Oki ES3640e MFP User manual

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Copyright Information
Document Name
ES3640e MFP Utilities Guide
P/N 59376601
Revision 1.0
June, 2005
Disclaimer
Every effort has been made to ensure that the information in this
document is complete, accurate, and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its control. The
manufacturer also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this
document will not affect the applicability of the information in it. Mention
of software products manufactured by other companies does not
necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as
accurate and helpful as possible, we make no warranty of any kind,
expressed or implied, as to the accuracy or completeness of the
information contained herein.
The most up-to-date drivers and manuals are available from the website
http://my.okidata.com.
Copyright Information
Copyright © 2005. All rights reserved.
Written and produced by the Oki Data Training and Publications
Department
As an ENERGY STAR®Program Participant, the
manufacturer has determined that this product meets
the ENERGY STAR guidelines for energy
efficiency.ENE_crt_b_p.jpg
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended
where applicable on the approximation of the laws of the member states
relating to electromagnetic compatibility and low voltage.
Trademark Information
Oki and Microline are registered trademarks of Oki Electric Industry
Company Ltd.
ENERGY STAR is a registered trademark of the United States
Environmental Protection Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of
Hewlett-Packard Company.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Apple, Macintosh and Mac OS are registered trademarks of Apple
Computers Inc.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.

ES3640e MFP Utilities Guide
Contents • 3
Contents
Utilities...................................................................... 4
General Information ........................................................... 4
Descriptions of Utilities ....................................................... 5
Installing the Utilities........................................................ 10
Color Swatch Utility.......................................................... 13
LPR Utility ....................................................................... 17
Network Extensions.......................................................... 19
OKI Admin Manager Utility ................................................ 23
PDF Direct Print Utility ...................................................... 24
Print Job Accounting Utility................................................ 27
PrintSuperVision .............................................................124
Storage Device Manager ..................................................128
Web Installer..................................................................176
Fiery Color Files ..............................................................177
Fiery ColorWise Pro Tools .................................................178
Fiery Command Workstation.............................................179
Fiery Downloader ............................................................180
Fiery Hot Folders.............................................................181
Fiery Mail Port ................................................................182
Fiery Printer Delete .........................................................183
Fiery Remote Scan ..........................................................184
ICC Profiles ....................................................................185
Index..................................................................... 186

ES3640e MFP Utilities Guide
General Information • 4
Utilities
General Information
Below is a list of all available utilities.
Following the list is a brief description of each utility.
The utilities you can use vary according to your computer platform.
There are two types of utilities:
• Non-Fiery Utilities: available via CD1.
• Fiery Utilities: available via CD2.
Non-Fiery Utilities
1. Color Swatch Utility: see page 13
2. LPR Utility: see page 17
3. Network Extensions: see page 19
4. OKI Admin Manager Utility: see page 23
5. PDF Direct Print Utility: see page 24
6. Print Job Accounting Utility: see page 27
7. PrintSuperVision: see page 124
8. Storage Device Manager: see page 128
9. Web Installer: see page 176
Fiery Utilities
1. Fiery Color Files: see page 177
2. Fiery ColorWise Pro Tools: see page 178
3. Fiery Command Workstation: see page 179
4. Fiery Downloader: see page 180
5. Fiery Hot Folders: see page 181
6. Fiery Mail Port: see page 182
7. Fiery Printer Delete: see page 183
8. Fiery Remote Scan: see page 184
9. ICC Profiles: see page 185

ES3640e MFP Utilities Guide
Descriptions of Utilities • 5
Descriptions of Utilities
Non-Fiery Utilities
1. Color Swatch Utility
This utility allows you to print color samples or swatches on your
color printer. The swatches are used with your software program
to select and reproduce color accurately. The swatches
represent selected samples of the your printer's color palette
and can be used to find the desired colors for your printed
documents.
See “Color Swatch Utility” on page 13.
2. LPR Utility
The LPR Utility allows you to print directly to a printer on the
network without a print server. It creates a Printer Port, and
installs a pop-up status box so you can monitor printer status.
The LPR Utility operates in Windows Me/98, Windows NT 4.0,
Windows 2000, and Windows XP operating systems.
See “LPR Utility” on page 17.
3. Network Extensions
This utility allows you to view (but not change) the status of the
following on the Status tab:
• paper trays installed and the media assigned to them.
• total size and percentage used of disk/memory.
• percentage of toner remaining.
See “Network Extensions” on page 19.

ES3640e MFP Utilities Guide
Descriptions of Utilities • 6
4. OKI Admin Manager Utility
This utility provides an easy way to configure your printer on a
network.
See the online Configurator’s Guide for details on how to use this
utility. The Configurator’s Guide is online and may be found on
the CDs shipped with your printer.
5. PDF Direct Print Utility
This utility allows you to send a selected PDF file directly to the
printer.
This is faster and easier than printing through Adobe Acrobat.
PDF Direct Print also lets you set paper source, copies, 2-sided
printing, print page range and other settings.
See “PDF Direct Print Utility” on page 24.
6. Print Job Accounting Utility
The Print Job Accounting software, designed specifically for Oki
Data printers in a network environment, provides job accounting
features that allow you to track printer usage, calculate printing
costs, and specify access available to each client (user).
See “Print Job Accounting Utility” on page 27.

ES3640e MFP Utilities Guide
Descriptions of Utilities • 7
7. PrintSuperVision
PrintSuperVision is a web-based application for managing
printing devices connected to a network. PrintSuperVision
provides access to networked printer data for monitoring,
reporting and managing networked printers. It provides a full
range of management functions for Oki Data printers, and for
other brands of printers as well.
See “PrintSuperVision” on page 124.
8. Storage Device Manager
This utility allows you to manage the printer’s internal flash
memory and hard disk drive. It also lets you download files,
overlays, etc. to the internal memory and hard disk drive.
See “Storage Device Manager” on page 128.
9. Web Installer
This utility is a web-based application. It automates tasks for a
network administrator.
• Discovering printers connected to a TCP/IP network
• Displaying discovered printers on a web page
• Sending users e-mail notification of the URL that permits
the downloading of printer driver installation programs for
discovered printers.
Administrators can use this utility to manage printers and users
organized in groups, such as departments or floors.
See “Web Installer” on page 176.

ES3640e MFP Utilities Guide
Descriptions of Utilities • 8
Fiery Utilities
1. Fiery Color Files
These are additional files available via CD2. You copy them from
CD2 to your hard disk. Many of the files are PostScript files you
can download and print using Fiery Downloader.
See “Fiery Color Files” on page 177 and the on-line EFI Software
Installation Guide, Chapter 1, Installing color files from the User
Software CD (CD2).
2. Fiery ColorWise Pro Tools
This utility is the color management system built into the Fiery.
It is designed to provide both casual and expert users with the
best color output for a variety of purposes.
See “Fiery ColorWise Pro Tools” on page 178 and the on-line EFI
Color Guide.
3. Fiery Command Workstation
This utility provides graphical means to monitor, preview, and
manage jobs on one or more Fiery servers. You can hide or
rearrange the components in the interface to create custom
layouts that meet your job management needs.
See “Fiery Command Workstation” on page 179 and the on-line
EFI Job Management Guide, Chapter 2.
4. Fiery Downloader
This utility allows you to send PostScript (PS), Encapsulated
PostScript (EPS), Tagged Image FIle Format (TIFF), and
Portable Document Format (PDF) files directly to the Fiery
without using the application in which they were created. It also
allows you to manage printer fonts on the Fiery.
See “Fiery Downloader” on page 180 and the online EFI Printing
Guide, Chapter 4.
5. Fiery Hot Folders
This utility allows you to store and reuse frequently used print
options when printing PostScript and PDF files on the Fiery.
This utility is only available for GA models. It is not compatible
with standard models.
See “Fiery Hot Folders” on page 181 and the online EFI Printing
Guide, Chapter 6.

ES3640e MFP Utilities Guide
Descriptions of Utilities • 9
6. Fiery Mail Port
This utility provides a method to print and control the MFP
remotely. Jobs are sent to the printer in the form of e-mail
attachments.
See “Fiery Mail Port” on page 182 and the online EFI Software
Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port
section.
7. Fiery Printer Delete
This utility allows you to delete drivers.
See “Fiery Printer Delete” on page 183.
8. Fiery Remote Scan
The Fiery Remote Scan Utility allows you to manage files
scanned at the MFP. You use the client software installed on
your computer.
See “Fiery Remote Scan” on page 184.
9. ICC Profiles
The ICC Profiles provided with your printer allow you to match
what you see on screen to what you see on your printed output.
The profiles are customized for your Oki Data printer. You may
use the profiles when you use the ColorWise Pro Tools. You may
also use the profiles with applications that support ICC
standards.
See “ICC Profiles” on page 185, the on-line EFI Software
Installation Guide, Chapter 1, Installing the ICC profiles . . .
sections, and the online EFI Color Guide, Chapter 1.

ES3640e MFP Utilities Guide
Installing the Utilities • 10
Installing the Utilities
Non-Fiery
Windows
Load the utilities from the Menu Installer located on CD1.
Mac OS 9.x
1. Insert CD1 (supplied with your printer) into the CD-ROM drive.
2. Double-click the CD icon that appears on the desktop.
3. Open the MAC folder.
4. Click PSDRV →English, then double click the Mac Installer
icon.
MacInstallerIcon.jpg
5. Click Continue and accept the Software License Agreement.
Important!
These Utilities are unavailable for Mac OS 10.x.

ES3640e MFP Utilities Guide
Installing the Utilities • 11
6. Select Custom Install to access the Utility Installation.
InstallSelect_oem.jpg
7. Click the boxes beside the Utilities you wish to install, then click
Install.
The Utilities install into the folder you specify during the
installation process.
Mac OS 10.1 & 10.2
With the exception of Print Job Accounting, the utilities on CD1 are
unavailable for Mac OS X and will only run on Mac 9.x or Classic OS.
Once the Print Job Accounting utility has been set up by your
Network Administrator, it is transparent to the operation of the
printer driver on your OS X system. See “Print Job Accounting
Utility” on page 27.
Mac OS 10.3
With the exception of Print Job Accounting, the utilities on CD1 are
unavailable for Mac OS 10.3 and will only run on Mac 9.x or Classic
OS.
Once the Print Job Accounting utility has been set up by your
Network Administrator, it is transparent to the operation of the
printer driver on your OS 10.3 system. See “Print Job Accounting
Utility” on page 27.

ES3640e MFP Utilities Guide
Installing the Utilities • 12
Installing the Utilities
Fiery
Windows
Macintosh
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software Installation
Guide.

ES3640e MFP Utilities Guide
Color Swatch Utility • 13
Color Swatch Utility
General Information
The Color Swatch Utility allows you to
•print color samples (swatches) on your color printer.
•create custom color swatches
The swatches are used with your software program to select and
reproduce color accurately.
The swatches represent selected samples of the printer's color
palette. Use the swatches to find the desired colors for your printed
documents.
NOTE
• The Swatch Utility does not guarantee that the
printer prints the same color as displayed on your
monitor. Consider the displayed color as a
reference.
• The printer may not be able to print the exact color
that you desire.
• Your software may not be able to match colors
using the swatch information. You may need to use
other matching methods.
• The color swatch samples do not show all the
colors your printer can print.
• Other factors influence how you see color: the
color and finish of the paper, ambient light, even
the color surrounding the one you are looking at.

ES3640e MFP Utilities Guide
Color Swatch Utility • 14
How to Install
Load this program from the Menu Installer located on CD1.
Additional Information
For additional information, see the Swatch Utility Read-me file
located in the Windows Programs list.
Printing Color Swatches
1. Install the utility from CD1 using the Menu Installer (Windows).
2. Click Start →Programs →Color Swatch →Color Swatch
Utility.
3. A swatch page displays, showing commonly used colors.
NOTE
• The color swatch samples do not show all the
colors your printer can print.
• The Swatch Utility does not guarantee that the
printer prints the same color as displayed on your
monitor. Consider the displayed color as a
reference.
• The printer may not be able to print the exact color
that you desire.

ES3640e MFP Utilities Guide
Color Swatch Utility • 15
4. Select print to print sample pages.
color_swatch_samples.jpg
5. Use the color blocks to pick the specific colors that you want to
appear in your printed document.
Each color block, or sample, is identified with information your
software package needs to reproduce that color accurately.
The numbers under each block specify the amounts of the
primary colors—red (R), green (G), and blue (B)—that mix to
form each particular shade.
The amounts are given as a numerical value between 0 and 255.
Creating Custom Swatch Colors
If you don't find your desired color, you can create or customize
colors:
1. Select Custom Swatch from the File menu.
NOTE
The Swatch Utility does not guarantee that the printer
prints the same color as displayed on your monitor.
Consider the displayed color as a reference.
The printer may not be able to print the exact color that
you desire.

ES3640e MFP Utilities Guide
Color Swatch Utility • 16
2. On the pop-up window, there are 3 slide bars that allow you to
customize swatches:
•Hue bar changes the hue of the swatches, for example, red
to green or blue to yellow.
•Saturation bar changes vividness.
•Lightness bar changes darkness.
3. Adjust the bars until you see the desired color.
Color variations are created to help you find the best match.
4. Click OK.
5. Print the custom swatch page.
6. Repeat these steps until you find the desired printed color.
7. For additional information, see the Swatch Utility Read-me file
located in the Windows Programs list.
The file includes:
•Applying Color Value in your Application
•Setting Monitor Color

ES3640e MFP Utilities Guide
LPR Utility • 17
LPR Utility
General Information
The LPR Utility allows you to print directly to a printer on the
network without a print server. It creates a Printer Port, and installs
a pop-up status box so you can monitor printer status.
The LPR Utility operates in Windows Me/98, Windows NT 4.0,
Windows 2000, and Windows XP operating systems.
Load this program from the Menu Installer located on CD1.
How to Install
The LPR Utility supports TCP/IP. Your network administrator must
set up an IP address and TCP/IP properties for your printer.
1. To install the utility, insert CD1 into the CD-ROM drive.
If CD does not AutoPlay, click Start
→ Run → Browse.
Browse to your CD-ROM driver. Double-click Install.exe. Click
OK.
2. Click Network Software
→ Installation/Config → LPR
Utility. Follow the on-screen instructions.
LPR Status Box
lpr_status.jpg
The LPR Utility Status Box displays the following information:
•Printers: Names of added printers (You can add up to 30
printers)
• Status: LPR Utility status (empty, connecting, sending,
paused, checking status, not connected)
• Finish: Number of completed jobs.
•Queue: Number of jobs waiting to be printed.

ES3640e MFP Utilities Guide
LPR Utility • 18
Additional Information
For help using the LPR Utility, click on HELP in the program.

ES3640e MFP Utilities Guide
Network Extensions • 19
Network Extensions
Windows
•Available on TCP/IP network connection only.
The Network Printer Status utility is available if your administrator
has installed it.
If the utility is installed, the printer driver Properties dialog box
changes.
•a new Status tab is added.
•an Option button is added to the Device Option tab.
This utility allows you to view (but not change) the status of the
following on the Status tab:
•paper trays installed and the media assigned to them.
•total size and percentage used of disk/memory.
•percentage of toner remaining.
General Information
This utility creates an additional tab (STATUS) in the driver that
allows the client to monitor the selected printer’s status.
Load this program from the Menu Installer located on CD1.
Important!
If you select Automatic Status Update in the Status tab, the
driver automatically pings the printer for the latest status
information every time you open the Properties dialog box.
This causes a significant delay until the Properties dialog box
opens.
To avoid this, use the Update Status button in the Status tab
to manually update the information on demand.

ES3640e MFP Utilities Guide
Network Extensions • 20
Installation
1. Insert the Drivers, Color, and Network Utilities disk into the
CD-ROM drive.
If CD does not AutoPlay, click Start →Run →Browse.
Browse to your CD-ROM. Double-click Install.exe. Click OK.
2. Click Network Software →Administration
Tools →Network Printer Status. Follow the on-screen
instructions.
Using
1. Click Start →Settings →Printers. Right-click the Oki Data
Printer icon. Click Properties.
2. Click on the STATUS tab.
3. Click the UPDATE button to see device settings.
The following screen displays:
NetStatus2K.tif