Westmed Neo-Pod T User manual

Neo-Pod™ “T” Heat & Humidification Transport System
Operators Manual

The Neo-Pod “T” manual is translated into the following languages and can be
found on our website at: www.westmedinc.com
rench
German
Italian
Portuguese
Spanish

E
NGLISH
TABLE OF CONTEXT
Page
Description
2
Indications
2
Contraindications
2
Components
2
Neo
-
Pod “T” Controller
3
Power and Controller Cable Assembly
3
-
4
Quick Connect Cable
4
Airway Temperature Sensor
4
Setup Procedure
5
Cable Assembly Attachments
5
Breathing Circuit Connections
6
Starting and Stopping Treatment
7
Controls
7
Alarms
8
Display
8
Cleaning and Maintenance
9
Servicing
9
-
10
Specifications
10
Warranty
10
Gross Dimensions of Controller
10
Classification according to IEC 60601
-
1
11
Tables
11
-
14
General Warnings and Disposal
15
1

Description:
The Neo-Pod “T” Transport Humidification System and associated breathing circuit
is a wick-type respiratory gas-heated humidifier system intended for infant use
during transport in an appropriate transport incubator. The system is designed to
heat and humidify dry medical gas.
Indications:
The Neo-Pod “T” with LavaBedTM Humidifier Cartridge and associated breathing
circuits are indicated to deliver heated and humidified gas during infant transport.
The Neo-Pod “T” Transport Humidification System is for use only as recommended
by a physician.
Contraindications:
There are no contraindications to providing physiologic conditioning of inspired
gas during patient transport with High low Nasal Cannula Therapy.
Components:
The Neo-Pod “T” Transport Humidification System consists of the Neo-Pod “T”
Controller, LavaBed Humidifier Cartridge, Power and Controller Cable with Airway
Temperature Sensor, Pole Mount Bracket and Mattress Bracket.
2

. Neo-Pod “T” Controller: (Figure A) The Neo-Pod “T” Controller is the electronic
unit that controls the LavaBed Humidifier Cartridge and monitors the temperature
of the system.
Caution! Read all instructions prior to use.
Caution! Ensure the correct cable assembly is selected for your specific
application. Cable assemblies are sold separately.
2. Power and Controller Cable Assembly: The Neo-Pod “T” is powered by a 12 volt
DC power source and can utilize two types of cable assemblies. These include the
DC power cables and the AC power converter cable as shown on page 4.
3

Option .
For use with the Transport Incubator 2 VDC Internal Battery Supply. See
Instructions for Use included with cable assembly.
Option 2
For use with a 20~240 VAC to 2 VDC Power Cable. See Instructions for Use
included with cable assembly.
•The Quick Connect Cable provides power to the LavaBed Humidifier
Cartridge.
•The Airway Temperature Sensor is an optional connection that monitors
patient airway temperature when the Airway Temperature button is
depressed and held.
3. Additional Components
•Pole Mount Bracket
•Mattress Bracket
4
PN 9400
PN 9401

Set up Procedure:
Cable Assembly Attachments
1. LavaBed Humidifier Cartridge: (Figure B) The cartridge must be secured
inside the transport incubator enclosure (either attached to the inside wall
with heavy duty Velcro or attached to the mattress bracket).
2. Connect grey communication cable to the top left side of the Neo-Pod “T”
and connect the Quick Connect Cable to the LavaBed Humidifier Cartridge.
Attach the Airway Temperature Sensor to the temperature monitoring port
of the circuit on the patient manifold.
Note: Airway Temperature Sensor is an optional connection. The
Neo-Pod “T” LavaBed Humidifier Cartridge will function normally
without the Airway Temperature Sensor installed in the breathing
circuit.
3. Connect the color coded terminals of the power cable to a 12 volt DC power
source or Plug AC Adaptor into wall outlet.
Caution! The Neo-Pod “T” DC power supply cable connection is indicated by
the red and black connectors. These must be connected to a 12 volt DC
power supply in order to operate properly.
5

Breathing Circuit Connections:
1. Westmed Inc. supplies breathing circuits that are specified for use with the
Neo-Pod “T” Transport Humidification System and are intended for use with
a variety of ventilators; each circuit package contains a selection of
connectors and adaptors to facilitate the connection to the ventilator.
2. Refer to individual circuit product package instructions for use and
performance specifications.
3. Ensure the correct circuit assembly is selected for your specific application.
4. Water eed: Using a syringe, slowly fill the LavaBed Humidifier Cartridge with
20 ml of sterile water.
Note: Periodically observe water reservoir and if additional water is required
during transport, add as required only with a syringe. To prevent excess
water from entering the patient circuit, the cartridge incorporates a safety
drain.
Warning! Potential unsafe conditions could result if using other than
Westmed Inc. specified breathing circuits or accessories with the
Neo-Pod “T” Transport Humidification System.
Caution! Do not use a water feed set during transport. Motion or conditions
that are not level can cause the cartridge’s water level float to malfunction.
Caution! If an excessive amount of water is supplied to the cartridge, the
safety drain opens and drains the excess water out the bottom of the
cartridge.
Caution! To avoid excessive condensation do not use the breathing circuit or
LavaBed Cartridge Humidifier Cartridge outside the transport incubator.
Cautions!
1. Do not operate the Controller if damaged.
2. Do not use in the presence of flammable anesthetic agents or
supplemental gases.
3. Do not use a water feed set during transport.
4. Only use 20 ml syringe to fill and refill Lavabed.
5. Neo-Pod “T” Controller requires special precautions regarding
Electromagnetic Compatibility (EMC) and must be installed and put into
service according to the EMC information provided in this manual.
6

6. Portable and mobile R communications equipment can affect
Neo-Pod “T” Controller.
7. The use of accessories, transducers and cables other than those specified
by Westmed, may result in increased EMISSIONS or decreased IMMUNITY
of Neo-Pod “T” Controller.
8. The Neo-Pod “T” Controller should not be used adjacent to or stacked
with other equipment and if adjacent or stacked use is necessary, the
EQUIPMENT should be observed to verify normal operation in the
configuration in which it will be used.
Starting and Stopping Treatment:
1. Ensure the Neo-Pod “T” Controller is set up correctly per the individual
circuit instructions for use.
2. ill the LavaBed Humidifier Cartridge with no more than 20 ml of sterile
water.
3. Turn the On/Off Knob of the Neo-Pod “T” Controller to “ON”.
4. Set the Temperature Set Knob to the desired temperature 30 ~ 38 °C.
Set temperature should be no more than 1°C above incubator temperature.
5. Set ventilator or oxygen supply flow meter to desired settings.
6. Ensure the desired temperature setting in the LavaBed Humidifier
Cartridge is obtained before connecting the circuit to the patient’s
airway. This will be confirmed when the Target Temp Indicator is on.
(Please reference igure A, page 3).
Controls:
•On/Off Knob: Turns the power on and off for the Neo-Pod “T” Controller.
•Temperature Set Knob: Sets temperature of gas at the LavaBed outlet port.
• Airway Temperature Sensor Button: When depressed and held,
displays the temperature at the Airway Temperature Sensor.
Note: When the Airway Temperature Sensor Button is released the
display will resume displaying the LavaBed outlet temperature as
explained in Display sections page 8.
• Silence Alarm Button: Silences the audible alarm for 90 seconds.
7

Alarms:
All alarms provide both a visual indication and audible alarm. The audible alarm
can be silenced for 90 seconds by pressing the Alarm Silence button; however, the
alarm LED will remain illuminated as long as the alarm condition exists. Any alarm
will disable the heater in the LavaBed Humidifier Cartridge until the alarm
condition is addressed.
• Temperature Sensor Failure Indicator: Indicates that the LavaBed
Humidifier Cartridge or Airway Temperature Sensor has failed.
• 40 °C Alarm Indicator: Indicates that either the internal LavaBed
Temperature Sensor, or if used, the Airway Temperature Sensor has
detected temperatures at or above 40 °C.
Display: (Refer to Figure A on page 3)
A) LavaBed Warming Indicator: This LED is illuminated whenever
power is being applied to the heater in the LavaBed Humidifier
Cartridge.
B) Low Temp Indicator: This LED is illuminated when the monitored
temperature (LavaBed Humidifier Cartridge or Airway) is 1.5 °C or
more below the target temperature on the temperature set.
C) Target Temp Indicator: This LED is illuminated when the monitored
temperature (LavaBed Humidifier Cartridge or Airway) is within 1.5 °C
of the target temperature on the temperature set.
D) High Temp Indicator: This LED is illuminated when the monitored
temperature (LavaBed Humidifier Cartridge or Airway) is 1.5°C or
more above the target temperature on the temperature set.
8

Cleaning and Maintenance:
Periodically the Neo-Pod “T” Controller and Cable may be wiped off using hospital
approved germicidal wipes.
Warning!
Unplug the cable from the Neo-Pod “T” prior to cleaning. Do not put the
Controller in water or other liquid as this may cause damage.
Servicing:
The Neo-Pod “T” should be inspected for proper function by Westmed at a
minimum of every five (5) years. While Westmed can provide this service, an in-
house inspection can be performed once per year as follows.
1. Connect the Neo-Pod “T” to the Cable and turn it on. Verify the Temperature
Sensor ailure Indicator is illuminated and the audible alarm is turned on.
2. Press the Silence Alarm Button. Verify the audible alarm is turned off.
3. Connect the Cable to the Test Module and verify the Temperature Sensor
ailure Indicator is turned off.
4. Set the Temperature Set Knob of the Neo-Pod “T” to 35 ᵒC. Verify that the
Target Temp Indicator is illuminated and the LavaBed Warming Indicator is
flashing. The Heater LED on the Test Module is flashing simultaneously with
the LavaBed Warming Indicator.
5. Put the Airway Temperature Sensor in room temperature. Press and hold the
Airway Temperature Sensor Button and verify the Low Temp Indicator is
illuminated.
6. Set the Temperature Set Knob of the Neo-Pod “T” to 30 ᵒC. Verify the High
Temp Indicator is illuminated, and the LavaBed Warming Indicator and
Heater LED on the Test Module are all extinguished.
7. Set the Temperature Set Knob of the Neo-Pod “T” to 38 °C. Verify the Low
Temp Indicator; the LavaBed Warming Indicator and the Heater LED on the
Test Module are illuminated.
8. Optional: Apply hot air to the Airway Temperature Sensor. Verify 40 ᵒC Alarm
Indicator and the audible alarm are turned on. Press the Silence Alarm
Button. Verify the 40 ᵒC Alarm Indicator is still Illuminated and the audible
alarm is turned off.
9

This device is intended to provide safe and reliable operation. or the best result, it
should be operated and maintained in accordance with the instructions provided
by Westmed Inc. As with all electrical devices, if any irregularity becomes
apparent, you should take caution and have the device inspected by a Westmed
Inc. repair specialist.
Specifications:
•
Input Voltage: 12 VDC +2.5 / -1.5
•
Compliance: 0.66 mL/kPa full ~
1.1 mL/kPa empty
•
Input Current: 1.7 A
(max.@ 10 L/min, 38 °C.)
•
low Resistance: 3 cm H2O
@ 1 Liter/Second
•
Output Temperature Range: 30 ~ 38
°C @ 100% RH
•
Total System Leakage: less than
60 mL/min @ 60 cm H
2
O
•
Maximum Output Temperature: 40 °C
•
Water Reservoir Capacity: 20 ml
•
Minimum Humidification Output:
33 mg H
2
O / L/min
•
Warm-Up Time: 15 minutes max.
•
Maximum Humidification Output:
44 mg H
2
O / L/min
•
Maximum System Operating Pressure:
70 cm H
2
O
•
Input low Rate: 0~10 L/min @ 50 psi
max
•
Operating Temperature Range: 21~38
°C
Warranty:
All Westmed products are warranted to be free of defects in material and
workmanship for a period of ninety (90) days from date of purchase.
Gross Dimensions of Controller:
•Weight: 180 grams
•Size: 83 mm x 118 mm x 43 mm (Height x Length x Width)
10

Classification according to IEC 6060 -
•Classification of protection: class II
•Powered by external 12 volt DC power supply
•No internal power supply
•No protective earth ground
•Type of applied part: BF
•Protection from ingress of water: none IPXØ
•Mode of operation: capable of continuous operation
•No known potential for adverse effects from electromagnetic or other
interference between this device and other known devices
•No known adverse effects on the performance of the humidification system
when exposed to, electrocautery, electrosurgery, defibrillation, X-ray
(gamma radiation), infrared radiation, and radiofrequency interference.
Guidance and manufacturer’s declaration - electromagnetic emissions
The EQUIPMENT is intended for use in the electromagnetic environment specified below.
The customer or the user of the EQUIPMENT should assure that it is used in such an
environment.
Emissions Test Compliance
R emissions
CISPR 11
Group 1 The EQUIPMENT uses R energy only for it internal function.
Therefore, its R emissions are very low and are not likely to
cause any interference in nearby electronic equipment.
R emissions
CISPR 11
Class A
Harmonic
emissions
IEC 61000-3-2
Not
Applicable
Voltage
luctuations/
licker emissions
Not
Applicable
The EQUIPMENT is suitable for use in all establishments other than domestic and those directly
connected to the public low-voltage power supply network that supplies buildings used for
domestic purposes.
11

Guidance and manufacturer’s declaration - electromagnetic emissions
The EQUIPMENT is
intended for use in the electromagnetic environment specified below.
The customer or the user of the EQUIPMENT should assure that it is used in such an
environment.
Immunity
Test
IEC 6060
Test Level
Compliance
Test Electromagnetic environment- guidance
Conducted R
IEC 61000-4-6
Radiated R
IEC 61000-4-3
3V
RMS
150 kHz to
80 MHz
3 V/m
80 MHz to
2.5 GHz
3 V
RMS
3 V/m
Portable and mobile R communications equipment
should be used no closer to any part of the
EQUIPMENT, including cables, than the
recommended separation distance calculated from
the equation applicable to the frequency of the
transmitter. Recommended separation distanced: d
= 1.2 ÖP at 80 MHz to 800 MHz, d = 2.3 ÖP at 800
MHz to 2.5 GHz, where P is the maximum output
power rating of the transmitter in watts (W)
according to the transmitter manufacturer and d is
the recommended separation distance in meters
(m).
a
ield strengths from fixed R transmitters, as
determined by an electromagnetic site survey, should
be less than the compliance level in each frequency
range.
b
Interference may occur in the vicinity of
equipment marked with the following symbol:
loors should be wood, concrete or ceramic tile. If
floors are covered with synthetic material, the
relative humidity should be at least 30%.
NOTE 1 At 80 MHz and
800 MHz, the higher frequency range applies.
NOTE 2 These guidelines may not apply in all situations. Electromagnetic propagation is affected
by absorption and reflection from structures, objects and people.
a
ield strengths from fixed transmitters, such as base stations for radio (cellular/cordless)
telephones and land mobile radios, amateur radio, AM and M radio broadcast and TV broadcast
cannot be predicted theoretically with accuracy. To assess the electromagnetic environment due
to fixed R transmitters, an electromagnetic site survey should be considered. If the measured
field strength in the location in which the EQUIPMENT is used exceeds the applicable R
compliance level above, the EQUIPMENT should be observed to verify normal operation. If
abnormal performance is observed, additional measures may be necessary, such as reorienting
or relocating the EQUIPMENT.
b Over the frequency range 150 kHz to 80 MHz, field strengths should be less than 3 V/m.
12

Guidance and manufacturer’s declaration - electromagnetic emissions
The EQUIPMENT is intended for use in the electromagnetic environment specified below.
The customer or the user of the EQUIPMENT should assure that it is used in such an environment.
Immunity Test IEC 6060
test level Compliance Test Electromagnetic environment- guidance
Electrostatic
discharge (ESD)
IE 61000-4-2
±6 kV contact
±8 kV air
±6 kV contact
±8 kV air
loors should be wood, concrete or
ceramic tile. If floors are covered with
synthetic material, the relative
humidity should be at least 30%.
Electrical fast
Transient/burst
IEC 61000-4-4
±2 kV for power
supply lines
±1 kV for
input/output lines
±2 kV for power
supply lines
±1 kV for
input/output lines
Main power quality should be that of
a typical commercial or hospital
environment.
Surge
IEC 61000-4-5
±1 kV differential
mode
±2 kV common
mode
±1 kV differential
mode
±2 kV common
mode
Main power quality should be that of
a typical commercial or hospital
environment.
Voltage dips, short
interruptions and
voltage variations on
power supply input
lines IEC 61000-4-11
<5 % UT
(>95 % dip in UT)
for 0,5 cycle
40 % UT
(60 % dip in UT)
for 5 cycles
70 % UT
(30 % dip in UT)
for 25 cycles
<5 % UT
(>95 % dip in UT)
for 5 sec
<5 % UT
(>95 % dip in UT)
for 0,5 cycle 40 %
UT
(60 % dip in UT)
for 5 cycles 70 %
UT
(30 % dip in UT)
for 25 cycles <5 %
UT
(>95 % dip in UT)
for 5 sec
Main power quality should be that of
a typical commercial or hospital
environment. If the user of the
EQUIPMENT requires continued
operation during power main
interruptions, it is recommended that
the EQUIPMENT be powered from an
uninterruptible powered supply or a
battery.
(50/60 Hz) magnetic
field
IEC61000-4-8
3 A/m 3 A/m Power frequency magnetic fields
should be at levels characteristic of a
typical location in a typical commercial
or hospital environment.
NOTE UT is the AC mains voltage prior to application of the test level.
13

Recommended separation distances between
portable and mobile RF communications equipment and the EQUIPMENT
The EQUIPMENT is intended for use in an electromagnetic environment in which
radiated R disturbances are controlled. The customer or the user of the
EQUIPMENT can help prevent electromagnetic interference by maintaining a
minimum distance between portable and mobile R communications equipment
(transmitters) and the EQUIPMENT as recommended below, according to the
maximum output power of the communications equipment.
Rated
maximum
output
power
of
transmitter
(Watts)
Separation
distance according to frequency of transmitter
(meters)
150 kHz to 80 MHz
d = 1.2 ÖP
80 MHz to 800 MHz
d = 1.2 ÖP
800 MHz to 2.5 GHz
d = 2.3 ÖP
0.01
0.12
0.12
0.23
0.1
0.38
0.38
0.73
1
1.2
1.2
2.3
10
3.8
3.8
7.3
100
12
12
23
or transmitters rated at a maximum output power not listed above, the
recommended separation distance d in meters (m) can be estimated using the
equation applicable to the frequency of the transmitter, where P is the maximum
output power rating of the transmitter in watts (W) according to the transmitter
manufacturer.
NOTE 1 At 80 MHz and 800 MHz, the separation distance for the higher frequency
range applies.
NOTE 2 These guidelines may not apply in all situations. Electromagnetic
propagation is affected by absorption and reflection from structures, objects and
people.
14

General Warnings!
A warning alerts you to possible injury. Specific Warnings and Cautions appear
next to the relevant instructions in the manual.
• Use the Neo-Pod “T” only for its intended use as described in this manual.
• The Neo-Pod “T” Controller, and LavaBed, should only be used with delivery
tubes or accessories recommended by Westmed Inc. Connection of other
delivery tubes or accessories could result in patient injury or damage to the
device.
• Do not submerge the Neo-Pod “T” Controller in water or other liquid as this
may cause damage.
• Do not use water feed set during transport.
• Do not attempt to dismantle the Neo-Pod “T” Controller. There are no user-
serviceable parts inside. Repairs and internal servicing should only be
performed by an authorized service agent.
• Do not operate the Neo-Pod “T” Controller if it is not working properly or if
any part of the device is damaged.
• Keep the cable assembly away from hot surfaces.
• Do not pull or allow the Neo-Pod “T” Controller to hang freely from the cable
assembly.
• Explosion hazard – Do not use in the vicinity of flammable anesthetic vapors
or gases.
• ollow all precautions when using supplemental oxygen.
Disposal:
The controller is considered electrical waste and electronic equipment per
directive 2002/96/EC and should be recycled as such. or recycling purposes,
the controller is RoHS compliant.
All disposable products should be treated as bio-hazardous waste and the
controller should be treated per the WEEE directive.
15

Manufactured By:
5580 S. Nogales Hwy.
Tucson, AZ 85706 USA
Telephone: [phone]
Fax: [phone]
www.westmedinc.com
PN 76144, Rev. 03
MT Promedt Consulting GmbH
Altenhofstr. 80
66386 St. Ingbert, Germany