natus Otosuite User manual

Otosuite®
Otosuite
User Guide
Doc. No.7-50-1280-EN/10
Part No.7-50-12800-EN

Copyright notice
© 2012,2020Natus MedicalDenmark ApS. All rights reserved. ® Otometrics, the OtometricsIcon, Aurical, Madsen, HI-PRO 2, Oto-
scan, ICS and HORTMANN are registered trademarks of Natus MedicalDenmark ApS in the U.S.A. and/or other countries.
Version release date
2020-04-01 (216902)
Technical support
Please contact your supplier.
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Table of Contents
1 Description 4
2 Intended use 4
3 Installation 5
4 Navigating in Otosuite 6
5 Storing data from Otosuite 6
6 Launching Otosuite 7
7 Selecting and creating clients in Otosuite 8
8 Selecting the test type 9
9 Activating the Control Panel 9
10 Selecting the test ear 9
11 Changing, saving and loading view and measurement settings 10
12 Showing suppressed dialogs 12
13 Entering tone audiograms manually 12
14 Configuring Otosuite 12
15 Obtaining remote support 17
16 Printing test results from Otosuite 17
17 Other references 21
18 Manufacturer 21
19 Warning notes 22
20 Definition of symbols 22
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1 Description
Otosuite is a software tool that integrates a suite of hearing tests and hearing instrument fitting functionality with result
review and reporting capabilities into a single powerful PC application.
1.1 Noah/Otobase
Otosuite integrates with:
• Noah systems
• Noah compatible systems
• Otobase
Noah and Otobase are products for managing clients, launching hearing test applications and fitting software, and storing
audiological test results. Otosuite can store test results using Noah or Otobase.
The Noah System is a product from HIMSA; Otobase is a product from Otometrics.
Note •Whenever reference in this manual is made to Noah/Otobase, this reference also applies to Noah compatible
systems.
1.2 Otometrics test devices
Otosuite is designed to operate with test devices produced by Otometrics.
This manual describes general Otosuite functionality. See also the manuals and online Help relating to test devices and spe-
cific test modules in Otosuite.
Note •Some devices described in the manuals and online Help may not be available in your country.
2 Intended use
Users: A wide range of health care professionals such as audiologists, hearing instrument dispensers, ENTs and speech ther-
apists. See also the documentation relating to the individual test modules and devices.
Use: Integration of individual Otosuite test modules.
2.1 Typographical conventions
The use of Warning, Caution and Note
To draw your attention to information regarding safe and appropriate use of the device or software, the manual uses pre-
cautionary statements as follows:
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Warning •Indicates that there is a risk of death or serious injury to the user or patient.
Caution •Indicates that there is a risk of injury to the user or patient or risk of damage to data or the device.
Note •Indicates that you should take special notice.
To obtain a free printed copy of the user documentation, contact Natus MedicalDenmark ApS (www.natus.com).
3 Installation
For Otosuite installation instructions, see the OtosuiteInstallation Guide, on the Otosuite installation medium.
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4 Navigating in Otosuite
A. Menu bar
B. Otosuite toolbar
C. Navigation/Control Panels
D. Work area
E. Status bar
5 Storing data from Otosuite
You can run Otosuite in stand-alone mode or with Noah/Otobase.
Noah/Otobase
If Otosuite is connected to Noah/Otobase, you can store test results in the Noah/Otobase database.
Stand-alone mode
When Otosuite operates as a stand-alone system, you cannot store data in the Noah/Otobase database. Otosuite meas-
urement data in the stand-alone version is saved in the XML-compatible format .GND. This format can be read by any inter-
net browser.
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6 Launching Otosuite
How you launch Otosuite depends on how you want to run Otosuite.
• with Noah/Otobase
• in stand-alone mode
Connected to the Noah/Otobase database
How you launch Otosuite with Noah or Otobase depends on how Otosuite is configured.
Launching Otosuite directly
1. Click the Otosuite icon on the PC desktop or in the Windows Start menu (All Programs>
Otometrics> Otosuite).
The Noah or Otobase patient browser appears.
2. Select a patient. Otosuite is launched and is connected to the Noah or Otobase database.
Launching from the Noah or Otobase Module Selection
1. Launch Noah or Otobase.
2. In the Module Selection in Noah or Otobase, click to select the Otosuite module that you wish to
open.
Launching from a Noah or Otobase measurement
1. Launch Noah or Otobase and select a measurement.
Otosuite opens in the module that is best suited to display the measurement.
Stand-alone
You can run Otosuite in stand-alone mode in the following situations:
• Neither Noah or Otobase is installed on the PC.
• Otosuite is installed on a PC with Noah/Otobase, but is not connected to the Noah/Otobase database. See the
OtosuiteInstallation Guide for how to connect to the Noah/Otobase database.
Launching Otosuite in stand-alone mode
1. Launch Otosuite by clicking the Otosuite icon on the PC desktop (you may need to create
the shortcut first).
or
2. Launch Otosuite by clicking the Otosuite icon in the Windows Start menu (All Programs>
Otometrics> Otosuite).
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7 Selecting and creating clients in Otosuite
When you perform a test and save the measurements, you automatically save the measurements as relating to the current
client.
When you run Otosuite under Noah or Otobase, you select and create clients in Noah/Otobase. See Storing data from Oto-
suite ►6for a description of how to select a client when you launch Otosuite under Noah or Otobase.
Switching clients while running Otosuite under Noah/Otobase
If you are running Otosuite under Noah/Otobase, you can change clients without closing Otosuite. To select a new client:
1. Click File >New Session.
The Noah/Otobase Patient Manager window opens.
2. Select a client.
The current client session closes, and a new session opens in the current Otosuite test screen.
Creating a client in stand-alone mode
At startup When you start up Otosuite, the Client Details dialog box will be shown automatically.
Between clients When you prepare Otosuite for the next client, select File >New Session, and the Client
Details dialog box will be shown.
Where is client data used? The client data in the Client Details dialog box is used in printed reports. You can select
whether or not you want comments that you enter in the Client Details dialog box to
appear in printed reports.
Selecting a client in stand-alone mode
To select an existing client, open a previous measurement for that client (File >Open).
Editing client details and adding comments
To edit client details, click on the Edit client details icon (Crtl + D).
In stand-alone mode:
You can edit client data, and you can enter comments for the current session.
From Noah/Otobase:
If Otosuite is activated from Noah/Otobase, the client details are retrieved from Noah/Otobase, and the data is not
editable in Otosuite. However, you can add comments in the Comments box and they will be saved in Noah/Otobase
with the current session.
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8 Selecting the test type
1. To navigate between tests in Otosuite, click the Navigator icon in
the toolbar.
The Navigation Panel is shown on the left side of the screen.
2. Select the test you wish to perform.
9 Activating the Control Panel
1. Click on the Control Panel icon in the toolbar.
2. The Control Panel is shown on the left side of the screen.
You can use the Control Panel to control test parameters and the related test device. The individual tests are described in
the reference manuals.
10 Selecting the test ear
The Ear Selection toolbar icon shows the ear currently selected. Click the Ear Selection icon to toggle to another selec-
tion.
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The selection is also indicated by the color of graph frames and/or the curves in the test graphs.
• Right ear data is shown in red,
• Left ear data is shown in blue.
Ear selection icons
•None
No specific ear is selected.
•Left
•Right
•Both
Both ears are selected.
11 Changing, saving and loading view and measurement
settings
1. To see all of the view and measurement settings in Otosuite, click the Set Options icon.
The settings that you can change in the Options dialog box are specific to the individual test types, except the settings
listed in the General section for a specific module, which apply to two or more of the test types in the test module.
A. Test module
B. Test type
C. View Settings
D. Setting descriptions
E. Measurement settings
2. Select the test module and test type for which you wish to change settings.
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–View settings define the appearance of graphs and other tools for displaying test results on your screen.
–Measurement settings define test parameters that determine how test procedures will be performed.
The settings are explained in detail in the fields at the bottom of the dialog box.
11.1 Saving settings in the Options dialog
Icon File menu selections
File >Save
User Test
• Click to save the current Options as a User Test.
Note •A User Test is a setup that applies to one test module only.
Note •The test will be saved either in a Shared folder or in your My Suite folder,
depending on the options you have chosen in the Configuration Wizard.
File >Save
Options as Star-
tup Settings
• Click to save the current settings as your Otosuite startup settings.
Note •There is only one Startup settings file per installation. Users that share a com-
puter also share Startup settings. Startup settings can also be shared by more than
one computer, for example, if the Shared folder is on a network drive.
File >Load OTO-
suite Factory
Defaults
• Click to reset all settings to the default settings.
Creating a User Test
1. Set Control Panel settings.
2. Select Tools >Options followed by the module and test type for which you wish to create a User Test.
3. Review all settings under Tools >Options >General, and Tools >Options > “Test Module” and “Test
Type”. Define your preferred settings for the User Test you wish to create.
4. Click the Save User Test icon.
5. If you do not want the settings to be accessible to other users, deselect the checkbox Save file in
Shared folder. Click OK.
6. Save the User Test under a name of your choice.
11.2 Loading a test setup or a User Test
By using the Test Selector, you can load a test setup that will apply specific settings to the software.
Predefined Special Tests are available for the test modules included in your Otosuite configuration. You can
also select a User Test that has been defined by you or another user of the same workstation.
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12 Showing suppressed dialogs
If you have clicked the Don’t show this dialog again field in a dialog box, you can cancel this setting so that all dialogs that
have previously been suppressed will be shown again if triggered. To do so, click Help >Show Suppressed Dialogs.
13 Entering tone audiograms manually
PMM and Counseling and Simulations allow you to display a reference audiogram. You can retrieve the reference audi-
ogram from data in Noah/Otobase, or you can create it in the Tone audiometry test screen in Otosuite.
For more information about entering audiograms manually, see the OtosuiteReference Manual.
14 Configuring Otosuite
The Configuration Wizard guides you through the process of customizing the various features and functions that apply to
Otosuite.
1. In Otosuite, select Tools> Configuration Wizard.
2. To configure general Otosuite functionality, click Next.
3. To connect your test device to the specific module and set up module-specific functionality, click on Configure... next
to the module you wish to configure.
•Defining your general Otosuite preferences ►12.
•Configuring applications ►16.
14.1 Defining your general Otosuite preferences
Applications
1. To show or hide a test module in the Navigation Panel, check or uncheck the check box to the left of the module
name. (At least one module must remain selected.)
My initials
Stand-alone
These initials are shown in the Client Details dialog box.
From Noah/Otobase
The initials entered for the Noah/Otobase user are automatically applied in Otosuite.
I refer to a “Client” as
• Select the term of your choice for use throughout Otosuite.
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Preferred language
• Select your preferred language.
Restart Otosuite if you change the language setting.
File saving preferences
Note •Configuration Wizard settings that relate to saving files apply to Otosuite as a stand-alone system.
Location of Shared folder
• Enter the folder path for your Shared data.
If you wish to share your data with users in a network, this folder requires specific network setup performed by the
system administrator.
Location of Customized Reports
• Enter the folder path for your customized reports.
If you wish to share your data with users in a network, this folder requires specific network setup performed by the
system administrator.
Save measurements in Shared folder
• Select this option to share your measurement data with other users.
• Deselect this option to save your data in a personal folder only you can access.
Display Client Details when starting a new Session
If this option is selected, the Client Details dialog box opens automatically when a new session is started.
Prompt for saving when changing Test Module
• If this option is selected, you will be prompted to save data if you change to another Test Module with unsaved
measurements.
Auto-generate file names for saved files
• If this option is selected, data will be saved under a file name generated by the system.
The files will be named with date and time stamps and are primarily for use with third-party data management sys-
tems.
• If this option is deselected, you will define the file names.
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Activate Control Panel
• If this option is selected, the Control Panel will be activated when Otosuite is launched.
Backup of measurements
• If you select this option, Otosuite measurements can be restored in case of Otosuite failure. You will be prompted
to reload these measurements when you launch Otosuite.
Prompt for measurement description when saving
• If you select this option, you will be prompted to include a measurement description when saving.
The usage statistics tool
Allow anonymous usage statistics
If this option is selected, anonymous Otosuite usage statistics will be collected and sent to Otometrics.
Sharing the settings
Settings shared by all users
If this option is selected, the personal settings made by the user who is currently using the system will be applied to all
Otosuite users on the same PC.
If this option is later deselected, the former personal settings of the other users will be restored.
14.2 Adding comments when saving measurements to Noah
Prompt for a measurement description when saving
If this option is selected, you will be prompted to add a custom description that will be displayed together with the
standard description that is generated by Otosuite and that is shown as the action description in Noah/Otobase or
another office management system.
Note that the custom description is applied to all measurements that are saved at a given time. To give each type of
measurement a different description, you must save each type of measurement when it is finished.
14.3 The Client Details screen in Configuration Wizard
Otosuite can integrate with third party patient management systems to exchange client details.
No, I will enter Client details in Otosuite or Noah compatible system (default)
When Otosuite is not integrated with third party patient management systems, or is used with Noah, click this button.
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Yes, use Client details from a non-Noah compatible Client management system
If you have a non-Noah compatible patient management system custom designed to exchange client details with Oto-
suite, you should click this button.
Otosuite will then read the client details on startup from the file:
%ALLUSERSPROFILE%\Application Data\GN Otometrics\actors.config
Parameters loaded from the file are: Client ID, LastName, FirstName, BirthDate, Gender, Comments and UserInitials.
Format must comply with the following restrictions:
• The maximum length of Client ID, LastName and FirstName is 50 characters each.
• BirthDate must have the following format: yyyy-mm-dd (e.g. 1975-02-22).
• Gender must be “UNKNOWN,” “Male” or “Female.”
• The maximum length of Comments is 32767 characters.
• UserInitials must not be longer than 3 characters.
14.4 The Noah/Otobase screen in Configuration Wizard
Note •The following applies only if Noah or Otobase is installed on the PC.
Connect Otosuite to a database at start-up
You can configure Otosuite to connect automatically to the Noah or Otobase database, regardless of whether you launch
Otosuite directly or from Noah or from Otobase.
1. In Otosuite, select Tools> Configuration Wizard.
2. Click Next until the Noah/Otobase screen is shown.
3. Enable the option Connect Otosuite to a database at start-up.
The available databases will be shown below.
4. Select the database that you wish to connect to.
5. Restart Otosuite to enable the selection.
Launching a non-Otosuite module from Noah or Otobase
If you launch a non-Otosuite measurement module from Noah/Otobase, this will force Otosuite to close. You can set up
Otosuite to close without prompting.
If you have unsaved data in Otosuite, you will always be prompted to save data before Otosuite closes.
1. In Otosuite, select Tools> Configuration Wizard.
2. Click Next until the Noah/Otobase screen is shown.
3. Enable the option Close Otosuite automatically if you launch a non-Otosuite measurement module. (You will be
prompted to save any unsaved data.)
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Enable FastView (If supported by Noah/Otobase)
FastView data can be saved in Noah or in Otobase. The option gives access to browse or view summaries of data quickly
without launching the individual modules from where the data was saved.
1. In Otosuite, select Tools> Configuration Wizard.
2. Click Next until the Noah/Otobase screen is shown.
3. Select the option Enable FastView.
14.5 Configuring applications
In the Configuration Wizard -Applications screen you can select the application modules to display in the Navigation
Panel. You can launch the Configuration Wizard for each application module, configure the module and connect the rel-
evant device.
For more information, see the reference manual for the relevant module.
Selection of demo devices
For demonstrational purposes and to familiarize yourself with Otosuite, you can select a demo device in place of a real test
device in a number of Otosuite Modules. With the demo device selected, you can try out a wide range of tasks and sim-
ulate testing without using the real test device.
Note •Some modules may not provide a demo device.
To select a demo device:
1. Select Tools >Configuration Wizard.
2. Click on Configure... next to the module in which you wish to use a demo device.
3. In the screen for connecting the test device, select the demo device.
4. Click Finish to exit the Configuration Wizard.
Connecting wireless devices
Some devices, such as FreeFit and Otoflex, can connect wirelessly to Otosuite. To make the wireless connection, you can
use the OTOair dongle from Otometrics, or one of the standard Bluetooth stacks that are supported by Otosuite. For more
information, see the Otosuite reference manual.
14.6 Exporting and importing configuration settings
You can create an Otosuite Configuration Management File that includes the configuration settings for all of Otosuite,
including all modules. Then you can import the configuration file to another Otosuite installation.
To export a configuration file
1. Click File >Export Configuration.
2. Select the appropriate option:
– Export only settings that can be used to configure other computers
– Include settings specific to the PC, such as connection ports and device selections
3. Click OK.
4. Fill in the Save As dialog box.
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5. Click Save.
To import a configuration file
1. Click File >Import Configuration.
2. In the Open dialog, browse to find the configuration file with a .config file extension.
3. Click Open.
4. Select the appropriate option:
– Keep the current selection of devices
– Overwrite the current device settings with settings from the configuration management file. This option is only
recommended if the configuration management file was made specifically for the current computer, for example,
as a backup.
5. Click OK.
15 Obtaining remote support
In a support situation where you have called a technician, the technician may need access to your system in order to solve
the current issue. For this purpose a TeamViewer application has been integrated with Otosuite.
To open the Team Viewer
1. Click Help >Remote Support
2. Provide the supporter with:
–Your ID
–Password.
16 Printing test results from Otosuite
You can print results as reports from Otosuite.
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Note •Always print your reports directly from Otosuite. Otosuite reports are not available through the Noah print
function.
If the report shows data from measurements done at an earlier date, the date when the measurement was made is typ-
ically displayed next to the measurement title in factory defined reports.
16.1 Page setup
The page setup for a report can be defined in two ways:
• The page setup for reports where the report has been designed or edited in Otosuite® Reports:
Define the page setup in Otosuite® Reports
• The page setup for Otosuite standard reports :
Define the page setup in Otosuite
Otosuite standard reports are formatted for printing on paper in the standard A4 and Letter format. (A single report is
formatted for printing on A5 paper.)
Important •Never make your changes to the page setup in the “Page Setup” function available in the “Print Preview”
screen, which is an Internet Explorer function. If you do, this may conflict with the page setup in your Internet
Explorer.
Always make your changes to the page setup in Otosuite® Reports, or, if you use standard reports, directly in Otosuite.
Noah/Otobase: Otosuite >Page Setup
Stand-alone: File >Page Setup
16.2 Printer setup
Otosuite normally uses the Windows default printer, but you can print the measurement results from Otosuite on a
printer of your choice.
• If you want to select a printer other than the Windows default printer, select Otosuite >Page Setup and click the
Printer button.
16.3 Print/Print Preview
1. To view and print a preview, select one of the following:
Stand-alone: File >Print Preview
Noah/Otobase: OTOsuite >Print Preview
2. Fill in the fields in the Select Report Template dialog box as follows:
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–Name
Displays the name of the default report. You can select a different report from the drop-down list.
–Show confidential data
If checked, personal client data will be shown in the report.
If unchecked,the client name and identifier will not be shown in the report, which is then anonymous and can be
distributed freely.
–Print using Otosuite settings
If you wish to apply view settings defined in Otosuite to the selected report template, click to enable Print using
Otosuite settings.
If the test results selected in Otosuite display other properties than those defined in Otosuite® Reports, the Oto-
suite display properties will override those of the Otosuite® Reports properties. E.g. if Otosuite shows an audi-
ogram with pictures and severity layers, they will be shown even if the Otosuite® Reports template has been
defined not to show them.
Note •Such properties are indicated by the symbol in the formatting panel of Otosuite® Reports for the selected
template.
3. Click OK to view. If you have unsaved data, you will be prompted to save before printing.
–Yes
The data saved and the printed report will be identical, and can be printed again.
–No
The report will carry the watermark “PRELIMINARY” to indicate that it does not necessarily reflect the data saved.
Important •Never make your changes to the page setup in the “Page Setup” function available in the “Print Preview”
screen, which is an Internet Explorer function. If you do, this may conflict with the page setup in your Internet
Explorer.
4. Click OK. The print preview appears.
5. If required, click Print in the Print Preview toolbar.
16.4 Printing a specific report
1. Press Ctrl+P.
2. Fill in the fields in the Select Report Template dialog box as follows:
–Name
Select the report that you want to print.
–Show confidential data
If checked, personal client data will be shown in the report.
If unchecked,the client name and identifier will not be shown in the report, which is then anonymous and can be
distributed freely.
–Print using Otosuite settings
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If you wish to apply view settings defined in Otosuite to the selected report template, click to enable Print using
Otosuite settings.
If the test results selected in Otosuite display other properties than those defined in Otosuite® Reports, the Oto-
suite display properties will override those of the Otosuite® Reports properties. E.g. if Otosuite shows an audi-
ogram with pictures and severity layers, they will be shown even if the Otosuite® Reports template has been
defined not to show them.
3. Click OK to print the report.
16.5 Printing a default report
The default report is the first report listed in the Selected Reports list in the Report Manager.
• Click the Print default report icon on the Otosuite toolbar.
Note •The last used setting for the Show confidential data field is used.
16.6 The Report Manager
The Report Manager helps you arrange the report templates available in Otosuite into a list of your choice.
To use the Report Manager, select Tools >Report Manager.
Setting up your Selected Reports list
Available Reports • Contains a list of report titles referring to particular default report templates. The Descrip-
tion field provides you with a description of the selected report.
Selected Reports • A list of the reports that will be included in your Reports menu.
• To add a report to the Selected Reports list, select the report in the Available Reports list and then click .
• Repeat for each report that you want to add to the Selected Reports list.
Rearranging the list order
The report listed at the top is the default report, which will be printed automatically, if you do not select another report
type.
• To reorder the list, select a report and click the arrow button or until it is placed in the preferred
position.
Renaming a report
When you have transferred a copy of the report to your Selected Reports list, you can rename the report.
If you transfer several copies of the same report to the Selected Reports list, you can give these copies different names.
This is particularly useful, if you use the same report for different purposes.
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