Ricoh 3800C Series User manual

FAX Option Type 3800C 1
Operating InstructionsFacsimile Reference (option) <Advanced Features>
Introduction ..........................................................................................................................10
How to Read this Manual ....................................................................................................12
Manuals for This Machine...................................................................................................14
Advanced Features (this manual).....................................................................................................14
Basic Features...................................................................................................................................14
1.Transmission Mode
Sending at a Specific Time (Send Later)............................................................................15
Priority Transmission ..........................................................................................................17
Confidential Transmission...................................................................................................19
Polling Transmission............................................................................................................22
Polling Transmission Clear Report ..................................................................................................25
Polling Reception..................................................................................................................26
Polling Reserve Report.....................................................................................................................29
Polling Result Report .......................................................................................................................29
2.Checking and Canceling Transmission Files
Checking Destinations..........................................................................................................30
Canceling a Transmission....................................................................................................32
Deleting a Destination ..........................................................................................................34
Adding a Destination............................................................................................................36
Changing the Transmission Time.......................................................................................38

Operating InstructionsFacsimile Reference (option) <Advanced Features>
2
Printing a File .......................................................................................................................40
Re-sending a File...................................................................................................................42
Printing a List of Files in Memory (Print TX File List)....................................................44
3.Communication Information
Printing the Journal .............................................................................................................45
Checking the Transmission Result (TX File Status).........................................................49
Checking the Reception Result (RX File Status)...............................................................51
Displaying the Memory Status............................................................................................53
Printing a Confidential Message.........................................................................................55
Confidential File Report...................................................................................................................57
Printing a File Received with Memory Lock.....................................................................58
Personal Boxes......................................................................................................................60
Personal Boxes .................................................................................................................................60
Printing Personal Box Messages......................................................................................................61
Information Boxes ................................................................................................................64
Information Boxes............................................................................................................................64
Storing Messages in Information Boxes ..........................................................................................65
Printing Information Box Messages.................................................................................................67
Deleting Information Box Messages................................................................................................70

Operating InstructionsFacsimile Reference (option) <Advanced Features>
3
4.Other Transmission Features
Handy Dialing Functions.....................................................................................................73
Chain Dial.........................................................................................................................................73
Redial................................................................................................................................................74
Advanced Features...............................................................................................................76
SUB Code.........................................................................................................................................76
SID Code .......................................................................................................................................78
SEP Code..........................................................................................................................................78
PWD Code.....................................................................................................................................81
Transfer Request...............................................................................................................................82
Sub-address ......................................................................................................................................86
UUI...................................................................................................................................................87
On Hook Dial ........................................................................................................................89
Manual Dial...........................................................................................................................91
Changing the Line Type.......................................................................................................93
Sub Transmission Mode.......................................................................................................96
Book Fax ..........................................................................................................................................96
2-Sided Transmission (Double-Sided Transmission).......................................................................98
Standard Message Stamp................................................................................................................100
Sending an Auto Document ...........................................................................................................101
Printing Documents Stored as Auto Documents............................................................................103
Sending a Stored File .....................................................................................................................105
Sending Stored Documents .........................................................................................................105
Printing Stored Documents..........................................................................................................110
Stamp..............................................................................................................................................114
Transmission Options.....................................................................................................................115
Selecting Transmission Options for a Single Transmission........................................................118

Operating InstructionsFacsimile Reference (option) <Advanced Features>
4
More Transmission Functions...........................................................................................122
If Memory Runs Out While Storing an Original............................................................................122
Parallel Memory Transmission ......................................................................................................122
Checking the Transmission Result.................................................................................................123
Automatic Redial............................................................................................................................124
Batch Transmission........................................................................................................................124
ECM (Error Correction Mode).......................................................................................................124
Broadcasting Sequence...................................................................................................................125
Checking the Transmission Progress .............................................................................................125
Dual Access....................................................................................................................................125
Transmission with Image Rotation.................................................................................................125
Simultaneous Broadcast.................................................................................................................126
JBIG Transmission.........................................................................................................................126
Printed Report ....................................................................................................................127
Memory Storage Report.................................................................................................................127
Transmission Result Report (Memory Transmission) ...................................................................127
Communication Failure Report......................................................................................................128
Transmission Result Report (Immediate Transmission)................................................................128
5.Reception Features
Reception.............................................................................................................................129
Immediate Reception......................................................................................................................129
Memory Reception.........................................................................................................................130
Substitute Reception.......................................................................................................................131
Screening Out Messages from Anonymous Senders...................................................................131
When the Receive File Indicator is Lit........................................................................................133
When the Confidential File Indicator is Lit or Blinking .............................................................134

Operating InstructionsFacsimile Reference (option) <Advanced Features>
5
Reception Functions...........................................................................................................135
Transfer Station..............................................................................................................................135
Transfer Result Report ...................................................................................................................137
JBIG Reception ..............................................................................................................................137
Auto Fax Reception Power-up.......................................................................................................138
Printing Options .................................................................................................................139
Print Completion Beep...................................................................................................................139
Checkered Mark.............................................................................................................................139
Center Mark....................................................................................................................................140
Reception Time ..............................................................................................................................140
2-Sided Printing..............................................................................................................................141
180 Degree Rotation Printing......................................................................................................142
Multi-copy Reception.....................................................................................................................143
Image Rotation ...............................................................................................................................143
Combine 2 Originals ......................................................................................................................144
Page Separation and Length Reduction .........................................................................................145
Reverse Order Printing...................................................................................................................146
Page Reduction...............................................................................................................................146
TSI Print.........................................................................................................................................147
CIL/TID Print.................................................................................................................................147
When There is No Paper of the Correct Size .................................................................................148
"Just Size" Printing.........................................................................................................................149
Having Incoming Messages Printed on Paper from the Bypass Tray............................................150
Where Incoming Messages are Delivered - Output Tray...............................................152
G3/G4 Separate Tray......................................................................................................................152
Tray Shift........................................................................................................................................152

Operating InstructionsFacsimile Reference (option) <Advanced Features>
6
6.Simplifying the Operation
Programs .............................................................................................................................153
Registering and Changing Keystroke Programs ............................................................................153
Using a Program..........................................................................................................................155
Changing a Program Name .........................................................................................................156
Deleting a Program.........................................................................................................................157
Using the Document Server...............................................................................................159
Storing a Document........................................................................................................................160
File Manage....................................................................................................................................164
Delete File ......................................................................................................................................167
7.Facsimile Features
Accessing the User Tools....................................................................................................170
Program/Change/Delete Menu..........................................................................................172
Changing the Order of the Quick Dial Table .................................................................................172
Programming Title of the Quick Dial Table ..................................................................................174
Programming Standard Messages..................................................................................................177
Deleting Standard Messages ..........................................................................................................178
Storing and Changing an Auto Document .....................................................................................179
Deleting an Auto Document...........................................................................................................182
Programming and Changing a Scan Size.......................................................................................183
Deleting a Scan Size.......................................................................................................................185
Reports/Lists.......................................................................................................................187
General Settings/Adjustment ............................................................................................189
Reception Mode..................................................................................................................198

Operating InstructionsFacsimile Reference (option) <Advanced Features>
7
8.Key Operator Setting
Function List.......................................................................................................................205
Using Key Operator Settings.............................................................................................207
Counters..........................................................................................................................................207
Forwarding .....................................................................................................................................208
Programming Forwarding Stations..............................................................................................209
Deleting a Forwarding Station.....................................................................................................211
Forwarding Mark.........................................................................................................................212
Memory Lock.................................................................................................................................212
ECM ...............................................................................................................................................214
Changing the User Parameters .......................................................................................................216
Changing the User Parameters ....................................................................................................221
Printing the User Parameter list...................................................................................................222
Special Senders to Treat Differently..............................................................................................223
Programming/Changing Special Senders....................................................................................227
Programming “Initial Set UP” of a Special Sender.....................................................................232
Deleting a Special Sender............................................................................................................235
Printing the Special Sender List..................................................................................................237
Box Settings ...................................................................................................................................238
Programming/Editing Personal Boxes ........................................................................................239
Deleting Personal Boxes..............................................................................................................242
Programming/Editing Information Boxes...................................................................................244
Deleting Information Boxes ........................................................................................................246
Programming/Editing Transfer Boxes.........................................................................................248
Deleting Transfer Boxes..............................................................................................................252
Printing the Box List ...................................................................................................................254
Transfer Report...............................................................................................................................255
Programming a Confidential ID.....................................................................................................257
Programming a Polling ID .............................................................................................................259
Programming a Memory Lock ID..................................................................................................260

Operating InstructionsFacsimile Reference (option) <Advanced Features>
8
Selecting Dial/Push Phone .............................................................................................................261
Programming ISDN G3 Line .........................................................................................................263
Programming ISDN G4 Line .........................................................................................................265
9.PC FAX Features
Installing the Software.......................................................................................................270
Installing the Address Book and the LAN FAX driver..................................................................271
Setting PC FAX Properties................................................................................................273
Basic Transmission.............................................................................................................274
Address Book .................................................................................................................................276
Printing...........................................................................................................................................277
PC FAX Operation Messages.........................................................................................................277
10.Troubleshooting
Reading Reports .................................................................................................................278
Error Report ...................................................................................................................................278
Power Failure Report......................................................................................................................278
When Toner Runs Out.......................................................................................................280
11.Appendix
Replacing the Stamp Cartridge.........................................................................................281
Connecting the Machine to a Telephone Line and Telephone.......................................283
Connecting the Telephone Line .....................................................................................................283
Connecting the Machine to ISDN .................................................................................................284
Selecting the Line Type..................................................................................................................284
Multi-port .......................................................................................................................................285

Operating InstructionsFacsimile Reference (option) <Advanced Features>
9
Optional Equipment...........................................................................................................286
Fax Function Upgrade Unit............................................................................................................286
Expansion Memory (32MB: DIMM).............................................................................................287
ISDN Unit (ISDN Option Type 3800C).........................................................................................287
Extra G3 Interface Unit (G3 Interface Unit Type 3800C) .............................................................287
Specifications.......................................................................................................................288
Acceptable Types of Originals...........................................................................................290
Acceptable Original Sizes ..............................................................................................................290
Paper Size and Scanned Area.........................................................................................................291
Maximum Values................................................................................................................295
Transmission Mode............................................................................................................297
Advanced Features.............................................................................................................298
Sub Transmission Mode.....................................................................................................299
Transmission Options ........................................................................................................300
Communication Information.............................................................................................301
Facsimile Features..............................................................................................................302
Key Operator Tools............................................................................................................306
INDEX.................................................................................................................................308

10
Operating InstructionsFacsimile Reference (option) <Advanced Features>
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions
in this manual. Please keep this manual in a handy place near the machine.
Please read “Safety Information”in Setup Guide Copier System Edition before using this machine. It
contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROB-
LEMS.
Notes
Some illustrations in this manual might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Fax options are not sold in some areas.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be
liable for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

Operating InstructionsFacsimile Reference (option) <Advanced Features>
11
Note
The proper names of the Windows operating systems are as follows:
•Microsoft®Windows®95 operating system
•Microsoft®Windows®98 operating system
•Microsoft®Windows®Millennium Edition (Windows Me)
•Microsoft®Windows®XP Professional
•Microsoft®Windows®XP Home Edition
•Microsoft®Windows®2000 Professional
•Microsoft®Windows®2000 Server
•Microsoft®Windows NT®Server operating system Version 4.0
•Microsoft®Windows NT®Workstation operating system Version 4.0

12
Operating InstructionsFacsimile Reference (option) <Advanced Features>
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in death or serious injury when
you misuse the machine without following the instructions under this symbol. Be sure to read the in-
structions, all of which are included in “Safety Information”in Setup Guide Copier System Edition.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or
propertydamage that does not involve personal injury when you misuse the machine without following
the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety
Information”in Setup Guide Copier System Edition.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be
lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together, or conditions in which
a particular function cannot be used.

Operating InstructionsFacsimile Reference (option) <Advanced Features>
13
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.

Operating InstructionsFacsimile Reference (option) <Advanced Features>
14
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features
manual. Please refer to the manual that suits your needs.
Advanced Features (this manual)
The Advanced Features manual describes more advanced functions and also explains settings for key
operators.
Basic Features
The Basic Features manual explains the most frequently used fax functions and operations.
❖
❖❖
❖Chapter 1 Getting Started
Describes the parts of the machine and control panel.
❖
❖❖
❖Chapter 2 Faxing
Explains about basic transmission. You can also learn about other types of transmissions and how
to switch the Reception Modes.
❖
❖❖
❖Chapter 3 Registering
Explains how to store, edit and erase names and fax numbers. Quick Dials and Groups are also ex-
plained. These functions store numbers and save time when dialing. Also contains information on
how to enter letters and symbols.
❖
❖❖
❖Chapter 4 Troubleshooting
Explains how to adjust the volume of sounds generated by the machine and how to interpret error
messages.

15
Operating InstructionsFacsimile Reference (option) <Advanced Features>
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this feature, you can instruct the machine
to delay transmission of your fax message until a
later time which you specify. This allows you to
take advantage of off-peak telephone charges
without having to be by the machine at the time.
For convenience, you can program the time when
your phone charges become cheaper as the Econ-
omy Transmission Time. ⇒p.196 “Program
Economy Time”
Then if you have a non-urgent fax, just select
Send Later with Economy Transmission when
you scan it. Faxes will be queued in memory and
will be sent during Economy Transmission Time.
Note
❒You can specify a time less than 24 hours.
❒If the current time shown on the display is not
correct, change it.⇒“Timer Setting -- Set
Time” in Administrator Reference Copier Sys-
tem Edition
❒This feature is only available with Memory
Transmission.
A
AA
APlace your original, and then select any
scan settings you require.
B
BB
BPress [Transmission Mode].
The Transmission Mode menu appears.

Operating InstructionsFacsimile Reference (option) <Advanced Features>
16
C
CC
CSelect [Send Later].
D
DD
DEnter the time with the number keys (24 hr
format).
Note
❒Press [Economy Time]to specify the econo-
my time.
❒When entering numbers smaller than 10,
add a zero at the beginning.
❒If you make a mistake, press [Clear]or the
{
{{
{Clear/Stop}
}}
}key and try again.
❒To cancel Send Later, press [Cancel]and
the display will return to step C.
E
EE
EPress [OK].
The Transmission Mode menu is shown on
the display. The [Send Later]key is highlight-
ed, and the specified time is shown above.
F
FF
FPress [OK].
The initial display is shown.
Note
❒To check settings, press [Transmission
Mode].
G
GG
GDial and press the {
{{
{Start}
}}
}key.
Note
❒You can cancel a message transmission
set up for Send Later. ⇒p.32 “Canceling
a Transmission”

Operating InstructionsFacsimile Reference (option) <Advanced Features>
17
Priority Transmission
Documents you send with Memory Transmission
are sent in the order they are scanned. Therefore,
if several messages are queued in memory, the
next document you send will not be sent immedi-
ately. However, by using this feature you can
have your message sent before any other queued
messages.
Limitation
❒This feature is not available with Immediate
Transmission. If this feature is selected, the
machine automatically switches to Memory
Transmission.
❒If there is already a message stored with this
feature or a transmission is in progress, your
message will be sent after that message has
been transmitted.
A
AA
APlace your original, and then select any
scan settings you require.
B
BB
BPress [Transmission Mode].
The Transmission Mode menu appears.
C
CC
CSelect [Priority TX].

Operating InstructionsFacsimile Reference (option) <Advanced Features>
18
D
DD
DPress [OK].
The initial display is shown.
E
EE
EDial, and then press the {
{{
{Start}
}}
}key.
Note
❒Press [Change/Stop TX File]to cancel the
transmission.

Operating InstructionsFacsimile Reference (option) <Advanced Features>
19
Confidential Transmission
If you want to limit into who views your mes-
sage, use this feature. The message will be stored
in memory at the other end and will not be print-
ed until an ID is entered.
There are two types of Confidential Transmis-
sion:
❖
❖❖
❖Default ID
It is not necessary to enter an ID when trans-
mitting.
The other party can print the message by en-
tering the Confidential ID programmed in
their machine.
❖
❖❖
❖ID Override
Should you wish to send a Confidential Mes-
sage to a particular person at the other end,
you can specify the Confidential ID that per-
son has to enter to see that message. Before
you send the message, do not forget to tell the
intended receiver the ID that must be entered
to print the message.
Limitation
❒The destination machine must be of the same
make and have the Confidential Reception
feature.
❒The destination machine must have enough
memory available.
Note
❒We recommend that you program the Confi-
dential ID beforehand.⇒p.257 “Programming
a Confidential ID”
❒An ID can be any 4 digit number except 0000.
❒When the machine is not the same make, you
can use Confidential Transmission using
“SUB Code”. ⇒p.76 “SUB Code”

Operating InstructionsFacsimile Reference (option) <Advanced Features>
20
A
AA
APlace your original, and then select any
scan settings you require.
B
BB
BPress [Transmission Mode].
The Transmission Mode menu appears.
C
CC
CSelect [Confidential TX].
D
DD
DDepending on the Confidential Transmis-
sion type, use one of the following proce-
dures:
Default ID
A
AA
ACheck that [Default ID]is selected.
Note
❒If [Default ID]is not selected, press [De-
fault ID].
❒To cancel Confidential TX, press [Can-
cel]. The display will return to the Trans-
mission Mode menu.
B
BB
BPress [OK].
The Transmission Mode menu is shown.
The [Confidential TX]key is highlighted,
and “Default ID”is shown above.