Sharp MX-B201D User manual

MODEL
MX-FX12
FACSIMILE EXPANSION KIT
OPERATION GUIDE

Note
•This manual (faxfunction) describes the MX-B201and MX-B201Dmodels
with optional reversing single pass feeder (RSPF) (MX-RP13), optional
250-sheet paper feed unit (MX-CS10), and optional facsimile expansion kit
(MX-FX12) installed. Depending on the model you have and on the options
installed, some of the illustrations in this manual may be different, however,
the basic operations are the same.
• This manual describes how to use the fax function of the machine.
Part names and functions shared with the copy function (for example, the
misfeed indicator and add paper indicator), are described in the Operation
Guide (for general information). For more information, please read the
Operation Guide (for general information).
• This operation guide refers to the Reversing Single Pass Feeder as the
"RSPF".

1
TABLE OF CONTENTS
QUICK REFERENCE GUIDE .................................................................................................................... 3
LIST OF FAX FUNCTIONS........................................................................................................................ 6
1INITIAL SETTINGS
PART NAMES................................................. 11
A LOOK AT THE FAX OPERATION PANEL ..... 12
SETTING THE DATE AND TIME........................ 14
ABOUT THE LIQUID CRYSTAL DISPLAY.... 17
USING THE ARROW KEYS ........................... 17
ADJUSTING THE BEEP VOLUME ................ 17
ADJUSTING THE RINGING VOLUME........... 18
SETTING THE LENGTH OF ALARM BEEPS .... 19
ADJUSTING THE ALARM BEEP VOLUME .. 20
FAX SETUP .................................................... 21
●HOW TO ENTER CHARACTERS .................21
●
ENTERING YOUR NAME AND FAX NUMBER.....22
●DAYLIGHT SAVING TIME SETTING ............24
●SELECTING THE TRANSMISSION MODE ..25
●SELECTING THE RECEPTION MODE.........26
●SETTING THE NUMBER OF RINGS FOR
AUTO RECEPTION .......................................27
●SETTING THE NUMBER OF RINGS FOR
MANUAL RECEPTION ..................................28
●
SELECTING THE RECEPTION PAPER SIZE..29
● SETTING THE TRAY SELECTION ...................29
● SETTING THE NUMBER OF RECALL TIMES......30
●SETTING THE RECALL INTERVAL..............32
●SETTING THE INDEX FUNCTION................34
●SETTING RESOLUTION PRIORITY .............35
●SETTING UP THE MACHINE FOR USE WITH
A PC MODEM................................................36
●USING THE REMOTE RECEPTION
FUNCTION ....................................................37
●PBX SETTING ...............................................39
●STORING NUMBERS FOR AUTOMATIC
DIALING.........................................................40
●
STORING NUMBERS UNDER GROUP KEYS .....43
USING THE MACHINE WITH AN ANSWERING
MACHINE.........................................................46
●USING AN ANSWERING MACHINE ............ 46
●ANSWERING MACHINE BACKUP............... 46
2CHOOSING SUITABLE MEDIA
ORIGINALS SUITABLE FOR FAXING ...........47
●SIZE AND WEIGHT ...................................... 47
●UNSUITABLE ORIGINALS ........................... 48

2
3
HOW TO USE THE FAX FUNCTION
SENDING ORIGINALS ................................... 49
●SETTING THE ORIGINAL .............................49
OPTIONAL TRANSMISSION SETTINGS ...... 51
●ORIGINAL SIZE.............................................51
●RESOLUTION................................................52
●CONTRAST ...................................................52
●COVER SHEET .............................................53
●MESSAGE FUNCTION..................................54
●TWO-SIDED ORIGINAL TRANSMISSION
FUNCTION ....................................................55
DIALING AND TRANSMITTING..................... 56
●DIRECT KEYPAD DIALING...........................56
●RAPID KEY DIALING ....................................56
●SPEED DIALING ...........................................56
●CHAIN DIALING ............................................57
●NORMAL DIALING USING THE [SPEAKER]
KEY................................................................57
●USING THE SEARCH KEY ...........................58
●REDIALING....................................................58
IF THE MEMORY BECOMES FULL WHILE
SCANNING AN ORIGINAL............................. 59
CANCELING (DELETING) A STORED FAX JOB...59
RECEIVING FAXES........................................ 60
●USING AUTO MODE.....................................60
●USING MAN. MODE......................................60
●USING A.M. MODE .......................................60
OPTIONAL RECEPTION SETTINGS ............. 61
●TWO-SIDED RECEPTION (MX-B201D only)61
●RECEIVE REDUCE .......................................62
WHEN USING MANUAL SENDING AND
RECEIVING..................................................... 63
SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax) .................................... 64
4
SPECIAL FUNCTIONS
MEMORY .........................................................65
DATA TRANSFER...........................................66
TRANSMISSION RESERVATION...................68
BROADCASTING ............................................69
POLLING .........................................................71
●POLLING ...................................................... 71
●SERIAL POLLING......................................... 72
●POLLING TRANSMISSION (MEMORY
POLLING) ..................................................... 73
●RESTRICTING POLLING MACHINES
(POLLING SECURITY) ................................. 75
TIMER OPERATIONS .....................................77
● CANCELING A TIMER TRANSMISSION JOB..78
ANTI JUNK FAX ..............................................79
OPERATION IN COPY, PRINTER, SCANNER,
AND FAX MODES ...........................................82
5
TROUBLESHOOTING
PRINTING OUT REPORTS .............................83
●ACTIVITY REPORT AUTO LISTING ............ 86
●PRINTING TRANSACTION REPORTS........ 87
TROUBLESHOOTING.....................................88
MESSAGES AND SIGNALS ...........................89
●DISPLAY MESSAGES.................................. 89
●AUDIBLE SIGNALS ...................................... 89
INDEX ..............................................................90

3
QUICK REFERENCE GUIDE
The following quick reference guide provides brief explanations the operation of the machine.
Selecting the transmission mode
Memory transmission mode
The indicator lights up when
memory transmission mode
is selected.
Press the
[MEMORY] key
to change modes.
Direct transmission mode
The indicator is off when
direct transmission mode
is selected.
Place the original
Using the RSPF
Place the original face up
(up to 50 pages at once)
Using the document glass
Place the original face down
(p.25)
(p.49) (p.50)

4
Sending a fax
Dialing methods
Search by fax numbers.
Speed Dial number or Rapid Key set for
Chain Dialing when stored.
Dial with the numeric keys and then
press the [REDIAL/PAUSE] key.
Direct Dialing Press the numeric keys to dial.
Search Dialing
Speed Dialing Enter a two-digit
Speed Dial number.
Rapid Key
Dialing * It is not necessary to press the [START] key
after pressing a Rapid Key.
09
18
01
10
09
18
01
10
Redial the last number dialed.
Chain Dialing
Dial the next part of the number
(a Group Key cannot be used).
Enter the first letter of the
stored name.
Select the
destination.
Press when the first character of the
name is a special character or number.
Sending a fax
Using the RSPF
Using the document glass
Dial.
Adjust the resolution
and contrast.
Place the original.
Specify the
original size. Dial.
Adjust the resolution
and contrast.
Place the original.
Redialing
If you are faxing a
multi-page original,
change pages and
press the [START]
key ( ).
(p.56)
(p.56)
(p.56)
(p.57)
(p.58)
(p.58)
(p.49) (p.52)
(p.50)
(p.51)
(p.52)

5
Sending a fax to multiple destinations (Broadcasting)
Place the original.
Dial.
Adjust the resolution
and contrast.
Automatically sending a fax at a specified time (timer transmission)
To set up a timer transmission, see "TIMER OPERATIONS"
Storing a fax job while another job is in progress
Place the original.
Fax transmission
or reception in
progress
Dial.
Adjust the resolution
and contrast.
The fax will be
transmitted after
previous jobs are
completed.
Receiving a fax
Select "POLLING MODE".
Press until the desired
reception mode appears
in the display.
* Another fax machine can also call your fax machine and request automatic transmission of a original placed in
your machine. For this to take place, the reception mode of your machine must be set to "AUTO".
Selecting the reception mode
"AUTO" :
"MAN." :
"A.M." :
Select this mode when an extension
phone is connected to the machine to
receive phone calls. To receive a fax,
answer the call on the phone and then
press the [START] ( ) key.
Select this mode when an answering
machine is connected to the machine.
Faxes will be received automatically.
Faxes are automatically received.
"AUTO"
"MAN."
"A.M."
Calling a fax machine and requesting automatic transmission of
an original placed in that machine
Dial.
(p.52)
(p.52)
(p.60)
(p.71)
(p.69)
(p.77).

6
LIST OF FAX FUNCTIONS
The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax
number of the machine. The settings in the FAX MAIN MENU are shown below.
The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).
Menu item Settings (factory default setting appears in bold) Page
0 : RX DATA TRANSFER*
1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when
printing is not possible. 67
2 : FAX NUMBER Program the fax number of the machine to which received faxes
will be transferred. 66
1 : TIMER MODE
1 : SET Set up a transmission or polling job to take place automatically
at a specified time. 77
2 : CLEAR Cancel a timer transmission job. 77
2 : ENTRY MODE
1 : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial
numbers, and Group Keys.
1 : RAPID KEY
2 : SPEED #
3 : GROUP KEY
40, 42,
43, 45
2 : OWN PASSCODE SET Program the name and phone number of the user of the
machine. 22
3 : PASSCODE # MODE Store fax numbers that are allowed to poll the machine when
polling security is used. 76
4 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and
end of daylight savings time. 24
3 : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and
automatic recall jobs. 59
4 : USER PROGRAM
1 : DOC. GLASS SIZE Set the size of an original faxed from the document glass.
1 : A4
2 : 8.5x11
3 : 8.5x14
51
2 : FIXED DOC. SIZE Set the default size of originals faxed from the document glass.
1 : A4
2 : 8.5x11
3 : 8.5x14
51
3 : RESO. PRIORITY Set the default resolution for fax transmission.
1 : STANDARD
2 : FINE
3 : SUPER FINE
35
4 : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in
automatic reception mode.
0 - 9 (2)
27
5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in
manual reception mode.
0 - 9 (0)
28
* Transfer is only possible when a received fax is being held in memory because printing was not possible. In this
case, "0:RX DATA TRANSFER" will appear in the display.

7
6 : AUTO LISTING Enable automatic printing of the Activity Report when
information on a total of 50 fax transmissions/receptions
accumulates.
1 : ON
2 : OFF
86
7 : PRINT SELECTION 1 : TRANSMISSION
Select the condition for printing reports on fax transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
87
2 : BROADCAST
Select the condition for printing reports on broadcast
transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
87
3 : RECEPTION
Select the condition for printing reports on received faxes.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
87
4 : IMAGE MEM. PRINT
Enable printing of the original image on transaction reports.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
87
8 : RECALL TIMES BUSY Set the number of recall attempts that are made when the line is
busy.
0 - 10 (2)
30
9 : RECALL TIMES ERR Set the number of recall attempts that are made when a
communication error occurs.
0 - 5 (1)
31
10 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. 1
to 15 minutes can be selected.
01 - 15 min. (03 min.)
32
11 : RECALL INT. ERR Set the interval between recall attempts when a communication
error occurs. 0 to 15 minutes can be selected.
00 - 15 min. (01 min.)
33
12 : SECURITY SELECT Enable the polling security function.
1 : ON
2 : OFF
75
13 : FAX REMOTE
NUMBER
Set the 1-digit number used to activate remote fax reception.
0 - 9 (5)38
14 : REMOTE RECEPTION Enable the remote reception function.
1 : ON
2 : OFF
37
15 : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after
answering a call on an extension phone.
1 : ON
2 : OFF
36
Menu item Settings (factory default setting appears in bold) Page

8
Menu item Settings (factory default setting appears in bold) Page
16 : RCV REDUCE When a fax is received that is larger that the printing paper,
enable reduction of the fax to the size of the paper to avoid the
fax being cut off.
1 : ON
2 : OFF
62
17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or
reception ends.
1 : 3 SEC
2 : 1 SEC
3 : NO BEEP
19
18 : RINGER VOLUME Set the volume of the ringer.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
18
19 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
20
20 : INDEX PRINT Enable printing of a black mark (index) at the top of each
received fax page.
1 : ON
2 : OFF
34
21 : PBX SETTING **
Set this function for pbx setting.
1 : ON
2 : OFF
39
22 : 2-SIDED RX
Print on both sides of the paper when a multi-page fax is received.
1 : ON
2 : OFF
61
23 : TRAY SELECTION
(When the 250-sheet paper
feed unit is installed.)
Set the tray for printing received faxes.
1 : AUTO
2 : TRAY 1
3 : TRAY 2
29
32 : DATE&TIME FORMAT 1 : TIME FORMAT
Select 12-hours or 24-hour format for the time set in the
machine.
1 :12 HOUR
2 : 24 HOUR
15
2 : DATE FORMAT
Set the format of the date in the display and in printouts.
1 :MMDDYYYY
2 : DDMMYYYY
3 : YYYYMMDD
16
** Please note that the PBX SETTING is only available in Germany, France, Denmark, Finland, Iceland, Norway
and Sweden.
For other countries, the parameter "21. PBX SETTING" is replaced by "21. 2-SIDED RX" and followed by
"22. TRAY SELECTION".