Aastra Clearspan 6757i User manual

VoIP Aastra 6757i & 57i User Guide
University of Calgary
Voice Services

Aastra 6757i & 57i User Guide
Feb 2010 2 of 8Network Services
2009
Contents
Voicemail..............................................................................................................3
Access: From your office......................................................................................3
Access: From any phone......................................................................................3
Voice Mail Options.................................................................................................3
Access: Internet....................................................................................................5
Calling Features ...................................................................................................5
Call Transfer/Conference Call ..............................................................................5
Do Not Disturb (DND)...........................................................................................5
Call Forwarding ....................................................................................................6
Phone Options......................................................................................................6
Time and Date Settings........................................................................................6
Tone Selection......................................................................................................6
Contrast Level ......................................................................................................7
Live Dialpad Option..............................................................................................7
Handset/Headset Setup........................................................................................7
Directory List.........................................................................................................8
Callers List............................................................................................................8
Re-Start VoIP Phone............................................................................................8
Troubleshooting....................................................................................................8

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Voicemail
Access: From your office
1. Press the VoiceMail button on your phone and it will dial [phone]
2. When prompted for your password, enter your password.
By default your password is the last four digits of your phone number plus four zeros. For
example, phone number [phone] will have 12340000 as the voice mail password.
Access: From any phone
1. If your checking your voicemail from a phone other than you own e.g. from off Campus, dial
403-210-7721. You will be prompted for your mailbox number. Enter your 10-digit phone
number.
2. When prompted for your password, enter your password.
By default your password is the last four digits of your phone number plus four zeros
For example, phone number [phone] will have 12340000 as the voice mail password
Voice Mail Options
Upon your first login you should:
1. record your name
2. create your away message (notifies callers you are away from your desk)
3. change your busy message (notifies callers you are on the phone)
4. change your voicemail password
The following is a guide to navigating the voicemail menus of the VoIP service:
Press 1 for new messages
Press 3 to go to Advanced Options
Press 5 to Repeat the Message
Press 6 Listen to the next message
Press 7 to Delete/Undelete the current message
Press 8 to Forward the current message
Note: Users can only forward voice messages from one campus VoIP phone to another
campus VoIP phone. However, the same voice messages are sent to your email
account as a sound file and can be forwarded to any other email account.
Press 9 to Save the current message
Press * for Help
Press # to Exit

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Press 2 to change folders
Press 0 for the New Messages Folder
Press 1 for the Old Messages Folder
Press 2 Work Messages Folder
Press 3 Family Messages Folder
Press 4 Friends Messages Folder
Press 3 advanced options
Press 5 to leave a voicemail
Note: This option is only available to leave voice messages for another campus VoIP phone
user. Enter the phone number when prompted
Leave your message
Hang up or press # to return to the main menu
Press 0 for mailbox options
Press 1 to record your Unavailable Message
Record and press # to finish
Press 1 to accept the recording
Press 2 to listen to the recording
Press 3 to re-record the message
Press 2 to record your Busy Message
Record and press # to finish
Press 1 to accept the recording
Press 2 to listen to the recording
Press 3 to re-record the message
Press 3 to record your Name
Record and press # to finish
Press 1 to accept the recording
Press 2 to listen to the recording
Press 3 to re-record the message
Press 4 to record your Extended Absence greeting (e.g. away on holidays)
Note: Users must delete the extended absence greeting when they return to regular
business. This will allow callers to leave a message for the user when they are
Unavailable or Busy on another call.
Press 1 to record your Extended Absence greeting
Record and press # to finish
Press 1 to accept the recording
Press 2 to listen to the recording (used to delete extended
absence greeting)
Press 3 to re-record the message
Press 2 to erase your Extended Absence greeting

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Press 5 to change password
Type in the new password and # to finish
Repeat to confirm
* to return to the main menu
# to return to the voicemail menu
Access Voicemail using the Internet
1. Go to https://voicesip.ucalgary.ca/
2. The mailbox number will be the 7 digits of your phone number (without the area code or dashes)
3. Enter your password
Visit http://ucalgary.ca/it/telephone/voicemail/vvm for more information regarding VoIP
Voicemail web-based utility
Calling Features
Call Transfer/Conference Call
When you are connected to a call with someone:
1. Press the Xfer button if you want to transfer the call to someone else. Dial the number of the
person you wish to transfer the call to and wait until they pickup. Press the Xfer button again to
complete the transfer.
2. Press the Conf button if you want to establish a conference call. Dial the number of the person
you want to conference your current call with and wait until they pickup.
Note: when using the Conference call feature, it is a 3-way call. Each VoIP set can add another
person into the call.
Do Not Disturb (DND)
When this feature is activated all calls will be sent directly to your voicemail.
1. Activate DND mode:
Press the DND button. A light beside the DND button will indicate that this feature is
activated.
2. Deactivate DND mode:
While in DND mode, press the DND button to deactivate DND mode. The indicator light
will turn off.

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Call Forwarding
1. Press the Options button
2. Using the cursor pad scroll to Call Forward (option 1) and press the Select button
3. Use the cursor pad (Up/Dn) to highlight a Mode and click the Change button
4. Use the cursor pad (L/R) to change the state of the selected mode e.g. Off or On
5. Use the cursor pad (Up/Dn) to enter a phone number to forward your calls to
6. The No Answer Mode (option 3) allows you to control the number of rings before the call is
forwarded
7. Click Done when settings are complete
Phone Options
Time and Date Settings
Your phone automatically synchronizes the time and date with our Time Server. Changes to these
settings are not recommended.
Tone Selection
1. Press the Options button
2. Using the cursor pad scroll to Preferences (option 2) and press the Select button
Select Option 1 to set ring tone
Press the Select button. Scroll through the five ring options to give you a sample
of what the ring sounds like. Click Done when you have selected a tone
Adjust the ringer volume accordingly
Call Forward-
Mode
Description
Off
Disables call forward.
All
Phone forwards all incoming calls immediately to the specified
destination.
Busy
Phone forwards incoming calls if the line is already in use.
No Answer
Phone forwards the call if it is not answered in the specified number of
rings.

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Contrast Level
1. Press the Options button
2. Using the cursor pad scroll to Preferences (option 2) and press the Select button
3. Scroll to Display (option 2) and click Select
4. You can make changes to the Contrast Level or select Backlight then click the Advanced button
to change the length of time the light will stay on after activity.
5. Press the Change button to Using the cursor pad scroll through the various contrast levels
Live Dialpad Option
When this option is turned on, the phone automatically starts a hands free call when you begin dialing a
number. When off, you must either press the hands free key, lift up the handset or press the Dial
button to dial the number.
1. Press the Options button
2. Using the cursor pad scroll to Preferences (option 2) and press the Select button
3. Using the cursor pad scroll to Live DialPad (option 4) and press the Select button
4. Press the Change button to change the option (ON or OFF)
Handset/Headset Setup
1. Press the Options button
2. Using the cursor pad scroll to Preferences (option 2) and press the Select button
3. Using the cursor pad scroll to Set Audio (option 5) and press the Select button
4. Using the cursor pad scroll to Audio Mode (option 1) and press the Select button
5. After selecting your audio mode using the cursor pad press Done
6. To set the Headset Mic Volume scroll to option 2.
Audio Mode
Description
Speaker
Only the speakerphone will be activated
when the hands-free key is pressed
Headset
Only the Headset will be activated when
the hands-free key is pressed
Speaker/Headset
The first time the hands-free key is
pressed the Speaker will be activated, the
second time, the Headset will be activated.
They will alternate each time you press the
hands-free key is pressed
Headset/Speaker
The first time the hands-free key is
pressed the Headset will be activated, the
second time, the Speaker will be activated.
They will alternate each time you press the
hands-free key is pressed

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Directory List
1. Press the Dir (Directory) button on your phone.
2. Press the Add New button at the Directory List header screen
3. Enter a name, phone number and line number and press the Save button after each field entry.
4. To dial a number in the Directory List press the Dirbutton.
5. Using the cursor pad scroll through the list and press the Dial button.
6. To exit the Directory List, press the Quit button
Callers List
This phone feature will display your phone’s call history. This list will store up to 200 calls.
1. Press the Callers button then use the cursor pad to scroll through the list of callers.
2. You can choose to Dial the number or Copy it to your Directory
To clear the call history log on your phone:
1. Press the Callers button on your phone
2. Press the DeleteList button to clear log
Re-Start VoIP Phone
1. Press the Options button
2. Using the cursor pad scroll to Restart Phone (option 6) and press the Select button
3. Press the Restart button to restart the phone
4. The phone will now restart (this may take several minutes)
Do NOT unplug the phone during the restart.
Troubleshooting
If you experience any problems with your phone and need assistance troubleshooting please visit
http://ucalgary.ca/it/telephone/voip