Ricoh Aficio SP C400DN Installation instructions

Operating Instructions
Hardware Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read “Safety
Information” before using the machine.
Guide to the Printer
Installing Options
Connecting the Printer
Configuration
Paper and Other Media
Replacing Consumables and Maintenance Kit
Cleaning the Printer
Adjusting the Printer
Troubleshooting
Removing Misfed Paper
Appendix
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5
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TABLE OF CONTENTS
Trademarks.............................................................................................................1
Positions of RWARNING and RCAUTION labels ..............................................2
Manuals for This Printer........................................................................................4
How to Read This Manual .....................................................................................5
Symbols .....................................................................................................................5
Description for the Specified Model.....................................................................6
Installing the Operating Instructions ...................................................................7
1. Guide to the Printer
Exterior: Front View...............................................................................................9
Exterior: Rear View ..............................................................................................11
Inside.....................................................................................................................12
Control Panel........................................................................................................13
Display Panel........................................................................................................14
Reading the Display and Using Keys.......................................................................14
2. Installing Options
Available Options.................................................................................................15
Option List ................................................................................................................15
Option Installation Flow Chart ..................................................................................16
Installing Options......................................................................................................17
Caution when re-installing the controller board........................................................19
Attaching Paper Feed Unit Type 4000................................................................20
Attaching Memory Unit Type D 128MB,
Memory Unit Type E 256MB (SDRAM Module)................................................23
Attaching User Account Enhance Unit Type E .................................................28
Attaching Hard Disk Drive Type 4000 ................................................................33
Attaching IEEE 802.11b Interface Unit ...............................................................39
Attaching IEEE 1284 Interface Board Type A....................................................42
Attaching the USB Host Interface Board Type A ..............................................44
Attaching Gigabit Ethernet Board Type A .........................................................46
Attaching Data Overwrite Security Unit Type E ................................................49
Attaching the Camera Direct Print Card ............................................................51
Attaching VM Card Type D..................................................................................53
Attaching Data Storage Card Type A .................................................................55
3. Connecting the Printer
Network Connection ............................................................................................57
Reading the LED Lamps ..........................................................................................59
USB Connection...................................................................................................60
Connecting a digital camera ...............................................................................61
Parallel Connection .............................................................................................63

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4. Configuration
Ethernet Configuration........................................................................................65
Using DHCP - Detecting the Network Address Automatically..................................68
Making Network Settings for Using Netware............................................................70
IEEE 802.11b (Wireless LAN) Configuration .....................................................72
5. Paper and Other Media
Paper and Other Media Supported by This Printer...........................................77
Paper Recommendations....................................................................................81
Loading Paper..........................................................................................................81
Storing Paper ...........................................................................................................81
Types of Paper and Other Media.............................................................................82
Paper not supported by this printer..........................................................................87
Print Area .................................................................................................................88
Loading Paper ......................................................................................................89
Loading Paper in Tray 1 and the optional paper feed unit .......................................89
Loading Paper in the Bypass Tray ...........................................................................99
Switching between Paper Trays.............................................................................106
6. Replacing Consumables and Maintenance Kit
Replacing the Toner Cartridge .........................................................................107
Replacing the Photo Conductor Unit ...............................................................111
Replacing the Intermediate Transfer Unit........................................................117
Replacing the Waste Toner Bottle....................................................................122
Replacing the Maintenance Kit.........................................................................125
Before Replacing....................................................................................................125
Replacing the Friction Pad .....................................................................................126
Replacing the Paper Feed Roller...........................................................................128
Replacing the Transfer Roller ................................................................................130
Replacing the Fusing Unit ......................................................................................132
Replacing the Dustproof Filter................................................................................134
7. Cleaning the Printer
Cautions to Take When Cleaning .....................................................................137
Cleaning the Friction Pad..................................................................................138
Cleaning the Paper Feed Roller........................................................................140
Cleaning the Registration Roller ......................................................................143
8. Adjusting the Printer
Adjusting the Color Registration......................................................................145
Correcting the Color Gradation ........................................................................147
Set the Gradation Correction Value .......................................................................148
Viewing the Color Calibration Sample Sheet and Gradation Correction Sheet .....151
Resetting the gradation correction value to the initial value...................................153
Adjusting Tray Registration..............................................................................154

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9. Troubleshooting
Error & Status Messages on the Control Panel ..............................................157
Panel Tone..........................................................................................................159
Printer Does Not Print .......................................................................................160
Checking the port connection.................................................................................161
Other Printing Problems ...................................................................................163
Additional Troubleshooting ..............................................................................168
10.Removing Misfed Paper
Removing Misfed Paper ....................................................................................171
When the Paper Misfeed Message Appears (Cover A)...................................172
When the Paper Misfeed Message Appears (Cover Z) ...................................175
11.Appendix
Moving and Transporting the Printer...............................................................177
Moving the Printer ..................................................................................................178
Consumables .....................................................................................................179
Toner Cartridge ......................................................................................................179
Waste Toner Bottle ................................................................................................180
Photo Conductor Unit.............................................................................................180
Intermediate Transfer Unit (Transfer Unit) .............................................................181
Maintenance Kit .....................................................................................................181
Specifications.....................................................................................................182
Mainframe ..............................................................................................................182
Options...................................................................................................................185
INDEX....................................................................................................... 189

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1
Trademarks
Microsoft, Windows and Windows NT are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Adobe®, PostScript®, Acrobat®, PageMaker®and Adobe Type Manager are reg-
istered trademarks of Adobe Systems Incorporated.
PCL®is a registered trademark of Hewlett-Packard Company.
Apple, AppleTalk, EtherTalk, Macintosh, Mac OS, and True Type are trade-
marks of Apple Computer, Inc., registered in the U.S. and other countries.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technolo-
gy, Inc., All rights reserved.
NetWare is a registered trademark of Novell, Inc.
PictBridge is a trademark.
Other product names used herein are for identification purposes only and might
be trademarks of their respective companies. We disclaim any and all rights to
those marks.
The proper names of the Windows operating systems are as follows:
•Microsoft
®Windows®95 operating system
•Microsoft
®Windows®98 operating system
•Microsoft
®Windows®Millennium Edition (Windows Me)
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Advanced Server
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Professional
• The product names of Windows®XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows Server®2003 are as follows:
Microsoft®Windows Server®2003 Standard Edition
Microsoft®Windows Server®2003 Enterprise Edition
Microsoft®Windows Server®2003 Web Edition
• The product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0

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Positions of R WARNING and R CAUTION labels
This machine has labels for RWARNING and RCAUTION at the positions
shown below. For safety, please follow the instructions and handle the machine
as indicated.
High temperature parts. Turn off the main power and be careful when replacing
fusing unit/removing misfed paper.
The inside of this printer becomes very hot. Do not touch parts labelled “v” (in-
dicating a hot surface). Touching these parts will result in burns.
Do not incinerate used toner or toner containers. Toner dust might ignite when
exposed to an open flame.
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Do not incinerate spilled toner or used toner. Toner dust is flammable and might
ignite when exposed to an open flame.
Disposal should take place at an authorized dealer or an appropriate collection
site.
If you dispose of the used toner containers yourself, dispose of them according
to local regulations.

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Manuals for This Printer
For particular functions, see the relevant parts of the manual.
❖Safety Information
Provides information on safe usage of this machine.
To avoid injury and prevent damage to the machine, be sure to read this.
❖Quick Installation Guide
Contains procedures for removing the printer from its box, connecting it to a
computer, and installing its driver.
❖Hardware Guide
Contains information about paper and procedures such as installing options,
replacing consumables, responding to error messages, and resolving jams.
❖Software Guide
Contain procedures for using this machine in a network environment, utiliz-
ing the software, and using security functions.
❖Security Guide
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.

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How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the Safety Information.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
Safety Information.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

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Description for the Specified Model
In this manual, the following items explain about the printer for the specified
models:
This explains about the 220-240 V model printer. You can identify the model by
checking the label on the rear of the printer.
Read if you purchase this model.
This explains about the 120 V model printer. You can identify the model by
checking the label on the rear of the printer.
Read if you purchase this model.
Note
❒You can identify the printer's model by checking the label on the rear of the
printer as shown.
AQC065S

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Installing the Operating Instructions
The CD-ROM “Manuals” provided with the printer contains an HTML Operat-
ing Instructions Manual in HTML version. Follow this instructions to install it.
Important
❒System Requirements :
• Windows 95/98/Me, Windows 2000/XP, Windows Server 2003 or Win-
dows NT4.0.
• 800 ×600 or higher monitor resolution.
❒Web Browsers :
• Microsoft Internet Explorer 5.5 SP2 or higher
• Firefox 1.0 or higher
AQuit all applications currently running.
BInsert the CD-ROM “Manuals” into the CD-ROM drive.
The installer starts.
Auto Run may not work under certain operating system setting. If this is the
case, launch “Setup.exe” on the CD-ROM root directory.
CSelect an interface language, and then click [OK].
DClick [Install manuals].
EFollow the instructions on the screen to complete the installation.
FClick [Finish]when the installation is completed.
GClick [Exit].
Note
❒Auto Run may not work under certain operating system setting. If this is
the case, copy all data on the CD-ROM root directory to your hard disk
drive, and then launch “Setup.exe” to start the installation.
❒To uninstall the Operating Instructions Manual, select [Programs]in the
[Start]menu, select your printer driver, and then click [uninstall]. You can
uninstall each Manual Guide separately.
❒If you are using an incompatible Web browser and the simpler version of
the Operating Instructions Manual does not display correctly, open the
folder “MANUALLANG (language) \ (manual name) unv” on the CD-
ROM “Manuals”, and then double-click on “index.htm”.

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1. Guide to the Printer
Exterior: Front View
1. Control Panel
Contains keys for printer control and a
display that shows the printer status.
2. Front Cover
Open the front cover to replace the fusing
unit or transfer roller, or to remove
jammed paper.
The front cover can be opened in two
ways:
To replace the fusing unit or roller, pull
the levers marked “A” on either side of
the printer. To remove jammed paper,
press the button marked “Z” on the right
side of the printer.
3. Bypass Tray
Up to 100 sheets of plain paper can be
loaded.
4. Power Switch
Use this switch to turn the power on and
off.
5. Tray 1
Up to 550 sheets of plain paper can be
loaded.
6. Standard Tray
Output is stacked here with the print side
down.
7. Top Cover
Open this cover when replacing the toner
cartridge.
8. Front Cover (A) Open Levers
9. Intake Port
10. Ventilator
Releases heat from internal components
to prevent overheating. Malfunctions oc-
cur if the vent is blocked or obstructed.
The dustproof filter needs to be replaced
regularly for proper maintenance.
11. Front Cover (Z) Open Button
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Guide to the Printer
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Note
❒When setting paper larger than A5 K, pull out the paper extender as shown.
For details about the sizes and types of paper that can be used, see p.77 “Paper
and Other Media Supported by This Printer”.
AQC022S

Exterior: Rear View
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Exterior: Rear View
1. Controller Board
Slide this out to install options such as the
memory unit, user account enhance unit
or printer hard disk. Plug cables such as
the USB cable and Ethernet cable into
their connectors.
2. Ethernet Port
Use a network interface cable to connect
the printer to the network.
3. USB Port
Use a USB cable to connect the printer to
the host computer.
4. Optional Interface Board Slots
Insert an optional IEEE 802.11b interface
unit, wireless interface board, or 1284 in-
terface board in this slot. Up to two inter-
face board can be inserted at a time.
5. Expansion Card Slots
Install expansion cards in these slots.
There are three slots.
When you use the expansion card, use
the center slot.
6. Front Cover (A) Open Levers
7. Left Cover
Open this cover when replacing the pho-
to conductor unit (PCU), intermediate
transfer unit or waste toner cartridge.
8. Power Cable
The power cable is separated. Connect
the power cable to the printer.
The power cable is fixed to the back side.
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Guide to the Printer
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Inside
1. Toner Cartridge
Loads from the printer rear, in the order
of yellow (Y), cyan (C), magenta (M), and
black (K).
If the message which prompts you to re-
place toner appears on the screen, replace
the indicated color of the toner cartridge.
2. Intermediate Transfer Unit
(Transfer Unit)
If the message which prompts you to re-
place it appears on the display, replace
the transfer unit .
3. Photo Conductor Unit
If the message which prompts you to re-
place it appears on the display, replace
the photo conductor unit.
4. Inner Cover
Open this when replacing the photo con-
ductor units or intermediate transfer
unit.
5. Waste Toner Bottle
Collects toner that is wasted during
printing.
If the message which prompts you to re-
place it appears on the display, replace
the waste toner bottle.
6. Fusing Unit
If the message which prompts you to re-
place it appears on the display, replace
the fusing unit.
7. Transfer Roller
If the message which prompts you to re-
place it appears on the display, replace
the transfer roller.
Reference
For details about the messages which appear on the screen to prompt you to
replace the units, see p.157 “Error & Status Messages on the Control Panel”.
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Control Panel
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Control Panel
1. Display
Displays current printer status and error
messages.
For details about error messages, see
p.157 “Error & Status Messages on the
Control Panel”.
2. Selection keys
Correspond to the function items at the
bottom line on the display.
Example: In the initial screen, when the
instruction “press [Option]” appears in
this manual, press the left selection key.
3. {Online}key
Indicates whether the printer is online or
offline. Press this to switch between on-
line and offline.
When the lamp is lit, the printer is online, en-
abling data reception from the host computer.
When the lamp is unlit, the printer is of-
fline, disabling data reception from the
host computer.
Press to return to the ready condition.
4. {Job Reset}key
When the printer is online, press this key
to cancel an ongoing print job.
5. {Menu}key
Press this key to make and check the cur-
rent printer settings.
For details, See “Making Printer Settings
Using the Control Panel”, Software Guide.
6. Power indicator
This indicator remains lit while the power is
on. It is unlit when the power is off or while
the printer is in the Energy Saver mode.
7. Alert indicator
Lights up whenever a printer error oc-
curs. A red light indicates an error has oc-
curred that makes printing impossible;
the yellow light indicates a potential er-
ror during printing.
If the red light is on, follow the instruc-
tions that appear on the display.
8. Data In indicator
Blinks when the printer is receiving data
from a computer. The Data In indicator is
lit if there is data to be printed.
9. Scroll keys
Press to move the cursor in each direc-
tion, step by step.
When the {U}, {T}, {V}, or {W} key ap-
pears in this manual, press the scroll key
of the same direction.
10. {OK}key
Press this key to execute menu items se-
lected on the display.
11. {Escape}key
Press this key to return to the previous
condition on the display.
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Guide to the Printer
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1
Display Panel
This section describes configuration using the display panel on the initial screen.
1. Operational status or messages
Displays current machine status, such as
“Ready”, “Offline”, and “Printing...”.
2. [Option]
Press to display the status of options in-
stalled in the printer.
3. [Prt.Jobs]
Press to display print jobs sent from a
computer.
For details, see Software Guide.
4. [Supplies]
Press to display the menu of supplies fir
the printer.
Reading the Display and Using Keys
This section explains how to read the display and using the selection key for the
initial display.
1. {Escape}key
Press to cancel an operation or return to
the previous display.
2. {OK}key
Press to set a selected item or entered nu-
meric value.
3. Scroll keys
Press to move the cursor in each direc-
tion, step by step.
When the {U}, {T}, {V}, or {W} key ap-
pears in this manual, press the scroll key
of the same direction.
4. Selection keys
Correspond to the function items at the
bottom line on the display.
Example: In the initial screen, when the
instruction “press [Option]” appears in
this manual, press the left selection key.
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