Sharp AR-5618 User manual

MODEL: AR-5618
AR-5620
AR-5623
AR-5618D
AR-5620D
AR-5623D
DIGITAL MULTIFUNCTIONAL SYSTEM
OPERATION GUIDE

1
CONTENTS
INTRODUCTION ................................................ 4
USING THE MANUAL ....................................... 4
DIFFERENCES BETWEEN MODELS............... 5
1SETUP
BEFORE SOFTWARE SETUP .......................... 6
●SOFTWARE......................................................6
●HARDWARE AND SOFTWARE
REQUIREMENTS .............................................6
●POWER ON THE MACHINE ............................6
INSTALLING THE SOFTWARE ........................ 7
CONNECTING TO A COMPUTER .................... 9
●CONNECTING A USB CABLE .........................9
●USING THE MACHINE AS A SHARED
PRINTER ........................................................10
CONFIGURING THE PRINTER DRIVER ........ 11
SETTING UP BUTTON MANAGER ................ 12
TROUBLESHOOTING ..................................... 14
2BEFORE USING THE MACHINE
PART NAMES AND FUNCTIONS ................... 16
●OPERATION PANEL ......................................18
POWER ON AND OFF..................................... 20
●POWER ON ....................................................20
●POWER OFF ..................................................20
LOADING PAPER............................................ 21
●PAPER............................................................21
●LOADING PAPER...........................................22
●
CHANGING A TRAY'S PAPER SIZE SETTING ....24
OPERATION IN COPY, PRINTER, AND
SCANNER MODES.......................................... 26
3COPY FUNCTIONS
NORMAL COPYING ........................................ 27
●MAKING A COPY DARKER OR LIGHTER ... 30
●SELECTING THE TRAY................................ 30
●SETTING THE NUMBER OF COPIES .......... 31
REDUCTION/ENLARGEMENT/ZOOM ........... 31
●AUTOMATIC RATIO SELECTION................. 31
●MANUAL RATIO SELECTION....................... 32
●SELECTING THE VERTICAL AND
HORIZONTAL COPY RATIOS SEPARATELY
(XY ZOOM Copying) ...................................... 33
AUTOMATIC TWO-SIDED COPYING (AR-
5618D/AR-5620D/AR-5623D).......................... 35
● IMAGE ROTATION IN DUPLEX COPYING .... 37
TWO-SIDED COPYING USING THE BYPASS
TRAY................................................................ 38
DUAL PAGE COPYING................................... 39
INTERRUPTING A COPY RUN (Interrupt
Copying).......................................................... 40
CONVENIENT COPY FUNCTIONS................. 41
●ROTATING THE IMAGE 90 DEGREES
(Rotation Copy).............................................. 41
●SORT COPY/GROUP COPY......................... 41
●COPYING MULTIPLE ORIGINALS ONTO A
SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1
Copy) ............................................................. 43
●CREATING MARGINS WHEN COPYING
(Margin Shift) ................................................. 45
●ERASING SHADOWS AROUND THE EDGES
OF A COPY (Erase Copy) ............................. 46
●ID CARD COPY ............................................. 47

2
4PRINTER FUNCTIONS
BASIC PRINTING ............................................ 48
●OPENING THE PRINTER DRIVER FROM THE
"Start" BUTTON ..............................................49
PRINTER DRIVER SETTING SCREEN........... 50
SETTING ADVANCED PRINT FUNCTIONS... 51
●PRINTING MULTIPLE PAGES ON ONE PAGE
(N-Up Printing) ................................................51
●FITTING THE PRINTED IMAGE TO THE
PAPER (Fit To Paper Size).............................52
●ROTATING THE PRINT IMAGE 180 DEGREES
(Rotate 180 degrees) ......................................52
●ENLARGING/REDUCING THE PRINT IMAGE
(Zoom) ............................................................53
●PRINTING FAINT TEXT AND LINES IN BLACK
(Text To Black/Vector To Black) .....................53
●ADJUSTING THE BRIGHTNESS AND
CONTRAST OF THE IMAGE (Image
Adjustment).....................................................54
●
ADDING A WATERMARK TO PRINTED PAGES
(Watermark) .....................................................54
● TWO-SIDED PRINTING (AR-5618D/AR-5620D/AR-
5623D) ....................................................................55
SAVING FREQUENTLY USED PRINT
SETTINGS........................................................ 56
●SAVING SETTINGS AT THE TIME OF
PRINTING (User Settings)..............................56
OUTLINE OF THE PRINT STATUS WINDOW ..... 57
5SCANNER FUNCTIONS
SCANNING OVERVIEW .................................. 58
SCANNING USING THE KEYS ON THE
MACHINE......................................................... 59
●OUTLINE OF BUTTON MANAGER ...............60
●BUTTON MANAGER SETTINGS ...................61
SCANNING FROM YOUR COMPUTER.......... 62
● SCANNING FROM A TWAIN-COMPLIANT
APPLICATION ..................................................62
●SCANNING FROM A WIA-COMPLIANT
APPLICATION (Windows XP/Vista/7) ............66
●SCANNING FROM THE "Scanner and Camera
Wizard" (Windows XP)....................................67
6USER SETTINGS
ADJUSTING THE AUTOMATIC EXPOSURE
LEVEL.............................................................. 68
TONER SAVE MODE AND HIGH IMAGE
QUALITY MODE.............................................. 69
CUSTOMISING SETTINGS (System Settings) ...... 70
●SYSTEM SETTINGS ..................................... 70
●SELECTING A SETTING FOR A SYSTEM
SETTING ....................................................... 74
SETTINGS FOR AUDITING MODE................. 75
●AUDITING MODE .......................................... 75
●AUDITING MODE SETTINGS ....................... 75
●
SELECTING AUDITING MODE SETTINGS ..... 76
7TROUBLESHOOTING
TROUBLESHOOTING..................................... 79
●MACHINE/COPYING PROBLEMS ................ 80
●
PRINTING AND SCANNING PROBLEMS ...... 83
INDICATORS AND DISPLAY MESSAGES ........ 87
MISFEED REMOVAL ...................................... 88
●MISFEED IN THE SPF/RSPF........................ 88
●MISFEED IN THE BYPASS TRAY ................ 89
●MISFEED IN THE MACHINE......................... 90
●
MISFEED IN THE UPPER PAPER TRAY ....... 93
●MISFEED IN THE LOWER PAPER TRAY .... 94
REPLACING THE TONER CARTRIDGE ........ 95
8ROUTINE MAINTENANCE
CHECKING THE TOTAL OUTPUT COUNT AND
TONER LEVEL ................................................ 96
● CHECKING THE TOTAL OUTPUT COUNT ......96
●CHECKING THE TONER LEVEL .................. 97
ROUTINE MAINTENANCE.............................. 98
●CLEANING THE DOCUMENT GLASS AND
SPF/RSPF/DOCUMENT COVER.................. 98
●
CLEANING THE ORIGINAL SCANNING GLASS
(ONLY WHEN AN SPF/RSPF IS INSTALLED) ... 98
●CLEANING THE BYPASS TRAY PAPER FEED
ROLLER......................................................... 99
●
CLEANING THE TRANSFER CHARGER ....... 99

3
9APPENDIX
SPECIFICATIONS (PRINTER AND SCANNER) .... 100
●PRINTER FUNCTION...................................100
●SCANNER FUNCTION.................................101
PERIPHERAL DEVICES................................ 102
●SINGLE PASS FEEDER/REVERSING SINGLE
PASS FEEDER.............................................103
●DOCUMENT COVER ...................................103
●250-SHEET PAPER FEED UNIT/2 X 250-
SHEET PAPER FEED UNIT.........................104
STORAGE OF SUPPLIES ............................. 105
●PROPER STORAGE ....................................105

4
INTRODUCTION
This manual describes the copier, printer, and scanner functions of the AR-5618/AR-5620/AR-5623 and AR-5618D/
AR-5620D/AR-5623D digital multifunctional system.
USING THE MANUAL
This machine has been designed to provide convenient copying features in a minimum amount of office space and
with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this
manual and the machine. For quick reference during machine use, SHARP recommends printing out this manual
and keep it in a handy location.
ABOUT THE MANUALS
The manuals for the machine are as follows:
Start Guide
This manual explains:
• Specifications
• Cautions for using the machine in safety
Operation Guide (on the accessory CD-ROM)
This manual explains:
• How to install the software that allows the machine to be used as a printer and scanner for your computer
• Part names of the machine
• Available paper type for this machine
• Basic copy procedure and advanced copy functions
(For example: rotating the image 90 degrees, copying multiple originals onto a single sheet of paper)
• Basic print procedure and other frequently used print functions
(For example: fitting the printed image to the paper, enlarging/reducing the print image)
• Scanning on the machine and from a computer
• Toner cartridge replacement and peripheral devices
• Troubleshooting for using the machine
THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE
INDICATIONS
An "R" appearing at the end of an original or paper size (A4R (5-1/2" x 8-1/
2"R, 8-1/2" x 11"R), etc.) indicates that the original or paper is oriented
horizontally as shown on the right.
Sizes that can be placed only in the horizontal (landscape) orientation (B4,
A3 (8-1/2" x 14", 11" x 17")) do not contain the "R" in their size indication.
• Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name
of your model, see "DIFFERENCES BETWEEN MODELS" (p.5).
• The screen images and procedures that appear in this manual are mainly for Windows Vista. With other
versions of Windows, some screen images may be different from those in this manual.
• For information on using your operating system, refer to your operating system's manual or online Help.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
Note
<Horizontal (Landscape) orientation>

5
CONVENTIONS USED IN THIS MANUAL
SPF (AR-5618/AR-5620/AR-5623)
This manual refers to the Single Pass Feeder as the "SPF".
RSPF (AR-5618D/AR-5620D/AR-5623D)
This manual refers to the Reversing Single Pass Feeder as the "RSPF".
DIFFERENCES BETWEEN MODELS
This manual covers the following models.
AB series (metric) and inch series references
Both specifications are quoted where applicable.
For example:
Page 4..................................B4 and A3 (8-1/2" x 14" and 11" x 17")
Start Guide ...........................50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%,
200% (50%, 64%, 77%, 95%, 100%, 121%, 129%,
141%, 200%)
Although AB series size indications are shown on the operation panel of this manual, inch series indications are
displayed on the inch series machines.
Warns the user that injury may result if the contents of the warning are not properly followed.
Cautions the user that damage to the machine or one of its components may result if the contents
of the caution are not properly followed.
Notes provide information relevant to the machine regarding specifications, functions,
performance, operation and such, that may be useful to the user.
Warning
Caution
Note
Model AR-5620/AR-5623/AR-5620D/AR-5623D AR-5618/AR-5618D
Appearance
(With optional SPF/RSPF installed) (With optional SPF/RSPF installed)
Copy speed 20CPM/23CPM 18CPM
Paper trays Two (250 x 2) One (250 x 1)
The above illustration is used in
instances where a function and/
or the operation of the machine
is the same on both models.
[Inch series][AB series]

6
1Chapter 1
SETUP
BEFORE SOFTWARE SETUP
This chapter explains how to install and configure the software that is required for the printer and scanner functions
of the machine.
SOFTWARE
The CD-ROM that accompanies the machine contains the following software:
MFP driver
Printer driver
The printer driver enables you to use the printer function of the machine.
The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs you of the
printing status, the name of the document currently being printed, and error messages.
Scanner driver
The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and
WIA-compliant applications.
Button Manager
Button Manager allows you to use the scanner menus on the machine to scan a document.
HARDWARE AND SOFTWARE REQUIREMENTS
Check the following hardware and software requirements before installing the software.
*1The machine's USB 2.0 port will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the Microsoft USB 2.0
driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP/Vista/7 that Microsoft provides
through its "Windows Update" is installed.
*2Compatible with Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or
Windows 7 preinstalled models equipped with a USB interface as standard.
*3• The machine does not support printing from a Macintosh environment.
• Administrator’s rights are required to install the software using the installer.
POWER ON THE MACHINE
The power switch is located on the left side of the machine.
Turn the power switch to the "ON" position.
This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM".
Note
Computer type IBM PC/AT or compatible computer equipped with a USB 2.0*1/1.1*2
Operating system*3
Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows
Vista, Windows 7
Other hardware requirements An environment on which any of the operating systems listed above can fully operate

7
1
INSTALLING THE SOFTWARE
1The USB cable must not be connected
to the machine. Make sure that the
cable is not connected before
proceeding.
If the cable is connected, a Plug and Play window
will appear. If this happens, click the "Cancel"
button to close the window and disconnect the
cable.
2Insert the CD-ROM into your CD-ROM
drive.
3Click the "Start" button, click
"Computer", and then double-click the
CD-ROM icon ( ).
• In Windows XP, click the "start" button, click
"My Computer", and then double-click the
CD-ROM icon.
• In Windows 2000, double-click "My Computer",
and then double-click the CD-ROM icon.
4Double-click the "Setup" icon ( ).
• In Windows 7, if a message screen appears
asking you for confirmation, click "Yes".
• In Windows Vista, if a message screen appears
asking you for confirmation, click "Allow".
5The "SOFTWARE LICENSE" window
will appear. Make sure that you
understand the contents of the
software license, and then click the
"Yes" button.
6Read the message in the "Welcome"
window and then click the "Next"
button.
7
To install all of the software, click the
"Standard" button and go to step 11.
To install particular packages, click the
"Custom" button and go to the next step.
8Click the "MFP Driver" button.
Click the "Display Readme" button to show
information on packages that are selected.
• The screen images in this manual are mainly for Windows Vista. With other versions of Windows, some screen
images may be different from those in this manual.
• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is
solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel"
button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.
Note
The cable will be connected in step 12.
You can show the "SOFTWARE LICENSE" in
a different language by selecting the desired
language from the language menu. To install
the software in the selected language,
continue the installation with that language
selected.
Note
Note

8
SETUP
9Select "Connected to this computer"
and click the "Next" button.
Follow the on-screen instructions.
When "The installation of the SHARP software is
complete." appears, click the "OK" button.
10
You will return to the window of step
8. If you wish to install Button
Manager, click the "Button Manager"
button.
If you do not wish to install the Button Manager,
go to step 11.
Follow the on-screen instructions.
11
When installing is finished, click the
"Close" button.
A message will appear instructing you to connect
the machine to your computer. Click the "OK"
button.
12
Make sure that the power of the
machine is turned on, and then
connect the USB cable (p.9).
Windows will detect the machine and a Plug and
Play window will appear.
13
Follow the instructions in the Plug
and Play window to install the driver.
Follow the on-screen instructions.
This completes the installation of the software.
• If you installed Button Manager, set up Button
Manager as explained in "SETTING UP BUTTON
MANAGER" (p.12)
• If you are using Windows Vista/7 and a
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.
Caution
Note
• If you are using Windows Vista/7 and a
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.
• If you are using Windows Vista/7 and a
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
Caution
Note
Caution

9
1
CONNECTING TO A COMPUTER
Follow the procedure below to connect the machine to your computer.
A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the
appropriate cable for your computer.
Interface cable
USB cable
Shielded twisted pair cable, high-speed transmission equivalent (3 m (10 feet) max.)
If the machine will be connected using a USB 2.0 interface, please purchase a USB cable that supports USB 2.0.
CONNECTING A USB CABLE
1
Insert the cable into the USB connector on
the machine.
2Insert the other end of the cable into
your computer's USB connector.
• USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows
2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or Windows 7
preinstalled.
• Do not connect the USB cable before installing the MFP driver. The USB cable should be connected during
installation of the MFP driver.
Caution
System requirements for USB 2.0 (Hi-Speed mode)
• The machine's USB 2.0 connector will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the
Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional
/XP/Vista/7 that Microsoft provides through its "Windows Update" Web page is installed.
• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC card
supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the
manufacturer of your PC card.
• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB 1.1
specifications (Full-Speed).

10
SETUP
USING THE MACHINE AS A SHARED PRINTER
If the machine will be used as a shared printer on a Windows network, follow these steps to install the printer driver
in the client computer.
1Perform steps 2 through 6 in
"INSTALLING THE SOFTWARE" (p.7).
2Click the "Custom" button.
3Click the "MFP Driver" button.
Click the "Display Readme" button to show
information on packages that are selected.
4Select "Connected via the network"
and click the "Next" button.
5Select the printer name (configured as
a shared printer on a print server)
from the list.
In Windows 2000/XP, you can also click the "Add
Network Port" button displayed below the list and
select the printer to be shared by browsing the
network in the window that appears.
6Click the "Next" button.
Follow the on-screen instructions.
7
You will return to the window of step 3.
Click the "Close" button.
This completes the installation of the software.
To configure the appropriate settings in the print server, see the operation manual or help file of your operating
system.
Note
If the shared printer does not appear in the
list, check the settings on the print server.
• If you are using Windows Vista/7 and a
security warning window appears, be sure
to click "Install this driver software anyway".
• If you are running Windows 2000/XP and a
warning message appears regarding the
Windows logo test or digital signature, be
sure to click "Continue Anyway" or "Yes".
After the installation, a message prompting
you to restart your computer may appear. In
this case, click the "Yes" button to restart your
computer.
Note
Caution
Note

11
1
CONFIGURING THE PRINTER
DRIVER
After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper
trays on the machine and the size of paper loaded in each.
1Click the "Start" button, click "Control
Panel", and then click "Printer".
• In Windows 7, click the "Start" button and then
click "Devices and Printers".
• In Windows XP, click the "start" button and click
"Printers and Faxes".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Printers".
2Click the "SHARP AR-XXXX" printer
driver icon and select "Properties"
from the "Organize" menu.
• In Windows 7, right-click the "SHARP
AR-XXXX" printer driver icon, and then click
"Printer properties".
• In Windows XP/2000, select "Properties" from
the "File" menu.
3Click the "Configuration" tab and set
the printer configuration based on the
options that have been installed.
Set the printer configuration properly. If not,
printing may not take place correctly.
4Click the "Set Tray Status" button and
select the size of paper that is loaded
in each tray.
Select a tray in the "Paper Source" menu, and
select the size of paper loaded in that tray from
the "Set Paper Size" menu. Repeat for each tray.
5Click the "OK" button in the "Set Tray
Status" window.
6Click the "OK" button in the printer
properties window.
In Windows XP, if "Printers and Faxes" does
not appear in the "start" menu, select "Control
Panel", select "Printers and Other Hardware",
and then select "Printers and Faxes".
To automatically configure the settings based
on the detected machine status, click the
"Auto Configuration" button.
Note
Note

12
SETTING UP BUTTON MANAGER
Button Manager is a software program that works with the scanner driver to enable scanning from the machine.
To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps
below to link Button Manager.
Windows XP/Vista/7
1Click the "Start" button, click "Control
Panel", click "Hardware and Sound",
and then click "Scanners and
Cameras".
• In Windows 7, click the "Start" button and then
click "Devices and Printers".
• In Windows XP, click the "start" button, select
"Control Panel" and click "Printers and Other
Hardware", and then click "Scanners and
Cameras".
2Click the "SHARP AR-XXXX" icon and
select "Properties".
• In Windows 7, right-click the "SHARP
AR-XXXX" icon and select "Scan properties".
• In Windows XP, select "Properties" from the
"File" menu.
3In the "Properties" screen, click the
"Events" tab.
4Select "SC1:" from the "Select an
event" pull-down menu.
5Select "Start this program" and then
select "Sharp Button Manager AA"
from the pull-down menu.
6Repeat Steps 4 and 5 to link Button
Manager to "SC2:" through "SC6:".
Select "SC2:" from the "Select an event"
pull-down menu. Select "Start this program",
select "Sharp Button Manager AA" from the
pull-down menu. Do the same for each scan
menu through "SC6:".
7Click the "OK" button.
Button Manager is now linked to the scan menu
(1 through 6).
The scan settings for each of scan menu 1
through 6 can be changed with the setting
window of Button Manager.
For the factory default settings of the scan menu
and the procedures for configuring Button
Manager settings, see "BUTTON MANAGER
SETTINGS" (p.61).

13
SETUP
1
Windows 2000
1Click the "Start" button, select
"Settings", and then click "Control
Panel".
2Double-click the "Scanners and
Cameras" icon.
3Select "SHARP AR-XXXX" and click
the "Properties" button.
4In the "Properties" screen, click the
"Events" tab.
5Select "SC1:" from the "Scanner
events" pull-down menu.
6Select "Sharp Button Manager AA" in
"Send to this application".
7Click the "Apply" button.
8Repeat Steps 5 through 7 to link
Button Manager to "SC2:" through
"SC6:".
Select "SC2:" from the "Scanner events"
pull-down menu. Select "Sharp Button Manager
AA" in "Send to this application" and click the
"Apply" button. Do the same for each scan menu
through "SC6:".
When the settings have been completed, click the
"OK" button to close the screen.
Button Manager is now linked to the scan menu
(1 through 6).
The scan settings for each of scan menu 1
through 6 can be changed with the setting
window of Button Manager.
For the factory default settings of the scan menu
and the procedures for configuring Button
Manager settings, see "BUTTON MANAGER
SETTINGS" (p.61).
AA
SC1:
If other applications are shown, deselect the
checkboxes for the other applications and
leave only the Button Manager checkbox
selected.
SC1:
AA
Note

14
TROUBLESHOOTING
If the software is not installed correctly, check the following items on your computer.
The driver cannot be installed
(Windows 2000/XP)
If the driver cannot be installed in Windows 2000/XP,
follow these steps to check your computer's settings.
1Click the "start" button and then click
"Control Panel".
In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
2
Click "Performance and Maintenance",
and then click "System".
In Windows 2000, double-click the "System" icon.
3Click the "Hardware" tab and then
click the "Driver Signing" button.
4Check "What action do you want
Windows to take?" ("File signature
verification" in Windows 2000).
If the option "Block" has been selected, it will not
be possible to install the driver. Select the option
"Warn" and then install the driver as explained in
"INSTALLING THE SOFTWARE" (p.7).
Plug and Play window does not appear
If the Plug and Play window does not appear after you
connect the machine to your computer with a USB
cable and turn on the machine, follow the steps below
to verify that the USB port is available.
1Click the "Start" button, select
"Control Panel", and then click
"System and Maintenance".
• In Windows XP, click the "start" button, click
"Control Panel", and then click "Performance
and Maintenance".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
2Click "Device Manager", and if a
message screen appears asking you
for confirmation, click "Continue".
"Universal Serial Bus controllers" will appear in
the list of devices.
• In Windows XP, click "System", click the
"Hardware" tab, and click the "Device Manager"
button.
• In Windows 2000, double-click the "System"
icon, click the "Hardware" tab, and click the
"Device Manager" button.
3Click the icon beside "Universal
Serial Bus controllers".
Two items should appear: your controller chipset
type and Root Hub. If these items appear, you
can use the USB port. If the "Universal Serial Bus
controllers" shows a yellow exclamation point or
does not appear, you must check your computer
manual for USB troubleshooting or contact your
computer manufacturer.
4Once you have verified that the USB
port is enabled, install the software as
explained in "INSTALLING THE
SOFTWARE" (p.7).

15
SETUP
1
The driver cannot be correctly
installed by Plug and Play
If the driver cannot be correctly installed by Plug and
Play (for example, Plug and Play takes place without
copying the required files for the driver installation),
follow these steps to remove unneeded devices and
then install the driver as explained in "INSTALLING
THE SOFTWARE" (p.7).
1Click the "Start" button, select
"Control Panel", and then click
"System and Maintenance".
• In Windows XP, click the "start" button, click
"Control Panel", and then click "Performance
and Maintenance".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
2Click "Device Manager", and if a
message screen appears asking you
for confirmation, click "Continue".
• In Windows XP, click "System", click the
"Hardware" tab, and click the "Device Manager"
button.
• In Windows 2000, double-click the "System"
icon, click the "Hardware" tab, and click the
"Device Manager" button.
3Click the icon beside "Other
devices".
If "SHARP AR-XXXX" appears, select and delete
the item.
4Install the software as explained in
"INSTALLING THE SOFTWARE" (p.7).
Removing the software
If you need to remove the software, follow these steps.
1Click the "Start" button, and then click
"Control Panel".
• In Windows XP, click the "start" button and then
click "Control Panel".
• In Windows 2000, click the "Start" button, select
"Settings", and then click "Control Panel".
2Click "Uninstall a program".
• In Windows XP, click "Add or Remove
Programs".
• In Windows 2000, double-click the
"Add/Remove Programs" icon.
3Select the driver from the list, and
remove the software.
For more information, refer to your operating
manual or to the help files for your operating
system.
4Restart your computer.
5
If "Other devices" does not appear, close the
"Device Manager" window.
Note

16
2
Chapter 2
BEFORE USING THE MACHINE
This chapter contains basic information that should be read before using the machine.
PART NAMES AND FUNCTIONS
Glass cleaner (when the SPF/RSPF is installed)
Use to clean the original scanning glass. (p.98)
Document feeder cover (when the SPF/RSPF is
installed) /document cover
Open to make copies from the document glass. (p.27)
Document glass
Place an original that you wish to scan face down
here. (p.27)
Handles
Use to move the machine.
Power switch
Press to turn the machine power on and off. (p.20)
Operation panel
Contains operation keys and indicator lights. (p.18, p.19)
Paper output tray
Copies and prints are deposited to this tray.
Front cover
Open to remove paper misfeeds and perform
machine maintenance. (p.90, p.91, p.95)
Paper trays
Each tray holds 250 sheets of paper. (p.22)
Side cover
Open to remove paper misfeeds and perform
machine maintenance.
(p.89, p.90)
Side cover handle
Pull to open the side cover. (p.89)
Bypass tray guides
Adjust to the width of the paper. (p.23)
15
9
6
7
8
2
3
5
4
1
1314
10
11
12
4
2
16
1
2
3
4
5
6
7
8
9
10
11
12

17
BEFORE USING THE MACHINE
2
Bypass tray
Paper including special paper (such as transparency
film) can be fed from the bypass tray. (p.23
, p.38)
Bypass tray extension
Pull out when feeding large paper such as B4 and
A3 (8-1/2" x 14" and 11" x 17"). (p.23)
Charger cleaner
Use to clean the transfer charger. (p.99)
USB 2.0 connector
Connect to your computer to use the printer
function.
(p.9)
Document feeder tray (when the SPF/RSPF is
installed)
Place the original(s) that you wish to scan face up
here. Holds up to 40 originals. (p.29)
Original guides (when the SPF/RSPF is
installed)
Adjust to the size of the originals. (p.28)
Feeding roller cover (when the SPF/RSPF is
installed)
Open to remove misfed originals. (p.88)
Right side cover (when the SPF/RSPF is
installed)
Open to remove misfed originals. (p.88)
Exit area (when the SPF/RSPF is installed)
Originals exit the machine here after copying.
Toner cartridge lock release lever
To replace the toner cartridge, pull out the toner
cartridge while pushing on this lever. (p.95)
Toner cartridge
Contains toner. (p.95)
Roller rotating knob
Turn to remove misfed paper. (p.90, p.91)
Fusing unit release levers
To remove a paper misfeed from the fusing unit, push
down on these levers and remove the paper. (p.91)
Photoconductive drum
Copy images are formed on the photoconductive
drum.
Fusing unit paper guide
Open to remove misfed paper. (p.92)
1917
22
23
21
20
24 25
18
2726
13
14
15
16
17
18
19
20
21
The fusing unit is hot. Do not touch
the fusing unit when removing misfed
paper. Doing so may cause a burn or
injury.
The model name can be seen on the machines
front cover.
22
23
24
25
Warning
26
27
Note

18
BEFORE USING THE MACHINE
OPERATION PANEL
SCAN MENU key
Use to scan by means of the provided Button
Manager software. (p.61)
SCAN key ( ) / indicator
Press to switch the machine to scanner mode and
scan by means of the provided Button Manager
software. (p.59) The indicator blinks during
scanning and transmission of the scanned data.
ON LINE key ( ) / indicator
Press to toggle the machine between online and
off-line. The indicator lights up when the machine
is online, and goes off when the machine is
off-line. The indicator blinks while the machine is
receiving print data and while printing is paused.
(p.48)
ORIGINAL TO COPY key / indicators
(AR-5618D/AR-5620D/AR-5623D)
Press to select one-sided and two-sided copy
modes. (p.36)
Two-sided copies from one-sided originals.
Two-sided copies from two-sided originals.
One-sided copies from two-sided originals.
XY-ZOOM key ( ) / indicator
Press to change the horizontal and vertical copy
ratios independently. (p.33)
DUAL PAGE COPY key ( ) / indicator
Use to make individual copies of the two pages of
an open book or other two-page original. (p.39)
ERASE key ( / ) / indicators
Press to select the "EDGE ERASE", "CENTRE
ERASE" or "EDGE + CENTRE ERASE" mode. (p.46)
ORIGINAL DATA indicator ( )
Blinks when the memory becomes full of scanned
original image data. (p.42, p.44)
SORT/GROUP key ( / ) / indicators
Press to select the "SORT" or "GROUP" mode. (p.41)
2 IN 1 / 4 IN 1 key ( / ) / indicators
Press to select the "2 IN 1" or "4 IN 1" mode. (p.43)
MARGIN SHIFT key ( ) / indicator
Shifts text or image on the copy to leave a binding
margin on the edge of the copy. (p.45)
To use the ID card copy function, attach the
supplied [ID CARD] key label on the MARGIN
SHIFT key. (The function cannot be used in some
regions.)
AUTO/TEXT/PHOTO key ( / / ) /
indicators
Use to select the exposure mode:
"AUTO", "TEXT", or "PHOTO". (p.30)
ORIGINAL key ( ) / ORIGINAL SIZE
indicators
Use to enter the original size. (p.24) The selected
original size will light up.
PAPER SIZE indicators
Light up to show the selected copy paper size. (p.24)
Paper feed location / misfeed location indicators
The selected paper feed location is shown by a lit
indicator ( ). (p.27)
The general location of misfed paper is shown by a
blinking red indicator ( ). (p.88)
Alarm indicators
[ ] Maintenance indicator (p.87)
[ ] Toner cartridge replacement required
indicator (p.87)
[]
Developer replacement required indicator (p.87)
[ ] Paper required indicator (p.87)
[ ] Misfeed indicator (p.87)
1
2
3
4
5
6
7
8
DATA
9
10
11
12
AUTO
13
14
15
16
9
10
234 5 6 7 8
11
1
1314 15 26 27
The example of a display of inch series.
When the ID
CARD COPY
function is used
The indications of the operation panel may differ
depending on the country and the region.