Oce cm4521 User manual

Océ
cm4521
Box Operations
User’s Guide
Printing for
Professionals

Introduction
cm4521 x-1
Introduction
Thank you for choosing this machine.
This User’s Guide contains details on the operations required to use the User
Box functions of the cm4521, precautions on their use, and basic trouble-
shooting procedures. In order to ensure that this machine is used correctly
and efficiently, carefully read this User’s Guide before using the machine.
If software (such as Job Spooler, HDDTWAIN or Box Operator) other than
that described in this User’s Guide has been installed, data saved in a user
box can be used from a computer on the network. Since the operation differs
for each software, refer to the manual for the corresponding software for de-
tails.
In addition, for details on the operation of Web Connection, which can be
used to operate this machine over a network, refer to the User’s Guide [Web
Connection Operations].
Views of the actual equipment may be slightly different from the illustrations
used in this manual.
Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets
the ENERGY STAR®Guidelines for energy efficiency.
What is an ENERGY STAR®product?
An ENERGY STAR®product has a special feature that allows it to automat-
ically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR®product uses energy more efficiently, saves you money on utility bills
and helps protect the environment.

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x-2 cm4521
Trademarks and registered trademarks
Netscape is a registered trade mark of Netscape Communications Corpora-
tion in the United States and other countries.
This machine and Box Operator are based in part on the work of the Inde-
pendent JPEG Group.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4®is a registered trademark or trademark of RSA Security Inc. in the Unit-
ed States and/or other countries.
RSA®is a registered trademark or trademark of RSA Security Inc. RSA
BSAFE®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
License information
This product includes RSA BSAFE Cryptographic software
from RSA Security Inc.
OpenSSL statement
OpenSSL license
Copyright ©1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)”
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].

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cm4521 x-3
5. Products derived from this software may not be called “OpenSSL” nor
may “OpenSSL” appear in their names without prior written permission
of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following ac-
knowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([email protected]). This product includes software written by Tim Hud-
son ([email protected]).
Original SSLeay license
Copyright ©1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@crypt-
soft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the fol-
lowing conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@crypt-
soft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documen-
tation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.

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x-4 cm4521
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
“This product includes cryptographic software written by Eric Young
([email protected])”
The word ‘cryptographic’ can be left out if the rouines from the library be-
ing used are not cryptographic related.
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledge-
ment:
“This product includes software written by Tin Hudson (tjh@crypt-
soft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX-
PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-
THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-
DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-
TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The licence and distribution terms for any publically available version or de-
rivative of this code cannot be changed. i.e. this code cannot simply be cop-
ied and put under another distribution licence [including the GNU Public
Licence.]
NetSNMP License
Part 1: CMU/UCD copyright notice: (BSD like)
Copyright 1989, 1991, 1992 by Carnegie Mellon University Derivative Work -
1996, 1998-2000
Copyright 1996, 1998-2000 The Regents of the University of California All
Rights Reserved

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cm4521 x-5
Permission to use, copy, modify and distribute this software and its docu-
mentation for any purpose and without fee is hereby granted, provided that
the above copyright notice appears in all copies and that both that copyright
notice and this permission notice appear in supporting documentation, and
that the name of CMU and The Regents of the University of California not be
used in advertising or publicity pertaining to distribution of the software with-
out specific written permission.
CMU AND THE REGENTS OF THE UNIVERSITY OF CALIFORNIA DISCLAIM
ALLWARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL
IMPLIEDWARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO
EVENT SHALL CMU OR THE REGENTS OF THE UNIVERSITY OF CALIFOR-
NIA BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAM-
AGES OR ANY DAMAGES WHATSOEVER RESULTING FROM THE LOSS
OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT,
NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN
CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
Part 2: Networks Associates Technology, Inc copyright notice (BSD)
Copyright © 2001-2003, Networks Associates Technology, Inc
All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
-Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
-Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
-Neither the name of the Networks Associates Technology, Inc nor the
names of its contributors may be used to endorse or promote products
derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND
CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-
CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-
CLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUP-
TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH-
ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.

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x-6 cm4521
Part 3: Cambridge Broadband Ltd. copyright notice (BSD)
Portions of this code are copyright © 2001-2003, Cambridge Broadband Ltd.
All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
-Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
-Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
-The name of Cambridge Broadband Ltd. may not be used to endorse or
promote products derived from this software without specific prior writ-
ten permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER “AS IS”
AND ANYEXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THEIMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.IN NO EVENT
SHALL THE COPYRIGHT HOLDER BE LIABLE FOR ANY DIRECT, INDI-
RECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAM-
AGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;
OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEO-
RY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT
OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY
OF SUCH DAMAGE.
Part 4: Sun Microsystems, Inc. copyright notice (BSD)
Copyright © 2003 Sun Microsystems, Inc., 4150 Network Circle, Santa Clara,
California 95054, U.S.A. All rights reserved.
Use is subject to license terms below.
This distribution may include materials developed by third parties.
Sun, Sun Microsystems, the Sun logo and Solaris are trademarks or regis-
tered trademarks of Sun Microsystems, Inc. in the U.S. and other countries.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
-Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
-Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.

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-Neither the name of the Sun Microsystems, Inc. nor the names of its con-
tributors may be used to endorse or promote products derived from this
software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND
CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-
CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-
CLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUP-
TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH-
ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
Part 5: Sparta, Inc copyright notice (BSD)
Copyright © 2003-2004, Sparta, Inc All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
-Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
-Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
-Neither the name of Sparta, Inc nor the names of its contributors may be
used to endorse or promote products derived from this software without
specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND
CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-
CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-
CLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUP-
TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH-
ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
Part 6: Cisco/BUPTNIC copyright notice (BSD)

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Copyright © 2004, Cisco, Inc and Information Network Center of Beijing Uni-
versity of Posts and Telecommunications. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
-Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
-Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
-Neither the name of Cisco, Inc, Beijing University of Posts and Telecom-
munications, nor the names of their contributors may be used to endorse
or promote products derived from this software without specific prior
written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND
CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-
CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-
CLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUP-
TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH-
ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
All other product names mentioned are trademarks or registered trademarks
of their respective companies

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Contents
Introduction
Energy Star®..................................................................................... x-1
What is an ENERGY STAR®product? ............................................x-1
Trademarks and registered trademarks ......................................... x-2
NetSNMP License ...........................................................................x-4
Contents ............................................................................................ x-9
About this manual ........................................................................... x-14
Structure of the manual ................................................................x-14
Notation .........................................................................................x-14
Explanation of manual conventions .............................................. x-15
User’s Guides .................................................................................. x-17
Printed manuals ............................................................................x-17
User’s Guide CD manuals .............................................................x-17
1 Overview of the User Box functions
1.1 User Box functions ........................................................................... 1-2
User boxes that can be registered ................................................. 1-2
System user boxes ........................................................................ 1-2
1.2 Available User Box functions ........................................................... 1-4
Saving documents ......................................................................... 1-4
Using documents ........................................................................... 1-4
Organizing documents ................................................................... 1-5
1.3 Specifying settings for using the User Box functions ................... 1-6
Registering and specifying settings for user boxes ....................... 1-6
2 Saving documents
2.1 Information on saving documents .................................................. 2-2
User authentication ........................................................................ 2-2
Registering user boxes .................................................................. 2-4
Naming documents ........................................................................ 2-4
2.2 Authentication and user boxes that can be accessed .................. 2-6
When user authentication and account track settings are
not specified ................................................................................... 2-6
When only user authentication settings are specified ................... 2-7
When only account track settings are specified ............................ 2-8
When user authentication and account track settings are
specified, but not synchronized ..................................................... 2-8

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When user authentication and account track settings are
specified and synchronized ..........................................................2-10
2.3 Saving copies in user boxes ...........................................................2-12
Settings that can be saved and changed .....................................2-12
Saving copy documents ...............................................................2-13
2.4 Saving scans in user boxes ............................................................2-17
Using a user box destination ........................................................2-17
Entering destinations directly .......................................................2-19
Saving in User Box mode .............................................................2-22
2.5 Saving printouts in user boxes .......................................................2-25
Saving data in a user box .............................................................2-25
Saving data in the Secure Print User Box ....................................2-28
Saving data in the Encrypted PDF User Box ................................2-30
2.6 Specifying scan settings .................................................................2-31
Settings that can be specified ......................................................2-31
Original Type .................................................................................2-32
Simplex/Duplex .............................................................................2-34
Resolution .....................................................................................2-35
File Type ........................................................................................2-36
Density ..........................................................................................2-40
Separate Scan ..............................................................................2-41
Color (Quality Adjustment) ............................................................2-41
Background Adjustment (Quality Adjustment) ..............................2-43
Sharpness (Quality Adjustment) ....................................................2-44
Quality Adjustment (Erase) ............................................................2-46
Book Copy (Book Scan) ...............................................................2-48
Scan Size (Application) .................................................................2-50
Original Settings ............................................................................2-53
2.7 Checking user box logs ..................................................................2-56
Displaying the current jobs list ......................................................2-56
Displaying the Job History list ......................................................2-57
Contents of job lists ......................................................................2-58
3 Organizing user box documents
3.1 Overview of document organizing ...................................................3-2
Available operations in the File Document screen ..........................3-2
Checking documents saved in user boxes .....................................3-3
Description of File Document screen ..............................................3-5
Searching for a user box name .......................................................3-6
3.2 Deleting a document .........................................................................3-8
3.3 Changing the document name .......................................................3-10
3.4 Moving a document .........................................................................3-12

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3.5 Duplicating a document ................................................................. 3-14
3.6 Checking document details ........................................................... 3-16
Check the details ......................................................................... 3-17
Preview screen operations ........................................................... 3-19
4 Printing a user box document
4.1 Overview of document printing ....................................................... 4-2
Available operations in the Use Document screen ........................ 4-2
Checking documents saved in user boxes .................................... 4-3
Description of Use Document screen ............................................ 4-5
Searching for a user box name ...................................................... 4-5
4.2 Printing .............................................................................................. 4-6
Available print settings ................................................................... 4-6
To print a document ....................................................................... 4-7
Changing the number of copies ..................................................... 4-8
Specifying single-sided/double-sided printing .............................. 4-8
Specifying Finishing settings ......................................................... 4-9
Adding a binding margin .............................................................. 4-14
Adding cover pages (Cover Sheet) .............................................. 4-16
Adding insertions (Insert Sheet) ................................................... 4-20
Inserting chapter title pages (Chapters) ....................................... 4-24
Printing the date/time (Date/Time) ............................................... 4-26
Printing page numbers (Page Number) ........................................ 4-30
Adding preset text or images (Stamp) ......................................... 4-34
Adding text and images to prevent copying (Copy Protect) ........ 4-37
Adding repeated preset text or images (Stamp Repeat) ............. 4-46
Inserting a header/footer (Header/Footer) ................................... 4-54
4.3 Combined printing .......................................................................... 4-59
Available combined printing parameters ..................................... 4-59
To print a document ..................................................................... 4-60
5 Sending a user box document
5.1 Overview of document transmissions ............................................ 5-2
Available document transmission operations ................................ 5-2
Transmission methods ................................................................... 5-2
Checking documents saved in user boxes .................................... 5-3
Description of Use Document screen ............................................ 5-5
Searching for a user box name ...................................................... 5-5
To send a document ...................................................................... 5-6
5.2 Specifying the destination ............................................................... 5-8
Selecting from the address book ................................................... 5-8
Selecting from a group destination ................................................ 5-9

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Searching for a destination ...........................................................5-11
Directly specifying an e-mail destination ......................................5-13
Directly specifying an SMB destination ........................................5-15
Directly specifying an FTP destination ..........................................5-16
Selecting a destination with an Address search ...........................5-19
5.3 Specifying the transmission settings ............................................5-22
Settings that can be specified ......................................................5-22
File Type ........................................................................................5-23
E-Mail Settings (Communication Settings) ...................................5-26
URL Notification Setting (Communication Settings) .....................5-27
E-Mail Encryption ..........................................................................5-28
Digital Signature ............................................................................5-29
Date/Time (Application) .................................................................5-30
Page Number (Application) ...........................................................5-34
Stamp (Application) .......................................................................5-38
Inserting a header/footer (Header/Footer) ....................................5-41
Send & Print (Application) .............................................................5-46
5.4 Bind TX .............................................................................................5-49
Available combined sending parameters ......................................5-49
To perform a combined transmission ...........................................5-49
5.5 Checking settings before sending .................................................5-52
Deleting unnecessary destinations ...............................................5-53
6 Printing/sending a system user box document
6.1 Overview of system user boxes .......................................................6-2
6.2 Secure Print User Box .......................................................................6-3
Available printing parameters .........................................................6-3
To print a document (Mode 1) ........................................................6-3
To print a document (Mode 2) ........................................................6-6
6.3 Annotation User Box .......................................................................6-10
Available printing parameters .......................................................6-10
To print a document .....................................................................6-10
Available transmission parameters ...............................................6-13
To send a document .....................................................................6-15
Changing the text .........................................................................6-16
6.4 Encrypted PDF User Box ................................................................6-20
Printing ..........................................................................................6-20
Deleting .........................................................................................6-22
7 Specifying Utility mode parameters
7.1 Settings that can be specified from Utility mode ...........................7-2

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Utility mode parameters ................................................................. 7-2
Web Connection ............................................................................ 7-2
7.2 User box permissions ...................................................................... 7-3
Types of users ................................................................................ 7-3
Public user boxes and personal/group user boxes ....................... 7-3
7.3 Displaying settings screens ............................................................. 7-4
Displaying the Administrator Settings screen ................................ 7-4
7.4 Registering user boxes .................................................................... 7-7
Registering user boxes .................................................................. 7-8
Registering annotation user boxes .............................................. 7-12
7.5 Maximum Number of User Boxes ................................................. 7-19
7.6 User Box Settings ........................................................................... 7-21
Displaying the User Box Settings screen ..................................... 7-21
Delete Unused User Box .............................................................. 7-22
Delete Secure Print Documents ................................................... 7-23
Auto Delete Secure Document .................................................... 7-24
Encrypted PDF Delete Time ......................................................... 7-25
Document Hold Setting ................................................................ 7-26
7.7 User Box Administrator Setting .................................................... 7-27
7.8 HDD Setting ..................................................................................... 7-30
Check HDD Capacity ................................................................... 7-31
Overwrite Temporary Data ........................................................... 7-32
Overwrite All Data ........................................................................ 7-35
HDD Lock Password .................................................................... 7-37
HDD Encryption Setting ............................................................... 7-40
Format HDD ................................................................................. 7-42
8 Appendix
8.1 Error message list ............................................................................ 8-2
8.2 Entering text ...................................................................................... 8-3
Enlarging the keyboard .................................................................. 8-5
To type text .................................................................................... 8-6
List of Available Characters ........................................................... 8-6
8.3 Glossary ............................................................................................. 8-7
9Index
9.1 Index .................................................................................................. 9-2

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x-14 cm4521
About this manual
This User’s Guide covers the cm4521 box functions.
This section introduces the structure of the manual and notations used for
product names, etc.
This manual is intended for users who understand the basic operations of
computers and the machine. For the operating procedures of Windows or
Macintosh operating system and application programs, refer to the respec-
tive manuals.
In addition, software, such as HDDTWAIN and Box Operator, which are used
with the Box functions of this machine, are also available. Users of these
software should refer to the corresponding manuals on CD-ROM.
Structure of the manual
This manual consists of the following chapters.
Chapter 1 Overview of the User Box functions
Chapter 2 Saving documents
Chapter 3 Organizing user box documents
Chapter 4 Printing a user box document
Chapter 5 Sending a user box document
Chapter 6 Printing/sending a system user box document
Chapter 7 Specifying Utility mode parameters
Chapter 8 Appendix
Chapter 9 Index
Notation
Product name Notation in the manual
cm4521 This machine, cm4521
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
When the operating systems above are written
together
Windows NT 4.0/2000/XP

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cm4521 x-15
Explanation of manual conventions

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x-16 cm4521

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cm4521 x-17
User’s Guides
The User’s Guides for this machine include the Safety Information and
Getting Started booklet and the User’s Guide CD.
Introduction to the User’s Guide CD
The User’s Guide CD is included with this machine. In the initial screen, se-
lect the User’s Guide to be viewed, and then check the details for the various
functions.
Quick Guide [Copy/Fax/Scan/Box Operations]
This manual contains operating procedures and descriptions of the most fre-
quently used functions, allowing the machine to immediately be used.
In addition, this manual contains notes and precautions that should be fol-
lowed for safe use of the machine.
Be sure to read this manual before using the machine.
User’s Guide [Enlarge Display Operations]
This manual contains details on operating procedures in Enlarge Display
mode.
Refer to this manual for details on using copy, network scanner and fax func-
tions in Enlarge Display mode.
Quick Guide [Print Operations]
This manual contains details of the printing functions that can be specified
with the standard built-in printer controller. Refer to this manual for basic op-
erating procedures for the printing functions.
User’s Guide [Copy Operations]
This manual contains descriptions of the Copy mode operations and ma-
chine maintenance. Refer to this manual for details on the paper and docu-
ments, copy procedures using convenient Application functions, replacing
consumables, and troubleshooting operations such as clearing paper mis-
feeds.
User’s Guide [Print Operations]
This manual contains details of the printing functions that can be specified
with the standard built-in printer controller. Refer to this manual for operating
procedures on using the printing functions.
User’s Guide [Box Operations] (this manual)
This manual contains operating procedures for using the user boxes on the
hard disk. Refer to this manual for details on saving data in user boxes, re-
trieving data from user boxes and transferring data.

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x-18 cm4521
User’s Guide [Network Scanner Operations]
This manual contains descriptions on specifying network settings for stand-
ard equipment and operating procedures for scanning functions. Refer to
this User’s Guide for details on using network functions and the Scan to E-
Mail, Scan to FTP and Scan to SMB operations.
User’s Guide [Web Connection Operations]
This manual contains descriptions on the machine settings that can be spec-
ified remotely with Web Connection from a Web browser on a computer. Re-
fer to this manual for details on operating procedures for using Web
Connection.
User’s Guide [Fax Operations]
This manual contains descriptions of the G3 fax operations. Refer to this
manual for details on using the G3 fax operations when the optional fax kit is
installed.
In order to use the fax functions, the optional fax kit must be purchased sep-
arately.
User’s Guide [Network Fax Operations]
This manual contains details on the network fax functions. Refer to this man-
ual for operating procedures on Internet faxing and IP address faxing.

1
Overview of the User Box functions Chapter 1
Overview of the User Box
functions