Ricoh 7650 User manual

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Copier/Document Server Features
Facsimile Features
Printer Features
Scanner Features
Registering Addresses and Users for Facsimile/Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8
9

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual.
• Type 1: 60 copies/minute (A4K, 81/2" ×11"K)
• Type 2: 70 copies/minute (A4K, 81/2" ×11"K)
• Type 3: 80 copies/minute (A4K, 81/2" ×11"K)
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖Copy / Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.

ii
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that you can use to prevent unauthorized use of the machine, data tam-
pering, or information leakage. For enhanced security, we recommend that
you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Im-
age Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.
❖PostScript 3 Supplement
Explains how to set up and use PostScript 3.
❖UNIX Supplement
For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❖Other manuals
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒"PostScript3 Supplement" and "UNIX Supplement" include descriptions of
functions and settings that might not be available on this machine.
❒The following software products are referred to using general names:
*1 Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder Pro-
fessional *1
DeskTopBinder
ScanRouter EX Professional *1 and ScanRout-
er EX Enterprise *1
the ScanRouter delivery software

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display panel..........................................................................................................2
Accessing User Tools ...........................................................................................3
Changing Default Settings .........................................................................................3
Quitting User Tools ....................................................................................................4
Menu Protect..............................................................................................................4
1. Connecting the Machine
Connecting to the Interfaces ................................................................................5
Connecting to the Ethernet Interface .........................................................................6
Connecting to the USB Interface................................................................................7
Connecting to the IEEE 1284 Interface......................................................................8
Connecting to the IEEE 802.11b (Wireless LAN) Interface........................................9
Network Settings..................................................................................................13
Settings Required to Use the Printer/LAN-Fax ........................................................13
Settings Required to Use Internet Fax .....................................................................15
Settings Required to Use E-mail Function ...............................................................18
Settings Required to Use Scan to Folder Function ..................................................21
Settings Required to Use the Network Delivery Scanner.........................................23
Settings Required to Use Network TWAIN Scanner ................................................25
Settings Required to Use Document Server ............................................................27
Using Utilities to Make Network Settings .................................................................29
Connecting the Machine to a Telephone Line and Telephone ........................36
Connecting the Telephone Line ...............................................................................36
Selecting the Line Type............................................................................................36
2. System Settings
General Features..................................................................................................37
Output tray settings ..................................................................................................40
Tray Paper Settings .............................................................................................41
Timer Settings ...................................................................................................... 45
Interface Settings.................................................................................................47
Network ....................................................................................................................47
Parallel Interface ......................................................................................................50
IEEE 802.11b ...........................................................................................................51
Print List ...................................................................................................................52
File Transfer .........................................................................................................54
Administrator Tools.............................................................................................61
Program / Change / Delete LDAP Server ................................................................70
Programming the LDAP server ................................................................................71
System Settings on Main and Sub-machines ...................................................76
General Features .....................................................................................................76
Tray Paper Settings .................................................................................................78
Timer Settings ..........................................................................................................79
Administrator Tools ..................................................................................................81

iv
3. Copier/Document Server Features
General Features..................................................................................................85
Reproduction Ratio..............................................................................................90
Edit ........................................................................................................................92
Stamp ....................................................................................................................97
Background Numbering ...........................................................................................97
Preset Stamp ...........................................................................................................97
User Stamp ..............................................................................................................99
Date Stamp ............................................................................................................100
Page Numbering ....................................................................................................102
Stamp Text.............................................................................................................104
Input/Output .......................................................................................................105
Settings for the Document Server....................................................................107
Copier/Document Server Features on Main and Sub-machines ...................109
General Features ...................................................................................................109
Reproduction Ratio ................................................................................................111
Edit .........................................................................................................................111
Stamp.....................................................................................................................114
Input/Output ...........................................................................................................117
4. Facsimile Features
General Features................................................................................................119
Scan Settings .....................................................................................................122
Send Settings .....................................................................................................123
Reception Settings ............................................................................................126
Initial Settings ....................................................................................................132
Reception File Setting .......................................................................................137
Reception Report e-mail ........................................................................................138
Program / Change / Delete Scan Size ..............................................................139
Deleting a scan size ...............................................................................................141
Registering Fax Information .............................................................................142
Registering Fax Information ...................................................................................143
Changing Fax Information......................................................................................145
Deleting Fax Information ........................................................................................145
Forwarding .........................................................................................................146
Programming an End Receiver ..............................................................................147
Quitting the forwarding function .............................................................................149
Forwarding Mark ....................................................................................................149
Parameter Settings ............................................................................................150
Changing the User Parameters..............................................................................156

v
Special Senders to Treat Differently ................................................................157
Authorized Reception.............................................................................................158
Reception File Print Quantity .................................................................................159
Forwarding .............................................................................................................159
Print 2 Sided...........................................................................................................159
Memory Lock..........................................................................................................160
Paper Tray .............................................................................................................160
Programming/Changing Special Senders ..............................................................161
Authorized RX (Authorized Reception) ..................................................................163
Reception File Print Qty .........................................................................................163
Forwarding .............................................................................................................164
Print 2 Sided...........................................................................................................165
Memory Lock..........................................................................................................165
Paper Tray per Sender...........................................................................................165
Programming Initial Set Up of a Special Sender....................................................166
Deleting a Special Sender......................................................................................169
Box Settings .......................................................................................................170
Programming/Changing Personal Boxes ...............................................................170
Deleting Personal Boxes........................................................................................173
Programming/Changing Information Boxes ...........................................................174
Deleting Information Boxes ....................................................................................177
Programming/Changing Transfer Boxes................................................................178
Deleting Transfer Boxes.........................................................................................181
Printing the Box List ...............................................................................................182
5. Printer Features
List/Test Print .....................................................................................................183
Printing the configuration page ..............................................................................184
Interpreting the configuration page ........................................................................185
Maintenance .......................................................................................................187
System ................................................................................................................188
Host Interface .....................................................................................................192
PCL Menu ...........................................................................................................193
PS Menu..............................................................................................................195
PDF Menu ...........................................................................................................196
6. Scanner Features
General Settings ................................................................................................197
Scan Settings .....................................................................................................199
Send Settings .....................................................................................................201

vi
7. Registering Addresses and Users for Facsimile/Scanner Functions
Address Book.....................................................................................................203
Managing names in the Address Book ..................................................................206
Sending fax by Quick Dial ......................................................................................206
Sending e-mail by Quick Dial .................................................................................206
Sending scanned files to a shared folder directly...................................................207
Preventing unauthorized user access to shared folders from the machine ...........207
Managing users and machine usage .....................................................................207
Registering Names ............................................................................................208
Registering Names.................................................................................................208
Changing a Registered Name................................................................................210
Deleting a Registered Name ..................................................................................211
Authentication Information ...............................................................................212
Registering a User Code........................................................................................213
Changing a User Code...........................................................................................214
Deleting a User Code.............................................................................................216
Displaying the Counter for Each User....................................................................217
Printing the Counter for Each User ........................................................................217
Printing the Counter for All Users...........................................................................218
Clearing the Number of Prints................................................................................219
Fax Destination ..................................................................................................221
Fax Destination ......................................................................................................223
IP-Fax Destination..................................................................................................229
E-mail Destination..............................................................................................234
Registering an E-mail Destination..........................................................................234
Changing an E-mail Destination.............................................................................236
Deleting an E-mail Destination...............................................................................237
Registering Folders ...........................................................................................238
Using SMB to Connect...........................................................................................238
Using FTP to Connect............................................................................................245
Using NCP to Connect ...........................................................................................250
Registering Names to a Group .........................................................................256
Registering a Group ...............................................................................................256
Registering Names to a Group...............................................................................258
Adding a Group to Another Group .........................................................................259
Displaying Names Registered in a Group ..............................................................261
Removing a Name from a Group ...........................................................................261
Deleting a Group Within Another Group ................................................................262
Changing a Group Name .......................................................................................264
Deleting a Group ....................................................................................................265
Registering a Protection Code .........................................................................266
Registering a Protection Code to a Single User.....................................................266
Registering a Protection Code to a Group User.....................................................268
Registering SMTP and LDAP Authentication..................................................269
SMTP Authentication .............................................................................................269
LDAP Authentication ..............................................................................................271

vii
8. Other User Tools
Changing the Display Language ......................................................................273
Enquiry................................................................................................................274
Counter ...............................................................................................................276
Displaying the Total Counter..................................................................................276
9. Appendix
Information about Installed Software...............................................................277
expat ......................................................................................................................277
NetBSD ..................................................................................................................278
Sablotron................................................................................................................280
JPEG LIBRARY .....................................................................................................280
SASL ......................................................................................................................281
MD4........................................................................................................................282
MD5........................................................................................................................282
Samba(Ver 3.0.4)...................................................................................................283
RSA BSAFE®.........................................................................................................283
Open SSL...............................................................................................................284
Open SSH ..............................................................................................................286
Open LDAP ............................................................................................................291
INDEX....................................................................................................... 293

viii

1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

2
Display panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
To display the following screen, press the {User Tools/Counter}key to display the
User Tools menu, and then press [System Settings].
Using the System Settings menu screen as an example, this section describes
how to use the machine’s control panel.
1. The menu tabs for various set-
tings appear. To display the setting
you want to specify or change, press
the appropriate menu tab.
2. A list of settings appears. To dis-
play the setting you want to specify
or change, select the appropriate en-
try in the list.
3. Press this to close the User Tools
menu.
BEY001S

3
Accessing User Tools
This section describes how to access User Tools menu.
User Tools allow you to change or set defaults.
Note
❒Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
❒Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or the {Energy Saver}or {Clear
Modes}key is pressed.
Reference
p.4 “Quitting User Tools”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
❒If the Administrator Authentications specified, contact your administrator.
APress the {User Tools/Counter}key.
BSelect the menu.
To change the System Settings, press [System Settings].
To change the Copier/Document Server Features, press [Copier / Document
Server Features].
To change the Facsimile Features, press [Facsimile Features].
To change the Printer Features, press [Printer Features].
To change the Scanner Features, press [Scanner Features].
To change the displayed language, press [Français]or [English].
To find out who to contact for maintenance and where to order consumables,
press [Enquiry].
To check the counter, press [Counter].
CSelect the menu tab.
BEY008S

4
DChange settings by following instructions on the display, and then press
[OK].
Note
❒To cancel changes made to settings and return to the initial display, press
the {User Tools/Counter}key.
Reference
p.37 “System Settings”
p.85 “Copier/Document Server Features”
p.119 “Facsimile Features”
p.183 “Printer Features”
p.197 “Scanner Features”
p.273 “Other User Tools”
Quitting User Tools
This section describes how to end User Tools.
APress the {User Tools/Counter}key.
Note
❒You can also quit User Tools by pressing [Exit].
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the
user tools. Menu Protect can be specified for each of the following user tools
menus.
• Copier/Document Server Features
• Facsimile Features
•PrinterFeatures
• Scanner Features
For details about menu protect, contact your administrator.
BEY008S

5
1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify
the network settings.
Connecting to the Interfaces
This section describes how to identify the machine’s interface and connect the
machine according to the network environment.
R
CAUTION:
1. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 inter-
face cable
2. 10BASE-T/100BASE-TX port
Port for connecting the 100BASE-TX or
10BASE-T cable
Port for connecting the 1000BASE-T,
100BASE-TX or 10BASE-T cable when
the Gigabit Ethernet (Optional) is in-
stalled
3. USB2.0 port
Port for connecting the USB2.0 interface
cable
4. Wireless LAN port (optional)
Port for using the wireless LAN
Note
❒You cannot install two or more of the
options below: IEEE 1284 interface
board, IEEE 802.11b wireless LAN
•A network interface cable with a ferrite core must be used for RF interfer-
ence suppression.
AMC004S

Connecting the Machine
6
1
Connecting to the Ethernet Interface
This section describes how to connect 10BASE-T or 100BASE-TX cable to the Eth-
ernet interface.
Important
❒If the main power switch is turned "On", turn it "Off".
AA ferrite core for the Ethernet cable is supplied with this machine. The Eth-
ernet cable loop should be about 15 cm (5.9 inch) ( ) from the machine end
of the cable.
BMake sure the main power switch on the machine is "Off".
CConnect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
DConnect the other end of the Ethernet cable to a network connection device
such as a hub.
AEV047S
BEY003S

Connecting to the Interfaces
7
1
ETurn the main power switch of the machine on.
AIndicator (green)
Remains green when the machine is properly connected to the network.
BIndicator (yellow)
Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T
is operating.
Reference
"Turning On the Power", About This Machine
"Network Connection", Printer Reference
Connecting to the USB Interface
This section describes how to connect the USB2.0 interface cable to the USB2.0
port.
AConnect the USB 2.0 interface cable to the USB2.0 port.
BConnect the other end to the USB port on the host computer.
AMM008S
BEY004S

Connecting the Machine
8
1
Note
❒Purchase a USB cable separately according to a personal computer in use.
❒The USB 2.0 interface board is supported by Windows 2000/XP/Vista,
Windows Server 2003, Mac OS X v10.3.3 or higher.
•ForMacOS:
To use Macintosh, the machine must be equipped with the optional
PostScript 3 unit. If USB 2.0 is used with Mac OS X v10.3.3 or higher, a
transfer speed of USB 2.0 is supported.
❒For details about installing the printer driver, see "Local Connection",
Printer Reference.
Reference
"Local Connection", Printer Reference
Connecting to the IEEE 1284 Interface
This section describes how to connect the IEEE 1284 interface cable to the IEEE
1284 interface board.
AMake sure the main power switch on the machine is "Off".
If the main power switch is turned "On", turn it "Off".
BTurn off the main power switch of the host computer
CConnect the IEEE 1284 interface cable to the IEEE 1284 port.
To make the connection, use the conversion connector (1) supplied with the
IEEE 1284 interface board.
DPlug the other end of the cable into the interface connector on the host com-
puter.
Make sure about the shape of the connector to the computer. Fasten the con-
nector securely to the computer.
ETurn the main power switch of the machine "On".
AMB011S

Connecting to the Interfaces
9
1
FTurn on the host computer.
When using Windows 2000/XP/Vista and Windows Server 2003, a printer
driver installation screen might appear when the computer is turned on. If
this happens, click [Cancel]on the screen.
Note
❒For details about installing the printer driver, see "Printing with Parallel
Connection", Printer Reference
Reference
"Turning On the Power", About this machine
"Printing with Parallel Connection", Printer Reference
Connecting to the IEEE 802.11b (Wireless LAN) Interface
This section describes how to connect to the IEEE 802.11b (wireless LAN) inter-
face.
Note
❒Check the setting of IPv4 address and subnet mask of this machine.
❒For how to set IPv4 address and subnet mask from the control panel of the
machine, see "Interface Settings".
Reference
p.47 “Interface Settings”

Connecting the Machine
10
1
Setup Procedure
This section describes how to setup IEEE 802.11b (wireless LAN) interface.
Set up IEEE 802.11b (wireless LAN) according to the following procedure:
Note
❒Select [802.11 Ad-hoc Mode]when connecting Windows XP as a wireless LAN
client using Windows XP standard driver or utilities, or when not using the
infrastructure mode.
❒For details about how to make settings of wireless LAN from the control pan-
el on the machine, see "IEEE 802.11b".
❒For details about how to make settings of wireless LAN from other than the
control panel on the machine, see "Using Utilities to Make Network Settings".
❒For details about the setting items, see "IEEE 802.11b".
Reference
p.51 “IEEE 802.11b”
p.29 “Using Utilities to Make Network Settings”
AME006S