Avaya IP Office 9608 User manual

AVAVA
9608 SIP DESKPHONE INSTRUCTIONS
9608 PHONE INSTRUCTIONS
MESSAGE WAITING
INDICATOR
If there are messages in your Avaya Voice Mailbox, the light on the top right corner of your telephone will be lit
solid red. In addition, the Messages button will also be lit. Once you have listened to your messages, the lights
will turn off.
YOUR PHONE
DISPLAY
Your Phone Display Contains the Following Information
• The top line of the display shows your extension number and the date and the time
• If you have missed calls, the left hand side of this top line will display the missed call icon, which will
include the number of calls you have missed. Your HISTORY button will also be lit.
• If any of the phones “Forwarding” features are active, the forwarding icon will be displayed as well
• The Prompt Line will display prompts to help you navigate through extra features on your 9608 phone
• The Line button area alternates between the extension lines you use to place and receive calls and the
features
that are programmed on your 9608 telephone
• These line buttons include LED lights which will light to show when a line or feature is active
• The bottom of the display screen is the softkeyarea. When the phone is idle, you will see a minimum of a
REDIAL option. While on a call, the softkeyfeatures include: Hold, Conf, Transfer and Drop
NAVIGATION ARROWS
and the
OK BUTTON
Up and Down Navigation Arrows
1. Use the Up and Down Navigation arrows to move from one line or page to another
Right and Left Navigation Arrows
1. Use the Right and Left Navigation arrows to navigate between feature menus and screens
OK Button
1. Press the OK button for a shortcut to an action. For example, when you select a history entry, pressing
OK dials the number for you
PHONE BUTTON
Using the PHONE Button
1. Press the PHONE button anytime to return to the main phone screen to view and manage your calls
MESSAGE BUTTON
To Dial the Voice Mail System
1. Press the MESSAGE button to connect directly to your voice mail system
2. You will need to enter your personal information to enter your mailbox
CONTACTS
Press CONTACTS to view the entries in your Contacts list
HISTORY
Press HISTORY to view the history of all your calls. If elected in your setup, you can also view all calls on your
bridged extension or in your pickup group.
HOME
Press HOME to configure your phone’s Options and Settings
HEADSET
Press HEADSET to use the headset if it is connected. Only use HIS headset cords with your phone
SPEAKER
Press SPEAKER to use the two-wayspeakerphone. To take a call off speakerphone, lift the handset
VOLUME BUTTON
1. Press the VOLUME button to adjust the volume of the handset, headset, speaker or ringer
2. They are all independent of each other
MUTE BUTTON
Preventing the Other Person on the Line From Hearing You
1. Press the MUTE button. The other party cannot hear you
2. The MUTE button lights when your call is muted
3. To reinstate two-way conversation, press the MUTE button again

MAKING A CALL
Make a Call With Your 9608 Phone in Any of the Following Ways
1. Lift the handset and dial the number
2. If you are using a headset, press the HEADSET button and dial the number
3. If you are using the speakerphone, press the SPEAKER button and dial the number
4. The first available line appearance line displays the off-hook icon and the background appears shaded
ANSWERING A CALL
When an inbound call rings to your extension, the Bell icon appears next to the first Line Appearance on your
display. The phone rings and the call information displays on the first available call appearance line.
To Answer an Incoming Call
1. Lift the handset
2. If you are using a headset, press the HEADSET button
3. To use the speakerphone, press the SPEAKER button
To Answer a Second Incoming Call
1. Press the Ans Hold softkey to automatically place the first call on hold and answer the second call
To Drop the First Call
1. Press the Ans Drop softkeyto automaticallydrop the first call when you answer the second call
ENDING A CALL
To End a Call
1. Hang up the handset
2. If you are using a headset, press the HEADSET button
3. If you are using the speakerphone, press the SPEAKER button
REDIAL
(The Redial button will display
after you have made a call)
Using Redial
1. Press the Redial softkey
2. Press the Call softkey or the OK button
HOLD
Placing a Call on Hold
1. Press the Hold softkey
(The green light next to the line button flashes when the call is holding and the hold icon appears on your display)
Retrieving the Held Call
1. Press the Resume softkeyto retrieve the call
TRANSFER
Sends a call from your
extension to another
extension.
To Transfer a Call
1. During a call, press the Transfer softkey on the bottom of the display
(The call is automatically put on hold and the second line becomes active)
2. Dial the 7-digit extension number to which you want to transfer the call
3. Press the Complete softkey on the bottom of the display or the OK button to complete the transfer
(To stop the transfer and return to the caller, press the Cancel softkey or press the line button of the original call.)

CONFERENCE
Your phone supports
conference calls, enabling
you to speak with up to 5
people in different locations
on the same
call.
Setting up a Conference Call
1. While on the current call, press the Conf softkey(The call is automatically on hold and the second line becomes active)
2. Dial the number of the next party
3. Press the Join softkeyor the OK button to add the new party to the call
4. Press the Add and repeat these steps to add another person to the conference call if needed
Using the Conference Button to Add A Held Call to An Active Call
1. While on an active call, press the Conf softkey or Add if you are alreadyin a conference
2. Select the call on hold that you want to add to the conference
3. Press the softkey below Resume
4. Press the softkey below Join (You have successfully added two calls together)
Drop the Last Person Added to the Conference Call
1. Press the Drop softkey. The last party connected to the conference call is dropped from the call
CALL FORWARDING
Temporarilyforwards all your
calls to another extension of
your
choice
**May requires TSR to add
feature
Activating Call Forwarding
1. Using the Navigation Arrows, locate the Call Forward feature
2. Press the button next to the Call Forward feature
3. When you hear dial tone, enter the 7-digit extension number where calls are being forwarded
4. You will then hear a confirmation tone and the button next to that feature will be lit green
Canceling Call Forwarding All Calls
Press the button next to the Call Forward feature to turn off call forwarding and extinguish the green light
CALL PICKUP
Allows you to answer a call at
your telephone for another
extension in your pickup
group
**May requires TSR to add
feature
To Answer a Call with a Programmed Call Pickup softkey
1. Using the Navigation Arrows, locate the Call Pickup feature
2. Press the flashing green button next to Call Pickup to answer
NOTE: If you do not have a Call Pickup softkey programmed on your telephone, use the following code
To Answer a Call from an Idle Phone
1. Press one of your available/idle line buttons (you will hear dial tone)
2. Dial *12 then the number of the ringing phone (you will now be connected to the caller)
To Answer a Call from a Busy Phone
1. Ask the current party to hold then press the Hold button
2. Press one of your available/idle line buttons (you will hear dial tone)
3. Dial *12 then the number of the ringing phone (you will now be connected to the caller)

CONTACTS
The 9608 telephone allows
you to store up to 250 names
and up to 3
different
telephone numbers per
name.
Adding a New Contact
1. Press the CONTACTS button
2. Press the New softkey
3. Enter the first name using the dial pad
a. Press the Clear softkey anytime you need to start over
b. Pause before entering the next character if the characters are on the same key
c.
To enter a space, press 0
d. Press Bksp to delete the last character
Example: Pressing the “2” on your dial pad displays the letter “A.” Pressing the “2” key again replaces the “A”
with a “B,” pressing it again replaces the “B” with a “C” and pressing it again replaces the “C” with a “2.” Pressing
it again re-displays the letter “A,” and so on. Pause before entering the next character if the characters are on the
same key. If you want to remove a letter, number, space, or symbol that is in the middle of the text you entered,
use the left and right navigation arrows to place your cursor after the character you want to remove. Once your
cursor is in the correct position, press Bksp to remove the character to the left of the cursor.
• Press the softkeys below More >Abc to change between upper and lower case letters or to enter
numbers.
• Press the softkey below ABC again to cycle through the options (Abc/123/abc/ABC) until the type you
want to use is displayed.
• Press the softkeys below More >Symbols to enter characters that are not on your dial pad. Select the
symbol you want to use. Press the Insert softkey or OK to select the symbol.

4. Press the down Navigation Arrows to enter the last name
5. Continue to use the down Navigation Arrow to scroll to the next field to enter the telephone number
6. When finished, press the Save softkeyor the OK button
Searching for and Calling a Contact
1. Press the CONTACTS button to display the Contacts screen
2. Select the contact you want to view
3. Press the Call softkey or OK button to call that person or the Details softkeyto view all information
available for that
contact
Editing a Contact
1. Press the CONTACTS button
2. Select the contact entry you wish to edit
3. Press the softkeys below More >Edit
4. Choose the field you want to edit
5. Use the dial pad and softkeys to make changes to the contact information
6. Press the Save softkeyor OK button
Deleting a Contact
1. Press the CONTACTS button
2. Select the contact entry you wish to delete
3. Press the softkeys below More >Delete
4. Press the softkey below Delete again to confirm
NOTE: If you press Cancel prior to pressing Delete, your contact information will not be removed.
HISTORY
You can use HISTORY to view
a list of your recent calls, or
separate lists of your
incoming, outgoing, or missed
calls.
Adding an Entry from the Call Log to your Contacts List
1. Press the HISTORY button
2. Select the entry you want to add to your Contacts list
3. Press the +Contacts button
4. Edit name and telephone number, if necessary.
Pressing the “2” on your dial pad displays the letter “A.” Pressing the 2 key again replaces the A with a
“B,”
pressing it again replaces the B with a “C” and pressing it again replaces the C with a “2;” pressing it
again redisplays the letter “A,” and so on. Pause before entering the next character if the characters are
on the same key
5. Press Save
Viewing History
1. Press the HISTORY button
2. Scroll to the right or left to view separate lists of your incoming, missed, answered, or outgoing calls
3. Press Details
NOTE: You can scroll quickly to the top of the list by pressing HISTORY again.

Viewing Call History
1. Press the HISTORY button
2. Select the number you want to view
3. Press the Details softkey
4. Press the Back softkeyto return to the list view
Calling a Person from the Call History Log
1. Press the HISTORY button
2. Scroll to select the person or number you want to call
3. Press the Call softkey or the OK button
Removing an Entry from the Call HistoryLog
1. From the HISTORY screen, select the entry you wish to delete
2. Press the More softkey
3. Press the Delete softkey
4. Press the Delete softkey again to confirm, or press the Cancel softkeyif you wish to retain the entry
Clearing all Entries from Call History
1. From the HISTORY screen, select the entry you wish to delete
2. Select the list you want to delete. (All Calls list, Outgoing Calls list etc.)
3. Press the More softkey to locate the Clear All softkey
4. Press the Clear All softkey to delete all of the entries in the list you are viewing
5. Press the Clear All softkey again to confirm or the OK button
TURNING OFF CALL
HISTORY
You can turn call history on or
off. If you have bridged call
appearances on your phone,
you can choose whether or
not
to include calls to your
bridged lines in your call
log.
Turning off Call History
1. Press the HOME button
2. Select Options & Settings or Phone Settings
3. Press Select or the OK button
4. Select Application Settings
5. Press Select or the OK button
6. Select the type of call logging you want to turn off. (To turn logging of bridged lines on or off, select Log
Bridged Calls and press Change or the OK button.)
7. Press Change or OK button
8. Press Save
PRESS THE AVAYA HOME BUTTON TO VIEW AND CHANGE THE FOLLOWING OPTIONS

CALL SETTINGS
Press the HOME button
Press the Select softkey
under Options and Settings.
Next, press the Select softkey
under Call
Settings.
To change a menu option in
this section, use the
Navigation Arrows to highlight
the feature and press the
Change softkey
or the OK
button to
select.
Press Save to keep your
changes
Go to Phone Screen on Calling
When set to “Yes,” this feature will take you back to the phone screen when making a call.
Go to Phone Screen on Ringing
When set to “yes,” this feature will take you back to the phone screen upon getting an incoming call.
Go to Phone Screen on Answer
When set to “Yes,” this feature will take you back to the phone screen upon answering a call.
Display Call Timers
By setting this feature to “Yes,” you can turn the call timer on for each call you receive or answer.
Setting Redial Options
You can set Redial to dial the last number you dialed or to display a list of the last numbers you dialed.
Configuring Visual Alerts
When set to “On,” the Voice Mail Indicator on the top right of the phone will flash each time your phone rings.
Setting the Audio Path
Once highlighted, press the OK button to select the Audio Path. You can toggle between “Speaker” and
“Headset.” (Speaker is the default). DO NOT set to Headset if using a wireless device or other type of headset that
uses “switchhook” control.
Pair Contacts to Calls
When set to “On,” this feature will show the contact’s name rather than the calling party name for incoming,
answered, transferred, or conference calls when a calling or called party number matches the number in your
Contacts list.

SCREEN AND SOUND
OPTIONS
Press the HOME button.
Press the Select softkey
under Options and Settings.
Use the Navigation Arrows to
scroll to Screen & Sound
Options and press the Select
softkey.
To change a menu option in
this section, highlight the
feature and press the OK
button that corresponds to
that
feature.
Brightness
1. Press the Change softkey on the bottom of your display to change the brightness on your displayscreen.
Using the Right and Left Navigation Arrows, adjust the Brightness level.
2. Press Save
Contrast
1. Press the Change softkey on the bottom of your display to change the Contrast level on your display
screen. Using the Right and Left Navigation Arrows, adjust the Contrast level.
2. Press Save
Personalized Ringing
1. Press the OK button to see a list of the available ring patterns
2. Two ring tone categories are available – Classic or Rich. Pressing the softkey below your chosen
category
will reveal additional patterns
3. Using the down and up navigation arrows, select from a list of 8 Classic ring patterns or 6 Rich ring
patterns.
4. Press the OK button to hear a ring pattern again
5. Press Save to make it your ring pattern
Button Clicks
1. Press Change or OK to turn the Button Click sounds “On” or “Off”
2. Press Save
Error Tones
1. Press Change or OK to turn the Error Tones “On” or “Off”
2. Press Save
Phone Screen Width
1. Press the Change softkeyor the OK button to change the screen width from “Full” (each call appearance
or feature occupies the entire width of a line) or “Half” (each call appearance or feature occupies half the
width of a line, effectivelysplitting the screen in half)
2. Press Save to retain your selection