Vidicode OptiLog 4me IP User manual

OptiLog 4me IP
Manual
Version 2.010.04
VC1580

Optilog4Me IP Manual © Vidicode 2004 2
Care and Maintenance
Keep the Optilog 4 e IP dry. If it gets wet, wipe it dry
i ediately Liquids ight contain inerals that can corrode the
electronic circuits.
Use and store the Optilog 4 e IP only in nor al te perature
environ ents. Te perature extre es can shorten the life of
electronic devices and distort or elt plastic parts.
Keep the Optilog 4 e IP away fro excessive dust and dirt that
can cause pre ature wear of parts.
Do not use harsh che icals, cleaning solvents or strong
detergents to clean the Optilog 4 e IP.

Optilog4Me IP ©Vidicode 2004 3
Contents
1Introduction..................................................... 5
1.1 Operating modes........................................... 5
1.1.1 Start recorder (save when required) ..................5
Trader recorder (automatic saving).................................6
1.1.2 Recorder for threatening calls (recording calls) 6
1.1.3 Third party monitoring (saving at a central
point) 6
1.1.4 Microphone recording (record a meeting) ........6
1.2 Users panel..................................................... 7
1.3 Connection panel .......................................... 8
2Installation..................................................... 11
2.1 Connection to an optiset E telephone........ 11
2.1.1 If you use the handset to telephone................11
2.1.2 If you prefer to use the headset .......................12
2.1.3 Connection to an optiset E data adapter ........12
2.2 Connection to an analog telephone........... 13
3Start up .......................................................... 15
3.1 Switching on for the first time.................... 15
3.2 F nction keys............................................... 17
3.2.1 Activate/deactivate user access code................18
3.2.2 Switch loudspeaker on /off ...............................18
3.2.3 Menu 1 ...............................................................19
3.2.4 Menu 2 ...............................................................19
3.2.5 Information on memory space and calls..........22
3.2.6 Finding a call......................................................23
3.2.7 Deleting a call ....................................................23
3.2.8 Saving the current call.......................................24
3.2.9 Recording using a microphone.........................24
4Operation ...................................................... 25
4.1 Recording calls............................................. 25

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4.2 Finding and playing back calls .................... 26
4.3 Exporting calls ............................................. 28
4.4 Deleting calls ............................................... 28
5The Ethernet interface .................................. 29
1.1 The possibilities ........................................... 29
5.1 The CallRecorder Archiving System............. 30
5.1.1 Queries ...............................................................30
5.2 The Monitor................................................. 30
6Information ................................................... 31
6.1 Looking after yo r call recorder ................. 31
6.2 Data protection ........................................... 31
6.3 Connection and config ration.................... 31
6.4 Recording and playing back........................ 32
7Technical data................................................ 33
7.1 Key data....................................................... 33
7.2 Scope of delivery ......................................... 33
Index .............................................................. 35

Optilog4Me IP ©Vidicode 2004 5
1Introduction
You can record all your telephone calls with the new OptiLog
4me IP call recorder. Thousands of your calls can be stored on the
hard disk in digital for . They can be accessed easily and are of
high quality when replayed.
You can also record calls on a icrophone using an optional
accessory and then play the back in short sections so that a
transcript can be ade.
The reason why "4 e" (for e) has been added to the na e is
that it is eant to e phasize that this call recorder is your own
personal recording device and only you can access it to play back
calls as it is accessed by a password of your choice.
The OptiLog 4me IP offers various operating odes and
operating languages.
When it leaves the factory it is configured as a start recorder with
an announce ent, user pro pting in Ger an and for connection
via the handset lead of an optiset E or another telephone.
However, your ad inistrator ay also set your call recorder for
one of the three other operating odes and configure it
individually. You can select the user language yourself.
The Optilog4 e IP features a 10BaseT Ethernet interface. The
Optilog4 e IP can be connected to a co puternetwork through
the Ethernet interface. The Optilog4 e IP is designed to acts as
FTP server. The recordings on the Optilog4 e IP can be accessed
by any PC on the connected network. The Call Recorder Archiving
Syste is a special application that can be used to archive
recordings on a PC.
1.1 Operating modes
1.1.1 Start recorder (save when required)
In this operating ode (the factory setting) your call is recorded
fro the o ent you press one of the three start keys.

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The person to who you are speaking hears the essage "This
call is being recorded". This announce ent can be switched off
by your ad inistrator or it can be replaced by a tone. You can
fade out parts of the call by pressing the pause key.
Trader recorder (automatic saving)
In this operating ode all your calls are recorded and stored. You
can cancel this during a call, if this option has not been disabled
by the ad inistrator.
No announce ent is ade to the person to who you are
speaking stating that the call is being recorded. You can fade out
parts of the call using a pause key.
1.1.2 Recorder for threatening calls (recording calls)
This operating ode is particularly suitable for switchboards or
exposed subscribers. You can save unexpected calls in this
operating ode, e.g . threatening calls, by pressing any key on
the call recorder ("panic key"). The call will then be recorded
fro the beginning. Its factory setting is configured in such a way
that the two previous calls are also recorded.
1.1.3 Third -part monitoring (saving at a central
point)
In this ode the call recorder can be used at a central point for all
Hico subscribers. It is accessed via the third-party onitoring
key on a telephone, switches on auto atically and records the
call between the subscribers.
1.1.4 Microphone recording (record a meeting)
Using the optional accessory (desktop microphone and foot pedal
switch) you can also use your call recorder to record meetings. A
highly sensitive microphone ensures good volume control and
-operated by the foot pedal switch- this recording can then be
played back in sections and used to produce the inutes.

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1.2 Users panel
Fro the top to the botto :
•Speaker
•Display
•Interactive keys
•Volu e control
•Input keys
•Function keys
•Replay keys

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Display The display indicates the current status and
operating options for the user.
Interactive
keys
The function of the keys changes. In each case, their
purpose is indicated by the text on the display.
Input
keys
For nu bers 0 and 1 to 10, the start () and hash (#)
keys and also letters.
Function
keys
Pictogra s are used to label the keys and they are
therefore not language dependant.
Replay
keys
The function of the keys is si ilar to those of an audio
or video player - reverse, stop, play/pause, forward.
1.3 Connection panel
There are different ways of connecting the call recorder to your
optiset E telephone. It is looped into your telephone handset line,
if you use a handset for your calls. If you prefer to use a headset
when you telephone, it is connected via the audio tape output on
the headset plus adapter. It can also be connected to the data
adapter on your optiset (if this is fitted), should you wish to use
the feature that allows you to find recorded calls on the basis of
the caller's telephone nu ber.

Optilog4Me IP ©Vidicode 2004 9
The call recorder can also be connected to an analog telephone. It
is then looped into the analog line on the telephone and
configured by the ad inistrator for an "analog line".
All plug-in sockets are on the back of the unit:
B Power For supplied plug-in power supply
unit
C Mic, LS For icrophone, loudspeaker or
headset
D Serial I/O For optiset E data adapter or PC
E Ethernet For Network connection
F Handsetrecording
to base/to handset
Handsetrecording
to base
Via telephone handset lead
Via TB output of headset-plus-adapter
G Line, Phone Via analog line to analog telephone

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Optilog4Me IP ©Vidicode 2004 11
2Installation
By virtue of its design, the OptiLog 4me IP is particularly suitable
for recording calls on optiset E telephones. However, because the
calls are recorded at the analog interface, it can also be used to
record calls on any other telephone.
2.1 Connection to an optiset E telephone
2.1.1 If ou use the handset to telephone
If you prefer to use the handset to phone and do not use a
headset, the call recorder is looped in via the connecting lead of
your telephone handset. This is a universal ethod of connection
that can, in principle, be used for any telephone.
Connection: Disconnect the handset connecting lead at
the handset and at your telephone.
Connect the handset to the call recorder
using the coiled cable supplied (the
straight end of the coiled cable in socket
E, handset recording "to handset "). Insert
the short cable supplied into socket E
(handset recording "to base") and into
the handset connecting socket on the
telephone. (To do this, use the cable that
has sli RJ connectors at each end.)
Looped into the handset connecting lead

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2.1.2 If ou prefer to use the headset
If you prefer to use a headset to telephone, your optiset E is
supplied with a headset-plus-adapter. In this case, the call
recorder ust be connected to the tape recorder output of the
headset-plus-adapter because the handset connecting lead is
switched inactively when you
connect the headset.
Connection: Your optiset E stays connected as it is.
Connect the tape recorder output of the
headset-plus-adapter to the call recorder
socket E
(handset recording "to base") using the
short cable supplied. (To do this, use the
cable that has a wider RJ connector at one
end for the tape recorder output at the
headset-plus-adapter.)
2.1.3 Connection to an optiset E data adapter
Your optiset E is now connected to the call recorder either via the
handset connecting lead or via the TB output of the headset-plus-
adapter. It is now possible to ake recordings.
If your optiset E still has a data adapter available, you can in
addition connect it to the call recorder. The nu ber of the caller
is detected and recorded via this data connection, providing that
it is trans itted and shown on the display. The advantage of this
is that you can enter this nu ber as a search criterion.
Connection: Connect the data adapter to socket D on
the call recorder using the data cable
supplied.

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2.2 Connection to an analog telephone
You can record calls on any analog line with the call recorder.
Connection: Pull the analog telephone line out of the
analog telephone and insert it into "Line"
socket F on the call recorder. The analog
telephone is then connected to " Phone"
socket F using a standard co ercially
available lead. Your ad inistrator now
only has to change the default Method
para eter "VOX handset " to "Analog
line" and the equip ent is ready for use.
Looped into the analog line

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3Start up
3.1 Switching on for the first time
When the call recorder is used for the first ti e, you see the
following essages on the display:
RESET
INIT
Save access code
Now please enter the access code (your password). To do this, use
the input keypad. Enter at least one digit and press the "save"
interactive key.
Now enter the password a second ti e to confir it and press
save.
Remember your password!
Note: If you have forgotten your password, please contact your
ad inistrator.

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Once you have entered the access code, the call recorder indicates
the following status:
Start Recorder
Monday 07-08-03
The equip ent can now operate.
If necessary, the date ust still be set by your ad inistrator. You
can set the ti e yourself.
If you wish to change the preset operating ode fro , say, "Start
recorder" to "Trader recorder " for continuous recording, please
contact your ad inistrator to reconfigure the syste .

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3.2 Function keys
Apart fro the input keypad, there are eight function keys
through which only you or your ad inistrator have access to the
call recorder.
They are used for the following purposes:
Activate/deactivate user access code
Switch speaker on/off
Configuring the call recorder
Menu 1 (access for ad inistrator with service
password)
Menu 2 (access for ad inistrator with service
password)
Info on e ory location and calls
Delete call
Save current discussion
Find call
Microphone recording

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3.2.1 Activate/deactivate user access code
To do this, press the function key
"Activate/deactivate access code".
If the function is activated, the user access code is requested each
ti e before a recording is played back. Once the key has been
pressed, the date and ti e the syste was last accessed will be
dis-
played for two seconds.
Enter your user password as the access code and confir with OK.
If the syste is set for inactive function, it is not necessary to
entry your access code.
(I portant note: your recordings are then not protected against
external access.)
3.2.2 Switch loudspeaker on /off
With the " Switch loudspeaker on/off"
function key you can switch the built-in
speaker on and off when you play back
calls. Calls can also be played via the
optiset E handset or a headphone
connected externally.
The volu e can be controlled using the +/– keys.

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3.2.3 Menu 1
Configuring the call recorder by the user.
Press the "Menu" function key and enter
the "User password " service code to
access the setting options for the user
(enu 1).
After you have pressed the key, the date and ti e the syste was
last accessed will be displayed for 2 seconds.
Enter your user password as the service code and confir with
OK.
You can now change the following settings in sequence:
(The factory settings are printed in bold type)
Ti e: Hours and inutes for su er/winter
ti e changeover or adjusting inutes to
atch ti e on telephone. Position using
the "forward" replay key and enter the
ti e using the input keys. Confir with
OK.
Language: Select the user language via the "change"
interactive key. (Ger an, English, French,
etc.) Change user password using the
input keys and confir with OK.
Access code: Change user password using the input
keys and confir with OK.
3.2.4 Menu 2
Configuring the call recorder by the ad inistrator.

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The setting options for the ad inistrator
are accessed by pressing the "Menu"
function key and entering the
"Ad inistrator password" service code
(enu 2).
The following settings can be changed in sequence by your
ad inistrator: (Factory setting is printed in bold type)
Mode: Operating ode used for the call
recorder: Start recorder, for recording
fro start Trader recorder, for continuous
recording Recorder for threatening calls,
for recording fro the beginning Third-
party onitoring, for recording at a
central point
Method: Type of connection to telephone: VOX
handset, for connection to an optiset E via
handset connection lead or headset-plus-
adapter
• VOX icrophone
• VOX lead
• Analog lead, for connection to an
analog telephone
Signal setting: Settings for signal strength which
starts/stops the recording with the "VOX
handset" (9/ 8, B4/A5). The initial and idle
level is changed using the
"forward/reverse" playback keys. The
value can be displayed via the "play" key.
The star () key sets a plification for
sides B and A. The hash key (#) is used to
select the side. Exit this setting ode via
the A side.