Ricoh Aficio 2105 User manual

Printer/Scanner Unit
Type 2105
Operating Instructions
Scanner Reference
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Network Scanner
Preparations for Use as a Network Scanner
Setting Originals
Sending Stored Scan Data by E-mail
Using the Network Delivery Scanner Function
Using the Document Server Function
Using the Network TWAIN Scanner Function
Appendix

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
The scanner function is available when the Printer/Scanner option is installed in your machine.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine, refer to the inch version.
Trademarks
Adobe and Acrobat are trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Fuji Xerox Corporation.
Pentium is a registered trademark of Intel Corporation.
MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all right in those marks.
• The product name of Windows®95 is Microsoft®Windows®95.
• The product name of Windows®98 is Microsoft®Windows®98.
• The product name of Windows®Me is Microsoft®Windows®Millennium Edition (Windows Me).
• The product names of Windows XP are as follows:
Microsoft®Windows®XP Professional
Microsoft®Windows®XP Home Edition
• The product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Professional
Microsoft®Windows®2000 Server
• The product names of Windows NT®are as follows:
Microsoft®Windows NT®Server 4.0
Microsoft®Windows NT®Workstation 4.0

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒The manuals provided are specific to machine type.
❒Adobe Acrobat Reader is necessary to view the PDF file manuals.
❒Two CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions for Printer / Scanner"
• CD-ROM 2 "Scanner Driver & Document Management Utilities"
❖
❖❖
❖General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a net-
work environment.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖
❖❖
❖Printer Reference 1
Describes system settings and operations for the machine's printer function.
❖
❖❖
❖Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's print-
er function.
❖
❖❖
❖Scanner Reference (this manual) (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.
❖
❖❖
❖Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of DeskTopBinder V2 Lite and the operating en-
vironment for DeskTopBinder V2 Lite in detail. This guide can be dis-
played from the [Setup]dialog box when DeskTopBinder V2 Lite is
installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations with DeskTopBinder V2 Lite and provides an over-
view of its functions. This guide is added to the [Start]menu when Desk-
TopBinder V2 Lite is installed.

ii
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start]menu when
DeskTopBinder V2 Lite is installed.
❖
❖❖
❖Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner
Driver & Document Management Utilities".
•ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of ScanRouter V2 Lite settings, and the operating
environment for ScanRouter V2 Lite in detail. This guide can be displayed
from the [Setup]dialog box when ScanRouter V2 Lite is installed.
•ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖
❖❖
❖Other manuals
•PS3 Supplement (PDF file - CD-ROM1)
•Unix Supplement (Available from an authorized dealer or as a PDF file on
our Web site)

iii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................2
1. Network Scanner
Outline..................................................................................................................... 3
E-mail ......................................................................................................................... 3
Network Delivery Scanner..........................................................................................4
Document Server .......................................................................................................5
Network TWAIN Scanner ...........................................................................................6
Control Panel..........................................................................................................7
Display Contents ........................................................................................................8
2. Preparations for Use as a Network Scanner
Initial Scanner Setup ...........................................................................................11
Default Settings........................................................................................................ 11
Basic Settings ..........................................................................................................13
Scanner Settings......................................................................................................17
Subject Settings .......................................................................................................21
Installing Software ............................................................................................... 23
Auto Run Program ...................................................................................................23
Software for Using a Network TWAIN Scanner .......................................................25
Software for Using the Network Delivery Scanner Function ....................................26
DeskTopBinder V2 Lite ............................................................................................27
Software Supplied on CD-ROM ...............................................................................28
3. Setting Originals
Placing Originals..................................................................................................33
Placing on the Exposure Glass ................................................................................34
Placing in the Auto Document Feeder ..................................................................... 35
Original Orientation and Scan Area ...................................................................37
For a Network Delivery Scanner and E-mail ............................................................ 37
For a Network TWAIN Scanner................................................................................39
Scanning Originals in Several Times .......................................................................40
4. Sending Stored Scan Data by E-mail
Preparation for Sending by E-mail .....................................................................43
Screen Configuration ...............................................................................................44
Procedure for Sending E-mail ............................................................................45
Simultaneous Storage and Sending of E-mail .........................................................53
Checking the Status of E-mail ............................................................................55

iv
5. Using the Network Delivery Scanner Function
Preparation for Delivering...................................................................................57
Screen Configuration ...............................................................................................58
Delivering Stored Scan Data...............................................................................59
Delivery Procedure...................................................................................................59
Simultaneous Delivery and Storage .........................................................................66
Checking the Status of Delivery.........................................................................68
6. Using the Document Server Function
Storing Data..........................................................................................................69
Storage Procedure ...................................................................................................70
Viewing a List of Stored Files .............................................................................74
Viewing the List ........................................................................................................ 75
Searching for Files ...................................................................................................78
Sending or Delivering Stored Files........................................................................... 79
Managing Stored Files.........................................................................................81
Deleting Files ...........................................................................................................81
Changing File Information ........................................................................................82
7. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner.........................................85
Scanning Originals ..............................................................................................86
Functions of the TWAIN Driver ................................................................................88
8. Appendix
Relationship between Resolution and Data Size ..............................................89
When Using for E-mail, or as a Network Delivery Scanner, or Document Server ...89
When Using as a Network TWAIN Scanner.............................................................90
Relationship between File Type Specified and File Type Used When Sending E-mail ...92
Troubleshooting...................................................................................................93
When Scanning Is Not Performed as Expected.......................................................93
When the Delivery Function Does Not Work............................................................93
When an Error Message Appears on the Control Panel ..........................................94
When an Error Message Appears on the Client Computer....................................100
Specifications.....................................................................................................103
INDEX....................................................................................................... 104

1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation or actions to take after misoper-
ation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the operation panel of the machine.
{}
Keys on the computer's keyboard.

2
Names of Major Options
Major options of this machine are referred to as follows in this manual:
•Printer/Scanner Unit Type 2105 →printer/scanner controller
The following software products are referred to using a general name:
•DeskTopBinder V2 Lite and DeskTopBinder V2 Professional →DeskTop-
Binder V2 Lite/Professional
•ScanRouter V2 Lite and ScanRouter V2 Professional (optional) →ScanRouter
V2 Lite/Professional

3
1. Network Scanner
Outline
By installing the printer/scanner controller, the machine can be used as a net-
work scanner.
As a network scanner, the machine can send e-mail, operate as a network deliv-
ery scanner, store scan data in the Document Server, and operate as a network
TWAIN scanner.
E-mail
A scanned image that is attached to an e-mail can be delivered using the e-mail
system through a LAN or the Internet.
Reference
p.43 “Sending Stored Scan Data by E-mail”
1. This machine
A scanned image that is attached to an e-
mail can be delivered to an e-mail server.
In combination with the document stor-
age function, scanned images and docu-
ments that have been temporarily stored
can be delivered all at once.
2. E-mail server
An e-mail server is the SMTP server used
for an e-mail system. It transfers a re-
ceived e-mail to a specified destination
through a LAN or the Internet.
3. Client computer
An e-mail with images attached is received
from the e-mail server using e-mail software.
Check the content of the images using an
application appropriate for the file type.
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Network Scanner
4
1
Network Delivery Scanner
The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession-
al. The data from the originals scanned by the machine is stored in the delivery
server and delivered to the folders of client computers on the same network.
Reference
p.57 “Using the Network Delivery Scanner Function”
Note
❒When the optional ScanRouter V2 Professional is used, the machine can also
deliver scan data using e-mail, and documents can be viewed from a client
computer using a Web browser.
1. This machine
The data from the originals scanned by
the scanner is sent to the delivery server.
When used with the Document Server,
multiple documents can be stored and
then delivered.
2. Delivery server
ScanRouter V2 Lite/Professional is in-
stalled in this computer which is used as
a delivery server.
Received data is delivered to the in-tray
of the specified destination (Ain the fig-
ure). According to the settings of the in-
tray, the data is stored in the in-tray or in
a Windows folder (Bin the figure).
3. Client computer
The contents of a stored document can be
checked in the following ways:
•View the document in the in-tray us-
ing DeskTopBinder V2 Lite to check
the contents. (Cin the figure)
•Use Auto Document Link to receive
the document stored in the in-tray,
and check the contents with an appli-
cation corresponding to the file for-
mat. (Din the figure)
•Access the Windows folder where the
document is stored via the network,
and check the contents with an appli-
cation corresponding to the file for-
mat. (Ein the figure)
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Outline
5
1
Reference
For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or
Auto Document Link, see the respective documentation. See p.i “Manuals for
This Machine”.
Document Server
The data from a scanned original is stored as a document on the hard disk of the
machine and can be viewed, copied, or deleted using DeskTopBinder V2
Lite/Professional from a client computer via a network. A document can be
searched for using the user name or the document name. Also, others can be
kept from viewing a document by setting a password for the document.
Reference
p.69 “Using the Document Server Function”
1. This machine
The data from the originals scanned by
the scanner are stored.
2. Client computer
A stored document can be viewed, cop-
ied, or deleted by connecting to the ma-
chine using DeskTopBinder V2
Lite/Professional.
Also, a document stored in the machine
using a Web browser can be viewed,
downloaded, or deleted.
Reference
For more information about DeskTopBinder V2 Lite, see the DeskTopBinder
V2 Lite manuals. See p.i “Manuals for This Machine”.
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Network Scanner
6
1
Network TWAIN Scanner
The scanning function of this machine can be used from a client computer via a
network (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can be
scanned with the same operation used for SCSI- and USB-connected scanners.
Reference
p.85 “Using the Network TWAIN Scanner Function”
1. This machine
The scanning function of the machine can
be used from a client computer via a net-
work.
2. Client computer
Originals are scanned using the TWAIN
driver for the machine from an applica-
tion.
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Control Panel
7
1
Control Panel
This illustration shows the control panel when options are installed.
1. {
{{
{Status indicator}
}}
}
Machine status is described by this indi-
cator. By default, this indicator is turned
off. You can select to light the status indi-
cator. For more information, see “Control
Panel”, General Settings Guide.
2. {
{{
{Check Modes}
}}
}key
Press to check the current settings.
3. {
{{
{Energy Saver}
}}
}key
Press this key for about one second to be-
gin warm-up.
Pressing this key again while in warm-up
mode cancels warm-up.
Note
❒This key is inactive while scanning or
setting scanner defaults.
4. {
{{
{Clear Modes}
}}
}key
Press to clear the current settings.
5. {
{{
{Stop}
}}
}key
Press to stop scanning.
6. {
{{
{Start}
}}
}key
Use to begin scanning, file storing, or de-
livery.
7. {
{{
{Clear}
}}
}key
Clears an entered numeric value.
8. {
{{
{#}
}}
}key (Enter key)
Use to enter a numeric value.
9. Number keys
Use to enter numeric values.
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Network Scanner
8
1
10. Function keys
Press the {
{{
{Copy}
}}
}, {
{{
{Document Server}
}}
},
{Printer}
}}
}, or {
{{
{Scanner}
}}
}key to activate the
respective function. The display content
changes accordingly.
The indicator for the selected function
lights up.
11. Function status indicators
These show the status of the function.
•Green: the function is active.
•Red: the function has been interrupt-
ed.
12. Indicators
Display errors and the machine status.
L: Service Call indicator
x: Misfeed indicator
M: Open Cover indicator
d: Add Staple indicator
D: Add Toner indicator
Reference
For more information, see General
Settings Guide.
13. {
{{
{User Tools}
}}
}key
Use to change default or operation pa-
rameters according to the operating con-
ditions.
14. Display panel
Displays the operation status and mes-
sages.
Display Contents
This section describes the normal screen configuration is as follows.
The display's contents differ depending on the function.
Note
❒The Copy screen is set as the default screen when the machine is turned on.
You can change this setting in the System Settings. See General Settings Guide.
Using as a network TWAIN scanner
When using the machine as a network TWAIN scanner, it is not necessary to
press the {
{{
{Scanner}
}}
}key on the control panel. When the TWAIN driver becomes
active on a client computer, the display automatically switches to the following
screen.
Press [Cancel]to use functions other than the network TWAIN scanner function.

Control Panel
9
1
Using as a network delivery scanner
Press the {
{{
{Scanner}
}}
}key to display the Network Delivery Scanner screen (when
[Delivery Server]has been selected in [Destination List Priority]). If the Network
TWAIN Scanner screen appears, press [Cancel].
Reference
For information about Destination List Priority, see p.17 “Scanner Settings”.
Using e-mail
Press the {
{{
{Scanner}
}}
}key to display the E-mail screen (when [E-mail]has been se-
lected in [Destination List Priority]). If the Network TWAIN Scanner screen ap-
pears, press [Cancel].
Reference
For information about Destination List Priority, see p.17 “Scanner Settings”.

Network Scanner
10
1

11
2. Preparations for Use as a
Network Scanner
To use the machine as a network scanner, you must make settings required for
use as a scanner as well as basic settings for use in a network.
Reference
First, see General Settings Guide for details about how to make basic settings,
and then make scanner settings.
For more information about settings for sending by e-mail, see Network Guide.
Initial Scanner Setup
This section explains all required settings and procedures for using the machine
as a network scanner.
Default Settings
The settings for using the network scanner functions of the machine are listed
below. Make the necessary settings.
Important
❒Items marked ❍should be set if required.
❖
❖❖
❖Scanner Features
For explanations of settings, see the corresponding pages.
Settings Default TWAIN *1 Delivery *2 E-mail *3 Store *4
Basic
Settings
See p.13
“Basic Set-
tings”.
Scan Type Text ❍❍❍
Resolution 200 dpi ❍❍❍
Image Density Auto Image
Density
(Medium)
❍❍❍
Scan Size Auto Detect ❍❍❍

Preparations for Use as a Network Scanner
12
2
*1 Settings for the network TWAIN scanner function
*2 Settings for the network delivery scanner function
*3 Settings for the e-mail function
*4 Settings for the Document Server function
Scanner
Settings
See p.17
“Scanner
Settings”.
Send/Store
Connection
Timeout
10 seconds. ❍❍❍❍
Compression
(Black & White)
On ❍❍❍
Compression
(Gray Scale)
Standard ❍❍❍
DestinationList
Priority
Delivery
Server
❍❍
Select Title Title 1 ❍❍
Sender's Name
Default
No ❍
Max. E-mail
Size
2048KB ❍
Divide & Send
E-mail
Yes (per
Max. Size)
❍
E-mail Informa-
tion Language
American
English
❍
File Type Priority Multi-page:
TIFF
❍
Job Reset Time
in Adding
Original
Off ❍❍❍
Original Setting 1 Sided
Original
❍❍❍
Original Feed
Type Priority
Off ❍❍❍
Mixed Original
Sizes Priority
Off ❍❍❍
Original Orien-
tation Priority
❍❍❍
Print & Delete
Scanner Journal
Delete All
after Print-
ing
❍❍
Update Deliv-
ery Server Des-
tination List
-- ❍
Subject Settings
See p.21 “Subject Settings”.
Not Pro-
gramed
❍❍
Settings Default
TWAIN *1 Delivery *2 E-mail *3 Store *4

Initial Scanner Setup
13
2
Basic Settings
Various basic settings (scan type, res-
olution, image density, scan size) can
be set. When using the same type of
original repeatedly, storing the opti-
mum settings in advance makes them
easy to select whenever you deliver
scan data, send scan data by e-mail, or
store scan data.
Note
❒Twenty-five sets of settings named
“Initial Setup”and “Program 1”to
“Program 24”can be stored for
quick recall. The settings stored as
Initial Setup are the scanning de-
faults. If the settings are not select-
ed before scanning or sending by
e-mail, the originals are scanned
with the settings stored in the Ini-
tial Setup.
❒“Program 1”to “Program 24“can
be changed to names of up to 20
characters.
The Basic Settings consist of the fol-
lowing items:
❖
❖❖
❖Scan Type
Select the scan type suitable for the
original from the following:
•Text
For standard originals contain-
ing mainly text (Print)
•Text/Photo
For originals containing a mix-
ture of text and photographs
•Photo
For originals containing photo-
graphs and other pictures (two-
value)
•Gray Scale
For originals containing photo-
graphs and other pictures
(multi-value)
Note
❒An image is scanned in black &
white with Photo, and in gray-
scale with Gray Scale. As a gen-
eral rule, scanning for the
purpose of printing is best done
with Photo and scanning for
viewing on the computer screen
with Gray Scale.
❖
❖❖
❖Resolution
Select the resolution from 100 dpi,
150 dpi, 200 dpi, 300 dpi, 400 dpi,
or 600 dpi.
❖
❖❖
❖Image Density
Select the image density from seven
steps by pressing [Lighter]or [Dark-
er]or use Auto Image Density.
❖
❖❖
❖Scan Size
Select the size of the original to be
scanned.
•When [
Auto Detect ]is selected, the
auto detect function of the machine
is used to set the original size.
•When the size is specified, scan-
ning is performed for that size,
regardless of the actual size of
the original. The following sizes
can be selected:
A3S, A4R, A4S, A5R, A5S,
11 x 17S, 81/2x 14S, 81/2x
13S, 81/2x 11R, 81/2x 11S,
51/2x 81/2R, 51/2x 81/2S, B4
JIS (Japanese Industrial Stan-
dard) S, B5 JISR, B5 JISS,
Custom Size
Note
❒When [Custom Size]is select-
ed, the dimensions of the
scan area (width and height)
can be specified.
❒When scanning from the ADF
by specifying the original
size, if the scanned original
size differ from the size speci-
fied, a paper jam may occur.

Preparations for Use as a Network Scanner
14
2
Setting procedure
A
AA
APress the {
{{
{User Tools}
}}
}key.
B
BB
BPress [Scanner Features].
C
CC
CMake sure that the [Basic Settings]
tab is displayed.
D
DD
DCheck that [Program/Change]is se-
lected, and then select the name
of the basic settings set you want
to program.
The soft keyboard is displayed for
entering a name for the set of set-
tings.
E
EE
EEnter the name, and then press
[OK].
Reference
For information about entering
characters, see General Settings
Guide.
The screen for the basic settings
appears.
F
FF
FSelect a value for each item (scan
type, resolution, image density,
scan size).
Note
❒When selecting [Custom Size]for
the scan size, see p.15 “Selecting
a custom size”.
G
GG
GWhen all settings have been
made, press [OK].
H
HH
HTo program another basic settings
set, repeat the procedure from
step D
DD
D.
I
II
IWhen all settings have been
made, press [Exit].
J
JJ
JPress [Exit].
The main menu reappears.
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