Yealink T4 series User manual

Voicemail Features
1
Review Messages
1Voicemail
3Faxes
9Future Delivery Messages
during playback of message
1Repeat
11 Play Previous Message
2Save (or mark as new)
3Erase
4Reply
5Send a Copy
6 Increase Volume
66 Hear Message Details
7Slow Playback
77 Rewind 5 Seconds
8Pause
9Speed Up Playback
99 Fast Forward 5 Seconds
0Help
* Exit
#Skip to Next Message
2
Send a Message
Enter phone number or extension
number, then #
1Review Message
2Mark as Urgent
3Mark as Private
4Re-Record Message
5Report on Send
6Report on Read
7Add Recipient
9Schedule for Future Delivery
#Send as is
3
Work with Greetings
1Personal Greeting
2Extended Absence Greeting
3System-Generated Greetings &
Name Recording
4Group Mailbox Greetings
5Busy Greeting
6Out-of-office Hours Greeting
7Shared Greetings
9Fwd All Calls to VM Greeting
* Exit Menu
4
Mailbox Settings
1Group Lists
2Handsfree & Time Saver
3Security Options
4Group Mailbox Settings
5Notification Settings
6Additional Settings
7Advanced Call Features
9Live Message Screening
* Exit Menu
5
Reminders
1Reminders Settings
2Add New Reminder
3Recurring Reminders Settings
4One-Off Reminders Settings
6
Review Erased Messages
1Voicemail
3Faxes
during playback of message
1Repeat
11 Play Previous Message
2Restore
3Permanently Erase
4Reply
5Send a Copy
6Increase Volume
66 Hear Message Details
7Slow Playback
77 Rewind 5 Seconds
8Pause
9Speed Up Playback
99 Fast Forward 5 Sec
0Help
* Exit
#Skip to Next Message
7
Switch Account
0
Help
#Next Hint
* Return to Main Menu
1Replay from Start of Menu
*
Exit
Common Buttons
0Helpful Hints
8Pause / Resume
Telephone Feature Access Codes
Feature
Code
Voicemail
*98
Transfer Caller to
User’s Voicemail
Transfer + 8 + extension
number + Transfer
Group Call Pickup
*11 + #
Directed Call Pickup
*12 + ext number + #
Manually Park Call
Transfer + *00 + #, hear
orbit number, Transfer
Retrieve Parked Call
*01 ~ *XX + #
Block Caller ID
*67 + number
Unblock Caller ID
*82 + number
Feature
Activate
Deactivate
Immediate Call Fwd
*72 + number
*73
Busy Call Forward
*90 + number
*91
No Answer Call Fwd
*92 + number
*93
Do Not Disturb
*78
*79
Hunt Group Log In/Out
*96#+grp num
*96#+0
Customer Support:
611 on the
phoneware
network or
602.445.7777 ext 1
Web User Portal:
www.phoneware.us
CommPortal Password:
Default Voicemail PIN:
Phone Options Password:
Same as Voicemail PIN
Remote Voicemail Access:
602.445.7770
Remote Feature Access:
602.445.7771
Phone Video Training: azphoneware.com/videos
Conference Bridge:
999
Update Phone Config
Up arrow while idle
Restart Phone
Press and Hold X
T4/T5 Series Telephone
Telephone
Quick Reference
User Guide
Version 21.03.07

Button
Description
Hold (T54/T46 only) –
Places an active call on
hold. On T41 / T42 / T53
HOLD will show on the
menu of an active call.
Transfer (T54 / T46 only)
–Transfer call to another
extension. On T41 / T42
/ T53 TRANSFER will
show on the menu of an
active call.
Voicemail Access - press
to call voicemail and
access messages.
Redial –redials
previously dialed
numbers.
Volume Control –Adjusts
the volume for the
handset, headset, ringer,
and speakerphone.
Make a Call –Lift handset or press , dial
number. To dial an extension number, simply dial the three
or four-digit extension.
You may press after dialing a number to expedite the
call. You may also pre-dial before pressing a line or lifting
the handset to allow a longer delay during dialing.
Redial –Press ; scroll through previously dialed
numbers using navigation buttons and press SEND menu
button; or just press again to redial the most recent
telephone number.
ICOM –Perform a voice announcement through an
extension’s speakerphone. Press ICOM menu button,
followed by extension number or monitored extension
button; (press to expedite}; speak after the tone.
Button
Description
Speaker - activates the
speakerphone mode.
Mute –Mutes the
microphone in your
handset or on your
speakerphone so that
your caller cannot hear
you.
Headset –activates
headset mode.
Navigation Buttons –
Press UP or DOWN to
view status of text
messages on the display
and scroll through menu
selections. Press LEFT
and RIGHT to view
different line/call
appearances.
Exit / Goodbye –ends
and active call or sends
a ringing call to
voicemail.
Answering a Call –Lift handset, press
to answer on speakerphone, or press to answer on
headset.
Pickup –Press PICKUP menu button to answer a call
ringing at another phone in your pickup group.
Page All –If equipped, press PAGE ALL button to make
a voice announcement through all phones in the paging
group.
Ending a Call –Hang up handset, or press to
end a call on speakerphone or headset.
Call Hold –Press or HOLD menu button; To
retrieve the call, press the line button on hold. When
switching between active calls, HOLD is automatic, so it is
not necessary to press the HOLD button.
Parking a Call –Press a PARK button on your
phone; call will show on hold on this button; call can be
retrieved from any phone by pressing the flashing PARK.
Manual Park –Press / TRANSFER,
* 0 0 #; automated voice will tell you the park orbit
number; press / TRANSFER. To retrieve a call
manually, press * X X #, i.e. * 0 1 #.
Monitored Extension Button –Can be used
to view extension status, place calls to the extension, and
transfer calls.
Supervised Transfer (announce call)
• Manual –Press / TRANSFER; enter number;
{press #/SEND to expedite}; wait for answer to announce
call; press / TRANSFER again to connect call.
• Using Monitored Extension Button –Press
monitored extension button; wait for answer; announce
call; press / TRANSFER again to connect call.
Blind Transfer (do not announce call)
• Manual –Press / TRANSFER; enter number; press
/ TRANSFER.
• Using Monitored Extension Button –Press
monitored extension button; press / TRANSFER.
Transfer to Voicemail –While on a call, press
TRANS TO VM menu button, then enter extension or press
desired monitored extension button.
OR: While on a call, press and then enter the
extension number or press a monitored extension button.
OR: Transfer, 8, enter extension number, transfer.
3-Way Conferencing –While on a call, press
CONF menu button; enter number, wait for answer; press
CONF again. Use navigation buttons to drop a connection.
Do Not Disturb –Menu button. Press to block calls
and send immediately to your voicemail.
Voicemail –Press button; enter your voicemail
PIN if prompted (see reverse of this document).
User Commportal – Using an internet browser on
your computer, visit www.phoneware.us and select
Login/User Commportal Login. Use your phone’s direct
telephone number and portal password. (see reverse of
this document).

Button
Description
Hold (T54/T46 only) –
Places an active call on
hold. On T41 / T42 / T53
HOLD will show on the
menu of an active call.
Transfer (T54 / T46 only)
–Transfer call to another
extension. On T41 / T42
/ T53 TRANSFER will
show on the menu of an
active call.
Voicemail Access - press
to call voicemail and
access messages.
Redial –redials
previously dialed
numbers.
Volume Control –Adjusts
the volume for the
handset, headset, ringer,
and speakerphone.
Make a Call –Lift handset or press , dial
number. To dial an extension number, simply dial the three
or four-digit extension.
You may press after dialing a number to expedite the
call. You may also pre-dial before pressing a line or lifting
the handset to allow a longer delay during dialing.
Redial –Press ; scroll through previously dialed
numbers using navigation buttons and press SEND menu
button; or just press again to redial the most recent
telephone number.
ICOM –Perform a voice announcement through an
extension’s speakerphone. Press ICOM menu button,
followed by extension number or monitored extension
button; (press to expedite}; speak after the tone.
Button
Description
Speaker - activates the
speakerphone mode.
Mute –Mutes the
microphone in your
handset or on your
speakerphone so that
your caller cannot hear
you.
Headset –activates
headset mode.
Navigation Buttons –
Press UP or DOWN to
view status of text
messages on the display
and scroll through menu
selections. Press LEFT
and RIGHT to view
different line/call
appearances.
Exit / Goodbye –ends
and active call or sends
a ringing call to
voicemail.
Answering a Call –Lift handset, press
to answer on speakerphone, or press to answer on
headset.
Pickup –Press PICKUP menu button to answer a call
ringing at another phone in your pickup group.
Page All –If equipped, press PAGE ALL button to make
a voice announcement through all phones in the paging
group.
Ending a Call –Hang up handset, or press to
end a call on speakerphone or headset.
Call Hold –Press or HOLD menu button; To
retrieve the call, press the line button on hold. When
switching between active calls, HOLD is automatic, so it is
not necessary to press the HOLD button.
Parking a Call –Press a PARK button on your
phone; call will show on hold on this button; call can be
retrieved from any phone by pressing the flashing PARK.
Manual Park –Press / TRANSFER,
* 0 0 #; automated voice will tell you the park orbit
number; press / TRANSFER. To retrieve a call
manually, press * X X #, i.e. * 0 1 #.
Monitored Extension Button –Can be used
to view extension status, place calls to the extension, and
transfer calls.
Supervised Transfer (announce call)
• Manual –Press / TRANSFER; enter number;
{press #/SEND to expedite}; wait for answer to announce
call; press / TRANSFER again to connect call.
• Using Monitored Extension Button –Press
monitored extension button; wait for answer; announce
call; press / TRANSFER again to connect call.
Blind Transfer (do not announce call)
• Manual –Press / TRANSFER; enter number; press
/ TRANSFER.
• Using Monitored Extension Button –Press
monitored extension button; press / TRANSFER.
Transfer to Voicemail –While on a call, press
TRANS TO VM menu button, then enter extension or press
desired monitored extension button.
OR: While on a call, press and then enter the
extension number or press a monitored extension button.
OR: Transfer, 8, enter extension number, transfer.
3-Way Conferencing –While on a call, press
CONF menu button; enter number, wait for answer; press
CONF again. Use navigation buttons to drop a connection.
Do Not Disturb –Menu button. Press to block calls
and send immediately to your voicemail.
Voicemail –Press button; enter your voicemail
PIN if prompted (see reverse of this document).
User Commportal – Using an internet browser on
your computer, visit www.phoneware.us and select
Login/User Commportal Login. Use your phone’s direct
telephone number and portal password. (see reverse of
this document).

Button
Description
Hold (T54/T46 only) –
Places an active call on
hold. On T41 / T42 / T53
HOLD will show on the
menu of an active call.
Transfer (T54 / T46 only)
–Transfer call to another
extension. On T41 / T42
/ T53 TRANSFER will
show on the menu of an
active call.
Voicemail Access - press
to call voicemail and
access messages.
Redial –redials
previously dialed
numbers.
Volume Control –Adjusts
the volume for the
handset, headset, ringer,
and speakerphone.
Make a Call –Lift handset or press , dial
number. To dial an extension number, simply dial the three
or four-digit extension.
You may press after dialing a number to expedite the
call. You may also pre-dial before pressing a line or lifting
the handset to allow a longer delay during dialing.
Redial –Press ; scroll through previously dialed
numbers using navigation buttons and press SEND menu
button; or just press again to redial the most recent
telephone number.
ICOM –Perform a voice announcement through an
extension’s speakerphone. Press ICOM menu button,
followed by extension number or monitored extension
button; (press to expedite}; speak after the tone.
Button
Description
Speaker - activates the
speakerphone mode.
Mute –Mutes the
microphone in your
handset or on your
speakerphone so that
your caller cannot hear
you.
Headset –activates
headset mode.
Navigation Buttons –
Press UP or DOWN to
view status of text
messages on the display
and scroll through menu
selections. Press LEFT
and RIGHT to view
different line/call
appearances.
Exit / Goodbye –ends
and active call or sends
a ringing call to
voicemail.
Answering a Call –Lift handset, press
to answer on speakerphone, or press to answer on
headset.
Pickup –Press PICKUP menu button to answer a call
ringing at another phone in your pickup group.
Page All –If equipped, press PAGE ALL button to make
a voice announcement through all phones in the paging
group.
Ending a Call –Hang up handset, or press to
end a call on speakerphone or headset.
Call Hold –Press or HOLD menu button; To
retrieve the call, press the line button on hold. When
switching between active calls, HOLD is automatic, so it is
not necessary to press the HOLD button.
Parking a Call –Press a PARK button on your
phone; call will show on hold on this button; call can be
retrieved from any phone by pressing the flashing PARK.
Manual Park –Press / TRANSFER,
* 0 0 #; automated voice will tell you the park orbit
number; press / TRANSFER. To retrieve a call
manually, press * X X #, i.e. * 0 1 #.
Monitored Extension Button –Can be used
to view extension status, place calls to the extension, and
transfer calls.
Supervised Transfer (announce call)
• Manual –Press / TRANSFER; enter number;
{press #/SEND to expedite}; wait for answer to announce
call; press / TRANSFER again to connect call.
• Using Monitored Extension Button –Press
monitored extension button; wait for answer; announce
call; press / TRANSFER again to connect call.
Blind Transfer (do not announce call)
• Manual –Press / TRANSFER; enter number; press
/ TRANSFER.
• Using Monitored Extension Button –Press
monitored extension button; press / TRANSFER.
Transfer to Voicemail –While on a call, press
TRANS TO VM menu button, then enter extension or press
desired monitored extension button.
OR: While on a call, press and then enter the
extension number or press a monitored extension button.
OR: Transfer, 8, enter extension number, transfer.
3-Way Conferencing –While on a call, press
CONF menu button; enter number, wait for answer; press
CONF again. Use navigation buttons to drop a connection.
Do Not Disturb –Menu button. Press to block calls
and send immediately to your voicemail.
Voicemail –Press button; enter your voicemail
PIN if prompted (see reverse of this document).
User Commportal – Using an internet browser on
your computer, visit www.phoneware.us and select
Login/User Commportal Login. Use your phone’s direct
telephone number and portal password. (see reverse of
this document).

Voicemail Features
1
Review Messages
1Voicemail
3Faxes
9Future Delivery Messages
during playback of message
1Repeat
11 Play Previous Message
2Save (or mark as new)
3Erase
4Reply
5Send a Copy
6 Increase Volume
66 Hear Message Details
7Slow Playback
77 Rewind 5 Seconds
8Pause
9Speed Up Playback
99 Fast Forward 5 Seconds
0Help
* Exit
#Skip to Next Message
2
Send a Message
Enter phone number or extension
number, then #
1Review Message
2Mark as Urgent
3Mark as Private
4Re-Record Message
5Report on Send
6Report on Read
7Add Recipient
9Schedule for Future Delivery
#Send as is
3
Work with Greetings
1Personal Greeting
2Extended Absence Greeting
3System-Generated Greetings &
Name Recording
4Group Mailbox Greetings
5Busy Greeting
6Out-of-office Hours Greeting
7Shared Greetings
9Fwd All Calls to VM Greeting
* Exit Menu
4
Mailbox Settings
1Group Lists
2Handsfree & Time Saver
3Security Options
4Group Mailbox Settings
5Notification Settings
6Additional Settings
7Advanced Call Features
9Live Message Screening
* Exit Menu
5
Reminders
1Reminders Settings
2Add New Reminder
3Recurring Reminders Settings
4One-Off Reminders Settings
6
Review Erased Messages
1Voicemail
3Faxes
during playback of message
1Repeat
11 Play Previous Message
2Restore
3Permanently Erase
4Reply
5Send a Copy
6Increase Volume
66 Hear Message Details
7Slow Playback
77 Rewind 5 Seconds
8Pause
9Speed Up Playback
99 Fast Forward 5 Sec
0Help
* Exit
#Skip to Next Message
7
Switch Account
0
Help
#Next Hint
* Return to Main Menu
1Replay from Start of Menu
*
Exit
Common Buttons
0Helpful Hints
8Pause / Resume
Telephone Feature Access Codes
Feature
Code
Voicemail
*98
Transfer Caller to
User’s Voicemail
Transfer + 8 + extension
number + Transfer
Group Call Pickup
*11 + #
Directed Call Pickup
*12 + ext number + #
Manually Park Call
Transfer + *00 + #, hear
orbit number, Transfer
Retrieve Parked Call
*01 ~ *XX + #
Block Caller ID
*67 + number
Unblock Caller ID
*82 + number
Feature
Activate
Deactivate
Immediate Call Fwd
*72 + number
*73
Busy Call Forward
*90 + number
*91
No Answer Call Fwd
*92 + number
*93
Do Not Disturb
*78
*79
Hunt Group Log In/Out
*96#+grp num
*96#+0
Customer Support:
611 on the
phoneware
network or
602.445.7777 ext 1
Web User Portal:
www.phoneware.us
CommPortal Password:
Default Voicemail PIN:
Phone Options Password:
Same as Voicemail PIN
Remote Voicemail Access:
602.445.7770
Remote Feature Access:
602.445.7771
Phone Video Training: azphoneware.com/videos
Conference Bridge:
999
Update Phone Config
Up arrow while idle
Restart Phone
Press and Hold X
T4/T5 Series Telephone
Telephone
Quick Reference
User Guide
Version 21.03.07

Voicemail Features
1
Review Messages
1Voicemail
3Faxes
9Future Delivery Messages
during playback of message
1Repeat
11 Play Previous Message
2Save (or mark as new)
3Erase
4Reply
5Send a Copy
6 Increase Volume
66 Hear Message Details
7Slow Playback
77 Rewind 5 Seconds
8Pause
9Speed Up Playback
99 Fast Forward 5 Seconds
0Help
* Exit
#Skip to Next Message
2
Send a Message
Enter phone number or extension
number, then #
1Review Message
2Mark as Urgent
3Mark as Private
4Re-Record Message
5Report on Send
6Report on Read
7Add Recipient
9Schedule for Future Delivery
#Send as is
3
Work with Greetings
1Personal Greeting
2Extended Absence Greeting
3System-Generated Greetings &
Name Recording
4Group Mailbox Greetings
5Busy Greeting
6Out-of-office Hours Greeting
7Shared Greetings
9Fwd All Calls to VM Greeting
* Exit Menu
4
Mailbox Settings
1Group Lists
2Handsfree & Time Saver
3Security Options
4Group Mailbox Settings
5Notification Settings
6Additional Settings
7Advanced Call Features
9Live Message Screening
* Exit Menu
5
Reminders
1Reminders Settings
2Add New Reminder
3Recurring Reminders Settings
4One-Off Reminders Settings
6
Review Erased Messages
1Voicemail
3Faxes
during playback of message
1Repeat
11 Play Previous Message
2Restore
3Permanently Erase
4Reply
5Send a Copy
6Increase Volume
66 Hear Message Details
7Slow Playback
77 Rewind 5 Seconds
8Pause
9Speed Up Playback
99 Fast Forward 5 Sec
0Help
* Exit
#Skip to Next Message
7
Switch Account
0
Help
#Next Hint
* Return to Main Menu
1Replay from Start of Menu
*
Exit
Common Buttons
0Helpful Hints
8Pause / Resume
Telephone Feature Access Codes
Feature
Code
Voicemail
*98
Transfer Caller to
User’s Voicemail
Transfer + 8 + extension
number + Transfer
Group Call Pickup
*11 + #
Directed Call Pickup
*12 + ext number + #
Manually Park Call
Transfer + *00 + #, hear
orbit number, Transfer
Retrieve Parked Call
*01 ~ *XX + #
Block Caller ID
*67 + number
Unblock Caller ID
*82 + number
Feature
Activate
Deactivate
Immediate Call Fwd
*72 + number
*73
Busy Call Forward
*90 + number
*91
No Answer Call Fwd
*92 + number
*93
Do Not Disturb
*78
*79
Hunt Group Log In/Out
*96#+grp num
*96#+0
Customer Support:
611 on the
phoneware
network or
602.445.7777 ext 1
Web User Portal:
www.phoneware.us
CommPortal Password:
Default Voicemail PIN:
Phone Options Password:
Same as Voicemail PIN
Remote Voicemail Access:
602.445.7770
Remote Feature Access:
602.445.7771
Phone Video Training: azphoneware.com/videos
Conference Bridge:
999
Update Phone Config
Up arrow while idle
Restart Phone
Press and Hold X
T4/T5 Series Telephone
Telephone
Quick Reference
User Guide
Version 21.03.07