Ricoh Aficio SP 3500N Quick start guide

Operating Instructions
Software Guide
For safe and correct use , be sure to read "Safety Information " before using the machine .

TABLE OF CONTENTS
Notice..................................................................................................................................................................6
Introduction.....................................................................................................................................................6
Important.........................................................................................................................................................6
How to Read This Manual.................................................................................................................................7
Symbols...........................................................................................................................................................7
About IP Address............................................................................................................................................7
Model-Specific Information...............................................................................................................................8
Manuals for This Printer......................................................................................................................................9
List of Option.....................................................................................................................................................10
1. Preparing for Printing
Confirming the Connection Method...............................................................................................................11
Network Connection...................................................................................................................................11
USB Connection...........................................................................................................................................12
Configuring Option and Paper Settings.........................................................................................................13
2. Setting Up the Printer Driver
Accessing the Printer Properties......................................................................................................................15
Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings.....................................15
Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings............................17
3. Other Print Operations
Restricting Printing Function According to User.............................................................................................19
Enabling the User Restriction Settings.........................................................................................................19
When Printing Function is Restricted...............................................................................................................22
Printing Confidential Documents.....................................................................................................................23
Storing a Locked Print File...........................................................................................................................23
Printing a Locked Print File...........................................................................................................................24
Deleting a Locked Print File.........................................................................................................................25
Checking which Locked Print File Jobs Have Been Canceled..................................................................26
Combining Multiple Pages into Single Page..................................................................................................28
Types of Combine Printing..........................................................................................................................28
Collate...............................................................................................................................................................31
Cover.................................................................................................................................................................32
Saving on Toner When Printing......................................................................................................................33
Watermark........................................................................................................................................................34
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Manual Duplex................................................................................................................................................35
Printing on Custom Size Paper........................................................................................................................37
If a Paper Mismatch Occurs............................................................................................................................38
Performing Form Feed.................................................................................................................................38
Canceling a Print Job...................................................................................................................................38
Canceling a Print Job.......................................................................................................................................39
Canceling a Print Job Using the Control Panel..........................................................................................39
Windows - Canceling a Print Job from the Computer..............................................................................39
4. Making Printer Settings Using the Control Panel
Menu Chart.......................................................................................................................................................41
Paper Input Menu.............................................................................................................................................44
Changing the Paper Input Menu................................................................................................................44
Paper Input Menu Parameters....................................................................................................................44
List/Test Print Menu..........................................................................................................................................47
Printing the Configuration Page..................................................................................................................47
List/Test Print Menu Parameters..................................................................................................................48
System Menu....................................................................................................................................................49
Changing the System Menu........................................................................................................................49
System Menu Parameters............................................................................................................................49
Maintenance Menu.........................................................................................................................................53
Maintenance Menu Parameters.................................................................................................................53
Host Interface Menu........................................................................................................................................55
Changing the Host Interface Menu............................................................................................................55
Host Interface Menu Parameters................................................................................................................56
PCL Menu..........................................................................................................................................................60
Changing the PCL Menu.............................................................................................................................60
PCL Menu Parameters.................................................................................................................................60
PS Menu............................................................................................................................................................63
Changing the PS Menu...............................................................................................................................63
PS Menu Parameters...................................................................................................................................63
Language Menu...............................................................................................................................................64
Changing the Language Menu...................................................................................................................64
Language Menu Parameters.......................................................................................................................64
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5. Monitoring and Configuring the Printer
Using Web Image Monitor.............................................................................................................................65
Displaying Top Page........................................................................................................................................67
Displaying Top Page of Web Image Monitor...........................................................................................67
Top Page......................................................................................................................................................67
Changing the Interface Language..............................................................................................................68
Checking the System Information....................................................................................................................69
Checking the Status Information.................................................................................................................69
Checking the Counter Information..............................................................................................................70
Checking the Machine Information............................................................................................................71
Configuring the System Settings......................................................................................................................72
Configuring the Paper Settings...................................................................................................................72
Configuring I/O Timeout Settings..............................................................................................................74
Restricting Printing Function According to User.............................................................................................76
Configuring the Network Settings...................................................................................................................77
Checking the Network Status......................................................................................................................77
Configuring the IPv6 Settings......................................................................................................................78
Configuring the Network Application Settings..........................................................................................79
Configuring the DNS Settings.....................................................................................................................80
Configuring the Auto E-mail Notification Settings.....................................................................................81
Configuring the SNMP Settings..................................................................................................................82
Configuring the SMTP Settings...................................................................................................................83
Configuring the POP3 Settings...................................................................................................................84
Configuring the IPsec Settings.........................................................................................................................85
Configuring the IPsec Global Settings........................................................................................................85
Configuring the IPsec Policy........................................................................................................................86
Printing Lists/Reports........................................................................................................................................91
Configuring the Administrator Settings...........................................................................................................92
Configuring the Administrator Password....................................................................................................92
Resetting the Printer's Settings.....................................................................................................................92
Backing Up the Printer's Settings.................................................................................................................93
Restoring the Printer's Settings from a Backup File....................................................................................94
Configuring Help Source File Setting.........................................................................................................95
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Displaying Web Image Monitor Help.......................................................................................................96
Printer Status Notification by E-Mail...............................................................................................................97
Mail Authentication......................................................................................................................................97
SNMP................................................................................................................................................................99
Reading the Configuration Page..................................................................................................................100
6. Using a Print Server
Preparing Print Server....................................................................................................................................103
7. Special Operations under Windows
Printing Files Directly from Windows............................................................................................................105
Setup...........................................................................................................................................................105
Using a Host Name Instead of an IPv4 Address....................................................................................105
Printing Commands...................................................................................................................................106
8. Mac OS X Configuration
Setting Up the PPD File..................................................................................................................................109
Setting Up Options........................................................................................................................................110
Setting Up for Printing....................................................................................................................................111
Making Paper Settings from an Application...........................................................................................111
Printing from an Application.....................................................................................................................111
Canceling a Print Job from the Computer....................................................................................................112
Using PostScript 3..........................................................................................................................................113
9. Appendix
Functions and Network Settings Available in an IPv6 Environment..........................................................117
Available Functions...................................................................................................................................117
Transmission Using IPsec...............................................................................................................................118
Encryption and Authentication by IPsec..................................................................................................118
Security Association..................................................................................................................................119
Encryption Key Exchange Settings Configuration Flow.........................................................................120
Specifying Encryption Key Exchange Settings........................................................................................120
Specifying IPsec Settings on the Computer.............................................................................................121
Enabling and Disabling IPsec Using the Control Panel..........................................................................123
Cautions to Take When Using in a Network...............................................................................................124
Using DHCP...............................................................................................................................................124
When Using Windows Terminal Service/MetaFrame...............................................................................125
4

Operating Environment.............................................................................................................................125
Supported Printer Drivers..........................................................................................................................125
Limitations...................................................................................................................................................125
Copyright Information about Installed Applications...................................................................................127
expat...........................................................................................................................................................127
JPEG LIBRARY............................................................................................................................................127
OpenLDAP 2.1..........................................................................................................................................127
OpenSSL 0.9.8g.......................................................................................................................................128
Trademarks.....................................................................................................................................................131
INDEX...........................................................................................................................................................133
5

Notice
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing
certain items, consult with your legal advisor.
Important
Contents of this manual are subject to change without prior notice.
In no event will the company be liable for direct, indirect, special, incidental, or consequential damages
as a result of handling or operating the machine.
For good output quality, the manufacturer recommends that you use genuine toner from the
manufacturer.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Some illustrations in this manual might be slightly different from the machine.
6

How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
(mainly Europe and Asia)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see p.8 "Model-Specific
Information".
About IP Address
In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are
relevant to the environment you are using.
7

Model-Specific Information
This section explains how you can identify the model type and region of your machine.
This printer comes in two models that have different duplex functions.
When describing procedures that are model-specific, this manual refers to the different printer models as
Type 1 or Type 2. The following table describes the model types.
Model types
Model type Model name Duplex Printing
Type 1 SP 3500N Manual
Type 2 SP 3510DN Automatic
Furthermore, there is a label on the right side of the machine, located in the position shown below. The
label contains details that identify the region your machine belongs to. Read the label.
CMC003
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your printer.
(mainly Europe and Asia)
If the label contains the following, your printer is a region A model:
•CODE XXXX -22, -27
• 220-240V
(mainly North America)
If the label contains the following, your printer is a region B model:
•CODE XXXX -17
• 120 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your printer is a
Region A model, refer to the metric units. If your printer is a Region B model, refer to the inch units.
8

Manuals for This Printer
Read this manual carefully before you use this printer.
Refer to the manuals that are relevant to what you want to do with the printer.
• Media differ according to manual.
•The printed and electronic versions of a manual have the same contents.
• Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as
PDF files.
• A Web browser must be installed in order to view the html manuals.
Safety Information
Contains information about safe usage of this printer.
To avoid injury and prevent damage to the printer, be sure to read this.
Quick Installation Guide
Contains procedures for removing the printer from its box, and connecting it to a computer.
Hardware Guide
Contains information about paper; names and functions of the parts of this printer; and procedures
such as installing options, replacing consumables, responding to error messages, and resolving
jams.
Driver Installation Guide
Contains procedures for installing the PCL6 and PostScript 3 printer drivers. This manual is included
on the driver CD-ROM.
Software Guide (This manual)
Contains information about using this printer, its software, and its security functions.
9

List of Option
This section provides a list of option for this printer, and how it is referred to as in this manual.
Option List Referred to as
Paper Feed Unit TK1080 Paper feed unit
• For details about the specifications of this option, see "Specifications", Hardware Guide.
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1. Preparing for Printing
This chapter explains the preparation procedure to use this printer.
Confirming the Connection Method
This printer supports network and USB connection.
Before installing the printer driver, check how the printer is connected. Follow the driver installation
procedure that is appropriate to the connection method.
The printer drivers can be installed from the driver CD-ROM provided with this printer.
Network Connection
This printer can be used as a Windows printing port or network printer.
Using this printer as the Windows printing port
Network connections can be established via Ethernet.
Windows XP/Vista/7
Windows Server 2003/2003 R2/2008/2008 R2
Standard TCP/IP
CMC300
Operating system
Windows XP/Vista/7, and Windows Server 2003/2003 R2/2008/2008 R2
Connection method
Ethernet (10BASE-T/100BASE-TX)
Available ports
Standard TCP/IP
11

• For details about how to use this printer as the Windows printing port, see “Installing the Printer
Driver When Using the Network Connection (Windows)”, Driver Installation Guide.
Using as a network printer
This printer can be used as the Windows network printer.
Windows XP/Vista/7
Windows Server 2003/2003 R2/
2008/2008 R2
Print Server
Windows XP/Vista/7 Windows Server 2003/2003 R2/
2008/2008 R2
CMC301
• For details about how to use this printer as a Windows network printer, see “Installing the Printer
Driver to Use As a Windows Network Printer”, Driver Installation Guide.
USB Connection
This printer can be connected directly to a computer using a USB cable.
• For details about how to install the printer driver, see “Installing the Printer Driver When Using the
USB Connection (Windows)”, Driver Installation Guide.
1. Preparing for Printing
12

Configuring Option and Paper Settings
Configure the printer driver according to the printer's option and paper settings.
• Manage Printers permission is required to change the printer properties in the [Printers] folder. Log
on as an Administrators group member to acquire this permission.
•We recommend that bidirectional communication between the machine and the computer be
enabled whenever possible. Bidirectional communication allows the computer to retrieve the
machine's paper settings, current status, and other information.
Conditions for Bidirectional Communication
To establish bidirectional communication, the following conditions must be met:
• Operating system of the computer: Windows XP/Vista/7, and Windows Server 2003/2003
R2/2008/2008 R2
• When connected via a network
The printer is connected via a standard TCP/IP port, and the default port name must not be
changed.
[Enable bidirectional support] in the [Port] tab of the printer properties is selected.
• When connected via USB
The printer is connected to the computer's USB port using a USB interface.
[Enable bidirectional support] in the [Port] tab of the printer properties is selected.
The following procedure is based on Windows 7 as an example.
Printing is possible without bidirectional communication, but the computer will not be able to retrieve the
status of print jobs. For this reason, we recommend you enable bidirectional communication when
possible.
1. On the [Start] menu, click [Devices and Printers].
2. Right-click the icon of the printer you want to use, and then click [Printer properties].
3. Click the [Accessories] tab.
4. Click [Update Now].
If bidirectional communication is not established, select the installed option manually.
5. Click the [Paper Size Settings] tab.
6. Select the tray you want to use, then select the paper size, and then click [Update Now].
If bidirectional communication is not established, select the tray and paper size manually.
7. Click [OK] to close the printer properties dialog box.
Configuring Option and Paper Settings
13

1. Preparing for Printing
14

2. Setting Up the Printer Driver
This chapter explains about accessing the printer properties and making the printer settings.
Accessing the Printer Properties
Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings
Making the printer default settings - the [Printers and Faxes] window
• To change the printer default settings including option configuration settings, log on using an
account that has Manage Printers permission. Members of the Administrators group have Manage
Printers permission by default.
• You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
1. On the [Start] menu, click [Printers and Faxes].
The [Printers and Faxes] window appears.
2. Click the icon of the printer you want to use.
3. On the [File] menu, click [Properties].
The printer properties dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
• When accessing the PostScript3 printer properties, do not change settings for [Form to Tray
Assignment].
• For details about settings, see the printer driver Help.
Making the printer default settings - Printing Preferences
• You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
15

1. On the [Start] menu, click [Printers and Faxes].
The [Printers and Faxes] window appears.
2. Click the icon of the printer you want to use.
3. On the [File] menu, click [Printing Preferences...].
The [Printing Preferences] dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
• For details about settings, see the printer driver Help.
Making printer settings from an application
You can make printer settings for a specific application.
To make printer settings for a specific application, open the printer's properties in that application. The
following explains how to make settings for the WordPad application provided with Windows XP.
1. On the [File] menu, click [Print...].
The [Print] dialog box appears.
2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences].
3. Make the necessary settings, and then click [OK].
• The procedure to open the [Printing Preferences] dialog box may vary depending on the
application. For details, see the manuals provided with the application you use.
•Any settings you make in the procedure above are valid for the current application only.
• General users can change the properties displayed in the [Print] dialog box of an application.
Settings made here are used as defaults when printing from this application.
• For details about settings, see the printer driver Help.
2. Setting Up the Printer Driver
16

Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer
Settings
Making the printer default settings - the printer properties
• To change the printer default settings including option configuration settings, log on using an
account that has Manage Printers permission. Members of the Administrators group have Manage
Printers permission by default.
•You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
1. On the [Start] menu, click [Control Panel].
The [Control Panel] window appears.
2. Click [View devices and printers] in "Hardware and Sound".
• If using Windows Vista or Windows 2008, click [Printer] in "Hardware and Sound".
• If using Windows Server 2008 R2, click [View devices and printers] in "Hardware".
3. Right-click the icon of the printer you want to use, and then click the [Printer properties].
If using Windows Vista or Windows Server 2008, right-click the icon of the printer you want to use,
and then click [Properties].
The printer properties dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
•When accessing the PostScript3 printer properties, do not change settings for [Form to Tray
Assignment].
• For details about settings, see the printer driver Help.
Making the printer default settings - Printing Preferences
• You cannot change the printer default settings for each user. Settings made in the printer properties
dialog box are applied to all users.
1. On the [Start] menu, click [Control Panel].
The [Control Panel] window appears.
Accessing the Printer Properties
17

2. Click [Devices and Printers] in "Hardware and Sound".
•If using Windows Vista or Windows 2008, click [Printer] in "Hardware and Sound".
• If using Windows Server 2008 R2, click [View devices and printers] in "Hardware".
3. Right-click the icon of the printer you want to use, and then click [Printing Preferences].
If using Windows Vista or Windows Server 2008, right-click the icon of the printer you want to use,
and then click [Printing Preferences...].
The [Printing Preferences] dialog box appears.
4. Make the necessary settings, and then click [OK].
• Settings you make here are used as the default settings for all applications.
• For details about settings, see the printer driver Help.
Making printer settings from an application
You can make printer settings for a specific application.
To make printer settings for a specific application, open the printer's properties in that application. The
following explains how to make settings for the WordPad application provided with Windows 7.
1. On the [File] menu, click [Print...].
The [Print] dialog box appears.
2. Select the printer you want to use in the [Select Printer] list, and then click [Preferences].
3. Make the necessary settings, and then click [OK].
• The procedure to open the [Printing Preferences] dialog box may vary depending on the
application. For details, see the manuals provided with the application you use.
•Any settings you make in the procedure above are valid for the current application only.
• General users can change the properties displayed in the [Print] dialog box of an application.
Settings made here are used as defaults when printing from this application.
• For details about settings, see the printer driver Help.
2. Setting Up the Printer Driver
18