Aastra VentureIP 480i User manual

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Aastra 480i VoIP Telephone
User’s Guide
Initial Start-Up/Restart
The first time you plug in your phone and every time you restart your phone
it automatically goes through the start-up process.
After displaying the Aastra splash
screen, the phone checks for any
updates available on the server. If
updates are found the phone displays
the type of update it is installing. This may take a few
minutes. It is important that you do not unplug or turn the
phone off while it is looking for or installing updates.
After startup and updates, the phone will display the Idle
tate screen. Which, with default settings, appears at left.
Networ Disconnected Prompt
If “Network disconnected” and the default time and date of 12:00am Jan 1st, 2000 appears, check
the cables on the phone to ensure they are tightly connected a the phone and wall jack. If the
message is displayed in response to changed network settings you may need to restart your
phone.
Restarting Your Phone
Restart your phone when you want to check for updates or if you are having problems with your
phone. To restart, press “Options” and use the down arrow (or press 0) to scroll down to option
10. Phone tatus. Use the down arrow (or press 3) for option 3. Reset Phone. Press the Reset
softkey.
Customizing Your Phone
Setting Options
Your phone’s options can be changed using the Options button on your phone or through the
Aastra 480i Web Client.
To Access the Aastra 480i Web Client:
Find your phone’s IP address by pressing the Options
button and press 0 for Phone status. Press 1 for
Network status and press the IP Addr softkey. Open
your internet browser and enter your phone’s IP
address starting with http://
Line Call Appearance Lights
The Aastra 480i has 4 line/call appearance buttons
with corresponding status lights. An extinguished light means there is no call activity, or the line is
idle A rapidly flashing light means the phone is ringing. A slowly flashing light means a call is on
hold.
When you have more than one call, use the left and right navigation buttons to scroll. Pressing a
line/call appearance light connects you to the line or call. When you take your phone off-hook a
line is automatically selected for you.

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Your Phone Display While on a Call
The display shows the line (L1, L2, etc.), the Caller ID information as available, the call status and
the call timer. Options for call handling are available on softkeys and hard keys, allowing you to
transfer, conference and place calls on hold.
Soft eys
The Aastra 480i has 6 softkeys, 3 on either side of the
display. oftkey menus change depending on the status
of your phone and will display only relevant softkeys. The
softkey layouts shown in this user’s guide are those set up
by default. Your administrator can overwrite your phone’s
softkey menus.
Your Phone in Idle State
When your phone is not in use, the default softkeys allow
you to make or pickup calls, check voicemail, manage
your extension and more. The envelope icon shows if you have messages waiting. Press the
“More” softkey for more options
When Soft eys are Configured as Speed Dial or
Line/call Appearances
Your administrator may override default settings so that
your softkeys function as line/call appearance softkeys.
Soft ey Line Call Appearance Lights Key
Activity Action Icon Definition
Idle olid No call activity
Connected olid A call is connected to your phone
on this line/call appearance
softkey.
Ringing Flashing A call is ringing to your phone on
this line/call appearance softkey.
On Hold Flashing A call is on hold on your phone on
this line/call appearance softkey.
When Soft eys are Customized as Speed Dial Keys
Your administrator may override default softkey settings to set up custom softkeys as speed dial
keys. A customized label displays on the phone for each softkey.
Ma ing Calls
Make calls either by:
• Lifting the handset and entering the number,

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• Pressing the speakerphone/headset button and enter the number or,
• Pressing a line/call appearance button and enter the number.
Check with your administrator if you are unable to make calls to certain area codes. Toll
restrictions may have been set on your extension.
Using Handsfree Spea erphone or Headset Modes
The speaker light turns on when handsfree mode is in use.
• To make a call, press the speakerphone button and enter a number at the dial tone.
• To answer a call using handsfree speakerphone, press the speakerphone button or the
line/call appearance button.
• Press the speakerphone button to switch between handsfree and headset modes.
• Press the speakerphone button to disconnect a handsfree call.
Adjusting the volume on the headset microphone
Press Options and then 7 for et Audio. Press the Advanced softkey, then the Change softkey
(scroll down if necessary). Press Done to save changes and exit.
Placing and Receiving Calls Using a Headset
Make sure you have selected the headset audio mode using the Options list on your phone. Plug
the handset into the jack. Press the speakerphone/headset key to get a dial tone or answer an
incoming call. Press the Goodbye key to end a call.
Answering Calls
• For handsfree calls, press the Pickup softkey or the
line/call appearance button for the call.
• Press the speakerphone/headset button for
handsfree or headset use. The Audio Mode you
selected in your Options list will determine whether
the call goes to handsfree or speakerphone.
• For handset use, lift the handset.
Call Handling
Call Hold
When you place a call on hold, it can only be retrieved by your phone. To place a call on hold,
press the Hold softkey. The line/call appearance light will flash slowly and the screen will display
“Hold” on the call information display. Pick up the call by pressing the Pickup softkey.
Automatic Hold
When you are dealing with multiple calls, you do not have to press the hold button to go from one
call to the next. When you press a new line/call appearance button the phone automatically puts
your current call on hold. When you have more than one call on hold, scroll through held calls by
pressing the right and left arrow keys and press the Pickup softkey.
Transfer a Call
Unannounced Transfer
Press the Xfer button and enter the extension to receive the call and press Xfer again.
Announced Transfer

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Press the Xfer button and enter the extension to receive the
call, wait until the called party answers, announce the call
and press Xfer again. To return to the original call without
transferring, press the line/call appearance button for the
call.
Conference Calls
Up to 3 parties (including yourself) can be connected in a 3-
way or conference call. To set up a conference call:
1. Connect to the first party.
2. Press the Conf button.
3. Dial the number of the second party.
4. When the second party answers you can consult with them before adding them to the
conference. To complete the conference, press the Conf button again. To cancel the
conference, press the Goodbye button. This disconnects the second party, leaving the first
party on hold. To return to the original call, press the line/call appearance button for this
call.
5. To disconnect a party, use the navigational keys to find the party’s call appearance screen
and press the Drop softkey. If you disconnect
from the conference call, the other two parties
will also disconnect.
Troubleshooting / FAQ
Why is the display blan ?
Check to make sure your phone is connected to a power
supply, either Power over Ethernet from your network or the Aastra Power over Ethernet power
supply.
Why is my spea erphone not wor ing?
If you press the speakerphone/headset button and the speaker light flashes, but not dial tone is
heard over the speaker, the et Audio Option in the Option’s list has been set up for headset use.
Press the speakerphone/headset button again. If the light goes out, the phone is not set up for
speakerphone use. If the light stays on steady and you hear a dial tone from the speaker, the
phone has been set up to allow you to alternate between speakerphone and headset by pressing
the speakerphone/headset button.
Why can’t I get a dialtone?
Check for loose connections and that the phone was installed properly.
Why isn’t my phone ringing?
Check the ring volume. To adjust, press the volume while the handset is on-hook and the phone is
idle. Also, make sure DND is off.
Why is the light not turning on when I receive a new voice mail message?
Check with your administrator. Your phone system or service provider may not allow this function.

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Why isn’t my handset wor ing?
Check to make sure the handset cord is tightly connected to the phone and the handset.
How do I change my Web Client password?
Click on Password in the User section of the side menu bar. By default the user name is “user” and
the password is blank. Enter password as directed and press the et Password button. If you have
forgotten your password, contact your system administrator who can use the administrator
password in the current password to assign a new password.
Main Resource has provided this free User Guide as a service to our valuable customers. We do
not offer technical support or repair service for Aastra VoIP phones.