Aastra Clearspan 6731i User manual

Aastra 6731i
User Guide

Phone overview
Basic telephony features
•How to place a call
•How to answer a call
•How to terminate a call
•How to redial a number
•How to mute a call
•How to set a call on hold
•How to transfer a call
•How to make conference calls
Phone preferences
•How to change the ring tone
•How to set the language
•How to change the volume
Voicemail & Call history
•How to listen to your voicemail
•How to consult the Call history
•How to clear the Call history
Contacts management
•How to add a contact
•How to edit a contact
•How to search a contact
•How to manage Speed dials
Other functionalities
•How to call the voicemail
•How to clear call history
Various
•Idle display
•How to reboot your phone
•How to reset your phone
Content

Aastra 6731i: phone overview
•1 : 6731i Handset
•2 : Speakerphone
•3 : message waiting lamp
•4 : Hold key
•5 : Volume control
•6 : Mute key
•7 : Goodbye key
•8 : Redial key
•9 : options Key
•10 : callers list key
•11 : Conference Key
•12 : Transfer key
•13 : Line/call apperance key
•14 : speaker key
•15 : Keypad
•16 : Navigation keys
•17 : 8-Line LCD screen
•18 : Programmable keys

Aastra 6731i: phone overview (2)
•18 : Programmable keys
•all 8 keys are programmable.
•configurable by the System Administrator
•Default functions for the programmable keys *
•1 –Voicemail
•2 –None
•3 –Corporate Directory
•4 –Status change
•5 –Save (numbers / names to the directory)
•6 –Delete (numbers / names from the directory)
•7 –Local Directory (up to 200 names and phone numbers)
•8 –Services (accesses enhanced features)
* dependent of configuration

Basic telephony features
•How to place a call?
•Using the handset:
1. Type the number on keypad
2. (Press the “right arrow” button)
3. Pick-up the handset
•Using the speaker:
1. Type the number on keypad
2. Press the right arrow button
3. Press the “DIAL” button
1. Pick-up the handset
2. Type the number
3. Press the “right arrow” button
1. Press the speaker button
2. Type the number
3. Press the “right arrow” button
OR
OR
Note :
You must add a « 0 » before any external number
Emergency numbers can be dialed without any preceeding « 0 » (100, 110,…)

Basic telephony features (2)
•How to answer a call?
•Using the handset:
1. Pick-up the handset
•Using the speaker:
1. Press the Speaker key
2. Press the Answer softkey
OR
OR
•How to redial a call?
•Press the Redial Key
•How to end a call?
•Press the Goodbye key
•Replace the handset

Basic telephony features (3)
•How to mute a call?
•Press the Mute key
•The microphone is muted (with
the handset and in handsfree
state)
•Red light blinking under the
mute button
•To go back to normal mode,
press the mute button again
•How to set a call on hold?
•Press the Hold key
•Music is played to the caller.
•Red light blinking in top right
corner of the phone
•To retrieve call press Hold key
again

•How to transfer a call?
Basic telephony features (4)
Blind transfer (1)
You transfer the call without
speaking to the third person
and you “forget” the call
Warm transfer (2)
You first speak to the third
person before transferring the
call.
Press on Transfer key
during the call

•How to transfer a call? (2)
Basic telephony features (5)
1. Blind Transfer
•Enter extension to transfer to
•Press the right arrow or wait 2 seconds
•Confirm transfer OR Hang up the horn
What the 3rd party sees
•when you have not hung up yet : 3rd party sees your extension
•when you have hung up : 3rd party sees the initial caller (display updated)

•How to transfer a call? (3)
Basic telephony features (6)
2. Warm Transfer
•Enter extension to transfer to
•Press the right arrow or wait 2 seconds
•Speak to the 3rd party
•Confirm transfer OR hang up the horn
What the 3rd party sees
•when you have not hung up yet : 3rd party sees your extension
•when you have hung up : 3rd party sees the initial caller (display
updated) *
* Feature dependent of configuration

•How to make conference calls with 3 people?
Basic telephony features (7)
•Initiate a 3-party conference call directly via your phone.
1. Call the first person
2. During the call, press the Conference key
(the current call is on hold)
3. Call the third person
4. When 3rd person answers press Conference key
5. All participants are in conference
6. You see the participants extensions” on the screen
(you can drop 1 or another via the drop softkey during the call)
•To end the conference, hang up. The entire conference is stopped.

•Press the Options key
•The screen displays “OPTIONS”’
•By using the arrows, go to 2. Preferences
•Press enter via right arrow
•The screen displays “tones”
•Press enter via right arrow
•The screen displays “ring tone”
•Press enter via right arrow
•Navigate through various options (5 possible ringtones)
•Confirm with the set option via right arrow
Phone preferences
•How to change the ringtone?

IP Phone preferences (2)
•How to change the language?
•Press the Options key
•The screen displays “OPTIONS”’
•By using the arrows, go to 2. Preferences
•Press “enter” via right arrow
•By using the arrows, go to 7. Language
•The screen displays 1. Screen language
•Navigate through various options
•Confirm with the set option via right arrow

•Ringtone’s volume
•Press the volume control keys when not in conversation
•Conversation volume
•Press the volume control keys during the conversation
Phone preferences (3)
•How to adjust the volume?

•Everyone has its own voicemail service
•Works like GSM voicemail
•Red light flashing ? New voicemail is in !
•Little envelope on screen ? New voicemail is in !
•You can listen your voicemail directly by pressing
the first programmable key V.Mail
* Feature availability dependent of configuration
Voicemail & Call history
•How to listen to your VoiceMails? *

Voicemail & Call history (2)
•How to clear your call history? *
Press the Callers key
•Navigate with the arrows to select call(s) to clear
•Press the Delete key (till list cleared)
* Features availability dependent of configuration

Voicemail & Call history (3)
•How to consult your call history?
•Received and missed calls
•Press the callers list button
•Press the up arrow to see most recent call

Contacts management
•Contacts directory *
•Accessible via the Directory button
•Can contain up to 200 entries (local directory)
•Number of entries displayed when pressing the directory key
How to search a contact ?
•By name : press dial pad number corresponding to 1st letter of the name
(continue to press to access other letters on the same key)
•Scroll through the list using the 2 and the 5
•From the corporate directory: press the 3rd progr. key
* Features availability dependent of configuration

Contacts management (2)
•How to add a contact? *
•Press the Directory key
•Press the Save key
•The screen displays “Enter number”
•Enter a phone number using the keypad
•Press the Save key when done
•(use the Delete key to cancel)
•The screen displays “Press 1st letter to enter name”
•Enter a name to associate with the phone number
•Press the Save key when done
* Feature availability dependent of configuration

Contacts management (3)
•How to add a contact from the redial list? *
•Press the Redial list key
•Scroll through the list to find the contact to add to your directory
•Press the Save key
•Press the Directory key to save to the directory list
(proceed as explained in “How to add a contact” next)
* Feature availability dependent of configuration