Canon MF264dw II User manual

MF267dw II / MF264dw II
User's Guide
USRMA-7582-00 2022-09 en Copyright CANON INC. 2022
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Contents
About the Machine ....................................................................................................................................... 2
Supported Functions and Options .............................................................................................................................. 3
TELEPHONE 6 KIT .................................................................................................................................................. 5
System Manager ID and PIN ...................................................................................................................................... 6
Measures to Prevent Unauthorized Access ................................................................................................................. 7
Names of Parts and Their Functions ........................................................................................................................... 9
Front Side .......................................................................................................................................................... 10
Back Side ........................................................................................................................................................... 12
Interior .............................................................................................................................................................. 13
Control Panel ..................................................................................................................................................... 14
1-Sided Feeder ................................................................................................................................................... 19
Multi-purpose Tray ............................................................................................................................................. 20
Drawer .............................................................................................................................................................. 21
Usable Paper ........................................................................................................................................................... 22
Precautions When Handling Paper ........................................................................................................................ 25
Specications .......................................................................................................................................................... 26
Basic Specications ............................................................................................................................................. 27
1-Sided Feeder Specications ............................................................................................................................... 29
Print Specications ............................................................................................................................................. 30
Scan Specications ............................................................................................................................................. 32
Fax Specications ............................................................................................................................................... 33
Network Specications ........................................................................................................................................ 34
Security and Management Function Specications .................................................................................................. 35
Supported Environment ...................................................................................................................................... 38
Recommended Functions ........................................................................................................................................ 40
Digitizing Documents .......................................................................................................................................... 41
Cost Savings ...................................................................................................................................................... 42
Making Operations More Ecient ......................................................................................................................... 43
Setting Up .......................................................................................................................................................... 45
Conguring the Default Settings (Setup Guide) (Touch Panel Model) ......................................................................... 46
Conguring the Default Settings (Setup Guide) (5 Lines LCD Model) .......................................................................... 49
Setting Up the Network ........................................................................................................................................... 52
Selecting Wired or Wireless LAN ........................................................................................................................... 54
Connecting to a Wired LAN .................................................................................................................................. 56
Connecting to a Wireless LAN ............................................................................................................................... 57
Connecting to a Wireless LAN by Using the Router Button (Push Button Mode) .................................................... 60
Connecting to a Wireless LAN by Entering a PIN Code (WPS PIN Code Mode) ....................................................... 62
Connecting to a Wireless LAN by Searching for a Router (Access Point Setup Method) ........................................... 65
Connecting to a Wireless LAN by Setting the Details (Manual Setup Method) ........................................................ 68
Setting IPv4 Addresses ........................................................................................................................................ 73
I

Setting IPv6 Addresses ........................................................................................................................................ 77
Conguring Your Machine for Your Network Environment ....................................................................................... 79
Manually Conguring the Ethernet Settings ..................................................................................................... 80
Conguring DNS .......................................................................................................................................... 81
Conguring SMB .......................................................................................................................................... 84
Conguring WINS ......................................................................................................................................... 86
Conguring SNMP ........................................................................................................................................ 87
Conguring SNTP ......................................................................................................................................... 90
Checking the Network Status and Settings ............................................................................................................. 92
Conguring the Fax Settings (Fax Setup Guide) ........................................................................................................ 98
Installing Software and Drivers to the Computer .................................................................................................... 102
Basic Operations ........................................................................................................................................ 105
Turning ON and OFF the Machine .......................................................................................................................... 106
Turning ON the Machine ................................................................................................................................... 107
Turning OFF the Machine ................................................................................................................................... 108
Restarting the Machine ..................................................................................................................................... 109
Reducing Power Consumption (Sleep Mode) ........................................................................................................... 110
Using the Control Panel ......................................................................................................................................... 112
Screens Displayed on the Control Panel ............................................................................................................... 113
[Home] Screen ........................................................................................................................................... 116
[Status Monitor] Screen ............................................................................................................................... 120
How to Operate the Control Panel (Touch Panel Model) ......................................................................................... 123
How to Operate the Control Panel (5 Lines LCD Model) .......................................................................................... 125
Entering Characters .......................................................................................................................................... 127
Customizing the [Home] Screen ......................................................................................................................... 131
Logging In to the Machine ..................................................................................................................................... 133
Placing Originals ................................................................................................................................................... 135
Loading Paper ....................................................................................................................................................... 138
Loading Paper in the Drawer .............................................................................................................................. 139
Loading Paper in the Multi-purpose Tray ............................................................................................................. 142
Preparations and Orientation for Loading Envelopes ............................................................................................ 144
Orientation for Loading Paper with a Logo .......................................................................................................... 146
Specifying the Paper Size and Type ..................................................................................................................... 148
Setting the Paper Size and Type for the Drawer .............................................................................................. 149
Setting the Paper Size and Type for the Multi-purpose Tray ............................................................................. 153
Registering a Frequently Used Paper Size and Type for the Multi-purpose Tray .................................................. 156
Registering Non-standard Size Paper (Custom Paper) ..................................................................................... 160
Hiding Unused Paper Sizes .......................................................................................................................... 162
Registering Destinations (Address Book) ................................................................................................................ 164
Address Book Function ...................................................................................................................................... 165
Registering Destinations to the Address Book (Control Panel) ................................................................................ 167
Registering Groups to the Address Book (Control Panel) .................................................................................. 169
Editing and Deleting Destinations in the Address Book (Control Panel) .............................................................. 171
Registering Destinations to the Address Book (Remote UI) .................................................................................... 172
Registering Groups to the Address Book (Remote UI) ...................................................................................... 176
II

Specifying Destinations ......................................................................................................................................... 178
Specifying Destinations (Address Book) ............................................................................................................... 179
Specifying Destinations (Direct Input) .................................................................................................................. 183
Specifying Destinations (Address Book on a Mobile Device) ................................................................................... 184
Specifying Destinations (TX Job Log) .................................................................................................................... 185
Changing the Default Settings ............................................................................................................................... 186
Adjusting the Volume (For Models with a Fax Function) .......................................................................................... 189
[Volume Settings] Screen ................................................................................................................................... 192
Reducing the Operation Sound (Quiet Mode) .......................................................................................................... 193
Printing .............................................................................................................................................................. 196
Printing Preparations ............................................................................................................................................ 197
Preparing to Print from a Computer .................................................................................................................... 198
Conguring a Printer Port (Windows) ............................................................................................................ 199
Setting Up a Print Server ................................................................................................................................... 202
Preparations for Using Universal Print ................................................................................................................. 205
Registering the Machine to Cloud Service ...................................................................................................... 206
Registering the Machine to the Computer ..................................................................................................... 209
Printing from a Computer ..................................................................................................................................... 210
Registering Non-standard Size Paper to the Computer (Custom Size) ...................................................................... 213
Printing with Universal Print .............................................................................................................................. 215
Canceling Printing ................................................................................................................................................ 216
Viewing the Print Job Status and Log ..................................................................................................................... 219
Scanning ........................................................................................................................................................... 222
Preparations for Scanning ..................................................................................................................................... 224
Preparing to Save Scanned Data to a Computer ................................................................................................... 225
Preparing for a Shortcut Key to Store Scanned Data to a Computer ........................................................................ 227
Preparing to Send Scanned Data by E-mail ........................................................................................................... 231
Conguring the Basic Settings for Sending E-mail (Send Function Setting Tool) .................................................. 232
Using the Downloaded Send Function Setting Tool ................................................................................... 234
Conguring Detailed Information of the E-mail Server (Remote UI) ................................................................... 235
Preparing to Save Scanned Data to a Shared Folder .............................................................................................. 237
Registering a Shared Folder to the Address Book (Send Function Setting Tool) ................................................... 238
Scanning (Saving to a Computer) ........................................................................................................................... 240
Scanning (Sending by E-mail) ................................................................................................................................. 243
Scanning (Saving to a Shared Folder) ..................................................................................................................... 245
Scanning Using the Shortcut Key (Saving to a Computer) ........................................................................................ 247
Scanning from a Computer (Saving to a Computer) ................................................................................................ 250
Starting MF Scan Utility ..................................................................................................................................... 253
Scan Settings (Touch Panel Model) ......................................................................................................................... 254
Canceling Scanning ............................................................................................................................................... 257
Checking the Send and Save Status and Log of Scanned Data (Touch Panel Model) .................................................. 258
III

Faxing .................................................................................................................................................................. 261
Preparing to Send and Receive Faxes ..................................................................................................................... 262
Preparing to Send Faxes from a Computer ........................................................................................................... 263
Changing Fax RX Mode and Setting the Action when Receiving a Fax ...................................................................... 265
Changing the Fax Number and Unit Name ........................................................................................................... 267
Forwarding Faxes and Conguring the Backup Settings ......................................................................................... 268
Backing Up Sent Faxes ...................................................................................................................................... 269
Auto Forwarding and Backing Up Received Faxes ................................................................................................. 271
Sending Faxes ....................................................................................................................................................... 273
Sending a Fax after a Phone Conversation (Manual Sending) ................................................................................. 275
Sending Faxes from a Computer (PC Faxing) ........................................................................................................... 277
Securely Sending PC Faxes ................................................................................................................................. 280
Fax Original Scan Settings ..................................................................................................................................... 281
Receiving Faxes .................................................................................................................................................... 283
Receiving Faxes via Telephone (Remote RX) ......................................................................................................... 284
Changing the Print Settings for Received Faxes .................................................................................................... 285
Canceling Fax Sending ........................................................................................................................................... 287
Checking the Status and Log for Sent and Received Faxes ....................................................................................... 288
Copying .............................................................................................................................................................. 291
Copy Operations ................................................................................................................................................... 292
Additional Copying Features .................................................................................................................................. 295
Paper Save Copy .................................................................................................................................................... 305
Copying Both Sides of ID Cards onto One Sheet ...................................................................................................... 309
Copying Multiple Passports onto One Sheet ........................................................................................................... 313
Canceling Copy Operations .................................................................................................................................... 317
Checking the Copy Status ...................................................................................................................................... 319
Linking with Mobile Devices ............................................................................................................ 322
Preparations for Linking with Mobile Devices ......................................................................................................... 323
Preparations for Direct Connection ..................................................................................................................... 324
Preparations for Using AirPrint ........................................................................................................................... 327
Connecting a Mobile Device to the Machine ........................................................................................................... 330
Connecting a Mobile Device via Wireless LAN Router (LAN Connection) ................................................................... 331
Connecting a Mobile Device Directly to the Machine (Direct Connection) ................................................................. 332
Using a Dedicated Application to Print and Scan (Canon PRINT Business) ................................................................ 335
Using AirPrint Application to Print and Scan Data and Send Faxes ........................................................................... 336
Printing from an Android Device ............................................................................................................................ 340
Printing from Chromebook or Other Device with Chrome OS .................................................................................. 341
Security .............................................................................................................................................................. 343
Setting the Department ID and PIN for the Administrator ...................................................................................... 344
IV

Protecting the Network ........................................................................................................................................ 347
Setting the Firewall ........................................................................................................................................... 348
Changing the Port Number ................................................................................................................................ 351
Using a Proxy ................................................................................................................................................... 352
Using TLS ........................................................................................................................................................ 354
Using IEEE 802.1X ............................................................................................................................................. 356
Managing and Verifying a Key and Certicate ...................................................................................................... 358
Generating a Key and Certicate .................................................................................................................. 359
Generating a Key and Certicate Signing Request (CSR) and Obtaining and Registering a Certicate .................... 361
Registering a Key and Certicate or CA Certicate Obtained from an Issuing Authority ....................................... 364
Verifying a Received Certicate with OCSP ..................................................................................................... 366
Preventing Sending Data by Mistake and Leaking Information ............................................................................... 367
Limiting Available Destinations ........................................................................................................................... 368
Conrming the Destination before Sending ......................................................................................................... 370
Restricting Fax Sending ..................................................................................................................................... 372
Restricting Use from a Mobile Device .................................................................................................................. 374
Restricting Printing ........................................................................................................................................... 375
Saving Received Documents in the Machine (Memory Lock) ............................................................................. 376
Preventing Unauthorized Use ................................................................................................................................ 379
Restricting Address Book Registration and Editing ................................................................................................ 380
Restricting Use of Remote UI ............................................................................................................................. 382
Preventing Connection to Computer via USB Port ................................................................................................. 385
Conguring LPD, RAW, or WSD ........................................................................................................................... 386
Disabling HTTP Communication ......................................................................................................................... 388
Managing the Machine ........................................................................................................................ 390
Setting the Date and Time ..................................................................................................................................... 391
Managing the Machine from a Computer (Remote UI) ............................................................................................ 392
Starting Remote UI ........................................................................................................................................... 393
Portal Page of Remote UI .................................................................................................................................. 395
Checking Usage and Logs with Remote UI ........................................................................................................... 397
Monitoring the Usage ........................................................................................................................................... 399
Checking the Number of Printed Pages (Check Counter) ........................................................................................ 400
Printing and Viewing Reports and Lists ................................................................................................................ 402
Changing the Report and List Print Settings ................................................................................................... 405
Clearing the Mail Box ............................................................................................................................................ 407
Importing and Exporting the Address Book ............................................................................................................ 408
Updating the Firmware (Touch Panel Model) .......................................................................................................... 410
Updating the Firmware (5 Lines LCD Model) ........................................................................................................... 413
Initializing the Settings and Data .......................................................................................................................... 416
Settings Menu Items .............................................................................................................................. 421
[Preferences] ........................................................................................................................................................ 422
[Display Settings] .............................................................................................................................................. 424
V

[Timer/Energy Settings] ..................................................................................................................................... 428
[Network] ........................................................................................................................................................ 431
[Wireless LAN Settings] ............................................................................................................................... 436
[TCP/IP Settings] ......................................................................................................................................... 438
[External Interface] ........................................................................................................................................... 445
[Accessibility] ................................................................................................................................................... 446
[Volume Settings] ............................................................................................................................................. 448
[Adjustment/Maintenance] ................................................................................................................................... 451
[Adjust Image Quality] ...................................................................................................................................... 452
[Special Processing] .................................................................................................................................... 453
[Maintenance] .................................................................................................................................................. 457
[Function Settings] ................................................................................................................................................ 458
[Common] ....................................................................................................................................................... 459
[Paper Feed Settings] .................................................................................................................................. 460
[Print Settings] ........................................................................................................................................... 461
[Scan Settings] ........................................................................................................................................... 462
[Generate File] ........................................................................................................................................... 463
[Copy] ............................................................................................................................................................. 464
[Printer] .......................................................................................................................................................... 466
[Printer Settings] ........................................................................................................................................ 467
[PDL Selection (Plug and Play)] ..................................................................................................................... 477
[Send] ............................................................................................................................................................. 478
[Common Settings] ..................................................................................................................................... 479
[Scan and Send Settings] ............................................................................................................................. 481
[Fax Settings] ............................................................................................................................................. 486
[Receive/Forward] ............................................................................................................................................. 492
[Common Settings] ..................................................................................................................................... 493
[Fax Settings] ............................................................................................................................................. 495
[Set Destination] ................................................................................................................................................... 499
[Management Settings] ......................................................................................................................................... 500
[User Management] .......................................................................................................................................... 502
[Device Management] ....................................................................................................................................... 503
[Remote UI Settings/Update Firmware] ............................................................................................................... 506
[Remote UI Settings] ................................................................................................................................... 507
[Data Management] .......................................................................................................................................... 508
[Security Settings] ............................................................................................................................................. 509
[Authentication/Password Settings] .............................................................................................................. 510
Maintenance ................................................................................................................................................. 512
Cleaning the Machine ........................................................................................................................................... 514
Cleaning the Surface of the Machine ................................................................................................................... 515
Cleaning inside the Machine .............................................................................................................................. 516
Cleaning the Platen Glass .................................................................................................................................. 519
Cleaning the Feeder .......................................................................................................................................... 520
Cleaning the Fixing Assembly ............................................................................................................................. 524
VI

Replacing Consumables ......................................................................................................................................... 525
Replacing the Toner Cartridge ............................................................................................................................ 526
Replacing the Drum Cartridge ............................................................................................................................ 530
Checking the Remaining Amount of Consumables ................................................................................................ 534
List of Consumables .......................................................................................................................................... 535
Moving the Machine ............................................................................................................................................. 538
Troubleshooting ......................................................................................................................................... 542
Paper Jams ........................................................................................................................................................... 543
Paper Jams inside the Machine and in the Back Side ............................................................................................. 545
Paper Jams in the Feeder ................................................................................................................................... 549
Paper Jams That Occur Repeatedly ..................................................................................................................... 550
Problems with Printing Results .............................................................................................................................. 551
Toner Smudges and Splatters Appear ................................................................................................................. 553
Streaks Appear ................................................................................................................................................. 555
Printing Is Uneven ............................................................................................................................................ 558
Printed Paper Is Blank ....................................................................................................................................... 561
Smudge Marks Appear on the Edge of Printouts ................................................................................................... 562
Text or Images Are Blurry .................................................................................................................................. 563
Printouts Have Ghost Images ............................................................................................................................. 565
Printouts Are Faded .......................................................................................................................................... 566
The Edge of the Page Is Not Printed .................................................................................................................... 569
Printouts Are Entirely or Partially Grayish ............................................................................................................ 570
White Spots Appear .......................................................................................................................................... 573
Smudge Marks Appear on the Back Side of Printouts ............................................................................................ 574
Printouts Are Skewed ........................................................................................................................................ 575
Printed Barcode Cannot Be Read ........................................................................................................................ 576
Paper and Paper Feeding Problems ........................................................................................................................ 577
Paper Creases .................................................................................................................................................. 578
Paper Curls ...................................................................................................................................................... 579
Paper Is Not Fed or Two or More Sheets Are Fed Together ..................................................................................... 580
Setting Up ............................................................................................................................................................ 581
The Machine Connected via WSD Port Is Not Displayed During Driver Installation .................................................... 582
Cannot Connect to Wireless LAN ......................................................................................................................... 583
Network ............................................................................................................................................................... 584
Cannot Switch to Wireless LAN ........................................................................................................................... 585
Cannot Find the Print Server to Connect to .......................................................................................................... 587
Cannot Connect to a Shared Printer .................................................................................................................... 588
Cannot Find the IP Address of the Machine .......................................................................................................... 589
AirPrint Does Not Work ..................................................................................................................................... 590
Printing and Copying ............................................................................................................................................ 591
Cannot Print or Copy ......................................................................................................................................... 592
Cannot Print (Wireless LAN) ......................................................................................................................... 593
Cannot Print (Wired LAN) ............................................................................................................................. 595
VII

Cannot Print (USB Connection) ..................................................................................................................... 597
Cannot Print (via Print Server) ...................................................................................................................... 598
Printing Is Slow ................................................................................................................................................ 599
Scanning .............................................................................................................................................................. 600
Cannot Save Scanned Data to a Computer ........................................................................................................... 601
Cannot Save Scanned Data to a Shared Folder ...................................................................................................... 603
Faxing and Using the Telephone ............................................................................................................................ 605
Cannot Send a Fax ............................................................................................................................................ 606
Cannot Receive a Fax ........................................................................................................................................ 608
Machine Does Not Automatically Switch Between Telephone and Fax ..................................................................... 610
Cannot Send or Receive a Fax via Optical Line ...................................................................................................... 611
Cannot Send a Fax to an International Destination ............................................................................................... 612
Other Party's Telephone or Fax Number Is Not Displayed ...................................................................................... 613
Management Functions and Environment Settings ................................................................................................ 614
Cannot Access Remote UI or Send Function Setting Tool ....................................................................................... 615
Changing the Volume of the Conrmation Sound and Warning Tone ...................................................................... 616
Changing the Time Until Sleep Mode .................................................................................................................. 617
Lost Department ID or PIN for the Administrator .................................................................................................. 618
Checking the Items That Can Be Congured on the Machine and Their Settings ....................................................... 619
A Message Appears ............................................................................................................................................... 620
An Error Code Is Displayed ..................................................................................................................................... 637
If the Problem Persists .......................................................................................................................................... 645
Appendix ........................................................................................................................................................... 647
Manuals of the Machine ........................................................................................................................................ 648
Using the User's Guide .......................................................................................................................................... 649
Operation Examples When Using a Computer ........................................................................................................ 652
Environmental Information, Regulations, and Standards ........................................................................................ 662
Notice .................................................................................................................................................................. 664
Trademarks and Copyrights ................................................................................................................................... 665
Third-party Software ............................................................................................................................................. 667
VIII

About the Machine
About the Machine ............................................................................................................................................ 2
Supported Functions and Options ........................................................................................................................ 3
TELEPHONE 6 KIT .............................................................................................................................................. 5
System Manager ID and PIN ................................................................................................................................. 6
Measures to Prevent Unauthorized Access .......................................................................................................... 7
Names of Parts and Their Functions .................................................................................................................... 9
Front Side ....................................................................................................................................................... 10
Back Side ........................................................................................................................................................ 12
Interior ........................................................................................................................................................... 13
Control Panel .................................................................................................................................................. 14
1-Sided Feeder ................................................................................................................................................ 19
Multi-purpose Tray ......................................................................................................................................... 20
Drawer ............................................................................................................................................................ 21
Usable Paper ........................................................................................................................................................ 22
Precautions When Handling Paper ................................................................................................................. 25
Specications ....................................................................................................................................................... 26
Basic Specications ......................................................................................................................................... 27
1-Sided Feeder Specications ......................................................................................................................... 29
Print Specications ......................................................................................................................................... 30
Scan Specications ......................................................................................................................................... 32
Fax Specications ........................................................................................................................................... 33
Network Specications ................................................................................................................................... 34
Security and Management Function Specications ......................................................................................... 35
Supported Environment ................................................................................................................................. 38
Recommended Functions .................................................................................................................................... 40
Digitizing Documents ..................................................................................................................................... 41
Cost Savings ................................................................................................................................................... 42
Making Operations More Ecient .................................................................................................................. 43
About the Machine
1

About the Machine
8WFY-000
Before using the machine, check the basic information of the machine such as the supported functions and options,
names of each part, and specications of the functions. Also consider the management system of the machine and
measures against security risks.
Basic Information
The supported functions and options vary depending on the model. Check the list for details.
You can also check the specications of the options.
Supported Functions and Options(P. 3)
Check the names of parts, usable paper, and specications of functions, as needed.
Names of Parts and Their Functions(P. 9)
Usable Paper(P. 22)
Specications(P. 26)
Information Required for Management Functions
When using the management functions, use the System Manager ID and PIN to log in.
System Manager ID and PIN(P. 6)
When using the machine in a network environment, check the examples of measures to prevent
unauthorized access, and consider implementing these.
Measures to Prevent Unauthorized Access(P. 7)
Useful Tips
Introduces recommended functions useful for digitizing documents, reducing costs, and making operations
more ecient.
Recommended Functions(P. 40)
About the Machine
2

Supported Functions and Options
8WFY-001
User's Guide (this manual) describes all functions of the model series including the machine. Some of the functions
listed in User's Guide may not be available depending on your model. Use the table below to see which functions and
options are supported by your model.
Supported Functions(P. 3)
Supported Options(P. 4)
Supported Functions
: Supported : Not supported
Function MF267dw II MF264dw II
Print
Scan
Fax
Copy
2-sided Printing
Forward received faxes
Send scanned data (e-Mail/SMB)
Wired LAN connection
Wireless LAN connection
USB connection
Remote UI
Keys and certicates
Linking with mobile devices
Display Touch panel 5 Lines LCD
Feeder
(1-sided scanning) (1-sided scanning)
About the Machine
3

Function MF267dw II MF264dw II
Default System Manager ID Not specied Not specied
Default System Manager PIN Not specied Not specied
●For details about the types of available drivers, see the Canon website for your country or region, or see the
supplied User Software CD-ROM/DVD-ROM.
https://global.canon/en/support/
Supported Options
The following optional production is available.
●Using the telephone and manually sending and receiving faxes TELEPHONE 6 KIT(P. 5)
: Supported : Not supported
Option MF267dw II MF264dw II
TELEPHONE 6 KIT
About the Machine
4

TELEPHONE 6 KIT
8WFY-002
When using a voice telephone with the machine*1, install the optional TELEPHONE 6 KIT.
You can also use the handset to manually send and receive faxes.
For about installing TELEPHONE 6 KIT, see "Setup Guide." Manuals of the Machine(P. 648)
*1 You must connect the machine to a telephone line.
About the Machine
5

System Manager ID and PIN
8WFY-003
The machine has a System Manager Mode for viewing and changing important settings.
When System Manager ID and System Manager PIN are set, only those users who know this information are able to
log into System Manager Mode.
The System Manager ID and System Manager PIN are not set.
System Manager Mode is disabled, allowing anyone to see and change important settings. Set the System Manager ID
and System Manager PIN to protect the information, and allow only certain administrators of this information.
For details about how to change and set the System Manager ID and System Manager PIN, see the following:
Setting the Department ID and PIN for the Administrator(P. 344)
About the Machine
6

Measures to Prevent Unauthorized Access
8WFY-004
Be sure to read this section before using the machine in a network environment.
Printers and multifunction machines can provide various useful functions when connected to a network. However,
because this also creates risks of unauthorized access and eavesdropping over the network, measures against security
risks are essential.
This section provides examples of measures against unauthorized access that you can implement during setup when
using the machine in a network environment.
Using a Private IP Address(P. 7)
Using a PIN to Protect Information(P. 7)
Precautions When Using Remote UI(P. 8)
●There are additional measures against security risks you can implement on the machine, such as restricting
communication with a rewall and using TLS encrypted communication to prevent eavesdropping and
tampering. Take the necessary measures according to your usage environment. Security(P. 343)
Using a Private IP Address
There are two types of IP addresses: a global IP address, which is used for connecting to the Internet, and a private IP
address, which is used in a local area network such as a company LAN.
If a global IP address is assigned to the machine, the machine can be accessed by users on the Internet. Thus, the risk
of information leakage due to unauthorized access from external network increases.
On the other hand, if a private IP address is assigned to the machine, access to the machine is restricted to only users
on your local area network. Therefore, it reduces the risk of unauthorized access compared to an assigned global IP
address.
Basically, assign a private IP address to the machine.
A private IP address is used in one of the following ranges.
Ranges for Private IP Addresses
●From 10.0.0.0 to 10.255.255.255
●From 172.16.0.0 to 172.31.255.255
●From 192.168.0.0 to 192.168.255.255
For details about how to assign and conrm the IP address, see the following:
Setting IPv4 Addresses(P. 73)
Setting IPv6 Addresses(P. 77)
If you want to assign a global IP address to the machine, you can create an environment to prevent outside access,
such as by using a rewall, to reduce the risk of unauthorized access. Contact your network administrator about how
to implement network security.
Using a PIN to Protect Information
By setting up a PIN to protect the information stored in the machine, you can reduce the risk of information leakage or
unauthorized use if a malicious third party attempts to gain unauthorized access.
You can set a PIN to the functions indicated below. Only users who know the PIN can use these functions and access
the information on the machine.
Remote UI
About the Machine
7

You can require the user to enter the Remote UI Access PIN when using Remote UI.
Setting the PIN to Use for Remote UI(P. 382)
System Manager ID
You can require the user to enter the System Manager ID and System Manager PIN, when changing any
important settings.
Setting the Department ID and PIN for the Administrator(P. 344)
Address Book
You can require the user to enter the Address Book PIN when adding new entries and editing existing ones.
Restricting Address Book Registration and Editing by Setting a PIN(P. 380)
Precautions When Using Remote UI
●Do not access other websites when using Remote UI.
●After using Remote UI, be sure to log out and close your browser.
About the Machine
8

Names of Parts and Their Functions
8WFY-005
Front Side
Check these parts on the front when operating the machine.
Front Side(P. 10)
●Use the control panel to operate the machine and congure the settings.
Control Panel(P. 14)
●Place the original on the platen glass or in the feeder when scanning, sending a fax, or copying.
1-Sided Feeder(P. 19)
●Load printing and copying paper into the following paper sources:
Multi-purpose Tray(P. 20)
Drawer(P. 21)
Back Side
Check the rear parts when installing and connecting the machine and when clearing paper jams.
Back Side(P. 12)
Interior
Open the covers and access the interior to replace a toner cartridge or to remove jammed paper.
Interior(P. 13)
About the Machine
9

Front Side
8WFY-006
Feeder
You can place two or more sheets of originals in the feeder. The placed originals are fed and scanned one by
one automatically. 1-Sided Feeder(P. 19)
Control panel
Use the display and keys to operate the machine and conrm the operations and status. Control
Panel(P. 14)
Output tray
Printed and copied paper is ejected to the output tray.
Lift handles
Hold the lift handles when moving the machine.
Power switch
Turns the power of the machine ON and OFF. Turning ON and OFF the Machine(P. 106)
Paper stopper
Open the paper stopper to prevent paper from falling out of the output tray.
Drawer
Load paper you usually use into the Drawer. Drawer(P. 21)
Front cover
Open the front cover when loading paper.
About the Machine
10

Platen glass
Place books, thick paper, thin paper, and other originals that cannot be placed in the feeder on the platen
glass to copy or scan. The placed originals are scanned in a xed position. Placing Originals(P. 135)
Ventilation slots
Air inside the machine is released through the ventilation slots to cool down the inside of the machine.
Do not place objects next to the ventilation slots, as this can prevent ventilation.
●To ensure ecient use of the machine, regularly clean the surface and platen glass.
Cleaning the Surface of the Machine(P. 515)
Cleaning the Platen Glass(P. 519)
●If the following symptoms occur when using the feeder, clean the feeder: Cleaning the Feeder(P. 520)
-Originals become dirty
- Originals frequently jam
- Printouts appear smudged after scanning, copying, or sending faxes
About the Machine
11