Maico PILOT TEST User manual

Operation Manual
PILOT TEST

Operation Manual PILOT TEST
8504660 Rev. 3
1
06/11/2019
Table of Contents Page
1Introduction........................................................................................................ 3
1.1 General........................................................................................................ 3
1.2 Intended Use and Indications for Use.......................................................... 3
1.3 Contraindications of Use Statement............................................................. 3
1.4 Features and Benefits.................................................................................. 3
1.5 Description................................................................................................... 4
2For your Safety................................................................................................... 5
2.1 How to Read this Operation Manual ............................................................ 5
2.2 Regulatory Symbols.....................................................................................6
2.3 Customer Responsibility .............................................................................. 7
2.4 Manufacturer’s Liability ................................................................................ 7
2.5 Device Control ............................................................................................. 7
2.6 General Precautions .................................................................................... 7
2.7 Electrical Safety and Measuring Security.....................................................8
2.8 Electromagnetic Compatibility (EMC)........................................................... 9
3Warranty, Maintenance and After-Sales Service........................................... 10
3.1 Warranty .................................................................................................... 10
3.2 Maintenance .............................................................................................. 10
3.3 Cleaning and Disinfection Recommendations............................................ 10
3.4 Components and Replacement Parts ........................................................ 11
3.5Recycling and Disposal.............................................................................. 12
4Unpacking and Hardware Orientation............................................................ 13
4.1 Unpacking the System............................................................................... 13
4.2 Hardware and Components....................................................................... 14
5Operating the Device....................................................................................... 16
5.1 Getting Started with the PILOT TEST........................................................ 16
5.2 Performing the PILOT TEST...................................................................... 18
5.3 Audiometry Testing.................................................................................... 22
5.4 Managing Test Results .............................................................................. 26
5.5 User Menu ................................................................................................. 28
5.6 Troubleshooting ......................................................................................... 33
6Technical Data.................................................................................................. 34
6.1 PILOT TEST Hardware.............................................................................. 34
6.2 Connections............................................................................................... 37
6.3 Pin assignment .......................................................................................... 38
6.4 Calibration Values and Maximum Levels................................................... 39
6.5 Electromagnetic Compatibility (EMC)......................................................... 40
6.6 Checklists................................................................................................... 43

Operation Manual PILOT TEST
8504660 Rev. 3
2
06/11/2019
Title: Operation Manual PILOT TEST
For FW Release 1.33 and later versions
MAICO Diagnostics GmbH
Sickingenstr. 70-71
10553 Berlin
Germany
Tel.: + 49 30 / 70 71 46-50
Fax: + 49 30 / 70 71 46-99
E-mail: [e-mail]
Internet: www.maico.biz
Copyright © 2019 MAICO Diagnostics
All rights reserved. No part of this publication may be reproduced or transmitted in any
form or by any means without the prior written permission of MAICO. The information
in this publication is proprietary to MAICO.
Compliance
MAICO Diagnostics is an ISO 13485 certified corporation.
Caution for USA
Federal Law restricts this device to sale by or on the order of a licensed
medical professional.

Operation Manual PILOT TEST
8504660 Rev. 3
3
06/11/2019
1 Introduction
This Section offers you important information about:
▪the intended use and indications for use of the device
▪contraindications for use
▪features and benefits
▪a description of the device and its functions
1.1 General
Thank you for purchasing a quality product from the MAICO product family.
The PILOT TEST is designed and manufactured to meet all quality and safety
requirements. When designing the PILOT TEST, MAICO placed particular importance
on making it a user-friendly device. The intent was to make its operation easy-to-learn,
thus making the device simple and easy to operate.s
This operation manual is meant to make it as easy as possible forthe operator to become
familiar with the operation and functions of the PILOT TEST. If you have questions or
suggestions for further improvements, please, do not hesitate to contact MAICO.
1.2 Intended Use and Indications for Use
Screening audiometers are designed to determine hearing thresholds levels. The
device is intended for all patient populations over 2 years age and able to response to
test signal in a rational way.
Audiometers are intended to be used by an audiologist, hearing healthcare
professional, or trained technician.
1.3 Contraindications of Use Statement
The patient is too young, sick or uncooperative to perform the tasks.
1.4 Features and Benefits
1.4.1 General Information About the PILOT TEST
The PILOT TEST gives the benefit of:
•Child-friendly control panel
•Air Conduction Pure Tone Audiometry
•Select Picture Audiometry in multiple of languages
•Multiple transducers selectable at purchase
•Print directly from device via USB-connected thermal printer

Operation Manual PILOT TEST
8504660 Rev. 3
4
06/11/2019
1.4.2 Language Pack
The PILOT TEST comes with the following languages:
•English (US) and Spanish (US)
Printing test results from the PILOT TEST can be accomplished as follows:
•Use the thermal printer to directly print results.
1.5 Description
1.5.1 General
The PILOT TEST is a portable dual functioning audiometer offering pure tone air
conduction audiometry and simple screening speech audiometric test. The device was
designed to offer a child-friendly appearance by placing technical controls “hidden"
behind nice illustrations such as butterfly or sun.
1.5.2 Pure Tone Audiometry
Hearing threshold levels can be determined by presenting pure tone test signals to the
child with the included headphones (air conduction –AC). The purpose of AC audiometry
is to establish the hearing sensitivity at various frequencies. The test can specify the AC
loss but cannot distinguish between abnormality in the conductive mechanism and
sensorineural mechanism.
1.5.3 Select Picture Audiometry
Select Picture Audiometry incorporates the child listening to a series of two syllable
“spondee” words at different decibel levels and point to the picture. The purpose is to
establish an ear specific hearing level when standard pure tone testing cannot be
performed. The level at which a patient can understand spoken language can be a
valuable screening tool, especially with young children. This speech recognition level
can be determined easily by the PILOT TEST.

Operation Manual PILOT TEST
8504660 Rev. 3
5
06/11/2019
2 For your Safety
This Section offers you important information about:
▪how to read the operation manual
▪the explanation of all regulatory symbols used
▪the customer responsibility and manufacturer’s liability
▪important cautions and warnings that have to be considered during
the whole time handling and operating your device
2.1 How to Read this Operation Manual
This Operation Manual contains information pertinent to the use of the MAICO device
system including safety information as well as maintenance and cleaning
recommendations.
READ THIS ENTIRE MANUAL BEFORE ATTEMPTING TO USE
THIS SYSTEM!
Use this device only as described in this manual.
All images and screenshots are only examples and may differ in
appearance from the actual device settings.
In this manual, the following two labels identify potentially dangerous or destructive
conditions and procedures:
The WARNING label identifies conditions or practices that
may present danger to the patient and/or user.
The CAUTION label identifies conditions or practices that
could result in damage to the equipment
NOTE: Notes help you identify areas of possible confusion and avoid potential
problems during system operation.
WARNING
CAUTION

Operation Manual PILOT TEST
8504660 Rev. 3
6
06/11/2019
2.2 Regulatory Symbols
The following Table 1 gives an explanation of the symbols used on the device itself,
on the packaging and the accompanying documents including the Operation Manual.
Table 1 Regulatory Symbols
REGULATORY SYMBOLS
SYMBOL
DESCRIPTION
Serial number
Date of manufacture
Manufacturer
Caution, consult accompanying documents
Warning, consult accompanying documents
Return to authorized representative, special disposal required
Reference number
Patient applied part type B according to IEC 60601-1
Refer to instruction manual (mandatory)
Keep away from rain
Transport and storage temperature range
Transport and storage humidity limitations
Voltage transformer
Conforms to European Medical Device Directive 93/42/EEC
ETL listed mark
Logo

Operation Manual PILOT TEST
8504660 Rev. 3
7
06/11/2019
2.3 Customer Responsibility
All safety precautions given in this operation manual must be observed at all times.
Failure to observe these precautions could result in damage to the equipment and
injury to the operator or subject.
The employer should instruct each employee in the recognition and avoidance of
unsafe conditions and the regulations applicable to his or her work environment to
control or eliminate any hazards or other exposure to illness or injury.
It is understood that safety rules within individual organizations vary. If a conflict exists
between the material contained in this manual and the rules of the organization using
this device, the more stringent rules should take precedence.
This product and its components performs reliably only when
operated and maintained in accordance with the instructions
contained in this manual, accompanying labels, and/or inserts. A
defective product should not be used. Make sure all connections to
external accessories are snug and secured properly. Parts which
may be broken or missing or are visibly worn, distorted, or
contaminated should be replaced immediately with clean, genuine
replacement parts manufactured by or available from MAICO.
NOTE: Customer responsibility includes proper maintenance and cleaning of the
device (see Sections 3.2 and 3.3). Breach of the customer responsibility can lead to
limitations of Manufacturer’s Liability and Warranty (see Sections 2.4 and 3.1).
NOTE:In the unlikely case of a serious incident, inform MAICO as well as your local
distributor.
2.4 Manufacturer’s Liability
Usage of the device in a way deviant from the intended use leads to a limitation or
termination of the manufacturer’s liability in case of damage. Improper use includes
disregarding the operation manual, the operation of the device by underqualified
personnel as well as making unauthorized alterations on the device.
2.5 Device Control
The user of the device should perform a subjective device check once a week
according ISO 8253-1. See Section 6.6 for a checklist.
For annual calibration please see Sections 2.6 and 3.2.
2.6 General Precautions
Before starting a measurement make sure, that the device
works properly.
Use and store the device indoors only. For operation,
storage and transport conditions see Table in Section 6.
For operation in certain places, a recalibration may be
necessary.
WARNING
WARNING

Operation Manual PILOT TEST
8504660 Rev. 3
8
06/11/2019
No modification of this equipment is allowed.
Equipment is not user repairable. Repairs must be
performed by a qualified service representative only. No
modifications of the equipment are allowed by anyone other
than a qualified MAICO representative.
Modification of the equipment could be hazardous.
No part of the equipment can be serviced or maintained
while in use with the patient.
Do not drop or otherwise cause undue impact to this device.
If the device is dropped or otherwise damaged, return it to
the manufacturer for repair and/or calibration. Do not use
the device if any damage is suspected.
Calibration of the device: The audiometer and the
headphone complement each other and share the same
serial number (i.e. MA7663252). Therefore, the device shall
not be used with anyother headphone prior torecalibration.
Recalibration also needs to be conducted, when a defected
headphone is replaced.
Uncalibrated devices may lead to faulty measurements and
sometimes even damage the hearing of the examinee.
2.7 Electrical Safety and Measuring Security
This icon indicates that patient applied parts of the device
conform to IEC 60601-1 Type B requirements.
The device is not intended for operation in areas with an
explosion hazard. Do NOT use the device in a highly
oxygen-enriched environment, such as a hyperbaric
chamber, oxygen tent, etc. If the device is not used switch
it off and disconnect it from the power supply.
Never short-circuit the terminals.
In order to maintain a high level of safety and to ensure the
device works properly, it is necessary to have the device and
its power supply checked according to the medical electrical
safety standard IEC 60601-1 by a qualified service technician
at least once a year. For more information see Section 3.2.
The use of non-calibrated devices can lead to incorrect test
results and is not advisable.
Prevent cable breakage: cables must not be bend or buckled.
WARNING
WARNING
WARNING
CAUTION

Operation Manual PILOT TEST
8504660 Rev. 3
9
06/11/2019
2.8 Electromagnetic Compatibility (EMC)
This device is suitable in hospital environments except for
near active HF surgical equipment and RF shielded rooms of
systems for magnetic resonance imaging, where the intensity
of electromagnetic disturbance is high.
Electrostatic discharge (ESD) according to IEC 61000-4-2. Use
the device only in an electrostatic controlled environment.
The device fulfills the relevant EMC requirements.
Avoid unnecessaryexposure to electromagnetic fields, e.g. from
mobile phones etc.
Use of this device adjacent to or stacked withother equipment
should be avoided because it could result in improper
operation. If such use is necessary, this device and the other
equipment should be observed to verify that they are
operating normally.
Please also refer to EMC consideration in Section 6.5.
Use of accessories, transducers and cables other than those
specified or provided by the manufacturer of this equipment
could result in increased electromagnetic emissions or
decreased electromagnetic immunity of this equipment and
result in improper operation.
The list of accessories, transducers and cables can be found
in section 6.5 of this instruction.
Portable RF communications equipment (including peripherals
such as antenna cables and external antennas) should be used
no closerthan 30 cm (12 inches)to any part of the PILOT TEST,
including cables specified by the manufacturer.
Otherwise, degradation of the performance of this equipment
could result in improper operation.
WARNING
WARNING
WARNING
WARNING

Operation Manual PILOT TEST
8504660 Rev. 3
10
06/11/2019
3 Warranty, Maintenance and After-Sales Service
This Section offers you important information about:
▪warranty conditions
▪maintenance
▪cleaning and disinfection recommendations
▪component and replacement parts
▪recycling and disposal of the device
3.1 Warranty
The MAICO device is guaranteed for at least one year. Ask your authorized local
distributor for more information.
This warranty is extended to the original purchaser of the device by MAICO through
the distributor from whom it was purchased and covers defects in material and
workmanship for a period of at least one year from date of delivery to the original
purchaser.
The device shall only be repaired and serviced by your distributor or by an authorized
service center. Opening the device case will void the warranty.
Do not modify this equipment without authorization of the
manufacturer.
In the event of repair during the guarantee period, please enclose evidence of
purchase with the device.
3.2 Maintenance
In order to ensure that the device works properly, it has to be checked and calibrated
at least once a year.
The service and calibration must be performed by your dealer or a service center
authorized by MAICO.
When returning the device for repairs or calibration it is essential to send the acoustic
transducers with the device. Please include a detailed description of faults. In order to
prevent damage in transit, please use the original packing when returning the device.
3.3 Cleaning and Disinfection Recommendations
3.3.1 General
It is recommended that parts (device and components like headphones, ear cushions)
which come in direct contact with the patient be subjected to standard cleaning and
disinfecting procedure between patients.
Recommendations for cleaning and disinfection of MAICO device presented in this
document are not intended to replace or contradict policies in effect or procedures
required for infection control at the facility.
WARNING

Operation Manual PILOT TEST
8504660 Rev. 3
11
06/11/2019
If there is not a high infection potential, MAICO recommends:
•Before cleaning always switch off and disconnect the device from power supply.
•For cleaning use a lightly dampened cloth with soap water solution.
•Disinfect the plastic housing of the PILOT TEST and its accessories by wiping
the surfaces with wet Sani-Cloth®Active wipes or a comparable product. Follow
the instructions on the specific disinfection product.
oWipe before and after each patient
oAfter contamination
oAfter infectious patients
To avoid damage of the device and its accessories, please
mind the following:
•Do not autoclave or sterilize.
•Donotusethedeviceinthepresenceoffluidthatcancome
intocontact withanyoftheelectroniccomponentsorwiring.
Should the user suspect fluids have contacted the system
components or accessories, the unit should not be used
until deemed safe by a MAICO certified service technician.
Do not use hard or pointed objects on the device or its
accessories.
For more detailed cleaning recommendations see the following Section 3.3.2.
3.3.2 Cleaning the Case and Cables
Use caution while cleaning.
Use a damp cloth to clean the plastic parts of the PILOT TEST.
If disinfection is required, use a disinfectantwipe rather than
a spray product. Make sure that excess liquid from the wipe
does not seep into any sensitive areas such as connectors
and seams where plastic pieces connect.
Follow the instructions on the disinfection product.
3.4 Components and Replacement Parts
Some reusable components are subject to wear with use over time. MAICO
recommends that you keep these replacement parts available (as appropriate for your
PILOT TEST device configuration). Ask your authorized local distributor when
accessories need to be replaced.
CAUTION
CAUTION
CAUTION

Operation Manual PILOT TEST
8504660 Rev. 3
12
06/11/2019
3.5 Recycling and Disposal
Within the European Union it is illegal to dispose of
electric and electronic waste as unsorted municipal
waste. According to this, all MAICO products sold after
August 13,2005,aremarkedwithacrossed-outwheeled
bin. Within the limits of Article (9) of DIRECTIVE
2002/96/EConwasteelectricalandelectronicequipment
(WEEE), MAICO has changed their sales policy. To
avoid additional distribution costs we assign the
responsibility for the proper collection and treatment
according to legal regulations to our customers.
Non-European countries
Outside the European Union, local regulations should
be followed when disposing of the product after its
useful life.

Operation Manual PILOT TEST
8504660 Rev. 3
13
06/11/2019
4 Unpacking and Hardware Orientation
This Section provides information on:
▪unpacking the system
▪components
▪becoming familiar with the hardware inclusive connections
▪how to store the device
▪getting to know the thermal printer
4.1 Unpacking the System
Check Box and Contents for Damage
•It is recommended that you unpack your PILOT TEST carefully making sure that
all components are removed from the packing materials.
•Verify that all components are included as shown on the packing slip included with
your shipment.
•Ifanycomponentismissing,contactyourdistributorimmediatelytoreporttheshortage.
•If any component appears to be damaged in shipment, contact your distributor
immediately to report it. Do not attempt to use any component or device that
appears to be damaged.
Reporting Imperfections
Notify the carrier immediately if any mechanical damage is noted. This will insure that
a proper claim is made. Save all packaging material so the claim adjuster can inspect
it as well.
Report Immediately any Faults
Any missing part or malfunction should be reported immediately to the supplier of the
device together with the invoice, serial number, and a detailed report of the problem.
Keep Packaging for Future Shipment
Save all the original packing material and the shipping container so the device can be
properly packed if it needs to be returned for service or calibration (see Section 3.2).

Operation Manual PILOT TEST
8504660 Rev. 3
14
06/11/2019
The PILOT TEST comes with different components (see the following tables). The
availability of configurations with the following components is country and version
specific. Contact your local distributor for more information.
Table 2 General Components
Components
General Components
PILOT TEST Device
Power Cord
Thermal Printer HM-E300 Kit
External Loudspeaker ***
Soft-side Carrying Case
Patient Response Switch*
Monitor Phone
Operation Manual
Quick Guide
PILOT TEST Audiogram Pad –English
PILOT TEST Audiogram Pad –Spanish
PILOT TEST Picture Board –English
PILOT TEST Picture Board –Spanish
PILOT TEST Laminated Chart –English
PILOT TEST Laminated Chart –Spanish
Headphones**
DD45 with HB7 Headband*
DD65 V2*
*Applied parts according to IEC 60601-1
**Selection of one transducer at time of purchase
*** Loudspeaker uncalibrated, only to be used for conditioning of test procedure
Table 3 Speech Test Languages
Standard Speech Test Languages
Standard Languages
English (US) and Spanish (US)
Table 4 Replacement Parts and Disposables
Replacement Parts and Disposables
PILOT TEST Audiogram Pad (50 Sheets) –English or Spanish
Roll of Stickers „Pilot License“ (500 Pieces)
4.2 Hardware and Components
4.2.1 Connections for Headphones, Power Supply and USB Devices
Figure 1 shows the connections on the backside of the device. The connections are
explained in Table 5.

Operation Manual PILOT TEST
8504660 Rev. 3
15
06/11/2019
Insert plugs with care into the appropriate connection. Do not
wiggle the plug or pull with force while connected. Disconnect
plugs cautiously. A device should always be off when inserting
or removing an accessory from the rear panel connectors.
Figure 1
Table 5 Connections on Backside of Device
CONNECTIONS
1
Power switch (0 = Off, 1 = On)
2
Power socket for power supply
3
USB out for thermal printer
4
USB in/out
5
Connection for monitor phone
6
Connection for patient response switch
7
Connection for free-field loudspeaker
8
Connection for Headphones (R - Right/Red)
9
Connection for Headphones (L - Left/Blue)
4.2.3 Storage
When the PILOT TEST is not in use, store in a location where it will be safe from
damage to the display, acoustic transducers and cables. Store according to the
recommended temperature conditions described in section 6.
4.2.4 Thermal Printer
Connect the included USB cord to the printer and to the PILOT TEST device. Push
the power button for three seconds to power ON or OFF. Three short beeps will be
heard at power ON and OFF. Inactivity of the printer does turn printer OFF.
In order to change paper rolls:
•Pushthemarkerontherightsideofthethermalprintertoopentheprintercover(Figure2).
•Insert a paper rollin the compartment with its loose end to the front of the printer.
•Hold the end of the printing paper and close the printer cover (Figure 3).
Figure 2
Figure 3
CAUTION
1
2
3
4
5
6
7
8
9

Operation Manual PILOT TEST
8504660 Rev. 3
16
06/11/2019
5 Operating the Device
This Section offers you information about:
▪how to get started with the PILOT TEST device
▪the display and control panel
▪performing PILOT TEST and audiometry testing
▪managing the test results
▪settings to be made
5.1 Getting Started with the PILOT TEST
5.1.1 Use of Equipment After Transport and Storage
Make sure the device is functioning correctly before use.If the device has been stored in a
colder environment (even for shorter time) allow the device to become acclimatized. This
can take a long time depending on the conditions (like environmental humidity). You can
reduce the condensation by storing the device in its original packaging. If the device is
storedunder warmer conditions than the use conditionsno specialprecaution are required
before use. Always ensure proper operation of the device by following routine check
procedures for audiometric equipment.
5.1.2 Where to Setup
The PILOT TEST should be operated in a quiet room, so that the audiometric
examinations are not influenced by outside noises. Ambient sound pressure levels in an
audiometric test room shall not exceed the values specified in the norm ISO 8253-1:2010
or ANSI S3.1-1999. For use in noisier environments, headphones with optional sound
insulation muffs are available.
Electronic devices, which emit strong electromagnetic fields (e.g. microwaves or
radiotherapy devices), can influence the function of the audiometer. Therefore, it is not
recommended to use these devices in close proximity to the audiometer as it may lead
to incorrect test results.
The test room must be at a normal temperature, usually from 15 °C/59 °F to
35 °C/95 °F.
NOTE: The warm up time for the device including boot up process takes approx. 1 minute.
Ifthedevicehasnotbeenusedforawhile(e.g.overnight),waitfortherecommendedperiod
of time before operating the device.
5.1.3 Switching the Device On and Off
Switch the PILOT TEST on and off by using the power switch on the rear panel of the
device: 1 = On, 0 = Off.

Operation Manual PILOT TEST
8504660 Rev. 3
17
06/11/2019
5.1.4 Display and Control Panel
Figure 4 shows the Display and the Control Panel of the PILOT TEST.
Figure 4
Table 7 Explanation of Keys
KEY
EXPLANATION
KEY
EXPLANATION
Group
Selection of the word list for
PILOT TEST (Group 1-4)
Menu
Set up Menu (see Section 7 of
Operating Instructions)
Start / Stop
Start / Stop of PILOT TEST
Enter
Store response during test
Pause
Temporily stop PILOT TEST
Audiometer
Starts Tone Audiometry
Forward
PILOT TEST: Next word
Audiometry: Pulse tone on
Loudness
Decrease or increase of
intensity level (dB) in Tone
Audiometry mode
Backwards
PILOT TEST: Repeat last word
Audiometry: Pulse tone off
Frequency
Decrease or increase of
frequency (Hz) in audiometry
mode
L / R Ear
Change ear selection
Tone
Signal presentation in Tone
Audiometry test (adjustable in
the User menu)

Operation Manual PILOT TEST
8504660 Rev. 3
18
06/11/2019
5.2 Performing the PILOT TEST
5.2.1 General –PILOT TEST
The following Sections 5.2.2 to 5.2.8 offer information about the PILOT TEST.
5.2.2 PILOT TEST Display
Once the test is started the display provides the progression and/or status of the test.
The following provide descriptions of those items shown on the display.
Figure 5
Table 8 Test Screen
#
ITEM
EXPLANATION
1
Hearing Level: Level of test sentence presented to the child.
2
Ear: Test ear selected (R= Right Ear, L= Left Ear, B= Both Ears).
NOTE:BothisonlyselectedifactivatedinthePILOTTESTmenu(see
Section 5.5.3).
3
Word Group: The prerecorded list of test words that are played.
There are 4 test groups available for selection.
4
Status of the test being performed. Options include:
•Test Stopped: No Group is being played.
•Test Running:Test is started and words are being presented.
•Test Paused: Examiner has temporarily stopped the test.
5
Table of stored results, including Left, Right and/or Both ears.
6
PILOT TEST Language: Language of words being presented.
7
Picture: As test progresses, the test word that is being presented
is displayed on the screen.
5.2.3 Preparing for Testing
The child will first need to learn the correct names for the pictures. This can often be
accomplished by having a parent help the child in the waiting room while they are
waiting for the health care professional to administer the test. To be sure the child
1
2
3
4
5
6
7