Ricoh IS100e User manual

Ricoh Printer Marketing Group
IMAGE SCANNER
IS100e
Operating Instructions

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 2
Copyright 2003 by Ricoh Corporation. All Rights Reserved.
No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or
translated into any language or computer language, in any form or by any means, electronic, mechanical,
optical, chemical, manual or otherwise, without the prior written permission of Ricoh Corporation.
GlobalScan is a registered trademark of Ricoh Corporation.
Windows, Microsoft Exchange and Internet Explorer are registered trademarks of Microsoft Corporation.
All other trademarks are the property of their respective owners.
The material in this document is for information only and is subject to change without notice. While
reasonable efforts have been made in the preparation of this document to assure its accuracy, Ricoh
Corporation, its contractors and partners, assume no liability resulting from errors or omissions in this
document or from the use of the information contained herein.
Ricoh Corporation reserves the right to make changes in the product design without reservation and
without notification to its users.

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 3
Contents
I
In nt tr ro od du uc ct ti io on n . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 4
H
Ho ow w t to o C Co on nf fi ig gu ur re e. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 5
H
Ho ow w t to o S Sc ca an n- -t to o- -E Em ma ai il l. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 9
H
Ho ow w t to o S Sc ca an n- -t to o- -F Fo ol ld de er r. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 16
I
IS S1 10 00 0e e S Sp pe ec ci if fi ic ca at ti io on ns s. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 20

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 4
A
Ab bo ou ut t G Gl lo ob ba al lS Sc ca an nT
TM M
GlobalScan enables select network printers, with
connected IMAGE SCANNER IS100e, to quickly
scan documents to e-mail or to a folder. This
powerful, yet easy-to-use, paper document capture
and distribution system integrates seamlessly with
your existing mail infrastructure to significantly boost
small workgroup productivity by combining scanning
functionality within an accessible copier platform.
Most importantly, dramatic cost efficiencies are
gained by speeding throughput of common business
transactions that may otherwise require slower and
more costly methods of communication.
IMAGE SCANNER IS100e
Feature Highlights
 Scan to e-mail via QWERTY
keyboard
 Scan to a folder (local or network)
 B&W and color scanning capabilities
 Flatbed for scanning bound originals
(4.5” x 5.5” to 8.5” x 14”)
 25-page ADF capacity
 Enter multiple e-mail addresses
 Send scanned document as e-mail
using Lotus Notes, Microsoft
Exchange, RedHat, Mac Mail Server
 Wide variety of supported image
viewers
 Browse and select an e-mail
address from company’s Global
Address Book (via LDAP)
 Search Global Address Book by
keyword
 Address book capabilities: 2000
maximum; 50 groups (99 addresses
per group)
 Manually enter (ad hoc) e-mail
address(es); send document as SMTP
e-mail
 Up to 100 multifunctional devices
supported per GlobalScan Server
 Scan documents from either the
document feeder or flatbed
 Save Black & White documents in
PDF, TIFF or PCX format; color
documents are saved in PDF, JPEG
or TIFF format
 HTTP/HTTPS POST method enables
communication between printer and
GlobalScan Server
 NT, Novell and LDAP authentication
For detailed IS100e specifications, please refer to the last page of this guide.
IS100e shown
with FAC-26 rack,
G081 printer and
optional paper
feed unit

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 5
H
Ho ow w t to o C Co on nf fi ig gu ur re e
To configure the IMAGE SCANNER IS100e to work with GlobalScan, proceed as
follow…
1. Press Menu key on IS100e control panel.
Display reads…
2. Press ↓key until Administrator is highlighted.
Display reads…
3. Press Enter key.
Display reads…
1. General
2. Network Configuration
3. Copy
4. E-Mail
5. Filing
6. Function Buttons
7. Administrator
8. Information
Login:
Password:
2. Network Configuration
3. Copy
4. E-Mail
5. Filing
6. Function Buttons
7. Administrator
8. Information
1. General

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 6
4. ...Type Login.
5. Press Enter.
Display reads, for example…
6. Type Password.
Display reads, for example…
7. Press Enter key.
Display reads, for example…
8. Press ↓key until Logon GlobalScan is highlighted.
Display reads…
2. Admin. E-mail Address :
1. Admin Login Name
3. Admin. Password : **********
4. Logon Email Server : POP3
5. Logon Filing Server : No
6. Add “To” Addr. after Sending : No
7. Add New Folder after Filing : No
8. Show Folder’s Location : No
:
5. Logon Filing Server : No
6. Add “To” Addr. after Sending : No
7. Add New Folder after Filing : No
8. Show Folder’s Location : No
9. Email Def. from :
11. Save Current Settings as Default
12. Exit
10. Logon GlobalScan
Login: rjones
Password:
Login: rjones
Password: ****

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 7
9. Press Enter key.
Display reads, for example…
10. Press →key.
Display reads…
11. Toggle Enable GlobalScan (Yes / No) using Y- or +Zkeys on IS100e control panel.
12. Press Enter key, then ↓and →keys.
14. Enter/edit GlobalScan Server IP Address, if necessary.
15. Press Enter key, then ↓and →keys.
16. Type Domain Name.
17. If desired, type Location and Description, in same manner.
18. Highlight Save and Exit .
Display reads, for example…
Note: To exit the Configuration Menu
without saving changes, highlight Exit.
19. Press Enter key.
2. GlobalScan Server : 173.17.1.197
3. Domain Name : gs.ricohcorp.com
4. Location :
5. Description :
6. Save and Exit
1. Enable GlobalScan
7. Exit
: No
2. GlobalScan Server : 173.17.1.197
3. Domain Name : gs.ricohcorp.com
4. Location :
5. Description :
6. Save and Exit
1. Enable GlobalScan
7. Exit
: No
2. GlobalScan Server : 173.17.1.197
3. Domain Name : gs.ricohcorp.com
4. Location :
5. Description :
6. Save and Exit
1. Enable GlobalScan
7. Exit
: Yes

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 8
Display reads…
20. Press ↓key until 12. Exit is highlighted.
21. Press Enter key.
22. Press OK key on IS100e control panel.
Configuration is complete! Choose either Scan-to-Email or Scan-to-Folder functions.
Instructions to follow…
5. Logon Filing Server : No
6. Add “To” Addr. after Sending : No
7. Add New Folder after Filing : No
8. Show Folder’s Location : No
9. Email Def. from :
11. Save Current Settings as Default
12. Exit
10. Logon GlobalScan

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 9
S
Sc ca an n- -t to o- -E Em ma ai il l
To send a document to one or more e-mail addresses, follow the steps outlined below.
Note:
 Unless otherwise noted, all data entry is via the IS100e’s attached keyboard.
 To correct data entered into a given field, press the Backspace key. Characters are
deleted right to left. To delete just one character, position the cursor (using the ←
and →keys) to the right of the character and press the Backspace key.
 When scanning from the platen glass, one page can be transmitted at a time.
1. Press E-Mail key on IS100e control panel.
Display reads…
2. Press ↓, then →key.
Display reads…
3. Type User Name.
4. Press Enter key.
5. Press ↓, then →key.
Password:
Please Login
User Name:
Domain:
NEXT < # >
Login Screen
Password:
Please Login
User Name:
Domain:
NEXT < # >
_

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 10
.Display reads, for example…
6. Type Password.
7. Press Enter key.
8. Press ↓, then →key.
Display reads, for example…
9. Type Domain.
Display reads, for example…
10.Press Enter key.
11.Press #key on IS100e’s control panel.
Display reads…
Press Next < # > to Scan to Email
< * > PREV NEXT < # >
Password:
Please Login
User Name:
Domain:
NEXT < # >
dsmith
****
_
Password:
Please Login
User Name:
Domain:
NEXT < # >
dsmith
_
Password:
Please Login
User Name:
Domain:
NEXT < # >
dsmith
****
gs.ricohcorp.com

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 11
Note: If display reads: “Login Failed. Please try again,” confirm that you have
the correct User Name, Password and Domain. Repeat steps 2 through 11.
12. Press #key on IS100e control panel.
Display reads…
13. Press Address Book /
Folders key on IS100e
control panel.
Display reads:
14. Press →key.
15. Type character(s) to search by, for example, rick.
Display reads, for example…
16. Press Enter key.
Search Format:
NEXT < # >
Search Format:
NEXT < # >
rick
From:
Subj:
To:
CC:
BCC:
Memo:
Size: LT > Press “E-Mail” to change
_

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 12
17. Press #key on IS100e control panel.
Display reads, for example…
18. Press ↑or ↓key to highlight the desired e-mail address.
Display reads, for example…
Selecting Another Page within Address Book…
If the search screen contains more than 6 addresses, advance to next
page as follow…
a. Press ↓key to highlight Show Next Page.
b. Press →key to highlight No.
c. Press ↓or ↑key to select desired page…1, 2, 3, etc. (page number is
displayed).
d. Press Enter key.
e. Press #key on IS100e control panel.
Display shows new e-mail addresses. Repeat above steps to choose
another page of the Address Book. Highlight desired address and
continued …
1gstestRicoh@gl.. 1gstest…,””
NEXT < # >
AgstestRicoh@gl.. Agstest..,””
RickThomas@glo.. Rick Thom..,””
2gstestRicoh@gl.. 1gstest…,””
3gstestRicoh@gl.. 1gstest…,””
4gstestRicoh@gl.. 1gstest…,””
Show next page : Page4 
1gstestRicoh@gl.. 1gstest…,””
NEXT < # >
AgstestRicoh@gl.. Agstest..,””
RickThomas@glo.. Rick Thom..,””
2gstestRicoh@gl.. 1gstest…,””
3gstestRicoh@gl.. 1gstest…,””
4gstestRicoh@gl.. 1gstest…,””
Show next page : No
1gstestRicoh@gl.. 1gstest…,””
NEXT < # >
AgstestRicoh@gl.. Agstest..,””
RickThomas@glo.. Rick Thom..,””
2gstestRicoh@gl.. 1gstest…,””
3gstestRicoh@gl.. 1gstest…,””
4gstestRicoh@gl.. 1gstest…,””
Show next page : No

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 13
19.Press Enter key. Note: Just one e-mail address can be selected at a time.
20.Press #key on IS100e control panel.
Display reads, for example…
21.Type Subject.
22.Press Enter key.
Display reads, for example…
23.In the “To” field, type the recipient e-mail address.
Note: To add more than one address (maximum: 20), press Enter key and
type next address. Repeat for additional addresses. Or use Address Book
Lookup function by following steps 13 through 20 above.
24.Press ↓key.
Display reads, for example…
25.Type CC (carbon copy) address(s), if desired.
Note: To add additional addresses, press Enter key, type address and
repeat.
From:
Subj:
To:
CC:
BCC:
Memo:
Size: LT > Press “E-Mail” to change
Rick [email protected]
_
From:
Subj:
To:
CC:
BCC:
Memo:
Size: LT > Press “E-Mail” to change
Rick Thomas
Meeting Schedule
_
From:
Subj:
To:
CC:
BCC:
Memo:
Size: LT > Press “E-Mail” to change
Rick Thomas
Meeting Schedule
Amy Smith
_

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 14
26.Press ↓key.
Display reads, for example…
27. Type BCC (blind carbon copy) address(s), if desired.
28. Press ↓key.
29. Type MEMO line, if desired.
Note: To type multiple lines, press the Enter to advance cursor (maximum
lines:18, maximum characters per line: 34).
Display reads, for example…
30. Place document face up on IS100e’s ADF or face down on platen glass.
Note: The IS100e scans letter-, legal-, half-letter, and A4-size paper. The
default paper size is LT (letter-size). To select another paper size…
a. Press “Email” key on IS100e control panel. Display reads:
b. Press →key to select desired paper size, for example LG (legal-size).
c. Press Enter.
From:
Subj:
To:
CC:
BCC:
Memo:
Size: LT > Press “E-Mail” to change
Rick Thomas
Meeting Date
Amy Smith
John Miller
Julia Howard
Attached is our meeting schedule.
Please contact me if any conflicts exist.
Doc. Size: <LT> LG HLT A4
Doc. Size: LT <LG> HLT A4
From:
Subj:
To:
CC:
BCC:
Memo:
Size: LT > Press “E-Mail” to change
Rick Thomas
Meeting Schedule
Amy Smith
John Miller
Julia Howard
_

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 15
31.Press Black&White or Full Color START button on IS100e control panel to
initiate scanning/transmission.
Display reads, for example…
Note: If display reads: “Failed to send File via HTTP. Error Code: xxxxx. Press any
key to continue,” try again. If that attempt should fail, please contact your GlobalScan
administrator.
Send GlobalScan Email _2003_01_01_00_37_41_0000232
To GlobalScan Server
Page 1……..\
< < < Connecting to 172.18.1.197 >>>

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 16
S
Sc ca an n- -t to o- -F Fo ol ld de er r
To send a document to a specific folder on the network, please follow the steps
outlined below….
1. Press Filing key on IS100e control panel.
Display reads…
2. Press ↓, then →key.
Display reads…
3. Type User Name.
4. Press ↓, then →key.
Display reads, for example…
5. Type Password.
Password:
Please Login
User Name:
Domain:
NEXT < # >
Login Screen
Password:
Please Login
User Name:
Domain:
NEXT < # >
_
Password:
Please Login
User Name:
Domain:
NEXT < # >
dsmith
_

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 17
6. Press ↓, then →key.
Display reads, for example…
7. Type Domain.
Display reads, for example…
8. Press #key on IS100e control panel or keyboard.
Display reads…
9. Press #key on IS100e control panel or keyboard.
Press Next < # > to Scan to Folder
< * > PREV NEXT < # >
Password:
Please Login
User Name:
Domain:
NEXT < # >
dsmith
****
_
Password:
Please Login
User Name:
Domain:
NEXT < # >
dsmith
****
gs.ricohcorp.com

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 18
Display reads…
How to Selecting Another Folder…
In the above example, the folder named “test” is displayed. To select another
folder, proceed as follows…
a. Press Enter to highlight current folder, e.g., test.
b. Press ↓or ↑to scroll through folder.
c. When desired folder is displayed, press Enter key.
d. Press #key and continue.
10.Press # key on IS100e control panel.
Display reads…
There are more than one folders.
< * > PREV NEXT < # >
Please use arrow key to select a folder.
Folders : test
Size: LT > Press “Filing” to change
Press Mono / Color to Send !

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 19
11. Place document face up on IS100e’s ADF or face down on platen glass.
Note: The IS100e scans letter-, legal-, half-letter, and A4-size paper. The
default paper size is LT (letter-size). To select another paper size…
a. Press “Filing” key on IS100e control panel. Display reads:
b. Press →key to select desired paper size, for example LG (legal-size).
c. Press Enter.
12. Press Black&White or Full Color START button on IS100e control panel to
initiate scanning/transmission.
Display reads…
Display then reads….
Scan to Folder Successful !
Sending GS_Filing_2003_01_01_00_08_08_0023
to GlobalScan Server
Page 1 ……. 75%
Sending File > > >
Doc. Size: <LT> LG HLT A4
Doc. Size: LT <LG> HLT A4

IMAGE SCANNER IS100e
Operating Instructions
Ricoh Printer Marketing Group 20
S
Sp pe ec ci if fi ic ca at ti io on ns s
Type CCD Flatbed scanner with ADF
Memory 2MB Flash ROM, 8MB DRAM
Resolution
Copy Mode: 300 dpi, 600 dpi
Scanning Mode: 150 dpi, 300 dpi
Bit Depth 24 bits/pixel
Scanning Speed
Copy Mode: 9 ipm Black & White, 1.5 ipm Full Color
Scanning Mode: 9 ipm Black & White, 7 ipm Full Color
First Copy Out Time Dependent on target printer
Multiple Copies Up to 99
Original Sizes 8 ½” x 14” (216 x 356mm) through ADF
8 ½” x 11” (A4) on scanning platen
ADF Capacity 25 sheets
ADF Document Weight 14 to 28 lb. bond (53 to 105 g/m2)
Density Control 7 levels
Copy Features Brightness control, intensity control, background removal
Preset Scaling 155%, 129%, 121%, 100%, 93%, 78%, 65%
Zoom 25% - 400% in 1% increments
Warm-up Time 45 seconds
Printer Connectivity IEEE 1284 ECP/SPP
Power Consumption Sleep mode 10.7 W, Stand-by 14.8 W, Scanning (off glass)
22.0 W, Scanning (ADF) 25.3 W
Dimensions 17.7” x 15.2” x 11.0” (444 x 382 x 275mm)
Weight 13.75 lb. (6.25kg)
Network Connectivity
Interface Ethernet 10/100BaseTX
Protocols TCP/IP, DNS, DHCP
Configuration Requirements IP address, IP subnet mask, IP gateway, SMTP server IP
Network Management SNMP
Supported Browsers IE 4.1 or later; Netscape Navigator 4.0 to 4.78
E-mail Specifications
Scan Speed 9ppm Black & White, 7ppm Full Color
Communication Protocols SMTP, SMTP-AUTH, MIME, POP3, POP before SMTP
Supported File Formats Black & White: PDF, TIFF, PCX
Color: PDF, JPEG, TIFF
Data Compression JPEG, G3 MH/MR, Run Length Encoding (RLE)
Supported Viewers Windows Paint, Adobe Acrobat 4.0 or later, Adobe Photoshop
4.0 or later, Ulead PhotoImpact 6.0, ACDSee Classic v2.43,
Windows Imaging
Supported Mail Servers Lotus Mail Server 5.0, MS Exchange Server 2000, RedHat 7.0
SendMail, Mac Mail Server in OS 9.04
Supported E-mail Applications MS Outlook 2000, MS Outlook Express 5.0/6, Netscape
Messenger 4.7/4.73, Mac Built-in Mail application, Eudora
4.3.2j, Lotus Notes R5
Supported LDAP Servers Windows 2000 Active Directory, Windows NT 4.0 + MS
Exchange 5.5, Lotus Notes R5
Configuration
Scanner Mainframe (EDP 402026) Keyboard, ADF, Printer Cable, Power Cord, Power Adapter
FAC-26 Scanner Rack (EDP 402030)