOME
Welcome to the User´s Guide for the Ericsson Analogue Premium phone
in the BusinessPhone 250 / BusinessPhone 50 system from Ericsson.
It is a state-of-the-art business communications system. Its alliance of fea-
tures and facilities effectively improves communications for virtually any
kind of organization. To take full advantage of these advanced features and
facilities there is a line of phones, designed for ease of use in every situation.
Note: The features described in this user´s guide are related to version 5.0 of the
BusinessPhone 250 / BusinessPhone 50 system, some features described in this
guide might not work in earlier version of the system.
Some features described in this user´s guide might be protected by a hard-
ware dongle that has to be bought separately.
This guide will demonstrate how the Analogue Premium phone helps you
access the functions of the BusinessPhone 250 / BusinessPhone 50 system.
Ericsson Analogue Premium Telephone
BusinessPhone 250 / BusinessPhone 50

TABLE OF CONTENTS
4BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
Table of Contents
page
Important ................................................................................5
Description ..............................................................................6
Incoming calls ..........................................................................9
Outgoing calls ........................................................................11
During calls ............................................................................14
Call forwarding ......................................................................18
Information ............................................................................23
Internal messages ....................................................................27
Mailbox system ......................................................................30
Abbreviated numbers ..............................................................32
Group facilities ......................................................................36
Other useful facilities ..............................................................39
Date and time ........................................................................45
Security ..................................................................................46
Least Cost Routing ................................................................48
Audible adjustments ..............................................................49
Tones and signals ....................................................................51
Glossary ..................................................................................52
Installation..............................................................................54
Trouble shooting ....................................................................56
Useful hints ............................................................................57
Index ......................................................................................58
Quick reference guide ............................................................63

5
IMPORTANT
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
IMPORTANT The BusinessPhone 250 / BusinessPhone 50 system supports
all types of analogue telephones, but some described features
require that an Ericsson Analogue Premium telephone is con-
nected to the system.
Throughout the guide you will be advised if a function is
adapted for the Ericsson Analogue Premium telephone or not.
Note: Since the Ericsson Analogue Premium telephone easily can
be switched between pulse and tone dialling it can be connected to
all types of telephone exchanges, but remember that an analogue
telephone must be connected to an analogue line.

DESCRIPTION
GENERAL This section gives you a short description of your Ericsson
Premium telephone (Dialog 3185).
DESCRIPTION
6
DESCRIPTION
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
R
Line
Dialog
3185
Program Tone Redial
34
56
17
11
10
1
9
15
16
2
7
(bottom side)
8
12
13
14

7
DESCRIPTION
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
1 Display
16 characters. Indicates call duration or date and time.
2 Programmable keys
Ten keys for storing frequently called numbers. You can store two
numbers per key (upper and lower), see section “Abbreviated
numbers”.
3 Mute
To switch the microphone on or off. See section ”During calls”.
4 Handset and speaker volume
To adjust the volume. See section ”Audible adjustments”.
5 R-key
Used for example to make an inquiry, to transfer a call or to
establish a conference, see section ”During calls”.
Can be set to two different modes, see section ”Audible
adjustments”.
6 Line / Loudspeaker on/off
a. Line key for in and outgoing calls.
b. Loudspeaker on or off. See section ”During calls”.
7 Program
Storing numbers. See section “Abbreviated numbers”.
Setting the clock. See section “Other useful facilities”.
8 Tone
Temporary change to tone dialling. See section ”During calls”.
9 Last number redial / Pause key
a. Redial last number dialled.
b. Insert a pause if you have to wait for dial tone.
10 Ringing signal volume
Adjust ringing signal volume. See section ”Audible adjustments”.
11 Ringing signal character
Adjust ringing signal character. See section ”Audible adjust-
ments”.
12 Tone / Pulse dialling
Switch between tone or pulse dialling. See section ”Audible
adjustments”.
(continued)

8
DESCRIPTION
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
DESCRIPTION
(continued)
13 Flash / Earth mode
Switch between “flash” (timed break) or “earth” mode for the
R-key. See section ”Audible adjustments”.
14 Clock on/off
See section “Date and time”.
15 Loudspeaker
16 Microphone
17 Handset with hearing aid function
See section ”Audible adjustments”.
Please note: The handset may retain small metal objects in the
earcap region.

INCOMING CALLS
9
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
INCOMING CALLS
GENERAL A ringing signal indicates an incoming call.
ANSWER CALLS
Lift the handset
On another extension You can answer a call to another extension from any phone
in your office.
Call the ringing extension
You receive busy tone.
Press
A second call
is waiting A call waiting tone will inform you, during a conversation,
that a second call is waiting on your phone. (See also Camp on).
You have two options.
Option 1 : Finish the ongoing call:
Replace the handset
The new call will be signalled on your phone.
Lift the handset to receive the new call
(continued)

INCOMING CALLS
10 BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
ANSWER CALLS
(continued)
Option 2 : Ask your conversation partner to wait:
Press and replace the handset
The waiting call will be signalled on your phone.
Lift the handset to receive the new call
After finishing the new call:
Replace the handset
Your first call will be signalled on your phone.
Lift the handset to receive the first call again
Handsfree You can also answer calls handsfree.
Press without lifting the handset
You are connected to the caller via the loudspeaker and
microphone.
Press to terminate a handsfree call

OUTGOING CALLS
11
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
OUTGOING CALLS
GENERAL Sometimes you make a call but the person is not available.
These functions will help you in your attempts to establish
contact with the called party.
MAKE CALLS Internal or external calls.
Lift the handset and dial the number
The number may be any of the following:
- an extension number,
- an external number, where 0 is the digit for
external call access,
- a common abbreviated number.
Wait for dial tone Sometimes it is required to wait for a new dialling tone
after dialling the prefix digit when making an external call.
In such situations, you must store the pause for a new dial
tone into the number:
Press
Handsfree
Press without lifting the handset
Dial the number
You are connected to the caller via the loudspeaker and
microphone.
Press to terminate a handsfree call
Redial

OUTGOING CALLS
12 BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
LAST EXTERNAL
NUMBER REDIAL When you initiate an external call the system automatically
stores all the dialled digits, irrespective of whether the call
was successful or not. Stored numbers can consist of maxi-
mum 31 digits.
Note: To redial a number that incorporates a wait for a new
dial tone, you must indicate to the telephone where in the
number it must pause and wait for the new dial tone. To do
this, press the redial-key at the proper place in the number.
See section “Make calls”.
Lift the handset
Press to redial the last dialled external number
AUTOMATIC
CALL-BACK You call an extension and receive busy tone or get no
answer. This can also be used if no external line is free:
Press
Verification tone.
Replace the handset
You are called back if the extension finishes the ongoing call
or the next time the extension finishes a new call.
You have to answer within eight seconds, otherwise the call-
back service is cancelled.
Lift the handset when you are called back
The requested extension is called automatically.
Redial

OUTGOING CALLS
13
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
BUSY EXTENSION You call an extension and receive busy tone.
Camp-on You can notify a busy extension of your call by a muted
ringing signal (if this function is allowed).
Press to camp on
(Keep handset off hook) When the called extension replaces
the handset it will be called automatically.
Note: If you receive the busy tone again, the desired extension
does not allow camp-on.
Intrusion You can intrude on an ongoing call on a busy
extension (if this function is allowed).
Press to intrude
Intrusion tone is heard and a three party call is established.
When the called extension replaces the handset and you keep
off hook, the called extension will be recalled automatically.
Note: If you still hear the busy tone, then your extension does not
have the authority to intrude or the desired extension is protected
against intrusion.
CALL TIMER When you make an outgoing call, the call timer starts after 4
seconds, showing the duration of your call. When the call is
finished the duration is displayed for 15 seconds.
If you want to see the duration of your last call (idle phone):
Lift the handset and press
Display example:
Program
00:00:35

DURING CALLS
14 BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
DURING CALLS
GENERAL The BusinessPhone 250 / BusinessPhone 50 system allows
you to handle calls in many different ways. You can switch
between handset and handsfree/group conversation, mute the
microphones, make an inquiry, transfer the call or create a
conference.
MONITORING You have an ongoing conversation via the handset.
Press to switch the loudspeaker on
Replace the handset
The loudspeaker monitors the call.
Note: When the loudspeaker is on, the microphone is
automatically switched off in the handset. You can adjust the
volume, see section ”Audible adjustments”.
Press to end the call
From monitoring
to handset
Lift the handset
Continue your conversation via the handset.
MUTE You can turn off the microphone of the handset. Then the
caller will not be able to hear the conversation in your room.
Press to switch the microphone on or off
The lamp lights if the microphone is turned off.

INQUIRY During an ongoing conversation you like to make an
inquiry to an internal or external party.
Press
The first call is put on hold.
Call the third party
When the third party answers, you can switch between the
calls, create a conference and end one of the calls.
Refer back You can switch between connected parties:
Switch between calls
Press to terminate
The ongoing call is terminated. The other call is connected.
Note: Sometimes the ”R”-key must be pressed twice. Whether you
can put internal calls on hold or transfer calls to external lines
depends on your PBX. Consult your system administrator.
DURING CALLS
15
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone

DURING CALLS
16 BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
TRANSFER You have an ongoing internal or external conversation and
you want to transfer an ongoing call.
Press
Call the third party
You can transfer the call before answer or wait for answer
Note: Make sure, that you are connected to the desired party.
Please read the notes and warnings in section ”Useful hints”.
Replace the handset
The call is transferred.
Transfer to a busy
extension You can even transfer calls to busy extensions. The other
party will hear a muted signal (camp-on), and the call will be
extended, as soon as the ongoing call is terminated (if camp-
on is allowed).
Call-back You are called back, if you have transferred an external call
and the other extension has not answered the call within a
certain time. Your telephone will ring again.

DURING CALLS
17
BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
CONFERENCE You have an ongoing conversation and you want to
establish a telephone conference.
Press
Call the third party
Press to establish a three party conference
Now you have established a three party conference. To mark
the conference, all conference members will hear a periodical
conference tone.
Repeat the procedure to include other persons to
the conference
In this way, you can include up to six parties in a
conversation. How many of them can be external callers
depends on the programming of the system.
Replace the handset to leave the conference
DIAL MODE If your telephone is in the pulse dialling mode, and you want
to use any of the automated data services that require tone
dialling, you can switch temporarily to tone dialling during a
call, e.g. when calling interactive tele services or controlling
telephone answering machines remotely.
Note: After you end the call, dialling is reset to pulse dialling.
Press to switch to tones
Tone

CALL FORWARDING
18 BusinessPhone 250 - Premium Telephone
BusinessPhone 50 - Premium Telephone
CALL FORWARDING
GENERAL When you are not available to take calls or decide to answer
your calls on another extension, it is useful to forward your
calls to an alternate answering position. If you urgently need
to talk to someone who has forwarded his calls, the system is
also equipped with a bypass function.
Depending on the type of diversion you are also able to
record your personal greeting, see section “Personal greeting”.
Note: You can still make calls as usual.
Diversion on no reply If you are not available to answer incoming calls (internal
or external), your system administrator can program your
extension to automatically divert calls to a programmed
diversion address (default time: 15 seconds).
Diversion on busy If your extension is busy and you receive an incoming call
(internal or external), your system administrator can program
your extension to automatically divert the call to a
programmed diversion address.
FIXED DIVERSION This function directs your calls to a pre-programmed
answering position (e.g. secretary).
Activate fixed diversion
Lift the handset
Press to activate diversion
Cancel diversion
Lift the handset
Press to cancel diversion