Casio TE-4000F Series User manual

ELECTRONIC CASH REGISTER
TE-4000F
TE-4500F
User’s Manual
Introduction
Setting Up
Getting Started
Paper Installation
Set Date/time
Introducing theTerminal
Display/Keyboard
Sheet Holder
Basic Operations & Setups
Registrations
Programs
Advanced Operations
Useful Features
Reports
Troubleshooting
Error CodeTable
User Maintenance
Paper Replacement
TE-4500F
Eu Di U.K. CI Canada
TE-4000F

Introduction & Contents
6
E
Introduction & Contents ............................................................................................................ 3
Getting Started ......................................................................................................................... 10
Remove the cash register from its box......................................................................................................10
Remove the tape holding parts of the cash register in place. ...................................................................10
Remove the cash drawer from its box. ......................................................................................................10
Connect the drawer....................................................................................................................................10
Mount the cash register. ............................................................................................................................11
Plug the cash register into a wall outlet.....................................................................................................11
Insert the mode key marked “OW” into the mode switch...........................................................................11
Install receipt/journal paper........................................................................................................................12
Set the date. ..............................................................................................................................................15
Set the time................................................................................................................................................15
IntroducingTE-4000F/4500F.................................................................................................... 16
General guide ............................................................................................................................................16
Display .......................................................................................................................................................20
Keyboard (TE-4000F) ................................................................................................................................22
Keyboard (TE-4500F) ................................................................................................................................24
Allocatable functions..................................................................................................................................26
How to remove/replace the sheet holder (TE-4000F only) .......................................................................28
How to install a menu sheet in the sheet holder (TE-4000F only) ............................................................29
Basic Operations and Setups ................................................................................................. 30
How to read the printouts ............................................................................................................... 30
How to use your cash register........................................................................................................ 31
Assigning a clerk .......................................................................................................................................32
Clerk button ............................................................................................................................................32
Clerk lock/clerk key.................................................................................................................................32
Clerk secret number key.........................................................................................................................32
Displaying the time and date .....................................................................................................................33
To display and clear the date/time..........................................................................................................33
Preparing coins for change........................................................................................................................33
Preparing and using department/flat-PLU keys ............................................................................. 34
Registering department/flat-PLU keys ......................................................................................................34
Programming department/flat-PLU keys ...................................................................................................35
To program a unit price for each department/flat-PLU ...........................................................................35
To program the tax calculation status for each department/flat-PLU .....................................................35
To program high amount limit for each department/flat-PLU .................................................................36
Registering department/flat-PLU keys by programming data ...................................................................37
Preset price ............................................................................................................................................37
Preset tax status.....................................................................................................................................37
Locking out high amount limitation .........................................................................................................37
Preparing and using PLUs ............................................................................................................. 38
Programming PLUs ...................................................................................................................................38
To program a unit price for each PLU.....................................................................................................38
To program tax calculation status for each PLU.....................................................................................38
Registering PLUs.......................................................................................................................................39
Shifting the taxable status of an item ............................................................................................. 41
Calculation merchandise subtotal .............................................................................................................41
Preparing and using discounts....................................................................................................... 42
Programming discounts.............................................................................................................................42
Registering discounts ................................................................................................................................42
Discount for items and subtotals ............................................................................................................42
Preparing and using reductions ..................................................................................................... 43
Programming for reductions ......................................................................................................................43
To program preset reduction amount .....................................................................................................43

Introduction & Contents
TE-4000F/4500F User's Manual
7E
Registering reductions...............................................................................................................................43
Reduction for items.................................................................................................................................43
Reduction for subtotal.............................................................................................................................44
Registering credit and check payments ......................................................................................... 45
Check......................................................................................................................................................45
Credit ......................................................................................................................................................45
Mixed tender (cash, credit and check) ...................................................................................................45
Registering both the Euro and local currency ................................................................................ 46
Registering returned goods in the REG mode ............................................................................... 48
Registering returned goods in the RF mode .................................................................................. 48
Normal refund transaction .........................................................................................................................48
Reduction of amounts paid on refund .......................................................................................................49
Registering money received on account ........................................................................................ 49
Registering money paid out ........................................................................................................... 49
Registering loan amounts .............................................................................................................. 50
Registering pick up amounts.......................................................................................................... 50
Changing media in drawer ............................................................................................................. 50
Making corrections in a registration ............................................................................................... 51
To correct an item you input but not yet registered ...................................................................................51
To correct an item you input and registered ..............................................................................................52
To cancel all items in a transaction............................................................................................................53
No sale registration ........................................................................................................................ 53
Printing the daily sales reset report................................................................................................ 54
Advanced Operations .............................................................................................................. 56
Stock check .................................................................................................................................... 56
Clerk interrupt function ................................................................................................................... 56
Single item cash sales.................................................................................................................... 57
Addition .......................................................................................................................................... 58
Addition (plus)............................................................................................................................................58
Premium (%+)............................................................................................................................................59
Tray total ......................................................................................................................................... 60
Tray total premium/discount.......................................................................................................................60
Multiple item totalling function ...................................................................................................................60
Coupon transactions ...................................................................................................................... 61
Coupon registration using <COUPON> (coupon key) ..............................................................................61
Coupon registration using <COUPON2> (coupon 2 key) .........................................................................61
Registering the second unit price................................................................................................... 62
Preset tender amount..................................................................................................................... 63
Bottle link operation........................................................................................................................ 64
Bottle returns .............................................................................................................................................64
Bottle return key .....................................................................................................................................64
Arrangement key registrations ....................................................................................................... 65
Set menu ........................................................................................................................................ 65
Currency exchange function........................................................................................................... 66
Registering foreign currency......................................................................................................................66
Full amount tender in foreign currency...................................................................................................66
Partial tender in a foreign currency ........................................................................................................67
Food stamp function....................................................................................................................... 68
Food stamp registration .............................................................................................................................68
No change due .......................................................................................................................................68
Mixed food stamp/cash change..............................................................................................................69
Food stamp registration (Illinois rule) ........................................................................................................71
No change due .......................................................................................................................................71
Mixed food stamp/cash change..............................................................................................................73

Introduction & Contents
8
E
Electronic benefits transfer ........................................................................................................................75
About mixed EBT card tenders ..............................................................................................................75
No change due .......................................................................................................................................75
Tips................................................................................................................................................. 76
Inputting the number of customers................................................................................................. 77
Temporarily releasing compulsion.................................................................................................. 78
Text recall ....................................................................................................................................... 78
Printing slip..................................................................................................................................... 79
Printing slips ..............................................................................................................................................79
To perform auto batch printing 1.............................................................................................................80
To perform auto batch printing 2.............................................................................................................80
About the maximum number of slip lines ...............................................................................................80
Check tracking systems.................................................................................................................. 80
Check tracking system...............................................................................................................................80
Opening a check.....................................................................................................................................81
Adding to a check ...................................................................................................................................81
Issuing a guest receipt ...........................................................................................................................82
Closing a check memory ........................................................................................................................82
New/old check key operation..................................................................................................................83
Add check ...............................................................................................................................................84
Separate check.......................................................................................................................................85
Clerk transfer ..........................................................................................................................................86
Table transfer ..........................................................................................................................................86
Price reductions (red price) ............................................................................................................ 87
Condiment/preparation PLUs......................................................................................................... 88
VAT breakdown printing.................................................................................................................. 89
Deposit registrations....................................................................................................................... 89
Deposit from customer ...........................................................................................................................89
Deposit from customer during sales transaction....................................................................................89
Bill copy .......................................................................................................................................... 90
Actual stock quantity inquiry........................................................................................................... 91
Unit price inquiry ............................................................................................................................ 91
Previous item void using <review> ................................................................................................. 92
Scanning PLU ................................................................................................................................ 93
Item registration.........................................................................................................................................93
By scanner/code input/one touch NLU key ............................................................................................93
Not found PLU ........................................................................................................................................93
Programming to clerk ..................................................................................................................... 94
Programming clerk number .......................................................................................................................94
Programming trainee status ......................................................................................................................94
Programming commission rate..................................................................................................................94
Programming descriptors and messages....................................................................................... 95
Programming receipt message, machine No. and clerk name..................................................................95
Programming department/transaction key descriptor ...............................................................................97
Programming flat-PLU descriptor ..............................................................................................................98
Entering characters ........................................................................................................................ 99
Using character keyboard..........................................................................................................................99
Entering characters by code....................................................................................................................100
Character code list................................................................................................................................100
Editing characters....................................................................................................................................101
Correcting a character just entered......................................................................................................101
Correcting and adding a PLU descriptor already set ...........................................................................101
Correcting a key descriptor already set................................................................................................101
Correcting a message descriptor already set ......................................................................................101

Introduction & Contents
TE-4000F/4500F User's Manual
9E
Printing read/reset reports ........................................................................................................... 102
To print the individual department, PLU/flat-PLU read report .................................................................102
To print the financial read report..............................................................................................................103
To print the individual clerk read/reset report ..........................................................................................103
To print the daily sales read/reset report.................................................................................................104
To print the PLU/flat-PLU read/reset report.............................................................................................106
To print the hourly sales read/reset report ..............................................................................................106
To print the monthly sales read/reset report............................................................................................107
To print the group read/reset report.........................................................................................................107
To print the periodic 1/2 sales read/reset reports....................................................................................108
To print other sales read/reset reports ....................................................................................................110
Reading the cash register's program ........................................................................................... 111
To print unit price/rate program (except PLU/scanning PLU)..................................................................111
To print key descriptor, name, message program (except PLU) .............................................................112
To print the PLU/flat-PLU program ..........................................................................................................113
Troubleshooting ..................................................................................................................... 114
When an error occurs................................................................................................................... 114
When the register does not operate at all .................................................................................... 116
Clearing a machine lock up.......................................................................................................... 117
In case of power failure ................................................................................................................ 117
User Maintenance and Options ............................................................................................ 118
To replace journal paper............................................................................................................... 118
To replace receipt paper............................................................................................................... 119
Options ......................................................................................................................................... 119
Specifications......................................................................................................................... 120
Index........................................................................................................................................ 121

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