SMART SRS-LYNC-XS User manual

SMARTRoomSystem™
for Microsoft®Lync®
SOFTWARE CONFIGURATION GUIDE
FOR MODELS SRS-LYNC-XS, SRS-LYNC-S, SRS-LYNC-M, SRS-LYNC-M-DUAL, SRS-LYNC-LANDSRS-LYNC-XL

For more information on configuring, maintaining and troubleshooting your room system, see the
SMARTRoomSystem™ for Microsoft®Lync® setup and maintenance guide
(smarttech.com/kb/170450).
FCC warning
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and
can radiate radio frequency energy and, if not installed and used in accordance with the manufacturer’s instructions, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the
interference at his own expense.
Trademark notice
SMARTRoomSystem, smarttech, the SMART logo and all SMART taglines are trademarks or registered trademarks of SMARTTechnologiesULC in the U.S.
and/or other countries. Microsoft, Windows, Lync and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the U.S. and/or other
countries. All other third-party product and company names may be trademarks of their respective owners.
Copyright not ice
© 2013–2014SMARTTechnologiesULC. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system
or translated into any language in any form by any means without the prior written consent of SMARTTechnologiesULC. Information in this manual is subject to
change without notice and does not represent a commitment on the part of SMART.
This product and/or use thereof covered by one or more of the following U.S. patents.
www.smarttech.com/patents
05/2014

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For your records
Record the following information for future reference or in case you need to contact
SMARTSupport.
Date of purchase:
Serial numbers:
Interactive flat panel(s)*
Lync appliance
Console
Camera
Table microphones
Audio processor
Speakers
Administrator account:
User name
Password
Lync account:
User name
Password
SIP URI
Other information:
*When requesting technical support, provide SMARTSupport with the left interactive flat panel’s serialnumber.

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Preparing for your room system
Several weeks before installing your room system’s hardware and configuring its software,
complete the following tasks.
Task
Ensure you have all items documented in the SMARTRoomSystem for MicrosoftLync
installation and service preparedness checklists
(knowledgebase.force.com/?q=000014425).
Ensure your organization has implemented Lync 2013 and the Lync infrastructure is
functioning.
Download and follow the instructions in the MicrosoftLync Room System Deployment
Guide (microsoft.com/en-us/download/confirmation.aspx?id=39274).
This guide explains how to provision the Lync account in the Lync Server and the
MicrosoftExchange server.
Use a test computer to confirm that the Lync account is functioning.
Determine if your Lync infrastructure includes a key management service (KMS) server
and if the KMS server is configured to provide Lync 2013 product keys.
A KMS server automatically provides a product key to the Lync Room System software. If
your Lync infrastructure doesn’t include a KMS server, you can use the multiple activation
key (MAK) provided by Microsoft during the configuration of the software.
Before configuring your room system’s software
Before configuring your room system’s software, ensure the following prerequisites are in place:
Task
The steps in Preparing for your room system above have been completed.
You have the necessary information to connect the room system to the Lync Server,
including the following:
lIP addresses for DNS servers (if not configured automatically from the network via
DHCP)
lAdministrator user name and password to be applied to the room system
lLync appliance computer name for network presence
lLync account name and password for the room system
lSIP URI address
TIP
You can record this information on page3 for future reference.

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Task
A USB mouse and keyboard are connected to the Lync appliance for use during the
software configuration.
Starting your room system for the first time
Starting your room system
The procedure for starting your room system depends on the room size.
Room size Procedure
Extra small room Page5
Small room Page6
Medium room Page7
Medium room with dual panels Page8
Large room Page9
Extra large room Page10
To start your extra small room system
1. Flick the power switch on the bottom of the interactive flat panel.
2. Press the Input Select button on the interactive flat panel’s
front control panel until the input source is HDMI1 .
The Lync appliance begins the first-run installation process. During this process, the Lync
appliance restarts several times.
NOTE
This process takes time to complete. During this process, displays might not change
content or might appear blank for several minutes.
3. Press MENU on the interactive flat panel’s remote control.

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4. Press the down arrow until you select the SETUP menu, and then press SET.
5. Press the down arrow until you select USBSETTING , and then press the right arrow.
6. Press the left or right arrow until the USB1 option is HDMI1 .
7. Press MENU or EXIT until the on-screen display menu closes.
8. Continue to Configuring Lync Room System software first-run installation settings on page13.
To start your small room system
1. Flick the power switch on the bottom of the interactive flat panel.
2. Press the Input Select button on the interactive flat panel’s
front control panel until the input source is HDMI3/PC .
The Lync appliance begins the first-run installation process. During this process, the Lync
appliance restarts several times.
NOTE
This process takes time to complete. During this process, displays might not change
content or might appear blank for several minutes.
3. Press MENU on the interactive flat panel’s remote control.
4. Press the down arrow until you select the SETUP menu, and then press SET.
5. Press the down arrow until you select Lync®ROOMRESET , and then press the right arrow.
The on-screen display menu blinks briefly.
6. Press MENU or EXIT until the on-screen display menu closes.
NOTE
Completing steps 3 to 6 configures the interactive flat panel’s USB-video mapping, audio
settings, presence detection settings and other settings for use with the
SMARTRoomSystem. In addition, completing the above steps disables the volume and
input select controls on the interactive flat panel’s front control panels.
7. Continue to Configuring Lync Room System software first-run installation settings on page13.

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To start your medium room system
1. Flick the power switch on the bottom of the interactive flat panel.
2. Press the Input Select button on the interactive flat panel’s
front control panel until the input source is HDMI3/PC .
The Lync appliance begins the first-run installation process. During this process, the Lync
appliance restarts several times.
NOTE
This process takes time to complete. During this process, displays might not change
content or might appear blank for several minutes.
3. Press MENU on the interactive flat panel’s remote control.
4. Press the down arrow until you select the OPTION menu, and then press OK.
5. Press the down arrow until you select Lync®RoomReset , and then press OK.
6. Press the left arrow to select Reset , and then press OK.
NOTE
Completing steps 3 to 6 configures the interactive flat panel’s USB-video mapping, audio
settings, presence detection settings and other settings for use with the
SMARTRoomSystem. In addition, completing the above steps disables the volume and
input select controls on the interactive flat panel’s front control panel.

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7. Set the Lync appliance input’s operating mode to PC:
a. Press INPUT, and then press the red button on the remote control, which is below the
BACK button.
The Input Label menu appears.
b. Using the left and right arrow buttons, select HDMI3/PC, and then press OK.
c. Using the left, right, up and down arrow buttons, select PC, and then pressOK.
d. Press the down arrow to select Close, and then press OK.
In the Input List menu, the computer input’s icon indicates that its operating mode is PC.
IMPORTANT
If you do not complete these steps, the following could occur:
oThe interactive flat panel might not display the outer edges of the Lync appliance’s
display.
oUsers might notice higher than normal video display latency.
NOTE
These steps are also documented in Before you configure your SMARTBoard 8084i-G4
interactive flat panel (smarttech.com/kb/170597), which is included with your room system.
8. Set the options in the PICTURE menu as per SMART’s recommendations in appendix B of the
SMARTRoomSystem for MicrosoftLync setup and maintenance guide
(smarttech.com/kb/170450).
9. Continue to Configuring Lync Room System software first-run installation settings on page13.
To start your medium room system with dual panels
1. Flick the power switch on the bottom of the right interactive flat
panel.
2. Press the Input Select button on the right interactive flat
panel’s front control panel until the input source is HDMI1 .