MINOLTA-QMS PagePro 4100E User manual

User Manual
PagePro 4100E
+ Documentation ++ Documentation ++ Documentation ++ Documentation ++ Documentation ++

PagePro 4100E TOC-1
Contents
1 Introduction
1.1 Welcome to Minolta/QMS ............................................................1-1
1.2 Roadmap of this manual ..............................................................1-2
Where to find what in this User’s Manual........................................1-2
Brief explanation of special type styles and method of
presentation ....................................................................................1-3
1.3 Working safely with your laser printer........................................1-4
Notes on your safety and operating safety......................................1-4
Laser safety.....................................................................................1-6
Internal laser radiation.....................................................................1-6
CDRH regulations...........................................................................1-7
Laser safety label............................................................................1-8
Laser caution label..........................................................................1-9
Ozone emission ............................................................................1-10
2 Unpacking, installing and setting up the printer
2.1 Unpacking the laser printer..........................................................2-1
2.2 Overview of the printer.................................................................2-3
External features.............................................................................2-3
Inside the printer .............................................................................2-4
Optional accessories.......................................................................2-5
Printer control panel........................................................................2-6
2.3 Installing your laser printer..........................................................2-7
Place of installation.........................................................................2-7
Storage of consumables and accessories ......................................2-7
Ambient conditions..........................................................................2-8
Space required................................................................................2-9
2.4 Setting up your laser printer......................................................2-11
Fitting the paper output tray and paper feed tray 1 ......................2-11
Connecting the power cable .........................................................2-12
Switching the printer on and off.....................................................2-13
Printing a configuration page .......................................................2-14
Connecting the printer to a computer (parallel port) .....................2-15
Connecting the printer to a computer (USB port) .........................2-16

TOC-2 PagePro 4100E
3 Installing the printer driver
3.1 System requirements ................................................................... 3-1
3.2 Notes on installing the printer driver.......................................... 3-1
General information on the printer driver........................................3-2
Information on installation using Plug-and-Play ............................. 3-2
Information on installation using the Add Printer Wizard................3-2
Information on installing a network printer......................................3-3
3.3 Installing the USB device driver.................................................. 3-4
3.4 CD-ROM installation for Win95, Win98 or WinNT4.0................. 3-8
3.5 Installation for Windows 3.1x.................................................... 3-10
3.6 Uninstalling the Windows printer driver .................................. 3-12
Deinstallation for Windows 95/98 and Windows NT 4.0...............3-12
Deinstallation for Windows 3.1x ...................................................3-13
3.7 Installation for MS-DOS ............................................................. 3-14
4 Working with the Windows printer drivers
4.1 Displaying printer driver settings ............................................... 4-1
Displaying settings in Windows 95/98 ...........................................4-1
Displaying settings in Windows NT 4.0 .........................................4-3
Displaying the settings in Windows 3.1x ....................................... 4-4
4.2 Paper index card........................................................................... 4-5
Selecting a paper format ................................................................ 4-6
Creating a custom paper format ....................................................4-7
Adjusting the print-out to fit the paper ............................................4-8
Specifying the number of copies .................................................... 4-8
Specifying the orientation of the print paper...................................4-8
Switching on/off the printer’s sorting function.................................4-9
Specifying the paper source......................................................... 4-10
Recalling the original setings [DEFAULT] ....................................4-10
4.3 Page layout index card .............................................................. 4-11
Printing multiple document pages per print page (N-up)..............4-12
Printing watermarks......................................................................4-13
Custom watermarks ..................................................................... 4-14
Scaling the printed document....................................................... 4-15
Duplex function............................................................................. 4-15

PagePro 4100E TOC-3
4.4 Quality index card.......................................................................4-16
Optimizing data exchange with the printer (All raster)..................4-17
Switching Toner Save function on and off.....................................4-17
Specifying the graphics mode.......................................................4-18
Optimizing the print quality of text and graphics (Fine-ART).........4-18
Specifying TrueType mode...........................................................4-19
Determining the resolution ...........................................................4-19
Specifying the emulation mode.....................................................4-19
Optimizing the presentation of graphics in the print-out
(Detail of quality...)........................................................................4-20
4.5 Font index card ...........................................................................4-21
Adding fonts..................................................................................4-22
Deleting fonts................................................................................4-22
Setting the ID ................................................................................4-22
4.6 Device option index card............................................................4-23
Activating the optional duplex unit.................................................4-24
Activating optional paper feed tray 2 or 3......................................4-24
5 Working with the Windows printer tools
5.1 Calling up the Status Display.......................................................5-2
Calling up the Status Display in Windows 95/98, Windows NT 4.0 5-2
Calling up the Status Display in Windows 3.1x ..............................5-3
Altering the size of the Status Display window ...............................5-4
5.2 Calling up the Control Panel........................................................5-5
5.3 Paper index card...........................................................................5-6
Defining the response in the case of a lack of suitable paper ........5-7
Specifying a paper format for paper feed tray 1 .............................5-7
5.4 Printer setting index card.............................................................5-8
Switching on/off the Power Save mode .........................................5-9
Switching on/off the paper format error detection ..........................5-9
Detecting paper misfeeds –Jam Recovery ...................................5-9
Switching preheat on/off .................................................................5-9
Specifying the print language........................................................5-10
5.5 Test print index card...................................................................5-11
The various test prints...................................................................5-11
5.6 Counter index card.....................................................................5-12
Checking the status of a counter...................................................5-13
Resetting a counter 5-13
5.7 Configuration index card............................................................5-14

TOC-4 PagePro 4100E
6 Working with the DOS printer tools
6.1 Using the Status Display ............................................................. 6-1
Calling up the Status Display ......................................................... 6-1
Switching on/off popup messages (Setup menu)...........................6-2
Changing the hotkey command for the Status Display
(Setup menu) .................................................................................6-2
Defining popup messages (Setup menu) ......................................6-2
6.2 Using the DOS Control Panel...................................................... 6-3
Calling up the Control Panel .......................................................... 6-3
6.3 Paper panel ................................................................................... 6-4
Selecting a paper format ................................................................ 6-5
Specifying the paper source........................................................... 6-6
Specifying the number of lines printed per page ............................ 6-6
Specifying the number of copies .................................................... 6-6
Specifying the orientation of the printing paper..............................6-7
Defining the response to format errors .......................................... 6-7
Specifying a paper format for paper feed tray 1 ............................6-8
6.4 Font panel .....................................................................................6-9
6.5 Output Quality panel .................................................................. 6-10
Switching on/off the Toner Save function.....................................6-11
Fine-ART feature.......................................................................... 6-11
Print language ..............................................................................6-11
6.6 Counter panel ............................................................................. 6-12
Checking the status of a counter..................................................6-13
Resetting a counter ..................................................................... 6-13
6.7 Configuration panel.................................................................... 6-14
6.8 Printer Setting panel .................................................................. 6-15
Switching on/off the Power Save mode ....................................... 6-16
Switching on/off the paper format error detection ........................6-16
Pre-Heat feature .......................................................................... 6-16
Switching on/off the automatic continuation function ...................6-16
Detecting paper misfeeds –Jam Recovery ................................. 6-17
Specifying the input/output timeout ............................................. 6-17
7 Working with the printer
7.1 Please note the following points: ............................................... 7-1
What should I watch out for when loading paper?..........................7-1
What should I watch out for when loading envelopes? .................. 7-1
Which sizes of paper can I use?.....................................................7-2
What types of paper can I use?......................................................7-3
Printable area ................................................................................. 7-3

PagePro 4100E TOC-5
7.2 Using the control button ..............................................................7-4
Printing out the configuration page ................................................7-5
Continuing a print job after an error message ................................7-5
7.3 Loading paper ...............................................................................7-6
Loading paper into paper feed tray 1 .............................................7-6
Loading paper into the manual feed unit ........................................7-7
Loading paper into paper feed tray 2/3 .........................................7-8
7.4 Monitoring print jobs with the Status Display..........................7-10
8 Installing optional accessories
8.1 Installing paper feed tray 2/3........................................................8-1
8.2 Installing the duplex unit..............................................................8-3
8.3 Installing a SIMM memory module..............................................8-5
8.4 Installing a PostScript ROM-SIMM memory module..................8-9
8.5 Installing a network card............................................................8-13
9 Caring for and maintaining your
printer
9.1 Cleaning the printer......................................................................9-2
Cleaning the case ..........................................................................9-2
Cleaning the paper feed roller ........................................................9-2
9.2 Replacing the imaging cartridge .................................................9-5
10 Troubleshooting
10.1 Clearing paper misfeeds ............................................................10-2
Clearing paper misfeeds at the imaging cartridge ........................10-2
Clearing a paper misfeed at the fusing unit ..................................10-4
Clearing a paper misfeed at the output tray .................................10-6
Clearing a paper misfeed at paper feed tray 1 .............................10-7
Clearing a paper misfeed at the manual feed unit .......................10-8
Clearing a paper misfeed at paper feed tray 2 (optional) .............10-9
Clearing paper misfeeds at the duplex unit (top) .......................10-10
Clearing paper misfeeds at the duplex unit (bottom) .................10-11
10.2 Problems with print quality......................................................10-12
10.3 General printing problems.......................................................10-15

TOC-6 PagePro 4100E
10.4 Printer messages...................................................................... 10-16
Lamp functions ........................................................................... 10-16
Status messages........................................................................10-17
User messages...........................................................................10-18
Service messages ...................................................................... 10-20
11 Appendix
11.1 Performance features................................................................. 11-1
Hardware...................................................................................... 11-1
Software .......................................................................................11-1
Operating system ......................................................................... 11-1
11.2 Technical specification.............................................................. 11-2
PagePro 4100E printer.................................................................11-2
500-sheet paper feed tray (option)...............................................11-3
Duplex unit (option) ......................................................................11-4
Network card (option) ................................................................... 11-4
SDRAM-SIMM memory module (option)...................................... 11-4
Interfaces and cables ................................................................... 11-5
USB interface and cable...............................................................11-5
11.3 Minolta/QMS’s concern for environmental protection ........... 11-6
What does the energy star mean? ............................................... 11-6
11.4 Index ............................................................................................11-7

Introduction 1
PagePro 4100E 1-1
1 Introduction
1.1 Welcome to Minolta/QMS
Thank you for purchasing a Minolta/QMS PagePro 4100E laser printer.
To achieve the best possible results and to use your laser printer
effectively, this User’s Manual provides you with information on the
following topics:
Ginstalling the printer driver,
Gworking with the printer drivers and tools,
Gworking with the printer,
Gcaring for and maintaining your printer,
Gtroubleshooting.
ReadthisUser’sManual carefully before operatingyour printer for the first
time, and always keep the manual within easy reach.
We reserve the right to make changes to the contents of this manual.
Trademarks
PCL is a registered trademark of the Hewlett-Packard Company.
Centronics is a registered trademark of Centronics, Inc.
MS-DOS, Microsoft, Windows and Windows NT are registered
trademarks of Microsoft Corporation.
IBM is a registered trademark of the International Business Machines
Corporation.
Apple, Macintosh and TrueType are registered trademarks of Apple
Computer, Inc.
PagePro is a registered trademark of Minolta.
Adobe and PostScript are trademarks of Adobe Systems, Inc.
Fine-ART and Fine Micro Toning are trademarks of Minolta Co. Ltd.
QMS and the QMS logo are registered trademarks of QMS, Inc.
All other names of products and brand-names are trademarks or
registered trademarks of their respective proprietors.

1Introduction
1-2 PagePro 4100E
1.2 Roadmap of this manual
Where to find what in this User’s Manual
You don’t know exactly where to find the information you need? The
following table is designed to help you.
Alternatively, to find information on a specific problem quickly and
precisely, please refer to the index at the end of the User’s Manual.
No. Title of chapter Content of chapter
Contents Acomplete list ofall the chapters and sub-chapters in
this User’s Manual.
1 Introduction Introductory remarks and information on how to use
this manual as well as notes on the safe use of the
printer.
2 Unpacking, installing and
setting up the printer |nformation on how to set up the printer as well as an introduction to the various features.
3 Installing the printer driver A step-by-stepexplanationof the routine for installing
the printer driver.
4 Working with the Windows
printer drivers Details of how to control the printer via the printer driver. This helps you learn how to use the printer’s
functions effectively.
5 Working with the Windows
printer tools Details of how you can use the supplementary Windows programs most effectively.
6 WorkingwiththeDOSprinter
tools Details of how you can use the supplementary DOS programs most effectively.
7 Working with the printer Getting toknowhow yourprinterworks.For example,
information on:
•loading paper
•monitoring print jobs
•cancelling print jobs
8 Installing optional
accessories Details of how to install optional accessories correctly, e.g.:
•500-sheet paper feed tray
•network card
9 Caring for and maintaining
your printer Details of how to look after your printer and how you can easily replace cerain parts yourself.
10 Troubleshooting Help with analysing and rectifying faults.
11 Appendix A collection of helpful additional information, e.g.:
•technical specification
•index of keywords

Introduction 1
PagePro 4100E 1-3
Brief explanation of special type styles and method of presentation
Special type styles and methods of presentation are used in this User’s
Manual to highlight various circumstances. The following examples will
help you to recognize and deal with the most important of these.
CAUTION
This is a warning!
A warning alerts you to danger to life and limb or to damage that could
result to the machine by treating it improperly.
➜The arrow refers you tosafetymeasuresthat mustbe taken to prevent
the hazard.
[MENU] Key on the control panel / button on the printer driver with
the description “Menu“
➜Single action to be performed (there are no other steps)
1Step 1 of a series of actions
2Step 2 of a series of actions, etc.
?Help is available here.
➜The approach that is suggested
here is sure to get you to your
desired result.
✎
This is a helpful tip
Text passagesthat are identified inthismanner provide you with tricks
and handy tips to make it even easier to work with the printer.
Here you can see what has to be done.

1Introduction
1-4 PagePro 4100E
1.3 Working safely with your laser printer
Notes on your safety and operating safety
Working improperly with the printer can result in health hazards, electric
shocks and even fires. Before you unpack the laser printer, you should
make yourself familiar with this information on your safety and operating
safety.
CAUTION
Observe the following information:
➜Make sure that the power cable is correctly plugged into the socket
and that the socket is at all times visible and readily accessible.
➜Do not pull the cable of the power plug as this may damage the cable.
The result could be an electric shock or a fire.
➜Removethe powerplugfrom the socket if the machinewillnot beused
for an extended period of time.
➜Do not remove the power cable from the socket with wet hands as this
may result in an electric shock.
➜Do not move the unit unless the power cable has been removed from
the socket. Otherwise you may damage the cable. The result could be
a short-circuit or a fire.
➜Do not place any heavy objects on the power cable. Do not pull or kink
the cable as this can result in damage to the cable. The result could
be an electric shock or a fire.
➜Make sure that the machine is not standing on a cable connected to
another machine as this can result in damage to that cable. The result
could be a fire or improper functioning of the unit in question.
➜Make sure that the power supply to the unit has the correct voltage.
Otherwise the result could be a fire or an electric shock.
➜Switch off the unit immediately and unplug the power cable if the
power supply cable is damaged. Failure to do so could result in a fire
or an electric shock. Contact your customer support service centre.
➜Use only extension cables that are designed for at least the maximum
power rating of the machine. Extension cables with lower ratings can
result in overheating and can even cause a fire.

Introduction 1
PagePro 4100E 1-5
➜Perform only the procedures that are described in this manual. Using
the machine improperly can result in a fire or an electric shock.
➜Do not place any heavy objects on the machine.
➜Do not open any covers on the machine while printing is in progress.
➜Do not switch off the unit while printing is in progress.
➜Do not place any magnetic object near the machine.
➜Do not use any flammable sprays, liquids or gases in the vicinity of the
machine.
➜Do not remove any safety devices and do not alter the construction of
the machine. The unit is equipped with high-voltage components.
Using the machine improperly can result in a fire or an electric shock.
➜Do not insert any paper clips, staples or other small metal objects into
openings on the machine. The result could be an electric shock or a
fire. If metal pieces are fed into the machine, switch it off immediately,
disconnect the power cable and contact your customer support
service centre.
➜Do not placecoffee cups, drinksbottlesor other containers withliquids
in them on the machine. If liquid enters the machine the result could
be an electric shock or a fire. If liquid does get into the machine, switch
it off immediately, disconnect the power cable and contact your
customer support service centre.
➜If the machine becomes unusually hot, or if you notice smoke or an
unusual odour coming fromthe machine, switch it off immediately and
remove the power cable from the socket. Contact your customer
support technical specialist.

1Introduction
1-6 PagePro 4100E
Laser safety
This printer is equipped with a laser unit. If the printer is used in
accordance with the instructions in the User’s Manual, the laser presents
no danger.
The radiation emitted is completely absorbed and attenuated by the case.
The laser radiation cannot escape at any time during the printing process.
This laser printer is categorized as a Class 1 printer. This classification
means that the printer does not produce any hazardous laser radiation.
This printer is certified as a Class I Laser product under the US
Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and
Safety Act of 1968. This means that the printer does not produce
hazardous laser radiation.
Internal laser radiation
Average radiation output:
1.03 mW at the laser aperture of the laser unit.
Wavelength: 770-810 nm
This device works with a laser diode of class 3b with invisible laser
radiation. The laser diode and the polygon mirror for sampling are
integrated into the laser unit.
The laser unit is NOT AN ITEM TO BE MAINTAINED ON SITE. You
should therefore not open it under any circumstance.
CAUTION
Dangerous laser radiation!
Using the printer in a manner other than as indicated in this manual may
result in exposure to dangerous radiation.
➜Use the printer only according to the instructions contained in the
User’s Manual.

Introduction 1
PagePro 4100E 1-7
CDRH regulations
On 2 August 1976 the Center for Devices and Radiological Health
(CDRH), part of the US Food and Drug Administration, introduced
specifications for all products that operate with laser beams. Products
which are to be sold or used in the USA must comply with these statutory
requirements without exception. The safety label shown here confirms
compliance with the CDRH regulations. This label must be attached to all
products sold or used in the USA.

1Introduction
1-8 PagePro 4100E
Laser safety label
DANGER
Use the printer only as described in this manual!
Using the controls, adjusting the printer or performing procedures other
than as specified in this manual may result in exposure to hazardous
radiation.
➜Use the printer only according to the instructions contained in the
User’s Manual.

Introduction 1
PagePro 4100E 1-9
Laser caution label
CAUTION
Dangerous laser radiation!
This is a semiconductor laser. The maximum power of the laser diode is
5 mW and the wavelength is 770–810 nm.
➜Use the printer only according to the instructions contained in the
User's Manual.

1Introduction
1-10 PagePro 4100E
Ozone emission
Small quantities of ozone escape during the printing process. These
quantities do not represent a health hazard. In spite of this, you should
take care that the area in which the machine is located has adequate
ventilation, especially if you are printing large quantities of materials or if
the machine is being used continuously over a long period of time.

Unpacking, installing and setting up the printer 2
PagePro 4100E 2-1
2 Unpacking, installing and setting up
the printer
2.1 Unpacking the laser printer
CAUTION
Danger to children from packaging materials made of plastic
➜Afterunpacking, keep the packagingmaterialsout of reach of children.
1Remove the printer parts and
accessories from the box.
❍Paper output tray
❍Printer
❍Installation Guide
❍CD-ROM
❍Power cable
❍Paper feed tray.
2Remove the packaging material
from the printer.
3Remove the transport retainers
from the printer.

2Unpacking, installing and setting up the printer
2-2 PagePro 4100E
4Pull the plastic strips out of the
printer.
5Remove the plastic strips from the
rear of the printer.
✎
Why save packaging materials?
If you need to move the printer, you can use the packaging again. In
this way you can be certain that your printer is correctly packed.

Unpacking, installing and setting up the printer 2
PagePro 4100E 2-3
2.2 Overview of the printer
External features
12
3
5
67
4
9
10
8
No. Description No. Description
1 Release button for top cover 6 Paper feed tray 1 (multipurpose tray)
2 Control panel 7 Power Switch (ON/OFF)
3 Paper output tray
(face down) 8 USB port
4 Top cover 9 Socket for power cable
5 Paper guides 10 Parallel port