Ricoh Aficio MP 1600L User manual

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=72 // Print scale=81%
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Operating Instructions Copy Reference
Operating Instructions
Copy Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Placing Originals
Copying
Troubleshooting
User Tools (Copier Features)
Remarks
Specifications
1
2
3
4
5
6
Type for MP 1600L/MP 1600L/Aficio MP 1600L/IS 2316L
Type for MP 2000L/MP 2000L/Aficio MP 2000L/IS 2320L
Printed in China
AE AE B277-6608

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer/Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
❖General Settings Guide
Provides an overview of the machine and describes System Settings (paper
trays, Key Operator Tools, etc.), and troubleshooting.
❖Network Guide
Describes procedures for configuring the machine and computers in a net-
work environment.
❖Copy Reference (this manual)
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖Printer/Scanner Reference
Describes system settings, functions, troubleshooting and operations for the
machine's printer and scanner function.
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ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
Notice ...................................................................................................................... 1
How to Read This Manual ..................................................................................... 2
Names of Major Options ............................................................................................2
Safety Information .................................................................................................3
Safety During Operation.............................................................................................3
Positions of Labels and Hallmarks for RWARNING and RCAUTION Labels ... 5
Machine Types .......................................................................................................6
Control Panel.......................................................................................................... 7
Display .......................................................................................................................8
Reading the Display and Using Keys......................................................................... 9
Turning On the Power .........................................................................................10
Turning On the Main Power .....................................................................................10
Turning On the Power ..............................................................................................10
Turning Off the Power .............................................................................................. 11
Turning Off the Main Power .....................................................................................11
Saving Energy..........................................................................................................11
1. Placing Originals
Originals ...............................................................................................................13
Sizes and Weights of Recommended Originals.......................................................13
Sizes Detectable with Auto Paper Select.................................................................15
Missing Image Area .................................................................................................16
Placing Originals..................................................................................................17
Original Orientation .................................................................................................. 17
Placing Originals on the Exposure Glass.................................................................17
Placing Originals in the ADF or ARDF ..................................................................... 18
2. Copying
Basic Procedure...................................................................................................21
Copying from the Bypass Tray...........................................................................22
Copier Functions ................................................................................................. 26
Adjusting Image Density ..........................................................................................26
Selecting Original Type Setting................................................................................26
Selecting Copy Paper ..............................................................................................26
Preset Reduce/Enlarge ............................................................................................28
Zoom ........................................................................................................................28
Auto Reduce/Enlarge ...............................................................................................29
Sort...........................................................................................................................30
Changing the number of sets ...................................................................................31
Duplex (Type 2 only) ................................................................................................32
One-Sided Combine.................................................................................................34
Two-Sided Combine (Type 2 only)...........................................................................35
Series Copies...........................................................................................................37
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iii
3. Troubleshooting
If Your Machine Does Not Operate As You Want..............................................39
When a Message Is Displayed.................................................................................39
If You Cannot Make Clear Copies.......................................................................40
If You Cannot Make Copies As You Want .........................................................41
When Memory Is Full ...............................................................................................42
BLoading Paper .................................................................................................43
Loading Paper..........................................................................................................43
Orientation-Fixed Paper or Two-Sided Paper ..........................................................44
DAdding Toner...................................................................................................46
Handling Toner.........................................................................................................46
Toner Storage ..........................................................................................................46
Used Toner ..............................................................................................................46
Removing Toner...................................................................................................47
Inserting Toner.....................................................................................................48
4. User Tools (Copier Features)
Accessing User Tools (Copier Features)...........................................................49
Changing Default Settings .......................................................................................49
Quitting User Tools ..................................................................................................50
Settings You Can Change with User Tools .......................................................51
APS/ Auto R/E Priority ............................................................................................51
Auto Tray Switching .................................................................................................51
Original Type Setting ...............................................................................................51
Duplex Mode Priority ..............................................................................................52
Orientation................................................................................................................52
Max. Number of Sets ...............................................................................................52
Original Count Display .............................................................................................52
Reproduction Ratio ..................................................................................................52
Preset R/E Priority ...................................................................................................53
Duplex Margin ........................................................................................................53
Rotate Sort ............................................................................................................... 53
Rotate Sort:Auto Continue ....................................................................................... 53
Letterhead Setting....................................................................................................53
5. Remarks
Do's and Don'ts....................................................................................................55
Where to Put Your Machine ................................................................................56
Machine Environment ..............................................................................................56
Moving......................................................................................................................57
Power Connection....................................................................................................57
Access to the Machine .............................................................................................58
Maintaining Your Machine ..................................................................................59
Cleaning the Exposure Glass................................................................................... 59
Cleaning the Exposure Glass Cover ........................................................................59
Cleaning the ADF..................................................................................................... 59
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iv
6. Specifications
Combination Chart...............................................................................................61
Supplementary Information ................................................................................62
INDEX......................................................................................................... 65
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1
Notice
Important
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass-
ports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no
responsibility for its completeness or accuracy. If you have any questions con-
cerning the legality of copying or printing certain items, consult with your legal
advisor.
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2
How to Read This Manual
Symbols
The following set of symbols is used in this manual.
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder →ADF
• Auto Document Feeder capable of scanning both sides of a sheet →ARDF
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3
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
RWARNING:
R
WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manu-
al.
•Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
•Disposal can take place at our authorized dealer.
•Dispose of the used toner bottle in accordance with the local regula-
tions.
•Connect the machine only to the power source described on the inside
front cover of this manual. Connect the power cord directly into a wall
outlet and do not use an extension cord.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
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4
RCAUTION:
•Protect the machine from dampness or wet weather, such as rain and snow.
•Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
•When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
•Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
•Keep toner (used or unused) and toner bottle out of the reach of children.
•For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
•The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
•Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
•Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
•Before moving the machine, be sure to pull all four handles fully out. If not,
an injury might occur. After moving the machine, return the four handles to
their original positions.
•When the optional paper tray unit is installed, do not push the upper part of
the main unit horizontally. An injury might occur if the paper tray unit be-
comes detached from the main unit.
•If you use the machine in a confined space, make sure there is a continuous
air turnover.
•Keep the machine away from flammable liquids, gases, and aerosols. A fire
or an electric shock might occur.
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5
Positions of Labels and Hallmarks for
RWARNING and RCAUTION Labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
APE023S
1
1
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6
Machine Types
This machine comes in two models which vary by copy speed. To make sure
which model you have, see the inside front cover of this manual.
❍: Can be used with this type.
—: Cannot be used with this type.
Type 1 Type 2
Copy Speed 16 copies/minute (A4K, 81/2"
×11"K)
20 copies/minute (A4K, 81/2"
×11"K)
Duplex unit — ❍
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7
Control Panel
1. {Copy}key
Press to activate the copier function.
2. Indicators
Display errors and machine status.
•h: Error indicator
See “Control Panel”, General Settings
Guide.
•D: Add Toner indicator
See p.46 “DAdding Toner”.
•B: Load Paper indicator
See p.43 “BLoading Paper”.
3. Display
Displays operation status and messages.
4. Selection keys
Correspond to items on the display. Press
to select the corresponding item.
5. Scroll keys
Press to select an item.
{U}: scroll upward
{T}: scroll downward
{V}: scroll right
{W}: scroll left
Reference
See p.9 “Reading the Display and
Using Keys”.
6. {User Tools/Counter}key
Press to change default or operation pa-
rameters according to requirement.
7. {Clear Modes}key
Press to clear the current settings.
8. {Clear/Stop}key
Clear: clears an entered numeric value.
Stop: stops copying.
9. Main power indicator
Lights when the main power switch is
turned on.
Reference
p.10 “Turning On the Power”
10. Operation switch (On Indicator)
Press to turn the power on. The On indi-
cator lights. To turn the power off, press
again.
Note
❒This key is inactivate during scanning
or while setting defaults.
Reference
p.10 “Turning On the Power”
11. {Duplex}key (Type 2 only)
Makes two-sided copies.
Reference
See p.32 “Duplex (Type 2 only)”.
12. {Combine/Series}key
Press to make combine or series copies.
Reference
p.34 “One-Sided Combine”
p.35 “Two-Sided Combine (Type 2
only)”
p.37 “Series Copies”
13. {Sort}key
Automatically sorts copies.
OK
Scanner
Printer
Copy
Combine/
Series
Duplex
Sort Lighter Darker
Tex t
Photo
Original
ABC DEF
MNOJKLGHI
WXYZTUVPQRS
ClearModes User Tools/Counter
Clear/Stop
Start
Enter
Escape
18
13
25
46 7 98 1
0
14
12 13 16 1915 17
11
APE045S
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8
14. {Lighter}and {Darker}
Press to change the image density setting.
Select the image density in five incre-
ments, Lighter to Darker.
15. {Escape}key
Press to cancel an operation or return to
the previous display.
16. {Original}key
Press to select the original type registered
with [Original Type 1 (Text)]or [Original Type
2 (Photo)]. When the original type is se-
lected, the corresponding indicator
lights.
17. {OK}key
Press to set a selected item or entered nu-
meric value.
18. Number keys
Press to enter numeric values.
19. {Start}key
Press to start scanning or sending.
Display
This section explains how to read the display and use the Selection key for the
initial copy display.
Note
❒The copy display is set as the default screen when the machine is turned on.
❖Initial copy display
1. Operational status or messages
2. Messages and the selected tray
appear here. Currently selected
items appear in brackets.
3. Number of copies set.
4. Reduce/Enlarge ratio function for
non-fixed ratios.
AAX024S
1 32
4
AAI024S
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9
Reading the Display and Using Keys
This section explains how to read the display and use the selection key for the
initial copy display.
Note
❒The copy display is set as the default screen when the machine is turned on.
1. Selection keys
Correspond to items at the bottom line on
the display.
Example: initial copy display
• When the instruction “press [100%]”
appears in this manual, press the left
selection key.
• When the instruction “press [R/E]” ap-
pears in this manual, press the centre
selection key.
• When the instruction “press [Auto R/E]”
appears in this manual, press the right
selection key.
2. {Escape}key
Press to cancel an operation or return to
the previous display.
3. {OK}key
Press to set a selected item or entered nu-
meric value.
4. Scroll keys
Press to move the cursor to each direction
one by one.
When {U},{T},{V}, or {W} key appears
in this manual, press the scroll key of the
same direction.
OK
Escape
123
4
APE026S
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10
Turning On the Power
This machine has two power switch-
es.
❖Operation switch (right side of the
control panel)
Press to activate the machine.
When the machine has finished
warming up, you can operate the
machine.
❖Main power switch (left side of the ma-
chine)
Turning off this switch makes the
main power indicator on the right
side of the control panel go off.
When this is done, machine power
is completely off.
Note
❒This machine automatically enters
Energy Saver mode or turns itself
off if you do not use it for a while.
See General Settings Guide.
Turning On the Main Power
AMake sure the power cord is firm-
ly plugged into the wall outlet.
BTurn on the main power switch.
The main power indicator goes on.
Important
❒Do not turn off the main power
switch immediately after turn-
ing it on. Doing so may result in
damage to the memory, leading
to malfunctions.
Turning On the Power
APress the operation switch.
The On indicator goes on.
Note
❒If the power does not come on
when the operation switch is
pressed, check the main power
switch is on. If it is off, turn it on.
AAI049S
a
rModes
ar/Stop
S
tart
APE030S
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11
Turning Off the Power
APress the operation switch.
The On indicator goes off.
Note
❒Even if you press the operation
switch, the indicator does not
go out, but blinks in the follow-
ing cases:
• During communication with
external equipment.
Turning Off the Main Power
Important
❒Do not turn off the main power
switch when the On indicator is lit
or blinking. Doing so may result in
damage to the memory.
❒Make sure 100% is shown as avail-
able memory on the initial scanner
display before turning off the main
power switch.
❒Be sure to turn off the main power
switch before pulling out the pow-
er plug. Not doing this may result
in damage to the memory.
ABe sure the On indicator is not lit.
BTurn off the main power switch.
The main power indicator goes
out.
Saving Energy
-Auto Off / Low Power
The machine automatically turns it-
self off when the job is finished, after
a certain period of time has elapsed.
This function is called “Auto Off”.
Note
❒You can change the Auto Off time.
See General Settings Guide.
❒The Auto Off Timer function will
not operate in the following cases:
• When a warning message ap-
pears
• When the service call message
appears
• When paper is jammed
•Whenthecoverisopen
•Whenthe“
Add Toner” mes-
sage appears
• When toner is being replenished
• When the User Tools screen is
displayed
• When fixed warm-up is in
progress
• When the facsimile, printer, or
other functions are active
• When operations are suspend-
ed during printing
• When the Data In indicator is on
or blinking
a
rModes
ar/Stop
S
tart
APE030S
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12
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13
1. Placing Originals
Originals
Sizes and Weights of Recommended Originals
❖Metric version
❖Inch version
*1 The optional ARDF is required.
Note
❒About 30 originals can be placed in the ADF.
❒About 50 originals can be placed in the ARDF.
Original location Original size Original weight
Exposure glass Up to A3 --
ADF or ARDF One-sided originals:
A3L– A5KL
40–128 g/m2
Two-sided originals: *1
A3L– A5KL
52–105 g/m2*1
Original location Original size Original weight
Exposure glass Up to 11" ×17" --
ADF or ARDF One-sided originals:
11" ×17"L– 51/2" ×81/2"KL
11–34 lb.
Two-sided originals: *1
11" ×17"L– 51/2" ×81/2"KL
14–28 lb. *1
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Placing Originals
14
1
Non-compatible originals for the ADF
Placing the following types of originals in the ADF or ARDF can cause paper
misfeeds or result in damage to the originals. Place these originals on the expo-
sure glass instead.
• Originals other than those specified on p.13 “Sizes and Weights of Recom-
mended Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
•Pastedoriginals
• Originals with any kind of coating, such as art paper, aluminum foil, carbon
paper, or conductive paper
•Originalswithperforatedlines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
Note
❒The original might become dirty if it is written with a pencil or a similar
tool.
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Originals
15
1
Sizes Detectable with Auto Paper Select
❖Metric version
❍: Detectable size ×: Undetectable size
*1 JIS: Japanese Industrial Standard
Note
❒If you want to set up the machine to select A5Kautomatically, contact your
service representative.
❖Inch version
❍: Detectable size ×: Undetectable size
❖Exposure glass
Size A3LB4 JIS *1
L
A4KL B5 JIS *1
L
B5 JIS *1
K
A5LK 81/2" ×
13"L
Original location
Exposure glass ❍❍❍×❍×❍
ADF or ARDF ❍ ❍❍❍❍ ❍ ❍
Size 11" ×17"L81/2" ×14"L81/2" ×13"L81/2" ×
11"KL
51/2" ×
81/2"KL
Original location
Exposure glass ❍❍❍❍ ×
ADF or ARDF ❍❍ ×❍❍
GCSIZE1E
Positioning
mark
Maximum scanning area
mm)
mm)
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