Aastra M401 User manual

M401 / M405 / M405D phones
M 401M 40 5M 405D
USER GUIDE

●Introduction ………………………………………………………………………………… p2
●The M 401 and 405/405D digital telephones…………………………………………p3
1Placing a call ……………………………………………………………………………… p7
2Calling a second party ………………………………………………………………… p14
3Receiving one or more calls …………………………………………………………… p17
4Call pickup ………………………………………………………………………………… p19
5Filtering a call……………………………………………………………………………… p21
6Call forwarding …………………………………………………………………………… p26
7Customizing your phone ………………………………………………………………… p31
●Programming examples …………………………………………………………………… p44
8Special functions ………………………………………………………………………… p45
9Glossary …………………………………………………………………………………… p53
Contents
Contents
1

Introduction
Introduction
2
Your new terminal or telecommunications system has just been installed. A large range of
communications services and functions is now at your fingertips!
This Users' Guide will lead you through each step to make sure you get the most out of your new
communications tool.
Please take a little time to go through these instructions, making sure you understand each step
before moving on to the next. As soon as you have mastered the basic functions, you will be
ready to use your new phone.
As long as you carefully read and follow these instructions, the most sophisticated features will
seem easy to use.
Once you discover how much faster you can make calls and how much time you can save,
you will wonder how you ever managed without a M phone!
Just follow your guide!

Leading-edge technology for maximum ease of use
Because telephones are essential to everyday efficiency, you need a complete, high-performance
phone that is also fast and easy to use.
This is why the manufacturer has designed the M 401 and M 405/405D telephones for all catego-
ries of employees – from line employees to senior managers – who frequently use
their telephone and therefore require a large number of preprogrammed features
(dialing, call forwarding, pickup, extension status display, touchtone (DMTF), multikey or
multiline extension configuration, and more).
Congratulations on your choice!
Introduction
3
M 401 and M 405/405D
digital telephones

Introduction
4
Communicating has never been so simple.
You might want a colleague to listen to your call:
just press the following key(on M 405/405D terminals)
To meet your everyday telephone needs, the M 401 and M 405/405D sets are equipped with
programmable keys (for direct access to numbers and telephone features which you most
often use): 1 key on the 401 and 5 keys on the M 405/405D.
☞
M401 and 405/405D
digital telephones

Introduction
5
Learning how to use your phone
This guide contains simple instructions for all the main features of your phone, including:
●dialing an internal (see section 1.1.) or external (see 1.2.) party,
●calling an internal or external number with the last number redial function (see 1.3.1.)
with a preprogrammed key (see 1.3.2.) or with an abbreviated number (see 1.3.3.) stored
in your directory,
●calling a second party while you are having a conversation (see 2.1.), then returning
to your first party (see 2.2.), switching from one party to the other (see 2.3.), speaking
with both at the same time (see 2.4.) or connecting the first party with the second party
(see 2.5.),
●receiving a call (see 3.1.) or several calls and switching from one to the other (see 3.2.),
●picking up a call from the common bell (see 4.1.) or from an extension within or outside
your extension group (see 4.3. and 4.2.),

M401 and 405/405D
digital telephones
Introduction
6
●filtering a call between two extensions (manager/secretary) (see 5.1. and 5.2.)
or cancelling the filtering function (see 5.3.),
●forwarding your calls to another extension (see 6.1.) or to a voice mailbox (see 6.2.),
either immediately, after several rings on no answer or on busy or canceling call
forwarding (see 6.4.),
●customizing your terminal by preprogramming any or all of the following: abbreviated
(speed dial) numbers in your personal directory (see 7.1.), appointment reminders
(see 7.2.), a personal password (latch function) (see 7.3.), call barring of trunk line
(external) calls (see 7.4.), Do Not Disturb (DND) (see 7.5.), line protection during data
transmission (see 7.6.), other keys or services (see 7.7.).
Please note :
This guide is not exhaustive, it describes only the most frequently used features.

Placing a call
7
Placing a call
EXTENSION NUMBER
☞
☞
1.1. INTERNAL CALLS
1.1.1 Calling an internal party
For standard calls
On your keypad:
Lift the handset
Dial the extension number
When your party answers, speak.
At the end of your conversation, replace the handset.
Note
To use the loudspeaker:
●Press the key
During a call, press the or key to adjust the volume:
●of the loudspeaker if activated (M 405/405D sets),
●of the handset on sets which feature this function, when the loudspeaker is deactivated (M 405D).
+-

Placing a call
Placing a call
8
Calling the switchboard
On your keypad:
Lift the handset
Dial the code
When the switchboard answers, speak.
At the end of the conversation, hang up.
☞
☞
9

1.1.2. The internal extension is busy
Automatic redial
If the extension you are trying to reach is busy, you can automatically redial the number.
Press the key
Then the key
You will hear a beep to let you know that the redial function has been activated.
.Hang up.
As soon as the extension you called hangs up, your extension rings. When you pick up your
handset, the extension you called also rings.
You are now through with your party.
Placing a call
9
☞
☞
☞
5
R