FP PostBase Vision User guide

Mailing system
Installation and safety
postbase vision

PostBase Vision
2
About this Manual
Please read this manual before installing and using the
PostBase Vision mailing system.
Target audience This manual is intended for people who install, connect and com-
mission the PostBase Vision mailing system.
Contents This manual contains important information for your safety and
describes how to set up and commission the PostBase Vision
mailing system. Information that only applies to certain config-
urations and equipment variants is indicated by an addendum,
for example (optional).
Further documents The Quick Reference Guide (leaflet) provides an overview of
the most important functions for everyday use.
The PostBase Vision Reference Guide contains all the impor-
tant information on how to use the mailing system. The refer-
ence guide is available as a download at Francotyp-Postalia.
In this manual, the product name appears in its plain form
“PostBase Vision”.
The following keywords and signs identify the safety instructions
and additional information in this manual:
Warning! indicates a potentially hazardous situation which
could result in death or serious injury if disregarded.
Caution! indicates a potentially hazardous situation which
could result in minor or moderate injury if disregarded.
Caution! indicates an increased risk or a risky situation which
could result in damage to property if disregarded.
A tip offers advice or additional suggestions for improving the
operation.
The explanation of the safety signs and product safety labels on
the PostBase Vision mailing system can be found on page 27.
Illustrations The display illustrations in this manual are examples that may
differ from the actual display on your PostBase Vision.
As currency, Euros are used exemplarily.

Contents 3
About this Manual _________________________________________________2
For your safety ___________________________________________________4
Installation and commissioning ______________________________________6
Step 1: Unpacking and checking the contents of the package ___________6
Step 2: Assembling the PostBase Vision ___________________________9
Step 3: Assembling the sealer (optional) ____________________________12
Step 4: Connecting the PostBase Vision __________________________13
Step 5: Turning on the PostBase Vision ___________________________15
Step 6: Installing the PostBase Vision ____________________________15
Step 7: Installing the PostBase Vision Feeder (optional) ________________21
Graphical symbols, safety signs and product safety labels on the
PostBase Vision mailing system ____________________________________27
Technical Data ___________________________________________________29
Declaration of Conformity _________________________________________33
License _________________________________________________________34
Security Declaration for data usage _________________________________36
United States Patents _____________________________________________36
FCC Compliance Statement ________________________________________37
Service _________________________________________________________39

PostBase Vision
4
For your safety
The PostBase Vision complies with the relevant safety regulations for information
technology equipment in office environments.
Before installing, commissioning and using the PostBase Vision mailing system,
please read this safety information and the reference guide carefully.
The reference guide for the PostBase Vision mailing system is available as a
download at Francotyp-Postalia at any time.
For your own safety, please observe the following instructions:
Proper use
• PostBase Vision is a digital mailing system with ink-jet print technology for
franking mail.
• The PostBase Vision mailing system is intended only for use in enclosed offices or
office-like environments. Observe the operating conditions specified in the
“Technical Data” section.
• The PostBase Vision mailing system is intended exclusively for processing mail
pieces in accordance with the specifications described in the “Technical Data” section.
Prevention of electrical hazards
• Operate the PostBase Vision mailing system only on a grounded single-phase
power socket. Make sure that the power connection conforms to the power require-
ments indicated on the type plates.
• Make sure the sockets for connecting the PostBase Vision mailing system are
close by and easily accessible at all times.
• Unplug the PostBase Vision mailing system power plugs from the sockets in case
of an emergency.
• Take care to ensure that no foreign objects penetrate the PostBase Vision mailing
system interior.
• Be extremely careful when handling liquids.
• When refilling the sealing liquid, make sure that no live parts become wet.
• Unplug all power plugs of the PostBase Vision mailing system prior to cleaning the
mailing system.
Prevention of mechanical hazards
• Keep long hair, fingers, loose clothing pieces, neck ties, scarves, jewellery and the
like away from moving machine parts.
• Do not remove any parts of the housing.
• Do not remove any equipment related to safety or protection. Do not make them
inoperative or unable to function.

For your safety 5
Accessories and consumables
• We recommend to use only approved FP equipment and FP original parts.
The manufacturer FP has established reliability, safety and applicability. The man-
ufacturer cannot assess the reliability, safety and applicability for products not
approved by FP, and therefore not vouch for such products. Full functionality of the
PostBase Vision mailing system is only guaranteed at the time of delivery if original
Francotyp-Postalia ink cartridges are used.
• Use the supplied power and connection cables or cables that have been approved
by Francotyp-Postalia. Make sure that the cables are not damaged.
• When handling ink cartridges, observe the hazardous substance labelling and the
product information enclosed with each package.
Avoid eye contact with the ink. Ingestion of the ink can be harmful to health. Keep
ink cartridges away from children. Detailed information can be found on the safety
data sheet, available at sdb.francotyp.com.
General safety instructions
• Install and commission the PostBase Vision mailing system as described in the
“Installation and commissioning” section.
• Never transport the PostBase Vision mailing system by attachments such as weigh-
ing platform, label compartment, display or drawer. The best way to transport the indi-
vidual components is to hold them on the side at the bottom in the recesses on the
housing.
• If the mailing system was previously in a cold environment (i.e. below 10 °C /
50 °F): Unpack the mailing system and wait at least two hours before connecting
and commissioning the PostBase Vision mailing system. The PostBase Vision
needs this time to adapt to the environmental conditions. Any condensed moisture
will escape.
• The “PostBase Vision Feeder” is designed for operation on the PostBase Vision
franking machine. It is not permissible to operate the Feeder without the
PostBase Vision franking machine.
• Only have maintenance and repair work carried out by qualified personnel
approved by Francotyp-Postalia. Otherwise any warranty claims may become void.
• Note: When a letter is fed, letter transport will start automatically after a short delay.
Do not be startled.

PostBase Vision
6
Installation and commissioning
This chapter describes how to set up and commission the PostBase Vision mailing
system in the following versions
– with hand feed tray (basic model)
– with manual sealer
– with the “PostBase Vision Feeder”.
Caution! Carry out the steps for commissioning the PostBase Vision mailing
system in precisely the given order. Only in this way it is possible to ensure
the successful commissioning of your mailing system.
Step 1: Unpacking and checking the contents of the package
• Unpack all packages.
Keep the packing. Use it again if you need to
transport the mailing system or send it in to
the Customer Support.
• Check that the contents of the packages
are complete and free from any damage.
The scope of delivery is listed on the
following pages.
Warning! Damage or the absence of parts
can lead to injuries and hazards due to
electrical voltage.
Do not start operating the PostBase Vision
mailing system if parts are damaged or miss-
ing. Please contact the Francotyp-Postalia
Customer Support.

Installation and commissioning 7
Scope of delivery
PostBase Vision franking machine
(1 box)
Standard configuration:
Sealer
(1 box)
Optional, only if ordered separately
12
3
4
5
6
7
8
910
1PostBase Vision franking machine
2Weighing platform
3Ink cartridge (packaged)
4Hand feed tray
5Power cable
6Ethernet cable
7Catch tray and stop
8Labels
9Installation and safety (brochure)
10 Quick Reference Guide (leaflet)
Extra delivery (by e-mail or post)
❑R-PIN (Repository-PIN)
1
2
1Manual sealer
2Bottle of SEALIT (sealing liquid)

PostBase Vision
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Optional, only if ordered separately
PostBase Vision Feeder
(2 boxes)
Drop Stacker
(1 box, not illustrated)
The delivery package of the Drop Stacker is
shown and listed in the installation instruc-
tions which come together with the Drop
Stacker.
1
3
4
5
62
1Feeder (automatic feeder with sealer)
2Power cable
3Bottle of SEALIT (sealing liquid)
4Replacement sponge holder with sponge
5Ramp
6Pendulum

Installation and commissioning 9
Step 2: Assembling the PostBase Vision
Installation site The installation site for the PostBase Vision
mailing system must meet the following
requirements:
– Firm, level, low vibration and horizontal
base, which offers sufficient space for the
mailing system in the ordered version.
The dimensions of the individual compo-
nents can be found at page 29.
– Room temperature in the range from 15 °C
to 35 °C / 59 °F to 95 °F.
– No direct sunlight.
– Relative humidity within a range of 15 % to
80 %, non-condensing.
– Power socket in the immediate vicinity.
– Network connection with internet access.
• The PostBase Vision franking machine
must be placed on a suitable surface.
• Remove the protective film from the
display.
Assembling the weighing platform
• Hold the weighing platform as shown in
the illustration and place it onto the scale
receptacle. The long slot in the foot of the
weighing platform must slide in the coun-
terpart on the scale receptacle.
Long slot

PostBase Vision
10
Assembling the catch tray
• Attach the catch bracket to the catch tray:
To do this, insert the catch bracket into the
guides on the underside of the catch tray.
• Place the catch tray to the right of the
franking machine.
• Slightly lift the franking machine on the
right side. The bottom side of the housing
features slots where the catch trays are
fastened.
• Slide the catch tray under the franking
machine so that the catches engage in the
slots.
• Carefully place the franking machine on
the catch tray.
Assembling the Drop Stacker
Instead of the catch tray, the optionally avail-
able Francotyp-Postalia Drop Stacker can be
placed to the right of the franking machine.
For details on setting up the Drop Stacker,
refer to the installation instructions supplied
with the Drop Stacker.
Catches

Installation and commissioning 11
Attaching the hand feed tray
(only on the basic model)
• Place the hand feed tray for manually feed-
ing the items to the left of the franking
machine.
• Slightly lift the franking machine on the left
side and push the hand feed tray towards
the franking machine so that the front sides
are flush.
• Carefully lower the franking machine so
that the catches of the hand feed tray
engage in the slots on the bottom side of
the franking machine.

PostBase Vision
12
Step 3: Assembling the sealer (optional)
The sealer is positioned to the left of the
franking machine instead of the hand feed
tray. The catches on the right side of the
sealer and slots (on the left side of the bottom
side of the franking machine) mechanically
couple the two components and fasten them
in position relative to each other.
Assembling the sealer
• Place the sealer to the left of the franking
machine.
• Gently lift the franking machine on the left
side and push the sealer towards the frank-
ing machine so that the front sides are
flush.
• Carefully lower the franking machine so
that the catches of the sealer engage in the
slots on the bottom side of the franking
machine.
Filling with sealing liquid
• Swivel the cover of the filling opening to the
side.

Installation and commissioning 13
• Fill sealer with SEALIT sealing liquid.
• Check the filling level. The sealer should
be filled roughly up to the “max” mark.
• Close the filling opening with the cover.
• If necessary: Dry the sealer outside.
Step 4: Connecting the PostBase Vision
Caution! If the PostBase Vision was previ-
ously in a cold environment (i.e. below 10 °C /
50 °F): Wait at least 2 hours after unpacking
before connecting the franking machine. The
PostBase Vision needs this time to adjust to
the environmental conditions.
Caution! Do not connect the PostBase Vision
Feeder (the optional automatic feeder) until
Step 7. The PostBase Vision franking
machine must be fully installed to do this.
Otherwise the Feeder will not be recognised
by the franking machine. The mailing system
will not work.

PostBase Vision
14
Warning! Danger from electrical voltage if
improperly connected.
•Use the supplied power and connection
cables or cables that have been approved
by Francotyp-Postalia. Make sure that the
cables are not damaged.
•Only connect the PostBase Vision to a
grounded single-phase power socket.
Make sure that the power connection con-
forms to the power requirements indicated
on the type plate.
•Make sure that the power socket is nearby
and easily accessible at all times.
Connection
Computer Network / Router
If you want the PostBase Vision to use the
wired connection to your local area network
(LAN):
• Connect the Ethernet cable to the franking
machine and the local network / router.
Power connection (electric) • Plug the power cable into the power
connection for the franking machine.
• Only then plug the power cable into the
power socket.
Ethernet cable
Power cable

Installation and commissioning 15
Step 5: Turning on the PostBase Vision
• Press the ON/OFF button.
The LED lighting (button, weighing platform
and letter entrance area) lights up and the
system starts. The progress of the process
can be followed on the display.
PostBase Vision greets the user – acousti-
cally accompanied – and finally starts the
installation procedure.
Step 6: Installing the PostBase Vision
For information on using the touch screen
and stylus, the “swiping” method of operation
and other basic functions are described in the
reference guide, “The basics of operation”
chapter.
The PostBase Vision will guide you step-by-
step through the installation procedure. Sim-
ply follow the instructions on the display.
• Have the R-PIN ready (received separately
from the rest of the delivery).
Language
• Tap the desired language.
• Confirm the selection with the CONTINUE
button and resume the installation.

PostBase Vision
16
Connectivity settings
Default settings for an Ethernet connection
are stored for contacting the FP infrastruc-
ture. Establishing the connection should run
seamlessly with these settings.
To test the connection to the FP infrastruc-
ture with this default setting:
• Tap the CONTINUE button.
If no connection is established, the “Connec-
tivity Settings” must be adjusted:
• Tap CHANGE to open the entry wizard for
setting up the network connection.
• First select the desired connection type.
• Confirm the selection and continue with the
CONTINUE button.
• Set the appropriate parameters for the net-
work step by step. If necessary, ask your
network administrator.
The “Connectivity Settings” overview in the
reference guide shows and explains the pos-
sible settings.
Caution! During the further course of instal-
lation, the PostBase Vision may start up
multiple times. Do not disconnect the
PostBase Vision from the power supply.

Installation and commissioning 17
R-PIN
• Enter the R-PIN (Repository-PIN).
• Confirm with CONTINUE and resume the
installation.
Synchronization …
PostBase Vision now loads software and
data and then restarts.
• Follow the information and instructions on
the display.
Inserting the ink cartridge
•TapC
ONTINUE to insert the ink cartridge.
Note: Do not touch the cover flap of the print
system or otherwise obstruct the automatic
opening.
PostBase Vision moves the print system to
the change position and then opens the
cover flap. The flashing green LED indicates
that no cartridge has been inserted yet.
The screen sequence in the display shows
the sequence of the cartridge change.
The insertion of the cartridge is described in
detail below.

PostBase Vision
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Caution! The ink causes severe eye irritation
and can cause allergic skin reactions. Inges-
tion of the ink can be harmful to health.
•Observe the hazardous substance mark-
ing on the cartridge packaging and the ink
cartridge.
•Avoid eye contact with the ink.
•Avoid ingestion of the ink.
•Keep ink cartridges away from children.
• Open the cartridge packaging.
• Remove the ink cartridge from the
packaging.
• Remove the transport protection (clip).
• Pull off the safety strip (nozzle protection).

Installation and commissioning 19
• Hold the ink cartridges so the contacts are
facing to the rear of the PostBase Vision.
The green arrow on the cartridge points to
the green catch on the cartridge holder.
• Insert the ink cartridge into the cartridge
holder.
• Press the ink cartridge down and click it
into place at the rear.
If the cartridge is inserted correctly, the green
LED lights up continuously.
• Close the cover flap of the print system:
In the area of the PostBase Vision logo,
press down the cover flap until the lock
engages.
Please wait: The PostBase Vision will now
prepare the cartridge for use.
PostBase Vision displays the “Full cartridge”
icon in the menu bar.
Catch
LED
Icon:
Full cartridge

PostBase Vision
20
Load postage / Contact data centre
In order to frank, the PostBase Vision must
have corresponding postage credit. This re-
quires contact with the data centre.
• Follow the instructions on the display.
Home screen (example) Installation complete
When PostBase Vision displays the Home
screen, the franking machine installation has
been successfully completed.
To install the “PostBase Vision Feeder”, con-
tinue with Step 7.
The MENU button is used to access other
system settings (e.g. PIN protection, standby
time).
Volume, display inclination and brightness
can be adjusted directly on the display frame.