Oce VarioLink 4522c User manual

Océ
VarioLink 4522c
VarioLink 5522c
VarioLink 6522c
Printing for
Professionals
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User’s Guide

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Océ-Technologies B.V.
Copyright
2009,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
GB
edition:2009-09

VL4522c/VL5522c/VL6522c Contents-1
Table of contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-2
1.1.1 User's guides ..................................................................................................................................... 1-2
1.1.2 User's Guide ...................................................................................................................................... 1-3
1.2 Conventions used in this manual .................................................................................................. 1-4
1.2.1 Symbols used in this manual ............................................................................................................. 1-4
To use this machine safely................................................................................................................. 1-4
Procedural instruction........................................................................................................................ 1-4
Key symbols....................................................................................................................................... 1-5
1.2.2 Document and paper indications....................................................................................................... 1-5
Paper size .......................................................................................................................................... 1-5
Paper indication ................................................................................................................................. 1-5
2Beforeuse
2.1 Control panel and functions........................................................................................................... 2-2
Adjusting the angle of the control panel ............................................................................................ 2-4
Touch panel operation ....................................................................................................................... 2-5
2.1.1 [Start], [Stop], [Reset]......................................................................................................................... 2-5
[Start].................................................................................................................................................. 2-5
[Stop].................................................................................................................................................. 2-5
[Reset] ................................................................................................................................................ 2-5
2.1.2 [Copy] and [Fax/Scan]........................................................................................................................ 2-5
[Copy]................................................................................................................................................. 2-5
[Fax/Scan] .......................................................................................................................................... 2-6
2.1.3 [Utility/Counter] .................................................................................................................................. 2-6
Default Enlarge Display Settings........................................................................................................ 2-6
2.1.4 [Mode Memory].................................................................................................................................. 2-7
2.1.5 [Accessibility] ..................................................................................................................................... 2-8
2.1.6 [Enlarge Display] .............................................................................................................................. 2-10
Icon .................................................................................................................................................. 2-10
2.1.7 [Access]............................................................................................................................................ 2-10
How to log in when the authentication settings are configured ...................................................... 2-10
2.1.8 [C](Clear) key.................................................................................................................................... 2-11
2.1.9 [Proof Copy] ..................................................................................................................................... 2-12
2.2 Loading originals........................................................................................................................... 2-13
Loading the original into the ADF .................................................................................................... 2-13
Placing the original on the original glass ......................................................................................... 2-13
3 How to use Copy mode
3.1 General copy operation .................................................................................................................. 3-2
3.2 Configuring the basic settings....................................................................................................... 3-4
3.2.1 Color .................................................................................................................................................. 3-4
3.2.2 Paper.................................................................................................................................................. 3-6
3.2.3 Zoom.................................................................................................................................................. 3-8
3.2.4 Duplex/Combine ................................................................................................................................ 3-9
3.2.5 Finishing........................................................................................................................................... 3-10
3.2.6 Auto Rotate OFF .............................................................................................................................. 3-13
3.3 Original/Density............................................................................................................................. 3-14
3.3.1 Binding Position/Original Binding Position ...................................................................................... 3-14
3.3.2 Original Type.................................................................................................................................... 3-15
3.3.3 Original Direction ............................................................................................................................. 3-16

VL4522c/VL5522c/VL6522c Contents-2
3.3.4 Density ............................................................................................................................................. 3-17
3.3.5 Background Removal ...................................................................................................................... 3-17
3.3.6 Mixed Original .................................................................................................................................. 3-19
3.3.7 Z-Folded Original ............................................................................................................................. 3-19
4 How to use Fax/Scan mode
4.1 General fax/scan operation............................................................................................................ 4-2
4.2 Configuring destinations ................................................................................................................ 4-4
Transmission options......................................................................................................................... 4-4
Configuring the destinations.............................................................................................................. 4-5
4.2.1 Address Book .................................................................................................................................... 4-6
4.2.2 Job History......................................................................................................................................... 4-6
4.2.3 Address Search.................................................................................................................................. 4-8
4.2.4 Fax Number ....................................................................................................................................... 4-9
4.3 Scan Settings ................................................................................................................................ 4-10
4.3.1 Simplex/Duplex................................................................................................................................ 4-10
4.3.2 Original Type.................................................................................................................................... 4-11
4.3.3 Resolution ........................................................................................................................................ 4-12
4.3.4 Density ............................................................................................................................................. 4-13
4.3.5 File Type........................................................................................................................................... 4-13
4.3.6 Color ................................................................................................................................................ 4-14
4.3.7 Scan Size ......................................................................................................................................... 4-15
4.3.8 Background Removal ...................................................................................................................... 4-16
4.3.9 Original Settings............................................................................................................................... 4-17
Original Direction ............................................................................................................................. 4-17
Binding Position............................................................................................................................... 4-18
4.4 Destination Settings ..................................................................................................................... 4-19
5Index
5.1 Index by item ................................................................................................................................... 5-2
5.2 Index by button................................................................................................................................ 5-3

1Introduction

VL4522c/VL5522c/VL6522c 1-2
1.1 Welcome 1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and
simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this
product and use it effectively, please read this User's Guide as necessary.
1.1.1 User's guides
Printed manual Overview
Quick Guide [Copy/Print/Fax/Scan/Box Opera-
tions]
This manual describes operating procedures and the
functions that are most frequently used in order to en-
able you to begin using this machine immediately.
This manual also contains notes and precautions that
should be followed to ensure safe usage of this ma-
chine.
Please be sure to read this manual before using this
machine.
User's guide CD manuals Overview
Copy Operations This manual describes details on copy mode opera-
tions and the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
Enlarge Display Operations This manual describes details on operating proce-
dures of the enlarge display mode.
• Copy function
• Scanning function
• G3 fax function
• Network fax function
Print Operations This manual describes details on printer functions.
• Printer function
• Setting the printer driver
Box Operations This manual describes details on the boxed functions
using the hard disk.
• Saving data in user boxes
• Retrieving data from user boxes
• Transferring and printing data from user boxes
Network Scan/Fax/Network Fax Operations This manual describes details on transmitting
scanned data.
• E-mail TX, FTP TX, SMB TX, Save in User Box,
WebDAV TX, Web Services
• G3 fax
• IP Address Fax, Internet Fax
Fax Driver Operations This manual describes details on the fax driver func-
tion that transmits faxes directly from a computer.
•PC-FAX
Network Administrator This manual describes details on setting methods for
each function using the network connection.
• Network settings
• Settings using PageScope Web Connection

VL4522c/VL5522c/VL6522c 1-3
1.1 Welcome 1
1.1.2 User's Guide
This User's Guide is intended for users ranging from those using this machine for the first time to
administrators.
It describes basic operations, functions that enable more convenient operations, maintenance procedures,
simple troubleshooting operations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform maintenance
work or troubleshooting operations. Limit your maintenance and troubleshooting operations to the areas
explained in this manual.
Should you experience any problems, please contact our service representative.
Advanced Function Operations This manual describes details on functions that be-
come available by registering the optional license kit
and by connecting to an application.
• Web browser function
• Image panel
• PDF Processing Function
• Searchable PDF
• My panel and My address functions
Trademarks/Copyrights This manual describes details on trademarks and
copyrights.
• Trademarks and copyrights
User's guide CD manuals Overview

VL4522c/VL5522c/VL6522c 1-4
1.2 Conventions used in this manual 1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION
-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or documents.
Follow the instructions to avoid property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are
prerequisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a
procedural instruction.
%This symbol indicates transition of the control panel to access a desired menu item.
This symbol indicates a desired page.
A procedural opera-
tion is illustrated.

VL4522c/VL5522c/VL6522c 1-5
1.2 Conventions used in this manual 1
d Reference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
This symbol represents a key name on the control panel, touch panel or the computer screen, or power
switch, etc.
1.2.2 Document and paper indications
Paper size
The following explains the indication for documents and paper
described in this manual.
When indicating the document or paper size, the Y side represents the
width and the X side the length.
Paper indication
windicates the paper size with the length (X) being longer than the
width (Y).
vindicates the paper size with the length (X) being shorter than the
width (Y).

2Before use

VL4522c/VL5522c/VL6522c 2-2
2.1 Control panel and functions 2
2 Before use
This section describes information you should be aware of before using this machine.
2.1 Control panel and functions
Configuration settings of this machine are made with either the touch panel or the hard keys in the control
panel. This section describes the configuration and operations in the enlarge display mode that are made
using the hard keys in the control panel. For details on configuration using the touch panel, refer to "3 How
to use Copy mode" and "4 How to use Fax/Scan mode".
d Reference
For details on the name and function of each component in the control panel, refer to the "User's Guide [Copy
Operations]" and the "User's Guide [Network Scan/Fax/Network Fax Operations]".
Overview Reference
1 Touch panel Various screens and messages are dis-
played. You can configure various settings
by directly pressing the touch panel.
"3 How to use
Copy mode",
"4 How to use
Fax/Scan
mode"
2 Power indicator Lights up in blue when the machine is turned
on with the [main power switch].
-
3 [Sub power switch] Press this switch to turn on/off machine op-
erations. When turned off, the machine en-
ters an energy conservation state.
-
1
2
5
4
6
3
7
8
9
14 13 10
15
16
17
18
12 11
19
20
21
22

VL4522c/VL5522c/VL6522c 2-3
2.1 Control panel and functions 2
4 [Power Save] Press this key to enter Power Save mode.
While the machine is in Power Save mode,
the indicator on the [Power Save] key lights
up in green and the touch panel goes off. To
exit from Power Save mode, press the [Pow-
er Save] key again.
-
5 [Mode Memory] Press this key to recall registered fax/scan
settings.
p. 2-7
6 [Utility/Counter] Press this key to display the Utility screen
and the Meter Count screen.
p. 2-6
7 [Reset] Press this key to reset all settings (except
programmed settings) entered using the
control panel and touch panel.
p. 2-5
8 [Interrupt] This key is not used in the enlarge display
mode.
-
9 [Stop] Pressing this key while copying, scanning or
printing temporarily stops the operation.
p. 2-5
10 [Proof Copy] Press this key to print a single proof copy to
be checked before printing a large number
of copies.
p. 2-12
11 [Start] Press to start the copy, scan or fax opera-
tion.
p. 2-5
12 Data indicator Flashes in blue while a print job is being re-
ceived. Lights up in blue when a print job is
queued to be printed or while it is being
printed. The indicator lights up in blue when
there is saved fax data or unprinted fax data.
-
13 [C] (clear) Press this key to clear a value (such as the
number of copies and a zoom ratio) entered
using the keypad.
p. 2-11
14 Keypad Use the keypad to enter the number of cop-
ies, zoom ratio, and a fax number.
-
15 [Guidance] This key is not used in the enlarge display
mode.
-
16 [Enlarge Display] Press this key to switch between the en-
larged display screen and the standard size
screen. While authentication is performed by
PageScope Authentication Manager, the
screen will not be switched to the enlarged
display screen.
p. 2-10
17 [Accessibility] Press this key to display the screen for con-
figuring settings for user accessibility func-
tion.
p. 2-8
18 [Access] If user authentication or account track is en-
abled, press this key after entering the user
name and password (for user authentication)
or the account name and password (for ac-
count track) in order to use this machine.
p. 2-10
19 [Brightness] dial Use this dial to adjust the brightness of the
touch panel.
-
20 [User Box] This key is not used in the enlarge display
mode.
-
21 [Fax/Scan] Press this key to enter Fax/Scan mode.
While the machine is in Fax/Scan mode, the
indicator on the [Fax/Scan] key lights up in
green.
p. 2-6
Overview Reference

VL4522c/VL5522c/VL6522c 2-4
2.1 Control panel and functions 2
Adjusting the angle of the control panel
You can adjust the angle of the control panel of this machine to three different levels. You can also tilt the
control panel to the left.
Set it to your desired angle.
NOTICE
Do not adjust the control panel in the horizontal direction while directly
holding the touch panel.
%Pull the control panel release lever toward you, and then slowly
move the control panel up or down.
%To tilt the control panel, hold the bottom of the control panel,
and then adjust the panel in the horizontal direction.
22 [Copy] Press this key to enter Copy mode. (As a de-
fault, the machine is in Copy mode. ) While
the machine is in Copy mode, the indicator
on the [Copy] key lights up in green.
p. 2-5
Overview Reference

VL4522c/VL5522c/VL6522c 2-5
2.1 Control panel and functions 2
Touch panel operation
Lightly press the button displayed in the touch panel with your finger or a stylus pen to select the displayed
function.
NOTICE
Do not apply excessive pressure to the touch panel, otherwise it may be scratched or damaged. Never
forcibly push down on the touch panel, and never use a hard or pointed object to make a selection in the
touch panel.
2.1.1 [Start], [Stop], [Reset]
[Start]
%Press the [Start] key.
A copy, scan or fax operation starts. Also, pressing this key restarts a stopped job.
%When this machine is ready to begin a process, the indicator on the [Start] key lights up in blue.
If the indicator on the [Start] key lights up in orange, the operation cannot begin. Check the screen
for any warnings or other messages.
[Stop]
%To temporarily stop the copy, scan, or print operation, press the [Stop] key.
The operation temporarily stops.
%To resume a temporarily stopped job, press the [Start] key.
%To delete a temporarily stopped job, select a job in the Stopped Jobs screen, and then press
[Delete].
[Reset]
%Press the [Reset] key.
The screen returns to the default settings, and the basic settings screen appears.
%The settings entered in the control panel and touch panel are canceled. The registered settings are
not erased.
2.1.2 [Copy] and [Fax/Scan]
Select a function according to your desired operation. The indicator on the selected function key lights up in
green.
[Copy]
%Press the [Copy] key to enter Copy mode.
The basic settings screen for Copy mode appears.

VL4522c/VL5522c/VL6522c 2-6
2.1 Control panel and functions 2
[Fax/Scan]
%Press the [Fax/Scan] key to enter Fax/scan mode.
The basic settings screen for Fax/Scan mode appears.
2.1.3 [Utility/Counter]
Press the [Utility/Counter] key to display the Utility screen, which allows you to configure or check the usage
status of this machine.
You can configure the default enlarge display settings in [User Settings].
Default Enlarge Display Settings
The default settings for Copy mode or Fax/Scan mode can be configured.
0Display the enlarged display screen of the mode to be configured, and configure the settings in
advance.
%Display the enlarged display screen of the mode to be configured, and then press the [Utility/Counter]
key ö[User Settings] ö[Copier Settings] or [Scan/Fax Settings] ö[Default Enlarge Display Setting]
to apply the settings.

VL4522c/VL5522c/VL6522c 2-7
2.1 Control panel and functions 2
<In case of Copier Settings>
d Reference
You can also configure the default enlarge display settings in the Accessibility screen. For details, refer to
page 2-8.
2.1.4 [Mode Memory]
Display the Fax/Scan screen, and then press the [Mode Memory] key to recall a fax/scan program in which
destination and scan settings are collectively registered. This is convenient for frequently sending data under
the same conditions.
0You must register programmed settings using the standard screen in advance.
0For details on registering programs, refer to "User's Guide [Network Scan/Fax/Network Fax
Operations]".
%Display the Fax/Scan screen, and then press the [Mode Memory] key.
Settings
Default Enlarge Display
Settings
Current Setting The settings configured before pressing the [Util-
ity/Counter] key are registered as the default set-
tings for Copy or Fax/Scan mode.
Factory Default The factory default settings are registered as the
default settings for Copy or Fax/Scan mode.
Settings
Recall Scan/Fax Program Select the desired program. Only one program can be selected.
Page List Select the page to be displayed.
Previous page Press either of the two buttons to move to the previous or next page.
Next page

VL4522c/VL5522c/VL6522c 2-8
2.1 Control panel and functions 2
d Reference
An address can be added to the selected program. For details on adding an address, refer to page 4-5.
2.1.5 [Accessibility]
To configure the control panel settings or adjust the touch panel, press the [Accessibility] key.
%Press the [Accessibility] key.
Main Screen Press this button to return to the basic settings screen with the changed
settings applied.
Settings
Settings
Touch Panel Adjustment If no normal reaction is returned after pressing a key on the touch panel,
the key display position on the touch panel may not be correctly aligned
with the actual position of the touch sensor.
Adjust the display position of the touch panel.
• The touch sensors are not aligned in the touch panel if pressing [Touch
Panel Adjustment] does not activate any action. Press the [1] key on the
keypad.
• Press the four check point buttons [+] on the touch panel adjustment
screen while listening on a buzzer sound each time. When checking by
pressing the check point buttons is completed successfully, the indica-
tor on the [Start] key lights up in blue. Press the [Start] key.
• The check point buttons [+] can be pressed in any order.
• To perform adjustment again, press the [C] (Clear) key, and then press
the four check point buttons [+] again.
• To cancel the touch panel adjustment process, press the [Stop] or [Re-
set] key.
• If the touch panel cannot be adjusted, contact your service represent-
ative.

VL4522c/VL5522c/VL6522c 2-9
2.1 Control panel and functions 2
d Reference
To return to the basic settings screen, press the [Accessibility], [Close], or [Reset] key.
Key Repeat Start/Interval
Time
The time interval of continuous operation can be specified when a button
in the touch panel is kept pressed in the enlarged display screen.
"Time To Start" defines the time before a continuous operation starts when
a button is kept pressed. "Interval" defines the time interval of a continuous
operation when a button is kept pressed for a prolonged time.
Press the corresponding button in the touch panel, or press the [2] key on
the keypad.
System Auto Reset Confir-
mation
Configure this setting to display the screen that allows you to select either
to continue the operation without exiting the enlarge display mode or to
exit the enlarge display mode and return to the basic settings screen when
the system auto reset operation is invoked in the enlarged display.
Press the corresponding button in the touch panel, or press the [3] key on
the keypad. To display a confirmation screen, select the length of time that
the message is to be displayed.
Auto Reset Confirmation Configure this setting to display the screen that allows you to select either
to continue the operation without resetting the current settings or to reset
the settings when the automatic reset operation is invoked in the enlarge
display mode to reset the setting to the default.
Press the corresponding button in the touch panel, or press the [4] key on
the keypad. To display a selection screen, select the length of time that the
message is to be displayed.
Enlarge Display Mode
Confirmation
When you press the [Enlarge Display] key to switch the screen to the en-
larged display mode, those settings that cannot be configured in the en-
larged display screen will be canceled. Configure this setting to display the
screen that allows you to select either canceling those settings to enter the
enlarge display mode or continuing the operation without entering the en-
larged display mode.
Press the corresponding button in the touch panel, or press the [5] key on
the keypad.
Message Display Time For details, refer to the "User's Guide [Copy Operations]".
Sound Setting For details, refer to the "User's Guide [Copy Operations]".
Default Enlarge Display
Settings
Change the default settings of the enlarge display.
Configure the default settings in the enlarged display screen, and then
press the corresponding button in the touch panel, or press the [3] key on
the keypad in page 2/2. Select a function, and select either [Factory De-
fault] or [Current Setting].
• [Default Enlarge Display Setting] can be configured by pressing the [Ac-
cessibility] key when the enlarged display screen is displayed.
• Only the function displayed on the screen immediately before the [Ac-
cessibility] key is pressed can be selected.
• You can also change the default settings in User Settings. For details,
refer to page 2-6.
Settings

VL4522c/VL5522c/VL6522c 2-10
2.1 Control panel and functions 2
2.1.6 [Enlarge Display]
Pressing the [Enlarge Display] key switches the touch panel display to the enlarged display screen with large
characters.
%Press the [Enlarge Display] key.
The enlarged display screen appears.
%When you switch the screen from the standard size to the enlarged display while configuring
settings, those settings that cannot be configured in the enlarge display mode will be canceled.
%To return to the standard size screen, press the [Enlarge Display] key again.
Icon
The following icons are displayed in the enlarge display mode.
2.1.7 [Access]
Access to this machine can be managed for each user or account. If user authentication is configured with
Administrator Settings, it is possible to log in to and log out from the machine by pressing the [Access] key.
For the necessary settings to log in to the machine, contact your administrator of this machine.
How to log in when the authentication settings are configured
0The login screen that appears differs depending on the authentication settings configured on the
machine.
0Alternately, the optional authentication unit can be used for logging in to the machine. For details, refer
to the "User's Guide [Copy Operations]".
%Configure the necessary settings for logging in to the machine, and then press the [Access] key.
The basic settings screen appears.
<User Authentication>
Appears when a message related to a print error is received. Press the icon
to display the message, and then correct the error.
Press this icon to enlarge the message currently displayed.
Appears when there is a message indicating that consumables must be re-
placed or the machine requires maintenance. Press this icon to display the
message, and then perform the replacement or maintenance procedure.