Ricoh 3800C Series User manual

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=88 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 3.520000 mm
FAX Option Type 3800C Operating Instructions Facsimile Reference (option) <Basic Features> FAX Option Type 3800C Operating Instructions Facsimile Reference (option) <Basic Features>
FAX Option Type
3800C
Operating Instructions
Facsimile Reference (option)
<Basic Features>
For safe and correct use of your machine, please be sure to read the Setup Guide Copier
System Edition (for use with Copier Expander Unit Type 7000) or the Administrator Refer-
ence 1 Copier System Edition (for use with Copier Expander Unit Type 3800C) before use.
Getting Started
Faxing
Registering
Troubleshooting
1
2
3
4
Printed in Japan
AE AE G307-8608A

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=88 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 3.520000 mm
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Please read “Safety Information” in Setup Guide Copier System Edition (for use with Copier Expander
Unit Type 7000) or the Administrator Reference 1 Copier System Edition (for use with Copier Expander
Unit Type 3800C) before using this machine. It contains important information related to USER SAFE-
TY and PREVENTING EQUIPMENT PROBLEMS.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Fax options are not sold in some areas.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Copyright © 2001–2003

i
TABLE OF CONTENTS
NOTICE ...................................................................................................................1
How to Read This Manual .....................................................................................2
Manuals for This Machine .....................................................................................3
Basic Features (this manual) .....................................................................................3
Advanced Features (on CD-ROM).............................................................................3
1. Getting Started
Guide to Components ...........................................................................................5
Front View .................................................................................................................. 5
Side View ...................................................................................................................6
Control Panel..........................................................................................................7
Starting the Machine..............................................................................................9
Turning On the Power ................................................................................................9
Turning Off the Power ..............................................................................................10
Turning Off the Main Power Switch.......................................................................11
Changing Modes..................................................................................................12
Reading the Display.............................................................................................13
Reading the Display Panel and Using Keys.............................................................14
Standby Display .......................................................................................................16
Communication Display ...........................................................................................17
Display Prompts .......................................................................................................18
2. Faxing
Transmission Modes ...........................................................................................19
Switching Memory Transmission and Immediate Transmission ..............................19
Placing Originals..................................................................................................20
Placing a Single Original on the Exposure Glass.....................................................21
Placing Originals in the Optional Document Feeder (ADF)......................................22
Originals unsuitable for the optional Document Feeder (ADF)..............................23
Setting a Scan Area .................................................................................................23
If the Machine Cannot Detect the Size of Your Original........................................25
Original Sizes Difficult to Detect ............................................................................26
Memory Transmission.........................................................................................28
Canceling a Memory Transmission....................................................................32
Canceling the Transmission Before the Original is Scanned ...................................32
Canceling a Transmission While the Original is Being Scanned .............................32
Canceling a Transmission While the Message is Being Sent ..................................32
Canceling a transmission using [Change/Stop TX File].............................................32
Canceling a transmission using the {Clear/Stop}key.............................................33
Immediate Transmission.....................................................................................35
Canceling an Immediate Transmission .............................................................38
Canceling a Transmission Before You Have Pressed the Start Key .......................38
Canceling a Transmission After You Have Pressed the Start Key ..........................38
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ii
Scan Settings .......................................................................................................39
Resolution ................................................................................................................39
Original Type............................................................................................................40
Image Density (Contrast) .........................................................................................41
Mixing Scan Settings for a Multiple Page Original ...................................................43
When placing originals on the exposure glass ......................................................43
When placing originals in the optional Document Feeder (ADF)...........................43
Dialing ...................................................................................................................44
Number Keys ...........................................................................................................44
Pause ....................................................................................................................45
Tone ......................................................................................................................46
Quick Dials ...............................................................................................................47
Groups .....................................................................................................................48
Reception..............................................................................................................50
Selecting the Reception Mode .................................................................................50
Manual Reception..................................................................................................50
Auto Reception......................................................................................................50
3. Registering
Initial Settings and Adjustments ........................................................................51
Programming............................................................................................................52
Editing ......................................................................................................................55
Deleting ....................................................................................................................56
Quick Dial .............................................................................................................58
Programming............................................................................................................59
Editing ......................................................................................................................62
Deleting ....................................................................................................................65
Groups ..................................................................................................................67
Programming............................................................................................................67
Editing ......................................................................................................................70
Deleting ....................................................................................................................74
Entering Text ........................................................................................................77
Available Characters ................................................................................................77
Keys .........................................................................................................................77
How to Enter Text ....................................................................................................78
Entering characters ...............................................................................................78
Deleting characters................................................................................................78
4. Troubleshooting
Adjusting Volume ................................................................................................79
When the {
{{
{Facsimile}
}}
}Key is Lit in Red................................................................81
Error Messages and Their Meanings .................................................................82
Solving Problems.................................................................................................83
INDEX......................................................................................................... 85
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1
NOTICE
Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.
NOTICE TO USERS (NEW ZEALAND)
The grant of a Telepermit for any item of terminal equipment indicates only that
Telecom has accepted that the item complies with minimum conditions for con-
nection to its network. It indicates no endorsement of the product by Telecom,
nor does it provide any sort of warranty. Above all, it provides no assurance that
any item will work correctly in all respects with another item of Telepermitted
equipment of a different make or model, nor does it imply that any product is
compatible with all of Telecom's network services.
This equipment is not capable, under all operating conditions, of correct opera-
tion at the higher speeds for which it is designed. Telecom will accept no respon-
sibility should difficulties arise in such circumstances.
This equipment shall not be set up to make automatic calls to the Telecom "111"
Emergency Service.
If a charge for local calls is unacceptable, the "Dial" button should NOT be used
for local calls. Only the 7-digits of the local number should be dialed from your
telephone. DO NOT dial the area code digit or the "0" prefix.
This equipment may not provide for the effective hand-over of a call to another
device connected to the same line.
This device may be subject to ringing or bell tinkle when calls are made from an-
other device on the same line. If this occurs, the problem should not be referred
to the Telecom Faults Service.
This equipment should not be used under any circumstances, which may consti-
tute a nuisance to other Telecom customers. For example, repeated attempts to
make unsolicited sales offers to the same number or group of numbers, such as
when a block of numbers terminate on the same PABX.
The call log incorporated in this equipment does not record all answered calls.
The call log, therefore may not agree with the Telecom account which may in-
clude calls not shown on the log.
Not all telephone will respond to incoming ring when connected to the exten-
sion socket.
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2
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information” in Setup Guide Copier System Edition (for use
with Copier Expander Unit Type 7000) or the Administrator Reference 1 Copier
System Edition (for use with Copier Expander Unit Type 3800C).
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation” in Setup Guide Copier System Edition (for use with Copier Expand-
er Unit Type 7000) or the Administrator Reference 1 Copier System Edition (for
use with Copier Expander Unit Type 3800C).
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
{}
Keys built into the operation panel of the machine.
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3
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features (on CD-ROM)
The Advanced Features manual describes more advanced functions and also ex-
plains settings for key operators.
❖
❖❖
❖Chapter 1 Transmission Mode
Explains how to send a fax at a specific time without being by the machine
and also take advantage of off-peak telephone line charges.
❖
❖❖
❖Chapter 2 Checking and Canceling Transmission Files
Explains how to cancel a transmission and resend a message when it fails to
be transmitted.
❖
❖❖
❖Chapter 3 Communication Information
Explains how to erase a fax message programmed in memory and check the
contents of any file in memory.
❖
❖❖
❖Chapter 4 Other Transmission Features
Explains the useful transmission features. Learn how to dial numbers easily.
❖
❖❖
❖Chapter 5 Reception Features
Explains how to receive fax messages. You can learn the various functions for
easily receiving faxes, as well as functions for accurately receiving faxes, such
as printing received two page originals onto one sheet, and automatically
switching between facsimile and telephone when a call comes in.
❖
❖❖
❖Chapter 6 Simplifying the Operation
Explains how to specify a Program and use the Document Server.
❖
❖❖
❖Chapter 7 Facsimile Features
Explains functions for printing lists and various types of reports, as well as set
functions when sending and receiving faxes.
❖
❖❖
❖Chapter 8 Key Operator Setting
Explains functions which the key operator handles. Learn how to setup the
phone line type and how to store the Memory Locked ID and the Confidential
ID.
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4
❖
❖❖
❖Chapter 9 PC FAX Features
Explains how to fax directly from a computer and make necessary settings.
❖
❖❖
❖Chapter 10 Troubleshooting
Explains what to do when toner runs out and when power is turned off or
fails.
❖
❖❖
❖Chapter 11 Appendix
You can check the consumables and options for facsimile functions.
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5
1. Getting Started
Guide to Components
Front View
1. Document Feeder (ADF) <op-
tion>/Exposure Glass Cover <option>
Holds a document stack of up to 80
sheets which are fed automatically one at
a time. Place documents here face up.
2. Exposure Glass
Place the original face down on the upper left
corner of the exposure glass, aligning the up-
per left corner with the reference mark. Close
the optional exposure glass cover when you
place a document on the exposure glass.
3. Operation Switch
Press this switch to turn the power on (the
On indicator lights up). To turn the power
off, press this switch again (the On indica-
tor goes off).
⇒
Chapter 10, “Power Failure
Report”in the Advanced Features manual
4. Standard Tray
Fax messages are delivered here. ⇒“Gen-
eral Features -- Output:Facsimile”in Ad-
ministrator Reference Copier System
Edition (for use with Copier Expander
Unit Type 7000) or the Administrator
Reference 2 Copier System Edition (for
use with Copier Expander Unit Type
3800C)
5. Main Power Switch
Do not touch this switch. This switch
should be only used by a service repre-
sentative.
Note
❒If the operation switch is on and there
is still no power, turn on the main
power switch.
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Getting Started
6
1
❒If you leave the main power switch off
for more than 1 hour, all files in mem-
ory are lost. ⇒Chapter 10, “Power
Failure Report”in the Advanced Fea-
tures manual
❒The On indicator blinks when:
•The optional exposure glass cover
or optional Document Feeder
(ADF) is open.
•The machine is communicating
with other destination machines.
•The hard disk is running.
6. External Tray
The External Tray allows you to distin-
guish fax messages from copied or print-
ed paper that are delivered to other trays.
⇒“General Features -- Output:Facsimi-
le”in Administrator Reference Copier
System Edition (for use with Copier Ex-
pander Unit Type 7000) or the Adminis-
trator Reference 2 Copier System Edition
(for use with Copier Expander Unit Type
3800C)
Side View
1. Parallel Interface Port
Plug the parallel cable into this port.
2. Network Interface Unit
Plug the network cable into this port.
3. Bypass Tray
Use this tray for non-standard size paper.
⇒Chapter 5, “Having Incoming Messag-
es Printed on Paper from the Bypass
Tray”in the Advanced Features manual
4. Extra G3 Interface Unit Connector
(Option)
⇒Appendix, “Connecting the Machine
to a Telephone Line and Telephone”in
the Advanced Features manual
5. Analog Line Connector
⇒Appendix, “Connecting the Machine
to a Telephone Line and Telephone”in
the Advanced Features manual
6. External Telephone Connector
⇒Appendix, “Connecting the Machine
to a Telephone Line and Telephone”in
the Advanced Features manual
7. ISDN Line Connector (Option)
⇒Appendix, “Connecting the Machine
to ISDN”in the Advanced Features man-
ual
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