Splicecom PCS 552 User manual

PCS 552 Quick Reference Guide Version 3.2/0612/1
PCS 552
Quick Reference Guide
June 2012

PCS 552
1 PCS 552 Quick Reference Guide Version 3.2/0612/1
Making an Internal Call
Making an Internal Call
Dial the extension number via the alpha-numeric keypad
Dial
Press the context sensitive key alongside |Dial|, or lift your
handset
The Call Status screen will display whom you are ringing and your
details
OR
OR
Lift your handset or press the Speaker button
Dial the extension via the alpha-numeric keypad
OR
OR
Press the Contacts button
Press the key on the keypad that displays the first letter of the
User’s name
Find the User required using the Up/Down arrows
Select the User required using the context sensitive key alongside
the |User Name|
Dial the User using the context sensitive key alongside the
number required
OR
OR
Press the Favourites button (unless this is your default Idle page)
Find the colleague required from your Favourites display using the
Up/Down arrow
Dial the colleague required using the context sensitive Key
alongside |Speed Dial Name|
(Note: If the extension you are ringing is busy or not answered
within 20 seconds (default) you will be passed to voicemail, if
enabled.)

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Making an External Call
Making an External Call
Dial the external number via the alpha-numeric keypad. (Your
System Administrator will inform you if a prefix is required.)
Dial
Press the context sensitive key alongside |Dial|, or lift your
handset
The Call Status screen will display whom you are ringing and your
details
OR
OR
Lift your handset or press the Speaker button
Dial the external number via the alpha-numeric keypad. (Your
System Administrator will inform you if a prefix is required.)
OR
OR
Press the Contacts button
Press the key on the keypad that displays the first letter of the
Contact’s name
Find the Contact required using the Page Up/Down arrows
Select the Contact required using the context sensitive key
alongside the |Contact Name|
Dial the Contact using the context sensitive key alongside the
number required
OR
OR
Press the Favourites button (unless this is your default Idle page)
Find the contact required from your Favourites display using the
Page Up/Down arrow
Dial the Contact required using the context sensitive Key alongside
|Speed Dial Name|

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Answering a Call
Answering a Call
Call Status will display the caller’s details
Lift the handset or press the Speaker button to answer the call
OR
OR
Reject
If you do not wish to answer the call select the context sensitive
key alongside |Reject| and the call will be passed to your Forward
on Busy number (if set), or to voicemail (if enabled), or cancelled.
(If your phone is busy or not answered within 20 seconds (default)
the caller will be passed to voicemail, if enabled.)
Ending a Call
Ending a Call
Replace your handset (if you are using the handset), or press the
Speaker button (if you are using hands free)
Placing a Call on Hold
Placing a Call on Hold
Press the Recall button
To retrieve the call press the Recall button a 2nd time
Transferring a Call
Announced Transfer
Announced Transfer
Place the call on hold using the Recall button
Dial the internal or external number
Wait for the call to be answered and announce the intended
transfer
To transfer the original call, replace your handset (if you are using
the handset) or press the Speaker button (if you are using hands
free)
OR
OR
To return to the original call, press the Recall button, or wait for
the destination to hang up.

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Transferring a Call (cont)
OR
OR
Switch
To return to the original call and place the second call on hold,
press the context sensitive key alongside |Switch| to toggle
between the two calls.
To connect the two calls, replace your handset (if you are using
the handset) or press the Speaker button (if you are using hands
free)
Blind Transfer
Blind Transfer (un-announced transfer)
Place the call on hold using the Recall button
Dial the internal or external number
To complete the transfer, replace your handset (if you are using
the handset) or press the Speaker button (if you are using hands
free)
Transfer to colleague’s voicemail
Transferring a Call Directly to a Colleague’s voicemail
Place the call on hold using the Recall button
Dial the internal number required
Leave Msg
Press the context sensitive key alongside |Leave Msg|
To complete the transfer, replace your handset (if you are using
the handset) or press the Speaker button (if you are using hands
free)
Parking a Call
Parking a Call
This facility allows a call to be held on the system and picked up by
any extension.
Once on a call press one of the context sensitive keys alongside
|Park| 1–4 (default)
The caller’s details will be displayed against the relevant Park Slot.

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Picking Up a Parked Call
Picking up a Parked Call
Press the Favourites button
Park Slots 1–4 (default) will be shown at the top of the display. If
in use, the name (or number) relating to the parked call will be
shown
Press the context sensitive key alongside the relevant Park Slot to
retrieve the call |Name|
OR
OR
If your default Idle Page has been set to Favourites, Park Slots 1–4
(default) will be shown at the top of the display. If in use, the
name (or number) relating to the parked call will be shown.
Press the context sensitive key alongside the relevant Park Slot to
retrieve the call |Name|
Calls History
Your Calls History displays a list of calls you have made and been
answered, calls you have made and not been answered, calls you
have answered, calls you have missed, new voicemail messages
and previously read voicemail messages.
View your Calls History
To view your Calls History
Press the Messages button
Use the Page Up/Down arrows to view your Calls History
Press the Messages button a 2nd time to exit
Redialling a Number
Redialling a Number
Press the Messages button
Use the Page Up/Down arrows to find the call to be redialled
Press the context sensitive key alongside the appropriate name or
number |Name| or |01234.....|.
Dial
Press the context sensitive key alongside |Dial|

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To Call a Previous Caller Back
To Call Previous Caller Back
Press the Messages button
Use the Page Up/Down arrows to find the call to be dialled
Select the entry to be called using the context sensitive key
alongside |Name| or |01234.....|
Dial
Press the context sensitive key alongside |Dial|
To Delete a Call Entry
To Delete a Call Entry
Press the Messages button
Use the Page Up/Down arrows to find the call to be deleted
Select the entry to be deleted using the context sensitive key
alongside |Name| or |01234.....|
Delete
Select the context sensitive key alongside |Delete|
Yes
Select the context sensitive key alongside |Yes| to confirm you
wish to delete the entry
Press the Messages button to exit

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Voicemail
Leaving a Message for a Colleague
Leaving a Message for a Colleague
If the extension you are ringing is busy or is not answered you will
be transferred to voicemail (if enabled) and played your
colleague’s greeting
Leave a message
Replace your handset (if you are using the handset), or press the
Speaker button (if you are using hands free)
Accessing Your Own Messages
Accessing Your Own Messages
The blue “S” LED at the bottom of the PCS 552 will flash to indicate
that you have a new message
Press the Messages button
A closed envelope icon indicates a new message. Press the
context sensitive key alongside the message.
Play
To listen to the new message press the context sensitive key
alongside |Play|.
Your message will be played to you
Stop
Press the context sensitive key alongside |Stop|.to exit
Press the Messages button to exit
Deleting a Message
Deleting a Message
Select the message to be deleted using the context sensitive key
alongside it.
Delete
Remove the message by pressing the context sensitive key
alongside |Delete| during message playback.
Yes
Select the context sensitive key alongside |Yes| to confirm you
wish to delete the entry
Press the Messages button to exit
(Note: The open envelope icon indicates a previously read
message.)

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Voicemail (cont)
Changing your Greeting
Changing your Voicemail Greeting
If you have voicemail enabled you can record a voicemail
greetings.
Press the Messages button
Greeting
Press the context sensitive key alongside |Greeting|. Your current
greeting will be played back to you.
You will then be prompted to record your new greeting. Press
hash (#) when finished.
Your new greeting will be played back to you
If you are happy with your greeting, replace your handset or press
the Speaker button, or press the context sensitive key alongside
|Stop| to save the greeting
For further details on all these features and many others, please
refer to the PCS 552 User Manual

SpliceCom
Defining next-generation communication
The Hall Farm Business Centre, Berry Lane, Chorleywood, Hertfordshire WD3 5EX Tel: [phone] Fax: [phone]
Email: [email protected] Website: www.splicecom.com