Aastra Clearspan 6757i User manual

Goodbye
Options
Hold
Redial
Line 1
Speaker/
Headset
Mute
1
2
3
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Goodbye key -Ends an active call or sends an
incoming call directly to voicemail.
Options key -Accesses options to customize
your phone.
Hold key -Places an active call on hold. To retrieve
a held call, press the call appearance button
beside the light that is flashing.
Redial key -Redials up to 100 previously dialed
numbers. Pressing the Redial key twice
simultaneously redials the last number dialed.
Volume control key -Adjusts the volume for the
handset, headset, ringer, and handsfree
speaker.
Line/Call Appearance key -Connects you to a
line or call. The Aastra 6757i IP phone supports
up to 4 line keys.
Handsfree key -Activates handsfree for making
and receiving calls without lifting the handset.
When the audio mode option is set, this key is
used to switch between a headset and the
handsfree speaker phone
Mute key -Mutes the microphone so that your
caller cannot hear you (the light indicator flashes
when the microphone is on mute).
Navigation keys -Press UP or DOWN to view
status of text messages on the LCD display and
scroll through menu selections. Press the LEFT
and RIGHT arrow keys to view different line/call
appearances.
Make a Call -Lift the Handset, press a Line Appearance key or
Handsfree key. Dial the number from the keypad.
Answering a Call -For handsfree operation, press the Handsfree
key or line/call appearance button for the incoming call.
Redial -Press the Redial key to call a recently dialed number.
Ending Calls -To end a call replace the handset or press either
the Goodbye or the Hang-up key.
6 Top Keys: static softkeys (up to 10
programmable functions).
6 Bottom Keys: state-based softkeys
(up to 20 programmable functions).
If there are more than 5 keys configured,
the 6th key will be “More.” Press to view
the other pages of keys.
All the top and bottom keys can be configured
for specific functions.
By default, key 1 is assigned as Services. The Services key provides
access to your Directory, Callers List and Voicemail.
1. Directory - Accesses the Directory List which displays up to
200 names and phone numbers (stored in alphabetical order).
2. Callers List - Lists the last 200 calls received.
3. Voicemail - Quick access to your Voicemail box.
The following softkeys display when you pick up the handset:
Dial -After entering a phone number from the keypad, press the
Dial softkey to immediately dial the number.
Conf -Begins a 3 way conference with the active call.
Xfer -Transfers the active call to another number.
The following softkeys display when an incoming call arrives:
Answer -Answers an incoming call.
Ignore -Sends an incoming call directly to voicemail.
Keys Key Description
Softkeys 12 Softkeys on the 6757i IP Phone
Basic Phone Features
Quick
Reference Guide
Aastra 6757i

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Park Call ........................................................................................ *53
Retrieve Parked Call.......................................................................*54
Do Not Disturb Activation ...............................................................*78
Do Not Disturb Deactivation .......................................................... *79
Automatic Recall............................................................................ *69
Group Call Pickup .......................................................................... *11
Voicemail ...................................................................................... *98
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Call Hold
1. To put a call on hold, press the Hold Key.
2. To retrieve the call, press the Hold Key again.
Call Transfer
1. Press the Xfer key - this places the current call on hold.
2. Dial the number of the person you want to transfer the call to.
3. To transfer the call before the other person answers, press
the Xfer key.
4. Or wait until the person has answered before completing the
transfer by pressing the Xfer key
Call Waiting
1. Select Answer or press the line key which is flashing
2. Toggle between the calls by placing the current call on hold
and retrieving the other call.
3-Way Conferencing
1. When in a regular call, press the Conf key.
2. Dial the person you want to join the call.
3. Once this person has answered press the Conf key again
to set up the three way call.
Parking a Call
Parking a call places the call on hold in a “park orbit” so that
the call can be retrieved from another phone.
1. Initiate call trandfer by pressing the Xfer key.
2. Dial the Call Park access code *53.
3. Listen to the park orbit number where the call will be parked.
4. Complete the call transfer by pressing Xfer again. To retrieve
a parked call, dial *54 followed by the park orbit number.
Do Not Disturb
Do Not Disturb enables you to send calls straight through
to voicemail
1. If you have a key marked DND, press this to turn Do Not Disturb
on and off.
2. If you don’t have a DND key then dial *78 to turn Do Not Disturb
on and *79 to turn it off.
Voicemail
When you have one or more unheard voice messages waiting,
your phone will display a flashing light in the upper right corner to:
•Access voicemail: Press *98 or press the Voicemail key.
•Listen to your voice messages: Press 1
•Listen to your other messages: Press 11
•Save a message: Press 2
•Delete a message: Press 3
•Change your mailbox settings: Press 4
•Go back to previous menu: Press *
•Finish: Press #
You may also access your Voicemail visually using CommPortal.
Call Forwarding
Your phone system supports different types of Call Forwarding:
Immediate, Busy, and No Answer.
To enable and disable call forwarding, go to the Call Manager tab
in CommPortal.
Your phone number and extension
Code to dial an external number
Access your phone settings online
Conferencing phone number
Conferencing moderator code
Conferencing participant code
Conferencing moderator web access
Your administrator
Your administrator’s phone number
CommPortal gives you a powerful and easy to use Web interface
to your phone settings.
Logging In:
1. http://commportal.kaplantel.net
2. Enter your phone number
3. Enter your password
Dashboard Page
The dashboard displays new
voice messages, recent
received and missed calls,
contacts, and settings you
have applied to your phone.
Messages & Calls
•The Messages tab displays new and saved voice messages.
Play, delete, or marked as heard/unheard.
•Missed Calls, Dialed Calls, and Received Calls show you all
your recent called activity.
Call Manager
•The Summary tab of Call Manager provides a description of
what will happen to your incoming calls.
•The other tabs allow you to change the settings of your call
coverage, including Call Forwarding and Do Not Disturb.
Change Password
1. Go to Settings page.
2. Enter your new password in the Password box.
3. Re-enter your new password in the Confirm Password box
4. Click Change Password
Configure Your Phone Keys
1. Select the Settings page in CommPortal
2. Select the Phones tab.
2. Click on the Configure Your Phone link.
Advanced Call Handling CommPortal
Common Access Codes
For Your Reference