ADTRAN IP 712 User manual

ADTRAN®IP 712 and IP 706 Phones
ADTRAN–Polycom®IP 650, IP 601, IP 501, and IP 430 Phones
Telephone and Voice Mail
Quick Reference Guide

Table of Contents
4
5
6
10
15
16
17
19
20
21
22
Voice Mail Quick Reference Guide
Voice Mail Handling Quick Reference Guide
Personal Phone Manager Quick Reference Guide
IP 700 Series Quick Reference
IP 712 Phone
IP 706 Phone
ADTRAN-Polycom Quick Reference
IP 601 Phone
IP 650 Phone
IP 501 Phone
IP 430 Phone

Voice Mail
Log into Voice Mail
To log in from your own phone
1. Press the Messages button on your phone.
2. Select Connect from the graphic display.
3. Enter your extension, then press #(or simply press #
when accessing voice mail from your extension).
4. Enter your password (default password is 1234),
then press #.
Voice Mail setup wizard
1. Log into your voice mail system and follow the
voice prompts.
2. Press 1 to record your full name (first name/last name).
To log in from another phone or check messages remotely
1. Dial your voice mail system access number.
Access number: _________________________
2. Enter your extension, then press #.
3. Enter your password, then press #.
Listen to Messages
1. Log into your voice mail system.
2. Press 1 to listen to your messages. (If Auto Play is
enabled on the system, the Main Menu options will
be skipped and messages will play based on the
date and time of arrival.)
3. Press 1 to skip the Date/Time and go direct to message.
4
Playback Options
1play message from beginning
4play previous message
5play envelope
6play next message
7delete or restore message
8forward message
9call sender
* return to Main Menu
Record Your Standard Greeting
1. Log into your voice mail system.
2. Press *to access the Main Menu.
3. Press 3to access the
Greetings Menu.
4. Press 1to access the Standard
Greetings options.
Standard Greetings Options
1enable standard greeting
2review greeting
3record greeting
4delete greeting
* return to Greetings Menu
Main Menu Options
1 listen to messages
3 record greetings
4 access mailbox options
5 check a different mailbox
* repeat these options
Change Your Password
1. Log into your voice mail
system
2. Press *to access the
Main Menu.
3. Press 4for Mailbox
Options.
4. Press 2for Administrative
Options.
5. Press 1to change
the password.
6. After the tone, enter your
new four-digit password
and press #.
7. Press *to return to
Mailbox Options.

Mailbox Options
Message Playback Options Forwarding Options
Greetings Menu Standard/Alternate Options Default Options
Notification Options Administrative Options Name OptionsMailbox Options
Press 1to listen to messages.
Press 3to record greeting.
Press 4to access Mailbox Options.
Press 5to check a different mailbox.
Press *to repeat these options.
* Only the following Message Control
options are available while a
message is playing:
Rewind 1
Pause 2
Fast Forward 3
Replay/Previous Message 4
Play Envelope 5
Next Message 6
Delete/Restore Message 7
Forward Message 8
Call Sender 9
Main Menu *
* Only the following
Envelope Control options are
available while a message
envelope is playing:
Previous Message 4
Play Envelope 5
Next Message 6
Delete/Restore Message 7
Forward Message 8
Call Sender 9
Main Menu *
Replay Current Message 1
Previous Message 4
Play Envelope 5
Next Message 6
Delete/Restore Message 7
Forward Message 8
Call Sender 9
Main Menu *
Send Message 1
Cancel/Return to
Playback Menu *
Standard Greeting Options 1
Alternate Greeting Options 2
Default Greeting Options 3
Main Menu Options *
Enable 1
Review 2
Record 3
Delete 4
Greetings Menu *
Enable 1
Review 2
Greetings Menu *
Notification Options 1
Administrative Options 2
Main Menu *
Enable/Disable Email 1
Mailbox Options *
Password 1
Review/Record Name 2
Enable/Disable
Envelope Playback 3
Enable/Disable Auto Play 4
Mailbox Options *
Review 1
Re-record 2
Administrative Options *
5
Voice Mail

6
Personal Phone Manager
Accessing the Personal Phone Manager
Each user of the NetVanta®7100 System has access to the
Personal Phone Manager. This Web-based Graphical User
Interface (GUI) provides access to your voice mail, lists of
received and dialed calls, account information and
personal settings.
1. Open your Web browser. Enter the IP address or
DNS name of the NetVanta 7100:
(___________________________________).
The default is used in the following example:
Changing Your Account Settings
You can navigate through the Personal Phone Manager using
the tabs at the top of the screen.
Home
View a list of all SPRE commands. This list does not indicate
whether or not the command is available to this station.
Directories
View entries in the User Directory, Speed Dial and Caller ID
List for a history of incoming calls. View the Dialed Number
List for a history of outbound calls. Use the “Click to Dial”
button to place call.
User Settings
Specify Primary Email and Secondary Email addresses for
system correspondence as well as change your Voice Mail
PIN. Select Apply Changes.
2. Enter your Extension and voice mail PIN. Select Log In.
(Default PIN is 1234)

7
Personal Phone Manager
Phone Settings
Enable Call Forwarding and enter an extension. The phone
issues a brief tone as an alert that the phone has been
forwarded. Enable Do Not Disturb (DND) for your line.
When DND is enabled, all calls go directly to your Call
Coverage list. Select Apply Changes.
Voice Mail
View Voice Mails
View details for current voice mail messages such as date,
message author and the message length.
Mailbox Settings
Step 1. Confirm Email Addresses/Message Playback Settings
n Specify a Primary Email and a Secondary Email (optional)
address for notification when new voice mail messages
are received.
n Enable Play Envelopes to playback the calling party and
the date/time information preceding a message.
n Enable Auto-Play Messages to automatically begin playback
upon logging into voice mail.
n Select the Notification Type for the primary email. It is optional
to select a type for the secondary email. Attach WAV sends
the voice mail message as a WAV file attached to the email
notification.
Text Only sends
an email
message with
text description
of the voice
message. Do
Not Email does
not notify the
user via email.
Call Coverage
Specify the Call Coverage Settings for your incoming calls by
selecting Busy Signal, Go To Voice Mail, Go To Auto Attendant,
Ring Extension, Ring Operator and Ring External Number from
the drop down menus. Enter any additional information when
prompted, such as
extension number,
number of rings,
auto attendant, etc.
Select Apply
Changes.

8
Personal Phone Manager
Step 2. Notification Schedule
Selecting Quick Setup allows you to set your voice mail to notify
your primary or secondary email address upon receiving a voice
message during weekdays or weekends. The email addresses
must first be set in Step 1.
3. Select either the primary or secondary email address for
the notification type (addresses are configured under the
User Settings tab).
4. Select Apply to save changes.
To edit a schedule, select the Start Day/Time text link in the
detail table. To delete an existing schedule, select Delete
next to the schedule in the detail schedule table.
Selecting Advanced Setup allows you to specify precise
schedules for voice mail notification. Schedules appear in
both the graphic schedule display and the schedule detail
table. To create a schedule, complete the following steps:
1. Select the Add Range button below the graphic
schedule display.
2. Enter the start and end times for the range. (A “range” is a
range of time during the week that will have the same
notification type.)

9
Personal Phone Manager
Helpful Hints:
n Ranges can be added in the middle of an existing schedule
to break up the time. For example, to the existing schedule
of 8:00 AM to 5:00 PM that notifies the primary address, you
can add a second range between 12:00 PM and 1:00 PM
that same day that notifies the secondary email address.
n To create a range that runs through the end of the week,
set the End Day/Time to be Saturday at 11:59 PM.
User Status
View the status (Idle, Busy, or Ringing) of other system users.
To add users to your User Status Monitor, choose Select
Users, pick the names from the directory list, and choose
Show Selected Users.

10
ADTRAN® IP 700 Series
Forwarding Calls
To forward calls to another extension:
1. Press the More soft key on the idel screen.
2. Press the Forward soft key.
3. Enter the extension to which calls will be forwarded.
4. Using the navigation arrows, highlight All and press the
Enable soft key. Press Ok.
5. To cancel call forwarding, select the Forward soft key
and then select Disable.
Enabling Do Not Disturb (DND)
The DND feature prevents the phone from ringing or
paging over the speaker when incoming calls are
received. To enable:
1. Press Menu.
2. Press 3for Features.
3. Press 2for DND Off.
4. Select the DND On soft key.
5. Press the Exit soft key until the idle screen appears, or
press CANCEL on the navigation bar to return directly to
the idle screen.
Conferencing a Call
To conference a third party into the active call:
1. Press the Conference function key during an
active call. The active call will be placed on
hold, and the exclusive hold icon appears.
2. The next available line displays the
ringback icon.
3. At the prompt, enter the phone number
of the third party to add.
4. When the second call is connected,
press the Conference key again to
add the call to the conference. The
conference icon will display.
Only three parties can be conferenced
at a time. If one party disconnects,
another party can be added.