Sharp AR-FX4 User manual

FACSIMILE EXPANSION KIT
OPERATION MANUAL
MODEL
AR-FX4
•BEFORE USING
THE MACHINE
•BASIC OPERATIONS
•CONVENIENT
FUNCTIONS 1
•CONVENIENT
FUNCTIONS 2
•TROUBLESHOOTING
• USEFUL INFORMATION
• KEY OPERATOR PROGRAMS
AND INDEX
9
27
69
105
119
131
137
Page

This device complies with Part 15 of the FCC rules. Operation is subject to
the following two conditions: (1) This device may not cause harmful
interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
WARNING:
FCC Regulations state that any unauthorized changes or modifications to
this equipment not expressly approved by the manufacturer could void the
user's authority to operate this equipment.
Note:
This equipment has been tested and found to comply with the limits for a
Class A digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interference
when the equipment is operated in a commercial environment. This
equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the operation manual, may cause
harmful interference to radio communications. Operation of this equipment
in a residential area is likely to cause harmful interference in which case the
user will be required to correct the interference at his own expense.
Note
●This manual (fax function) describes the AR-275 model with optional
reversing single pass feeder (RSPF)(AR-RP3), job separator tray kit (AR-
TR3), and optional facsimile expansion kit (AR-FX4) installed. Depending
on the model you have and on the options installed, some of the
illustrations in this manual may be different, however, the basic operations
are the same.
Caution
●To reduce the risk of fire, use only UL-Listed NO.26 AWG or larger
telecommunication line cord.
FOR USE WITH COMPATIBLE SHARP COPIERS.
SEE SHARP COPIER OPERATION MANUAL TO DETERMINE SUITABILITY.
HOࡍ࡯ࠫ㧞㧜㧜㧝ᐕ㧣᦬㧠ᣣޓ᳓ᦐᣣޓඦ೨㧥ᤨ㧞㧞ಽ

i
INTRODUCTION
TYPE OF SERVICE
This equipment may not be used on coin service provided by the telephone company. Connection to
party lines is subject to state tariffs. Contact your state's public utility commission, public service
commission, or corporation commission for more information.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electric device to send any message via a telephone facsimile machine unless such message
clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission the following information:
(1) The date and time of transmission.
(2) Identification of either the business, business entity or individual sending the message.
(3) Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, please refer to the appropriate
instructions in the operation manual."
Important safety information
●If any of your telephone equipment is not operating properly, you should immediately remove it from
your telephone line, as it may cause harm to the telephone network.
●The AC power outlet shall be installed near the equipment and shall be easily accessible.
●Never install telephone wiring during a lightning storm.
●Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
●Never touch uninsulated telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
●Use caution when installing or modifying telephone lines.
●Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote
risk of electric shock from lightning.
●Do not use a telephone to report a gas leak in the vicinity of the leak.
●Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids
on the machine.
DQQMKࡍ࡯ࠫ㧞㧜㧜㧝ᐕ㧣᦬㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ

INTRODUCTION
ii
FCC Notice to users:
This equipment complies with FCC rules, Part68. On this equipment is a label that contains, among other
information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If
requested, this information must be provided to your telephone company.
The REN is used to determine the quantity of devices which may be connected to your telephone line
and still have all of those devices ring when your number is called. Too many devices on one line may
result in the devices not ringing in response to an incoming call. In most, but not all, areas the sum of the
RENs of all devices should not exceed five (5.0). To be certain of the number of devices that may be
connected to your line, as determined by the total REN, contact your local telephone company.
If this equipment cause harm to the telephone network, your telephone company may disconnect your
service temporarily. If possible, They will notify you in advance. If advance notice is not practical, you will
be notified as soon as possible. You will also be advised of your right to file a compliant with the FCC.
Your telephone company may make changes in its facilities, equipment, operations, or procedures that
could affect the operation of your equipment. If this happens, the telephone company will provide
advance notice in order for you to make necessary modifications to maintain uninterrupted service. If the
equipment is causing harm to the telephone network, your telephone company may ask you to
disconnect the equipment until the problem resolved.
If you have any questions or problems which cannot be solved by reading this manual, please contact
An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is
designed to be connected to the telephone network or premises wiring using a compatible modular jack
which is Part68 compliant. This equipment connects to the telephone network through a standard USOC
RJ-11C network interface jack.
When programming and/or making test calls to emergency numbers:
●Remain on the line and briefly explain to the dispatcher the reason for the call.
●Perform such activities in the off-peak hours, such as early morning or late evening.
Sharp Electronics Corporation
P.O. Box 650
Mahwah, NJ 07430-2135
Telephone: 1-800-BE-SHARP
DQQMKKࡍ࡯ࠫ㧞㧜㧜㧝ᐕ㧣᦬㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ

1
2
ABOUT THIS MANUAL
This chapter contains basic information
about using the fax functions of this
product. Procedures that are also related
to copy functions such as loading paper
and removing paper jams are explained
in the copier manual. Please refer to the
copier manual as necessary.
* This manual assumes that the machine
settings are in their initial state. If any
settings are changed, procedures for
certain operations may change and it
may not be possible to perform an
operation as explained in the manual.
The illustrations in this manual are of
the U.S.A. model. The Canadian model
differs slightly in its appearance;
however, the operation is the same.
BEFORE USING THE MACHINE
This chapter explains basic knowledge and settings that
are required before the fax feature of the machine can be
used. Be sure to read this chapter before using the fax
feature. 1
BASIC OPERATIONS
This chapter explains procedures for basic fax operations
such as sending and receiving faxes, and procedures for
establishing settings. 2
CONVENIENT FUNCTIONS 1
ADVANCED COMMUNICATION METHODS
This chapter explains functions that are designed for
specific purposes and circumstances. Please read those
sections that are of interest to you. 3
CONVENIENT FUNCTIONS 2
CONVENIENT METHODS OF USE
This chapter explains functions that expand the scope of
use of the fax feature, such as convenient functions for
sending faxes and connecting an extension phone. Please
read those sections that are of interest to you.
4
TROUBLESHOOTING
This chapter explains how to check function settings and
what to do if you encounter a problem while operating the
machine. 5
USEFUL INFORMATION
This chapter gives useful reference information for using
the fax feature of the machine. 6
KEY OPERATOR PROGRAMS AND INDEX
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2
TABLE OF CONTENTS
ABOUT THIS MANUAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
TABLE OF CONTENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
FORMAT OF THE MANUAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
TO USE THE MACHINE CORRECTLY AS A FAX MACHINE. . . . . . . . 6
MAIN FEATURES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
CHAPTER 1 BEFORE USING THE MACHINE
PART NAMES AND FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
●Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
●Overall View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
●Message Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
●Arrow Keys ( ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
TURNING THE POWER ON AND OFF. . . . . . . . . . . . . . . . . . . . . . . . . 14
●Turning On the Power. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
●Turning Off the Power. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
●Selecting Fax Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
INITIALLY REQUIRED PROGRAMMING AND SETTINGS . . . . . . . . . 16
●Program Your Own Number and Name . . . . . . . . . . . . . . . . . . . . . . . 16
●Set the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
●Installation and Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
ACCOUNT AUDIT MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
●Using Account Audit Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
SETTING THE PAPER SIZE OF THE PAPER TRAYS . . . . . . . . . . . . 18
ABOUT THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
●Originals that can be Faxed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
ABOUT THE SPF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
●Originals that can be Used . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
LOADING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
●Using the SPF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
●Using the Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
SETTING THE ORIGINAL SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
●Selecting an Inch-based Original Size . . . . . . . . . . . . . . . . . . . . . . . . 23
●Setting an AB Original Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
SELECTING THE RESOLUTION AND EXPOSURE . . . . . . . . . . . . . . 24
●Selecting the Resolution and Exposure . . . . . . . . . . . . . . . . . . . . . . . 24
CONVENIENT DIALING FEATURES . . . . . . . . . . . . . . . . . . . . . . . . . . 25
●Auto Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
●Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
●On-hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Chapter 2 BASIC OPERATIONS
SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
●Sending a Fax Using the SPF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
●Sending a Fax from the Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . 30
●Memory Transmission Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
●Direct Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
●Changing the Transmission Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
●Sending a Fax by Auto Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
●
Storing a Transmission Job while the Machine is Sending or Receiving . . . . 35
CANCELING FAX TRANSMISSION/RECEPTION . . . . . . . . . . . . . . . . 37
●Canceling scanning or direct transmission . . . . . . . . . . . . . . . . . . . . . 37
●Canceling a Fax Transmission or Reception in Progress . . . . . . . . . . 37
●Canceling a Stored Transmission Job . . . . . . . . . . . . . . . . . . . . . . . . 39
RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
DQQMࡍ࡯ࠫ㧞㧜㧜㧝ᐕ㧣᦬㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ

TABLE OF CONTENTS
3
●Methods for Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
●Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
●Earlier Output of Received Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
●Fax Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
●Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
●Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
STORING, EDITING, AND CLEARING AUTO DIAL KEYS AND NUMBERS . 47
●Storing an Auto Dial Key or Number. . . . . . . . . . . . . . . . . . . . . . . . . . 47
●Selecting Option Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
●Editing an Auto Dial Key or Number . . . . . . . . . . . . . . . . . . . . . . . . . . 55
●Clearing an Auto Dial Key or Number. . . . . . . . . . . . . . . . . . . . . . . . . 60
ENTERING CHARACTERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
●Characters that can be Entered . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
●Changing to Entry Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
●Character Entry Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
●Initial Procedure for Entering Characters . . . . . . . . . . . . . . . . . . . . . . 66
Chapter 3 CONVENIENT FUNCTIONS 1
ADVANCED COMMUNICATION METHODS
BROADCAST TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
●Using Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
TIMER TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
●Timer Transmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
●Setting Up a Timer Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
CONFIDENTIAL TRANSMISSION/RECEPTION . . . . . . . . . . . . . . . . . 74
●Using the Confidential Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
RELAY REQUEST TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . . 77
●Storing a Relay Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
●Using the Relay Request Function . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
POLLING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
●Using Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
●Using Memory Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
●Restricting Polling to Specified Machines (Polling Security). . . . . . . . 86
F-CODE COMMUNICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
●F-code Memory Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
●Using F-code Transmission (F-code Confidential Transmission
and F-code Relay Request Transmission) . . . . . . . . . . . . . . . . . . . . . 87
●F-code Confidential Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
●F-code Relay Request Transmission . . . . . . . . . . . . . . . . . . . . . . . . . 90
●Using F-code Polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
●F-code Memory Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
PROGRAMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
●Using a Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
DUAL ACCESS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
●Storing a Transmission Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
CHAIN DIALING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
TRANSFER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
●Using the Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
ANTI JUNK FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Chapter 4 CONVENIENT FUNCTIONS 2
CONVENIENT METHODS OF USE
DUPLEX SCANNING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
●Setting Duplex Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
PAGE DIVISION SCANNING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
DQQMࡍ࡯ࠫ㧞㧜㧜㧝ᐕ㧣᦬㧝㧣ᣣޓἫᦐᣣޓඦᓟ㧢ᤨ㧡㧢ಽ

TABLE OF CONTENTS
4
●Selecting Page Division Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 107
COVER SHEET FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
●Selecting the Cover Sheet Function . . . . . . . . . . . . . . . . . . . . . . . . . 108
TRANSMISSION MESSAGE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
●Selecting a Transmission Message . . . . . . . . . . . . . . . . . . . . . . . . . 109
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
EXTENSION PHONE CONNECTION . . . . . . . . . . . . . . . . . . . . . . . . . 111
●Connecting an Extension Phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
●Using an Extension Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
JOB/FUNCTION CHECK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
●Checking Fax Function Settings (Function Review) . . . . . . . . . . . . . 114
●Checking the Status of Received Faxes (Print Jobs) . . . . . . . . . . . . 114
●Checking the Status of Transmission (Transmission Job Status). . . 115
●Checking the Status of Stored Transmission Jobs
(Transmission Reserve status) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
●Checking Faxes Received by Confidential Reception
(Confidential Reception Status) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Chapter 5 TROUBLESHOOTING
PRINTING LISTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
●Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
●Printing a List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
STATUS MESSAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
●Self-diagnosis Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
●Message Screen During Normal Operation . . . . . . . . . . . . . . . . . . . 130
Chapter 6 USEFUL INFORMATION
INSTALLATION AND CONNECTION. . . . . . . . . . . . . . . . . . . . . . . . . 132
●Selecting the Line Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
SUPPLIES AND OPTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
●Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
●Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
TROUBLESHOOTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134
SPECIFICATIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
APPENDIX KEY OPERATOR PROGRAMS AND INDEX
LIST OF KEY OPERATOR PROGRAMS . . . . . . . . . . . . . . . . . . . . . . 138
KEY OPERATOR PROGRAM LIST . . . . . . . . . . . . . . . . . . . . . . . . . . 140
USING KEY OPERATOR PROGRAMS . . . . . . . . . . . . . . . . . . . . . . . 143
●Initial Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
●List Print/Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
●Initial Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
●Sending Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
●Receive Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
●Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
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5
FORMAT OF THE MANUAL
The format of the manual is as shown below.
The difference between 8-1/2" x 11" and 8-1/2" x 11"R
This manual uses both 8-1/2" x 11" and 8-1/2" x 11"R to indicate paper and original sizes. The "R" is
used to distinguish the loading orientation of originals and paper. (This is also true of 5-1/2" x 8-1/2".)
[Example] Distinguishing the loading orientation of 8-1/2" x 11" size and 8-1/2" x
11"R size
8-1/2" x 11" (as well as 5-1/2" x 8-1/2") indicates
an original loaded as follows:
8-1/2" x 11"R (as well as 5-1/2" x 8-1/2"R)
indicates an original loaded as follows:
17
Account Audit Mode
1
ACCOUNT AUDIT MODE
When Account Audit mode is turned on, you can restrict use of the fax machine to specific departments
(maximum of 21 departments), and the amount of time that each department uses the fax machine can
be tracked. The Dept.Usage List can be printed out (See page 144) to show the usage time and pages
transmitted by each department.
This function is turned on with the key operator program. (See page 150)
Using Account Audit Mode
When Account Audit mode is turned on, the department code entry screen is displayed. Enter your
department code (five-digit identification number) as explained below before performing a fax
operation.
1Enter your department code (five digits) with the numeric keys.
As the department code is entered, the hyphens (-) change to asterisks ( ). If you enter
an incorrect digit, press the CLEAR key and then enter the correct digit.
2When you have completed the fax operation, press the AUDIT CLEAR
key.
Notes
If you enter a department code for Copy mode has also been programmed for Fax mode, you
can change to Fax mode after completing the copy operation and continue with the fax
operation without re-entering your department code.
If you enter a department code for Copy mode has not been programmed for Fax mode, your
department code for Fax mode must be entered after changing to Fax mode in order to perform
a fax operation.
If "Account Number Security" has been turned on using the Copy mode key operator program
and you incorrectly enter your department code three times, the machine will not accept any
further operations for one minute. (Refer to the copier manual.)
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Note: This provides related information, further details, or a supplemental explanation.
Important: This explains restrictions and other information to help you avoid problems.
Detailed explanation
This gives a more
detailed explanation
of the step.

Title
This indicates the
operation or subject to
be explained.
Procedure
The procedure for the
operation is explained in
steps. Each step is
illustrated and has an
easy-to-understand
explanation.
Explanatory text
This is an easy-to-
understand explanation
of the operation or
function.
Chapter tab
The chapter tabs are
arranged sequentially to
allow quick reference to
each chapter from the
Table of Contents.
Vertically oriented
Top
Top
Horizontally oriented
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6
TO USE THE MACHINE CORRECTLY
AS A FAX MACHINE
In order to use the machine correctly as a fax machine, please note of the following points.
Programming and Settings
Programming and settings that must be completed before using the machine as a fax are explained in
"Initially Required Programming and Settings" on page 16. Please read this section and program the
required information.
Lithium battery
A lithium battery inside the machine is used to retain settings and programmed information such as auto-
dial numbers when the power is off.
●Battery power is consumed when the power switch is turned off. (Battery power is consumed even if
nothing is programmed and no settings have been established.) Very little battery power is consumed
when the power switch is turned on.
●When the battery dies, settings and programmed information will be lost, so please keep a record of
this information. (See page 120)
●The life of the battery is approximately 5 years when the power switch is kept continuously off.
●When the battery dies, please consult your dealer or your nearest Sharp customer assistance center.
The machine will not operate once the battery dies.
Others
●In the event of a thunderstorm, it is safest to remove the power cord from the power outlet. Memory
contents such as faxes received by substitute memory reception will not be lost.
●The power switch should normally always be kept on. If turned off, faxes cannot be received.
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