Ricoh Aficio MP W3600 Owner's manual

PostScript 3 Supplement
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Windows Configuration
Mac OS Configuration
Using PostScript 3
Printer Utility for Mac
1
2
3
4

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Trademarks
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Adobe®and PostScript®are registered trademarks of Adobe Systems Incorporated.
Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and TrueType are trademarks of Apple Computer,
Inc, registered in the U.S. and other countries.
BonjourTM is a trademark of Apple Computer, Inc.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows®95 is Microsoft®Windows 95.
• The product name of Windows®98 is Microsoft®Windows 98.
• The product name of Windows®Me is Microsoft®Windows Millennium Edition (Windows Me).
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows Server®2003 are as follows:
Microsoft®Windows Server®2003 Standard Edition
Microsoft®Windows Server®2003 Enterprise Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
•Microsoft
®Windows NT®Workstation 4.0
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❒For details about the functions of RW-3600, refer to the manuals for this option.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering
fax numbers, e-mail addresses, and user codes. Also refer to this manual for
explanations on how to connect the machine.
❖Trouble Shooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security functions
that the administrators can use to protect data from being tampered, or prevent
the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environment,
and use the software provided.

ii
❖Other manuals
• Manuals for This Machine
•SafetyInformation
• Quick Reference Copy Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
1. Windows Configuration
Using the DeskTop Binder-SmartDeviceMonitor for Client Port.......................3
Installing DeskTop Binder-SmartDeviceMonitor for Client .........................................3
Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me - TCP/IP)................4
Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me - IPP) .....................6
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)...........................8
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP) ................................9
Installing the PostScript 3 Printer Driver
(Windows XP, Windows Server 2003 - TCP/IP) ....................................................11
Installing the PostScript 3 Printer Driver
(Windows XP, Windows Server 2003 - IPP) ..........................................................12
Changing the Port Settings for DeskTop Binder-SmartDeviceMonitor for Client .....14
Using the Standard TCP/IP Port .........................................................................16
Installing the PostScript 3 Printer Driver (Windows 2000) .......................................16
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....18
Using the LPR Port ..............................................................................................20
Installing the PostScript 3 Printer Driver (Windows 2000) .......................................20
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....21
Using as the Windows Network Printer .............................................................22
Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me) ............................22
Installing the PostScript 3 Printer Driver (Windows 2000) .......................................23
Installing the PostScript 3 Printer Driver (Windows XP, Windows Server 2003) .....24
Using as the NetWare Print Server / Remote Printer........................................25
When using the PostScript 3 Printer Driver..............................................................25
Installing the Printer Driver Using USB .............................................................26
Windows Me - USB ..................................................................................................26
Windows 2000 - USB ...............................................................................................28
Windows XP, Windows Server 2003 - USB .............................................................29
Troubleshooting for using USB ................................................................................30
If a Message Appears during Installation ..........................................................31
Making Option Settings for the Printer ..............................................................32
Setting Up the Printer Driver...............................................................................33
Windows 95 / 98 / Me - Accessing the Printer Properties ........................................33
Windows 2000 - Accessing the Printer Properties ...................................................35
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................37
Windows NT 4.0 - Accessing the Printer Properties ................................................39

iv
2. Mac OS Configuration
Mac OS..................................................................................................................41
Installing the PostScript 3 Printer Driver and PPD File ............................................41
Setting Up PPD Files ...............................................................................................42
Setting Up Options ...................................................................................................42
Installing Adobe Type Manager ...............................................................................43
Installing Screen fonts..............................................................................................44
Changing to EtherTalk .............................................................................................44
Mac OS X ..............................................................................................................45
Installing the PPD Files ............................................................................................45
Setting Up the PPD File ...........................................................................................45
Setting Up Options ...................................................................................................46
Using USB Interface.................................................................................................46
Using Bonjour (Rendezvous) ...................................................................................47
Changing to EtherTalk .............................................................................................47
Configuring the Printer........................................................................................48

v
3. Using PostScript 3
Setting Up Options ..............................................................................................49
Printing a Document............................................................................................50
Job Type ..................................................................................................................51
User Code ................................................................................................................74
Paper Selection........................................................................................................74
Paper Size................................................................................................................75
Fit to Paper...............................................................................................................75
Input Slot ..................................................................................................................76
Orientation Override.................................................................................................76
Collate ......................................................................................................................77
Paper Type...............................................................................................................77
Destination Tray .......................................................................................................78
Fold Type .................................................................................................................78
Rotate by 180 degrees.............................................................................................79
Watermark................................................................................................................79
Watermark Text........................................................................................................79
Watermark Font .......................................................................................................80
Watermark Size........................................................................................................80
Watermark Angle .....................................................................................................80
Watermark Style.......................................................................................................81
Dithering...................................................................................................................81
Image Smoothing .....................................................................................................82

vi
4. Printer Utility for Mac
Installing Printer Utility for Mac..........................................................................83
Starting Printer Utility for Mac............................................................................84
Mac OS ....................................................................................................................84
Mac OS X.................................................................................................................84
Printer Utility for Mac Functions ........................................................................85
Downloading PS Fonts.............................................................................................86
Displaying Printer's Fonts.........................................................................................86
Deleting Fonts ..........................................................................................................87
Initializing the Printer Disk........................................................................................87
Page Setup ..............................................................................................................88
Printing Fonts Catalog..............................................................................................88
Printing Fonts Sample..............................................................................................88
Renaming the Printer ...............................................................................................89
Restarting the Printer ...............................................................................................90
Downloading PostScript Files ..................................................................................90
Selecting the Zone ...................................................................................................91
Displaying the Printer Status....................................................................................92
Launching the Dialogue Console .............................................................................92
INDEX......................................................................................................... 93

1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

2

3
1. Windows Configuration
Using the DeskTop Binder-
SmartDeviceMonitor for Client Port
Installing DeskTop Binder-SmartDeviceMonitor for Client
Important
❒To install DeskTop Binder-SmartDeviceMonitor for Client under Windows 2000
/ XP Professional, Windows Server 2003, and Windows NT 4.0, you must have
an account that has Manage Printers permission. Log on as an Administrator.
❒Install DeskTop Binder-SmartDeviceMonitor for Client before installing the
printer driver when using the DeskTop Binder-SmartDeviceMonitor for Client
port.
AQuit all applications currently running.
BInsert the CD-ROM into the CD-ROM drive.
The installer starts.
CSelect an interface language, and then click [OK].
The default interface language is English.
DClick [DeskTopBinder - SmartDeviceMonitor for Client].
EThe software license agreement appears in the [License Agreement]dialog box.
After reading through its contents, click [I accept the agreement.], and then click
[Next >].
FClick the [DeskTopBinder - SmartDeviceMonitor for Client]check box, and then
click [Next >].
The DeskTop Binder-SmartDeviceMonitor for Client installer starts.
GFollow the instructions on the display to install DeskTop Binder-SmartDe-
viceMonitor for Client.
HClick [Finish].
If you are required to restart the computer after installing DeskTop Binder-
SmartDeviceMonitor for Client, restart the computer.
Note
❒To stop installation of the selected software, click [Cancel]before installation
is complete.
❒Auto Run may not work with certain operating system settings. In that
case, launch “Setup.exe” on the CD-ROM root directory.

Windows Configuration
4
1
Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me - TCP/IP)
AQuit all applications currently running.
BInsert the CD-ROM into the CD-ROM drive.
The installer starts.
CSelect an interface language, and then click [OK].
The default interface language is English.
The printer driver with the selected language will be installed. The English
printer driver is installed when the following language is selected: Cestina,
Magyar, Polski, Portugues, Suomi.
DClick [PostScript 3 Printer Driver].
Add Printer Wizard starts.
EClick [Next >].
FClick [Local printer], and then click [Next >].
A dialog box for selecting the printer manufacturer and model name appears.
GSelect the name of the machine whose driver you want to install, and then
click [Next >].
HIn the [Available ports:]box, click [LPT1: Printer Port], and then click [Next >].
IChange the printer name if you want, and then click [Next >].
Select the [Yes]check box to configure the printer as default.
JSpecify whether or not to print a test page, and then click [Finish].
KOn the [Start]menu, point to [Settings], and then click [Printers].
The [Printers]window appears.
LClick the icon of the printer you want to use. On the [File]menu, click [Prop-
erties].
MOn the [Details]tab, click [Add Port…].
NClick [SmartDeviceMonitor]in the [Other]list, and then click [OK].
OClick [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.

Using the DeskTop Binder-SmartDeviceMonitor for Client Port
5
1
PSelect the printer you want to use, and then click [OK].
Only printers that respond to a broadcast from the computer appear. To use
a machine not listed here, click [Specify Address], enter the IP address or host
name of the machine, and then click [OK].
You cannot add an IP address partially similar to the one already used. For
example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly,
if “192.168.0.20” is in use, “192.168.0.2” cannot be used.
QCheck that the selected port is highlighted in [Print to the following port], and
then click [OK].
RRestart the computer to complete installation.
Note
❒A user code can be set after the printer driver installation. For information
about user code, see the printer driver Help.
❒Auto Run may not work with certain operating system settings. In that
case, launch “Setup.exe” on the CD-ROM root directory.

Windows Configuration
6
1
Installing the PostScript 3 Printer Driver (Windows 95 / 98 / Me - IPP)
AQuit all applications currently running.
BInsert the CD-ROM into the CD-ROM drive.
The installer starts.
CSelect an interface language, and then click [OK].
The default interface language is English.
The printer driver with the selected language will be installed. The English
printer driver is installed when the following language is selected: Cestina,
Magyar, Polski, Portugues, Suomi.
DClick [PostScript 3 Printer Driver].
Add Printer Wizard starts.
EClick [Next >].
FClick [Local printer], and then click [Next >].
A dialog box for selecting the printer manufacturer and model name appears.
GSelect the name of the machine whose driver you want to install, and then
click [Next >].
HIn the [Available ports:]box, click [LPT1: Printer Port], and then click [Next >].
IChange the printer name if you want, and then click [Next >].
Select the [Yes]check box to configure the printer as default.
JSpecify whether or not to print a test page, and then click [Finish].
KOn the [Start]menu, point to [Settings], and then click [Printers].
The [Printers]window appears.
LClick the icon of the printer you want to use. On the [File]menu, click [Prop-
erties].
MOn the [Details]tab, click [Add Port…].
NClick [SmartDeviceMonitor]in the [Other]list, and then click [OK].
OClick [IPP].

Using the DeskTop Binder-SmartDeviceMonitor for Client Port
7
1
PIn the [Printer URL]box, enter “http://(printer's address)/printer” as the print-
er's address.
If the server authentification is issued, to enable SSL (a protocol for encrypted
communication), enter “https://(printer's address)/printer” (Internet Ex-
plorer 5.01, or a higher version must be installed).
(example IP address: 192.168.15.16)
http://192.168.15.16/printer
https://192.168.15.16/printer
You can enter “http://printer's address/ipp” as the printer's address.
QEnter a name for identifying the printer in [IPP Port Name]. Use a name different
from the one of any existing port.
If a name is not specified here, the address entered in the [Printer URL]box be-
comes the IPP port name.
RClick [Detailed Settings]to configure proxy server, IPP user name, and other
settings. Make these settings, and then click [OK].
You can enter “http://printer's address/ipp” as the printer's address.
SClick [OK].
TCheck that the selected port is highlighted in [Print to the following port], and
then click [OK].
URestart the computer to complete installation.
Note
❒A user code can be set after the printer driver installation. For information
about user code, see the printer driver Help.
❒Auto Run may not work with certain operating system settings. In that
case, launch “Setup.exe” on the CD-ROM root directory.

Windows Configuration
8
1
Installing the PostScript 3 Printer Driver (Windows 2000 - TCP/IP)
Important
❒Installing this printer driver requires Administrators permission. Log on using
an account that has Administrators permission.
AQuit all applications currently running.
BInsert the CD-ROM into the CD-ROM drive.
The installer starts.
CSelect an interface language, and then click [OK].
The default interface language is English.
The printer driver with the selected language will be installed. The English
printer driver is installed when the following language is selected: Cestina,
Magyar, Polski, Portugues, Suomi.
DClick [PostScript 3 Printer Driver].
Add Printer Wizard starts.
EClick [Next >].
FClick [Local printer], and then click [Next >].
Clear the [Automatically detect and install Plug and Play Printer]check box.
GClick [Create a new port:].
HClick [SmartDeviceMonitor], and then click [Next >].
IClick [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.
JSelect the printer you want to use, and then click [OK].
Only printers that respond to a broadcast from the computer appear. To use
a machine not listed here, click [Specify Address], and then enter the IP address
or host name of the machine.
KCheck that the name of the machine whose driver you want to install is se-
lected, and then click [Next >].
LChange the printer name if you want, and then click [Next >].
Select the [Yes]check box to configure the printer as default.
MSpecify whether or not to share the printer, and then click [Next >].
NSpecify whether or not to print a test page, and then click [Next >].
OClick [Finish].
The printer driver installation starts.
Note
❒A user code can be set after the printer driver installation. For information
about user code, see the printer driver Help.
❒Auto Run may not work with certain operating system settings. In that
case, launch “Setup.exe” on the CD-ROM root directory.

Using the DeskTop Binder-SmartDeviceMonitor for Client Port
9
1
Installing the PostScript 3 Printer Driver (Windows 2000 - IPP)
Important
❒Installing this printer driver requires Administrators permission. Log on using
an account that has Administrators permission.
AQuit all applications currently running.
BInsert the CD-ROM into the CD-ROM drive.
The installer starts.
CSelect an interface language, and then click [OK].
The default interface language is English.
The printer driver with the selected language will be installed. The English
printer driver is installed when the following language is selected: Cestina,
Magyar, Polski, Portugues, Suomi.
DClick [PostScript 3 Printer Driver].
Add Printer Wizard starts.
EClick [Next >].
FClick [Local printer], and then click [Next >].
Clear the [Automatically detect and install Plug and Play Printer]check box.
GClick [Create a new port:].
HClick [SmartDeviceMonitor], and then click [Next >].
IClick [IPP].
JIn the [Printer URL]box, enter “http://(printer's address)/printer” as the printer's
address.
If the server authentification is issued, to enable SSL (a protocol for encrypted
communication), enter “https://(printer's address)/printer” (Internet Ex-
plorer 5.01, or a higher version must be installed).
(example IP address: 192.168.15.16)
http://192.168.15.16/printer
https://192.168.15.16/printer
You can enter “http://printer's address/ipp” as the printer's address.
KEnter a name for identifying the printer in [IPP Port Name]. Use a name different
from the name of any existing port.
If a name is not specified here, the address entered in the [Printer URL]box be-
comes the IPP port name.

Windows Configuration
10
1
LClick [Detailed Settings]to configure proxy server, the IPP user name and other
settings. Specify the necessary settings, and then click [OK].
For information about the settings, see DeskTop Binder-SmartDeviceMonitor
for Client Help.
MClick [OK].
NCheck that the name of the machine whose driver you want to install is se-
lected, and then click [Next >].
OChange the printer name if you want, and then click [Next >].
PSpecify whether or not to share the printer, and then click [Next >].
QSpecify whether or not to print a test page, and then click [Next >].
RClick [Finish].
The printer driver installation starts.
Note
❒A user code can be set after the printer driver installation. For information
about user code, see the printer driver Help.
❒Auto Run may not work with certain operating system settings. In that
case, launch “Setup.exe” on the CD-ROM root directory.

Using the DeskTop Binder-SmartDeviceMonitor for Client Port
11
1
Installing the PostScript 3 Printer Driver (Windows XP, Windows
Server 2003 - TCP/IP)
Important
❒Installing this printer driver requires Administrators permission. Log on using
an account that has Administrators permission.
AQuit all applications currently running.
BInsert the CD-ROM into the CD-ROM drive.
The installer starts.
CSelect an interface language, and then click [OK].
The default interface language is English.
The printer driver with the selected language will be installed. The English
printer driver is installed when the following language is selected: Cestina,
Magyar, Polski, Portugues, Suomi.
DClick [PostScript 3 Printer Driver].
Add Printer Wizard starts.
EClick [Next >].
FClick [Local printer attached to this computer.], and then click [Next >].
GClick [Create a new port:].
HClick [SmartDeviceMonitor], and then click [Next >].
IClick [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.
JSelect the printer you want to use, and then click [OK].
Only printers that respond to a broadcast from the computer appear. To use
a machine not listed here, click [Specify Address], and then enter the IP address
or host name of the machine.
KCheck that the name of the machine whose driver you want to install is se-
lected, and then click [Next >].
LChange the printer name if you want, and then click [Next >].
Select the [Yes]check box to configure the printer as default.
MSpecify whether or not to share the printer, and then click [Next >].
NSpecify whether or not to print a test page, and then click [Next >].
OClick [Finish].
The printer driver installation starts.
Note
❒A user code can be set after the printer driver installation. For information
about user code, see the printer driver Help.
❒Auto Run may not work with certain operating system settings. In that
case, launch “Setup.exe”on the CD-ROM root directory.

Windows Configuration
12
1
Installing the PostScript 3 Printer Driver (Windows XP, Windows
Server 2003 - IPP)
Important
❒Installing this printer driver requires Administrators permission. Log on using
an account that has Administrators permission.
AQuit all applications currently running.
BInsert the CD-ROM into the CD-ROM drive.
The installer starts.
CSelect an interface language, and then click [OK].
The default interface language is English.
The printer driver with the selected language will be installed. The English
printer driver is installed when the following language is selected: Cestina,
Magyar, Polski, Portugues, Suomi.
DClick [PostScript 3 Printer Driver].
Add Printer Wizard starts.
EClick [Next >].
FClick [Local printer attached to this computer.], and then click [Next >].
GClick [Create a new port:].
HClick [SmartDeviceMonitor], and then click [Next >].
IClick [IPP].
JIn the [Printer URL]box, enter “http://(printer's address)/printer” as the printer's
address.
If the server authentification is issued, to enable SSL (a protocol for encrypted
communication), enter “https://(printer's address)/printer” (Internet Explorer
5.01, or a higher version must be installed).
(example IP address: 192.168.15.16)
http://192.168.15.16/printer
https://192.168.15.16/printer
You can enter “http://printer's address/ipp” as the printer's address.
KEnter a name for identifying the printer in [IPP Port Name]. Use a name different
from the one of any existing port.
If a name is not specified here, the address entered in the [Printer URL]box be-
comes the IPP port name.