Colortrac SMARTLF SCAN User manual

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DOCUMENT NO.88N001I © 2016 Colortrac
User Instructions
For SmartLF Scan!
Large Format Scanner
Rev. I August 2016
(f/w 1.07)

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DOCUMENT NO.88N001I © 2016 Colortrac
Contents
INSTALLATION
PREPARE AND POWER ON YOUR SCANNER ............................................................. 3
UNDERSTANDING THE SCREEN AND SCANNER CONTROLS ..................................... 4
PROGRESS INDICATOR.............................................................................................. 5
TOP LEVEL OPTIONS.................................................................................................. 5
LOWER LEVEL OPTIONS ............................................................................................ 6
CALIBRATION (ONE-TIME) ........................................................................................ 7
INSTALLING THE SOFTWARE..................................................................................... 8
CABLE, WIRELESS OR DIRECT LINK NETWORKING.................................................... 9
SCAN TO CLOUD SETUP ..................................................................................... 10,11
SCANNING
SCAN TO CLOUD...................................................................................................... 12
SCAN TO SCANNER MEMORY ................................................................................. 13
SCAN TO USB MEMORY .......................................................................................... 14
STARTING THE SOFTWARE...................................................................................... 15
SCAN TO COMPUTER .............................................................................................. 16
OPERATOR
TRANSFER ALL SCANS TO USB MEMORY................................................................ 17
TRANSFER ALL SCANS TO COMPUTER .................................................................... 18
TRANSFER ALL SCANS TO SCANNER MEMORY....................................................... 19
MAINTENANCE
UPGRADING FIRMWARE......................................................................................... 20
CLEANING THE SCANNER................................................................................... 21,22
CALIBRATE THE SCANNER....................................................................................... 23
GENERAL
OPERATING TIPS .................................................................................................... 24
TROUBLESHOOTING GUIDE .................................................................................... 25
DECLARATION OF CONFORMITY ............................................................................ 26
DIAGNOSTIC
DIAGNOSTIC WARNINGS ........................................................................................ 27
ERROR CODES ......................................................................................................... 28

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DOCUMENT NO.88N001I © 2016 Colortrac
Input: 100 - 240V, 50-60Hz
Output: 3.42A at 19V
INSTALLATION
PREPARE AND POWER
ON YOUR SCANNER

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DOCUMENT NO.88N001I © 2016 Colortrac
home
move left
move right
SCAN
accept / OK
scanning / busy light
up one level
eject paper
STOP
scans stored
inside scanner
scan to USB
memory
scan to
cloud
(selected)
scan to
internal
memory
set-up
options
options in use
(or defaults )
available scan
destinations
SCREEN
SCREEN NAVIGATION AND
SCANNER CONTROL
scan to
computer
INSTALLATION
UNDERSTANDING THE SCREEN
AND SCANNER CONTROLS
BLUE LED
ORANGE LED
CIRCLING DOTS
POWER ON, NORMAL
OPERATION
PAPER TRAY OPEN
(MAINTENANCE)
SCANNING OR PROCESSING
SCAN DATA
FLASHING ICON
WAITING / MAKING
CONNECTION

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DOCUMENT NO.88N001I © 2016 Colortrac
INSTALLATION
PROGRESS INDICATOR
MENUS
TOP LEVEL OPTIONS
COLOR MODE (2)
SCAN TO PDF FILE (default)
SCAN TO JPEG FILE
SCAN TO TIFF FILE
scanning to USB
stick
scanning to
computer
scanning to
scanner
memory
data sent to
USB stick
(updated)
data sent to
computer via
network (updated)
data saved
internally
(updated)
free scanner
memory
IP address of
computer
free USB stick
memory

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DOCUMENT NO.88N001I © 2016 Colortrac
DETAIL (6)
SCAN PAPER SIZE (MULTIPLE)
BRIGHTNESS (3)
BLACK POINT (3)
WHITE POINT (3)
MORE SETTINGS (MULTIPLE)
MENUS
LOWER LEVEL OPTIONS
full color mode
grayscale mode
automatic normal picture detail

automatic high picture detail
automatic normal document
detail
automatic high document detail
fixed low detail
fixed normal detail
fixed high detail
automatic paper sizing
ISO/DIN PAPER SIZES
ANSI PAPER SIZES
ARCHITECTURAL PAPER SIZES
bright
brighter 
very bright
low black point
medium black point 
high black point
low white point
medium white point 
high white point
move all scans to computer
all scans to USB stick
delete all scans in scanner
current settings to default
restore factory settings
NETWORK
information
update firmware
line calibrate
color calibrate
fixed IP scanner address
automatic scanner IP address

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DOCUMENT NO.88N001I © 2016 Colortrac
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INSTALLATION
CALIBRATION (ONE-TIME)
STEPS
Always ensure sensor glass is clean and dry (see maintenance section if
you think the glass may be dirty)
1
Note: Calibration target is placed between width markers
2
Insert calibration target into scanner face up, black section first
3
Select settings, color calibration
Calibration target is ejected after calibration
Select settings, line calibration
Calibration target is ejected from the rear when calibration is complete

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DOCUMENT NO.88N001I © 2016 Colortrac
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1
INSTALLATION
INSTALLING THE SOFTWARE
STEPS
Go to www.colortrac.com/netapp Click the large button. Windows will prompt you to open or save the file.
Save the file ‘networkapp.zip’ to your Downloads folder or any another suitable area on your pc
1,2
Double-click the zip folder to reveal the ‘Scan NetApp-Setup’ file. Double-click it to begin the installation
3
Allow changes to be made to your computer by clicking ‘Yes’
4
Choose your preferred language
5
Press Next , then Install and Finish to complete the software installation
6,7,8

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DOCUMENT NO.88N001I © 2016 Colortrac
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1
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192.168.001.XXX
255.255.255.000
192.168.002.XXX
255.255.255.000

×

×
INSTALLATION
CABLE, WIRELESS OR DIRECT
LINK NETWORKING
\
CONNECTION OPTIONS USING THE NETWORK CABLE (INCLUDED)
Cable SmartLF Scan! to the same network used by your wired computer. The SmartLF Scan! is set for DHCP
networking by default. Alternatively set a suitable unique STATIC IP address in the scanner in the same
network range as your computer and the other devices on the network. Your IT person can help you with this
if you are unsure. Duplicate the subnet IP address on SmartLF Scan! if your office network differs from the
default (255.255.255.000).
1
If your computer is connected wirelessly to your office network follow the instructions for 1. and ensure that
the scanner is set either DHCP or with a STATIC address compatible with your network.
2
To cable network directly to your computer away from an office network you must set your computer to have
a STATIC IP address (your office computers may be already set with STATIC IP addresses). To connect, first
change SmartLF Scan! to STATIC IP adressing then enter a new static IP address ensuring the first nine
numbers are the same but the last last three (XXX) are different to your computer’s IP address. Duplicate the
subnet IP address on SmartLF Scan! if your computer differs from the SmartLF Scan! default of
255.255.255.000.
3
SmartLF Scan! is not useable across bridged networks. Look for differences in the first three sets of numbers
in the IP address.
4

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DOCUMENT NO.88N001I © 2016 Colortrac
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INSTALLATION
SCAN TO CLOUD SETUP
CONNECTING TO THE CLOUD USING RAINFOREST365
Connect SmartLF Scan! to your office internet using the network cable –see the section
CABLE, WIRELESS OR DIRECT LINK NETWORKING. Now look for the rainforest365 icon to
appear in the top right hand corner of the display –it may flash for a few seconds while it
connects to the cloud service.
1
Insert a document into the scanner
2
Check scanner mode is ‘scan to cloud’
Press scan button to have the scanner display its Quick Response (QR) code

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DOCUMENT NO.88N001I © 2016 Colortrac
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Tap this icon to re-‘pair’ your
scanner to this mobile device
or make a new pairing with a
different scanner.
INSTALLATION
SCAN TO CLOUD SETUP
CONNECTING TO THE CLOUD USING RAINFOREST365
Download rainforest365. Open the QR code reader (free download) on your portable device and position its
camera over the scanner display and wait for the code to be recognised. The device will now prepare to
download the rainforest365 application
1
Press GET to start the download of rainforest365 and wait for it to complete
2
Run rainforest365. Press OPEN when the download is complete or find rainforest365 on your device then
double-tap it to run it. First tap the smaller icon in the lower part of the screen to start the ‘pairing’ process
3
Position the camera of the portable device over the QR code a second time to pair it to the scanner
4
When successfully paired the device the device will return momentarily to the rainforest365 top screen then
move to the cloud operation screen. You are now ready to scan to the cloud
5,6

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DOCUMENT NO.88N001I © 2016 Colortrac
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SCANNING
SCAN TO CLOUD
SCANNING TO THE RAINFOREST365
Activate cloud by moving to ‘scan to cloud’ mode and check cloud icon is solid (is not flashing)
1
Open the rainforest365 application on a paired portable device. See section ‘ SCAN TO CLOUD SETUP’
2
From the rainforest365 scanning screen select from email, Dropbox, HPePrint, Google Drive, OneDrive and
box cloud destinations
3
Use or change Page size and Quality then press the green button to scan
4
In several seconds (depending on scan settings) the scan will appear at the chosen cloud destination

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DOCUMENT NO.88N001I © 2016 Colortrac
SCANNING
SCAN TO SCANNER MEMORY
STEPS
Check scanner memory is not full (8 scans maximum)
Check / select paper size setting
Check / select file type
Check / select color mode
Load paper in centre of scanner between limit markers
Check mode is ‘download to scanner’ (default)
Press scan button
Document will eject automatically after scan is stored

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DOCUMENT NO.88N001I © 2016 Colortrac
SCANNING
SCAN TO USB MEMORY
STEPS
Insert USB flash memory (FAT32, 4-128GB)
Check / select paper size setting
Check / select file type
Check / select color mode
Load paper in centre of scanner between limit markers
Change mode to ‘download to USB flash memory’
Press scan button
Document will eject automatically after scan is transferred

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DOCUMENT NO.88N001I © 2016 Colortrac
1
2
3
4
exit the NetApp
minimise
block other scanners
save grayscale as black and white
scan save folder
shows connection status
SCANNING
STARTING THE SOFTWARE
STEPS
Start SmartLF Scan! NetApp from the Windows program Colortrac
folder or click the desktop icon
1
Browse to the folder you want to store your scans in
2
Toggle lock icon to block other scanners using this app after
connection
2
Toggle grayscale / bitonal icon to switch between gray and bitonal
2
Press stop/switch on/insert paper to wake and connect scanner
4

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DOCUMENT NO.88N001I © 2016 Colortrac
SCANNING
SCAN TO COMPUTER
STEPS
Connect to network, check IP protocol (see notes on p.9)
Check / select paper size setting
Check / select file type
Check / select color mode
Load paper in centre of scanner between limit markers
Change mode to ‘download to computer’
Press scan button
Document will eject automatically after scan is transferred

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DOCUMENT NO.88N001I © 2016 Colortrac
OPERATOR
TRANSFER ALL SCANS TO
USB MEMORY
STEPS
Insert USB flash memory (FAT32, 4-128GB)
Note number of scans stored inside scanner (top left of display)
Move to settings, more settings, move scans to USB flash memory
Click OK to transfer scans. Wait for process symbol to clear
Note number of scans stored inside scanner will now be zero
Remove USB flash memory

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DOCUMENT NO.88N001I © 2016 Colortrac
OPERATOR
TRANSFER ALL SCANS TO
COMPUTER
STEPS
Note number of scans stored inside scanner (top left of display)
SmartLF Scan! must be connected to a computer –see page ‘
SCAN TO COMPUTER (SCAN) ‘
Move to settings, more settings, move scans to computer
Click OK to transfer scans. Wait for process symbol to clear
Note number of scans stored inside scanner will now be zero

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DOCUMENT NO.88N001I © 2016 Colortrac
OPERATOR
DELETE ALL SCANS IN THE
SCANNER MEMORY
STEPS
Note number of scans stored inside scanner (top left of
display)
Move to settings, more settings, delete all scans in scanner
memory
Note number of scans stored inside scanner will now be
zero

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DOCUMENT NO.88N001I © 2016 Colortrac
MAINTENANCE
UPGRADING FIRMWARE
STEPS
Check the latest firmware level for SmartLF Scan! posted at
www.colortrac.com/support
Switch on SmartLF Scan! and check fitted firmware level
Obtain an empty USB flash drive of at least 4GB capacity.
It is important the drive contains no folder or files.
Using a Windows computer copy the contents of the
firmware upgrade zip file to the USB stick. There should be
three files only on the USB memory stick to perform the
firmware upgrade on the scanner
Insert the USB stick into scanner USB socket
From the upgrade firmware icon press OK. Upgrading takes
approx. 20 seconds. SmartLF Scan! will restart
automatically
Now reset to factory and check the firmware has updated