Gestetner F550 Manual

1
Server Domain Authentication
Thank you for purchasing this machine. This manual will familiarize you with
all domain authentication functions.
Server Domain Authentication
Authentication limits machine access to users Windows 2000, Windows Server
2003, or Windows NT4.0 domain controller. This new function allows the authen-
tication administrator to improve security by monitoring machine usage. Both
the authentication administrator, only who can make settings for Server Domain
Authentication, and users must make settings beforehand to use the authentica-
tion function. Users obtain machine access when the necessary settings are made.
The authentication administrator can also make settings using a Web browser.
❖
❖❖
❖When Authentication Is On
Users must obtain access rights via Windows 2000, Windows Server 2003, or
Windows NT4.0 domain controller each time they want to use the machine.
Machine access is given only to users with a Windows domain controller ac-
count. To obtain access rights, contact the authentication administrator.
❖
❖❖
❖Authentication Administrator Settings
The authentication administrator can only be a privileged administrator who
can limit machine access to authenticated users using Windows 2000, Win-
dows Server 2003, or Windows NT4.0 domain controller. Also, the authenti-
cation administrator can control transmission functions using the User
Notification function, with which the administrator can specify the sender.
These settings can be made by the authentication administrator.
❖
❖❖
❖Making Settings Using a Web Browser
As well as the machine’s control panel, authentication administrator can
make authentication function settings using a Web browser (Netscape Navi-
gator, Microsoft Internet Explorer, etc.).
Important
❒Contact your service representative if you want to use Server Domain Au-
thentication.
Note
❒The authentication ID and the password for Server Domain Authentication
must be entered using up to 20 characters.
❒The administrator needs to make other settings also (Network Settings, IP-
Fax Parameter Settings, Others Settings, Box Settings) to use the authentica-
tion function. See Chapter 2 ”Getting Started” in the NIC FAX UNIT TYPE410
manual.
❒Even when Server Domain Authentication is turned off, the administrator
must always enter the authentication administrator password, even to make
settings of non-authentication functions (Network Settings, Box Settings).
❒While Server Domain Authentication is on, Restricted Access is not available.
See Chapter 1 “Restricted Access Display” in the Basic Features manual.

Server Domain Authentication
2
Using the Machine When
Authentication Is On
This describes function settings for
general machine users. To use every
machine function, all users must be
authenticated to obtain access rights
via Windows 2000, Windows Server
2003, or Windows NT4.0 domain con-
troller.
If your authentication fails, check
your authentication ID and password
are correct. If your authentication
fails again, contact the authentication
administrator.
Obtaining Access Rights
To use the machine, users with Win-
dows 2000, Windows Server 2003, or
Windows NT4.0 domain controller
accounts must obtain access rights be-
forehand. Only users registered on
the domain controller, by the authen-
tication administrator, can have ac-
cess.
A
AA
AEnter your authentication ID
(same as your Windows log on ac-
count), and then press the {
{{
{OK}
}}
}
key.
B
BB
BEnter your password (same as
your Windows log on password).
C
CC
CPress the {
{{
{OK}
}}
}key.
The machine proceeds to the
standby display.
Note
❒After using the machine, the
machine overrides your access
rights, to prevent others from
using it under your identity.
❒The machine automatically re-
turns to the authentication dia-
log display for a specified
period of time. See Chapter 6
“Auto Reset Timer ”in the Ad-
vanced Features manual.
❒After overriding access rights,
you must obtain them again in
order to use the machine.
-
--
-User Notification Using
Sender's E-mail Address
during Authentication
When you send e-mail from this ma-
chine after obtaining access rights, the
machine notifies the sender informa-
tion. The authentication administra-
tor selects which items of sender
information are sent:
ASender e-mail address :
“From: [e-mail]”
BSender name and machine's e-mail
address :
“From: sales2<m00001@compa-
ny.com>”
CMachine's e-mail address :
“From: [email protected]”
Consult the authentication adminis-
trator to find out which sender infor-
mation are sent.

Server Domain Authentication
3
Authentication Administrator
Settings
This describes function settings for
the authentication administrator as
follows:
•WINS (Windows Internet Name
Service) Server Settings
•Server Domain Authentication Set-
tings (Turn Server Domain Au-
thentication On, Server Domain
Name Settings, Authentication
Administrator Password Settings)
•User Notification with Sender's E-
mail Address during Authentica-
tion
•E-mail Settings for User Notifica-
tion
WINS (Windows Internet Name Service)
Server Settings
WINS acts as the name server, where
the NetBIOS stores the name data-
base, and handles name resolution
(instead of DNS in Windows based
environment).
WINS settings must be made even in
Windows 2000 or newer environ-
ments when using this machine.
A
AA
APress the {
{{
{User Tools}
}}
}key.
Note
❒Make sure the machine shows
the standby display. If it does
not, see Chapter 1 “Standby
Display”in the Basic Features
manual.
B
BB
BPress the 0
00
0or 1
11
1key to display
"2. Fax Features".
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress the 0
00
0or 1
11
1key to display
"4. Key Op. Tools" .
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}, and then
press the {
{{
{OK}
}}
}key.
G
GG
GPress the 0
00
0or 1
11
1key to display
"15. Network".
Note
❒The number of the function dif-
fers depending on the options
installed.
H
HH
HPress the {
{{
{OK}
}}
}key.
I
II
IEnter the authentication adminis-
trator password.
Note
❒At first log on, press the {
{{
{OK}
}}
}
key to continue the settings.
❒Once you set the authentication
administrator password, you
need to enter it to continue the
settings.
J
JJ
JPress the {
{{
{OK}
}}
}key.
K
KK
KPress the 0
00
0or 1
11
1key to display
"1. TCP/IP" .
L
LL
LPress the {
{{
{OK}
}}
}key.
M
MM
MPress the 0
00
0or 1
11
1key to display
"11. WINS Server Addr.”
N
NN
NPress the {
{{
{OK}
}}
}key.
O
OO
OEnter the WINS server address
using the number keys.
P
PP
PPress the {
{{
{OK}
}}
}key.
The display returns to the “11.
WINS Server Addr.”settings menu.

Server Domain Authentication
4
Server Domain Authentication Settings
This describes how to make settings
to use Server Domain Authentication.
A
AA
APress the {
{{
{User Tools}
}}
}key.
Note
❒Make sure the machine shows
the standby display. If it does
not,, see Chapter 1 “Standby
Display”in the Basic Features
manual.
B
BB
BPress the 0
00
0or 1
11
1key to display
"2. Fax Features".
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress the 0
00
0or 1
11
1key to display
"4. Key Op. Tools" .
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}, and then
press the {
{{
{OK}
}}
}key.
G
GG
GPress the 0
00
0or 1
11
1key to display
"15. Network".
Note
❒The number of the function dif-
fers depending on the options
installed.
H
HH
HPress the {
{{
{OK}
}}
}key.
I
II
IEnter the authentication adminis-
trator password.
Note
❒At first log on, press the {
{{
{OK}
}}
}
key to continue the settings.
❒Once you set the authentication
administrator password, you
need to enter it to continue the
settings.
J
JJ
JPress the {
{{
{OK}
}}
}key.
K
KK
KPress the 0
00
0or 1
11
1key to display
"4. Server Auth.".
L
LL
LPress the {
{{
{OK}
}}
}key.
M
MM
MFollow the procedures below to
make settings for the following
functions.
Turn Server Domain
Authentication On
AConfirm "1. Serv.Domain Au-
th.”appears, and then press the
{
{{
{OK}
}}
}key.
BPress 0
00
0or 1
11
1key to select
“On".
CPress the {
{{
{OK}
}}
}key.
The display returns to the “1.
Serv.Domain Auth.”settings
menu.
Server Domain Name Settings
The server domain name is the IP
address of Windows 2000, Win-
dows Server 2003, or Windows
NT4.0 domain controller which us-
ers access for authentication.
APress the 0
00
0or 1
11
1key to dis-
play "2. Server Domain Name”.

Server Domain Authentication
5
BPress the {
{{
{OK}
}}
}key.
CEnter the server domain name.
Note
❒If you make a mistake, press
the {
{{
{Clear/Stop}
}}
}key to try
again.
❒The server domain name
must be entered using up to
15 characters.
DPress the {
{{
{OK}
}}
}key.
The display returns to the “2.
Server Domain Name”settings
menu.
Authentication Administrator
Password Settings
After setting the authentication ad-
ministrator password, you must
enter it each time you need to
make settings.
APress the 0
00
0or 1
11
1key to dis-
play "3. Auth. Admin. Pwd.”.
BPress the {
{{
{OK}
}}
}key.
CEnter the authentication ad-
ministrator password.
Note
❒If you make a mistake, press
the {
{{
{Clear/Stop}
}}
}key to try
again.
❒Contact your service repre-
sentative if you forget the au-
thentication administrator
password.
❒The password must be en-
tered using up to 20 charac-
ters.
❒Make sure you enter the
password in this setting, as
authentication settings may
be made even without set-
ting the authentication ad-
ministrator password. This
enables other users monitor
or even make changes to au-
thentication settings.
DPress the {
{{
{OK}
}}
}key.
The display returns to the
“3.Auth. Admin. Pwd. ”set-
tings menu.
User Notification with Sender's E-mail
Address during Authentication
Using this machine, senders can be
identified by displaying their e-mail
addresses. This requires use of do-
main controller and this machine’s
Personal Box function. Make the fol-
lowing settings to identify senders by
displaying their e-mail addresses.
Important
❒When users change Windows log
on accounts or passwords, the au-
thentication administrator must
renew Sender's E-mail Address
during Authentication Settings for
user notification. In this case, those
addresses are set and referred us-
ing old Windows log on accounts
(authentication IDs) and pass-
words in the machine, and need to
be changed to notify the sender
correctly. This is why the authenti-
cation administrator should be al-
ways informed about all user's
authentication IDs and passwords.

Server Domain Authentication
6
A
AA
APress the {
{{
{User Tools}
}}
}key.
Note
❒Make sure the machine is in
standby mode. To return to
standby, see Chapter 1 “Stand-
by Display”in the Basic Fea-
tures manual.
B
BB
BPress 0
00
0or 1
11
1to display "2. Fax
Features".
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1to display "4. Key
Op. Tools" .
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}, and then
press the {
{{
{OK}
}}
}key.
G
GG
GPress 0
00
0or 1
11
1to display "15. Net-
work".
Note
❒The code for each function that
appears on the display varies
depending on the installed op-
tions or functions settings.
H
HH
HPress the {
{{
{OK}
}}
}key.
I
II
IEnter the authentication adminis-
trator password.
Note
❒At first log on, press the {
{{
{OK}
}}
}
key to continue the settings.
❒Once you set the authentication
administrator password, you
need to enter it to continue the
settings.
J
JJ
JPress the {
{{
{OK}
}}
}key.
K
KK
KPress 0
00
0or 1
11
1to display "4. Server
Auth.".
L
LL
LPress the {
{{
{OK}
}}
}key.
M
MM
MPress 0
00
0or 1
11
1to display “4. Send-
er's Add.”.
N
NN
NPress the {
{{
{OK}
}}
}key.
O
OO
OPress 0
00
0or 1
11
1key to select ”Per
User”or “Fixed”.
Note
❒When “Per User”is selected,
each user's e-mail address is no-
tified, and when “Fixed”is se-
lected, only the machine's e-
mail address is notified.
P
PP
PPress the {
{{
{OK}
}}
}key.
The display returns to the “4.
Sender's Add.”settings menu.
E-mail Settings for User Notification
When you send e-mail from this ma-
chine after obtaining access rights, the
machine notifies the sender informa-
tion. The authentication administra-
tor selects which items of sender
information are sent:
ASender e-mail address:
“From: [e-mail]”
Register the user address (Sender's
E-mail Address during Authenti-
cation) as well as the user name
(authentication ID) as the receiver
and the box name.
Then select “Per User”for the
Sender's E-mail Address during
Authentication.

Server Domain Authentication
7
BSender name and machine's e-
mail address :
“From: sales2 <m00001@compa-
ny.com>”
Do not register the user address as
the receiver, enter user name in the
box name, and set the machine's e-
mail address. See Chapter 1 ”Get-
ting Started”in the NIC FAX UNIT
TYPE410 manual.
Then select “Per User”for the
Sender's E-mail Address during
Authentication.
CMachine's e-mail address:
“From: [email protected]”
Do not register the user address as
the receiver, set the user name in
the box name, and set the ma-
chine's e-mail address. See Chap-
ter 1 ”Getting Started”in the NIC
FAX UNIT TYPE410 manual.
Then select “Fixed”for the Send-
er's E-mail Address during Au-
thentication.
Reference
See Chapter 7 “Personal Boxes”in
the Advanced Features manual.
A
AA
APress the {
{{
{User Tools}
}}
}key.
Note
❒Make sure the machine is in
standby mode. To return to
standby, see Chapter 1 ”Stand-
by Display”in the Basic Fea-
tures manual.
B
BB
BPress 0
00
0or 1
11
1until "2. Fax Fea-
tures" is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until "4. Key Op.
Tools" is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}, and then
press the {
{{
{OK}
}}
}key.
G
GG
GPress 0
00
0or 1
11
1until "23. Box Set-
tings" is displayed.
Note
❒The code for each function that
appears on the display varies
depending on the installed op-
tions or functions settings.
H
HH
HPress the {
{{
{OK}
}}
}key.
I
II
IEnter the authentication adminis-
trator password.
Note
❒At first log on, press the {
{{
{OK}
}}
}
key to continue the settings.
❒Once you set the authentication
administrator password, you
need to enter it to continue the
settings.
J
JJ
JConfirm “1. Prg/Chg Persnl. Box”
appears, and then press the {
{{
{OK}
}}
}
key.
K
KK
KEnter the SUB code you want to
program as a Personal Box.
L
LL
LPress the {
{{
{OK}
}}
}key.

Server Domain Authentication
8
M
MM
MPress the name of the box(user's
authentication ID).
N
NN
NPress the {
{{
{OK}
}}
}key.
If you do not want to program a
password, proceed to step P.
Note
❒For the sender information to
appear, the box name must be
the same as the Windows 2000,
Windows Server 2003, or Win-
dows NT4.0 domain controller
user account.
❒Each box must have a different
name, to enable correct user no-
tification.
Important
❒If an unregistered user of a Per-
sonal Box sends e-mail, only the
machine address appears as the
sender information. To display
e-mail address for all users, all
users with Windows 2000, Win-
dows 2003, or Windows NT4.0
domain controller accounts
must be registered in the Per-
sonal Box, using the same user
ID as their Windows log on ac-
count.
❒If the same authentication ID for
Server Domain Authentication
is registered for more than two
users, these, including “*”and
“#”, are referred in SUB code or-
der. The authentication admin-
istrator can check these by
printing out the Box List. See
Chapter 7 “Box Settings”in the
Advanced Features manual.
O
OO
OEnter the password you want to
program.
P
PP
PPress the {
{{
{OK}
}}
}key.
Q
QQ
QPress 0
00
0or 1
11
1to select “Yes”.
R
RR
RPress the {
{{
{OK}
}}
}key.
S
SS
SSpecify the Quick Dial key or
Speed Dial in which the delivery
destination is stored.
T
TT
TPress the {
{{
{OK}
}}
}key.
The address entered as the receiver
is the e-mail address of the fax
sender.
RDS (Remote Diagnostic System)
If your machine has a problem, a ser-
vice representative can perform vari-
ous diagnostic tasks over the
telephone line from the service sta-
tion to try to find out what is wrong
with your machine. The service repre-
sentative can also use RDS to change
some of your machine's settings, if
you request it.
RDS is active while Server Domain
Authentication is on. The administra-
tor can however disable this function,
to prevent unauthorized access via
RDS.

Server Domain Authentication
9
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress 0
00
0or 1
11
1until "2. Fax Fea-
tures" is displayed.
C
CC
CPress the {
{{
{OK}
}}
}key.
D
DD
DPress 0
00
0or 1
11
1until " 4. Key Op.
Tools" is displayed.
E
EE
EPress the {
{{
{OK}
}}
}key.
F
FF
FPress {
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}{
{{
{2}
}}
}.
G
GG
GPress the {
{{
{OK}
}}
}key.
H
HH
HPress 0
00
0or 1
11
1until " 21. RDS
On/Off" is displayed.
Note
❒The code for each function that
appears on the display varies
depending on the installed op-
tions or functions settings.
I
II
IPress the {
{{
{OK}
}}
}key.
J
JJ
JPress 0
00
0or 1
11
1to select “On”or
“Off”.
K
KK
KPress the {
{{
{OK}
}}
}key.
Making Settings Using Web
Browser
Functions You Can Check or Set Up
The authentication administrator can
check conditions or change settings of
the following items using a Web
browser :
•Boxes
•WINS (Windows Internet Name
Service) server address
•Server Domain Authentication
•Server Domain Name
•Sender's E-mail Address during
Authentication
•
Authentication Administrator Pass-
word
Note
❒Only the authentication adminis-
trator can monitor and change the
Boxes settings.
❒The administrator needs to make
other settings also (TCP/IP, Oth-
ers, Boxes) to use the authentica-
tion function. See Chapter 9
“Making Settings through a Web
Browser”in the NIC FAX UNIT
TYPE410 manual and Chapter 7
“Key Operator Settings”in the Ad-
vanced Features manual.
❒Even when Server Domain Au-
thentication is turned off, the ad-
ministrator must always enter the
authentication administrator pass-
word, even to make settings for
non-authentication functions (Box-
es Settings, TCP/IP Settings, E-
Mail Settings, IP-Fax Settings,
Backup Receiver Settings, Others
Settings, etc).

Server Domain Authentication
10
Web Browser Log on by Authentication
Administrator
Server Domain Authentication set-
tings can also be made using a Web
browser.
A
AA
AEnter the IP address of the ma-
chine in the Web browser.
B
BB
BClick [Administrator Mode]on the
top page.
C
CC
CEnter the Administrator's pass-
word, and then click [OK].
You do not need to enter the user
name.
D
DD
DClick [Configuration].
E
EE
EClick [Setup].
F
FF
FEnter the authentication adminis-
trator password when you use
Boxes and Setup (except General).
Note
❒For settings using a Web brows-
er, the authentication adminis-
trator password is not required
for the [Setup]- [General]set-
tings and [Authentication Admin.
Password]settings. For other set-
tings ( [Boxes]and [Setup]except
[General]), the authentication
administrator password must
be entered.
❒When moving from non-au-
thentication settings ([Setup]-
[General]settings and [Authenti-
cation Admin. Password]settings)
to authentication settings ([Box-
es]and [Setup]except [General]
), the authentication administra-
tor password is required.
❒When moving from authentica-
tion settings to non-authentica-
tion settings, the authentication
administrator password is not
required.
❒
When moving from authentica-
tion settings to other authentica-
tion settings, the authentication
administrator password is not
required, as authentication ad-
ministrator password is already
entered at the first settings.
G
GG
GMake the necessary settings.
H
HH
HClick [Exit Administrator Mode].
You can log off from administra-
tor settings screen.