FP PostBase User manual

Deutsch
English
Betriebsanleitung
Erste Schritte
Operator Manual
First steps
FrançaisGuide d’utilisation
Premières étapes

PostBase Mailing System
2
About this Operator Manual
Please read this Manual before installing and using the Post-
Base mailing system. Please keep this manual near the system
for quick reference.
Further documents For complete specifications of the mailing system and all
optional modules, refer to the Operator Manual PostBase –
available as a download from Francotyp-Postalia.
Information on available product variants and country-specific
particularities can be found in the Addendum to the Operator
Manual (if available in your country).
This manual covers all configurations and equipment options of
the PostBase mailing system. Functions that are only available
for particular system configurations are marked by an additional
note, e.g. (optional).
Functions or information that are not available in all countries
are identified as not available in all countries.
As currency, Euros are used exemplarily.
In this manual, the product name appears in its plain form
‘PostBase’.
The following keywords and signs identify the safety tips in this
manual:
Warning! indicates a potential hazard that may result in injury.
Caution! indicates a potential hazard that may result in dam-
age to the mailing system or impair the franking process.
Caution! indicates an automatic machine operation that may
result in the user being startled.
The following symbols and text features are used in this man-
ual:
• Bullets precede instructions.
– Dashes precede list items.
Menu names and options from the operating menu are written
in small capitals, e.g. MENU.
A tip offers advice or additional suggestions for improving the
operation.

Contents 3
About this Operator Manual _____________________________________2
1 Safety tips ____________________________________________________4
2 A short description of the PostBase _______________________________6
2.1 PostBase franking machine – overview _______________________6
2.2 Feeder – overview (optional) ________________________________8
2.3 Things worth knowing about PostBase _______________________9
3 Installation ___________________________________________________12
Step 1: Unpacking and checking the contents of the package ___________12
Step 2: Assembling PostBase ___________________________________13
Step 3: Connecting PostBase ___________________________________17
Step 4: Installing PostBase _____________________________________18
Step 5: Setting up PostBase ____________________________________19
Step 6: Installing the feeder (optional) ______________________________20
4 The basics of operation ________________________________________26
4.1 Turning the PostBase on / off _____________________________26
4.2 Standby ______________________________________________27
4.3 Adjusting the display inclination ____________________________27
4.4 Setting up the label dispenser (optional) ______________________28
4.5 Setting up the catch tray _________________________________29
4.6 Screen elements and operation philosophy ___________________30
4.6.1 The touch screen _______________________________________30
4.6.2 The Home screen ______________________________________32
4.6.3 The Product calculation menu _____________________________33
4.6.4 The Menu _____________________________________________34
4.6.5 Lists _________________________________________________35
4.6.6 Adjustment menus ______________________________________35
4.6.7 Pop-up windows ________________________________________37
4.6.8 Procedures (wizards) ____________________________________37
4.7 Test print _____________________________________________38
Appendix
Technical Data ________________________________________________41
Declaration of conformity ________________________________________45
License ______________________________________________________46
Security Declaration for data usage ________________________________48
United States Patents ___________________________________________48
FCC Compliance Statement ______________________________________48
External USB modem (optional) ____________________________________49
Service / Warranty _____________________________________________51

PostBase Mailing System
4
1 Safety tips
PostBase is a digital mailing system with ink-jet print technology for franking mail.
PostBase complies with the pertinent safety regulations for office information
equipment.
Please observe the following tips for your own safety:
Prevention of electrical hazards
• Operate the PostBase only on a grounded single-phase power socket. Make sure
your office power supply conforms to the power requirements indicated on the
serial number plates.
• Make sure the sockets for connecting the mailing system are close by and easily
accessible at all times.
• Unplug the plugs in case of an emergency. Call the Service.
• Take special care that no foreign objects penetrate the system’s interior.
• Be extremely careful when handling liquids.
• When filling with sealing liquid, make sure not to wetten any parts connected to the
mains.
• Unplug the plugs prior to cleaning the PostBase mailing system.
Prevention of mechanical hazards
• Keep long hair, fingers, loose clothing pieces, neck ties, shawls, jewelry and the like
away from moving machine parts.
• Do not remove any parts of the housing.
• Do not remove any equipment related to safety or protection. Do not make them
inoperative or unable to function.

Safety tips 5
Accessories and consumables
• We recommend to use only approved FP equipment and FP original parts. The
manufacturer FP has established reliability, safety and applicability. The manufac-
turer cannot assess the reliability, safety and applicability for products not approved
by FP, and therefore not vouch for such products.
• Use the supplied power and connection cables or cables that have been approved
by Francotyp-Postalia. Make sure that cables are not damaged.
• Ingestion of the ink can be hazardous. Avoid contact with the eyes. Keep the ink
cartridges away from children. Further instructions for use are enclosed with the ink
cartridges.
• We recommend to use only the batteries provided by Francotyp-Postalia.
The manufacturer FP has established reliability, safety and applicability. Observe
the instructions enclosed with the battery for correct use and disposal.
General safety tips
• Install the PostBase mailing system according to the instructions.
• Do not use attached parts like the weighing platform, label compartment, display,
drawer, … as ‘handles’ during transport. The best way to handle the components
is to hold them at the lower part of the housing at the clearances on both sides.
• When you move the PostBase from a cold environment (i.e. below 10 °C / 50°F):
Unpack the PostBase and wait at least 2 hours before connecting the PostBase.
The PostBase requires this period to adapt to the ambient conditions. Any conden-
sation evaporates.
• Use the ‘Feeder PostBase’ only with the PostBase franking machine. It is not pos-
sible to operate the feeder without the PostBase franking machine.
• Have maintenance and repair work done only by qualified personnel authorized by
Francotyp-Postalia. Otherwise, your warranty may become void.
• Do not be startled while positioning letters. Letter transport will start after a short
delay.

PostBase Mailing System
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2 A short description of the PostBase
2.1 PostBase franking machine – overview
Display / touch screen (hinged),
stored in a receptacle on the back of the display housing:
stylus for touch screen operation
Label compartment*
PostBase button:
ON / OFF
To adjust the display
inclination: Press the key
Catch tray
Scale with weighing platform
Letter receiving tray
Drawer
Access flap to print system
Drawer latch leverHand feed tray*/ Sealer*
(here: sealer)
Filler hole for ‘sealit’
Stop edge
Stop
*optional / not all product variants

A short description of the PostBase 7
Franking machine – rear view
Battery compartment
(at the bottom)
Power connection
PC connection
CAN BUS / port
Feeder
USB port
LAN port
Flap covering the
Revenector security device
Slider for unlocking the
security device
Emergency release
for ink cartridges

PostBase Mailing System
8
2.2 Feeder – overview (optional)
Brush for moistening envelope flaps
(underneath roller transport)
Cover flap, with sealant
tank underneath
(illuminated)
Letter guide (adjustable)
Slope
Seal / non seal
switch
Open flap:
press button
Roller transport
Release key
(move roller trans-
port upward)
Letter receiving tray,
inclination adjustable
Safety sign
Pendulum

A short description of the PostBase 9
Feeder – rear view
2.3 Things worth knowing about PostBase
PostBase is a digital mailing system featuring a touch
screen and ink-jet print technology.
Modular design In its basic version, the mailing system consists of the
PostBase franking machine with integrated scale, a
hand feed tray and a letter catch tray.
This basic version can easily be extended with optional
components.
The PostBase mailing system comes in variants with
processing speeds of 30 letters per minute up to
65 letters per minute.
Power connection
Termination plug
(already plugged)
Tray with sponge
Catches (connection to the
franking machine housing) CAN bus / Connection to franking
machine
(View without pendulum)

PostBase Mailing System
10
Franking To frank a letter, simply position it with the side to be
printed on facing up – PostBase will seize the letter and
frank it, after which it is exited to the right side ready for
dispatch.
Franking is possible on mail pieces made of ink-
absorbing material – postcards to 10 mm (0.4") thick
letters in ISO B4 format – and special self-adhesive
labels.
Letters as advertising medium In addition to printing postage, you can print custom
advertisements of your choice and text messages on
every mail piece you send (not available in all countries).
Download postage Load postage from the data center directly into your
franking machine – fast, easy and, if need be, 24 hours
a day.
Flexible and up to date The PostBase franking machine ensures you are
always using the current postal rates. Whether new
postage rates or new adverts – the data center loads
current data directly into your franking machine.
Access control The PostBase franking machine can be protected
against unauthorized use via a PIN.
Additional functions The PostBase mailing system offers a range of
convenient additional functions. Among these are:
–Scale. The space saving, integrated scale quickly and
reliably determines the weight for letters and parcels.
The determined weight directly affects the product
settings.
–Shortcut function for frequently used postal
products.
–Account function for separate registration and billing
of postage costs.
–Print lists of register states and loading report.
– Variable imprint offset for changing the franking
imprint position on the envelope (not available in all
countries).

A short description of the PostBase 11
Options The following features are available for functionality
extension:
–Label dispenser to print self-adhesive labels, for
large or thick mail pieces or for envelopes that are not
suited for ink-jet printing.
–Feeder. Automatic feeder with sealer for the
PostBase. The letters are separated from the stack,
optionally moistened and sealed, and fed to the
PostBase franking machine.
–Sealer. Manually pass the open envelope through the
sealer. The moistened flap will be closed in the
PostBase during subsequent franking.
–Differential weighing. A special weighing mode of
the integrated scale that helps you save time when
weighing and franking large amounts of similar mail
pieces.
–Controlling PostBase via PC software. FP offers
software for controlling and administration of the
franking machine via PC, e.g. Navigator, RemoteOne,
ReportOne, MailOne (not available in all countries).

PostBase Mailing System
12
3 Installation
Step 1: Unpacking and checking the contents of the package
Warning! Do not start operating PostBase if parts are damaged or missing.
Please contact the service.
Caution! Carry out the steps exactly in the given order. Also, consult the
installation instructions (fold-out).
• Unpack the packages.
• Check that the contents of the packages
are complete and free from any damage.
Keep the packing. Use it again when you
need to transport PostBase or send it in to
Service.
Scope of delivery
– PostBase franking machine
– Hand feed tray (not all product variants)
– Catch tray with stop
– Weighing platform (version as ordered)
– Power cable
– USB cable
– Ethernet cable
– Ink cartridge set
– Franking labels
– ‘First steps’ manual
– Installation instructions (flyer).
Optional, only when ordered separately
–Sealer
– External USB modem incl. modem cable
– Feeder incl. slope, pendulum, power cable,
termination plug, replacement sponge
holder with sponge
– ‘sealit’ sealing liquid.

Installation 13
Step 2: Assembling PostBase
Caution! When you move PostBase from a cold environment (i.e. below
10 °C / 50 °F): Unpack the PostBase and wait at least 2 hours before
connecting PostBase. PostBase requires this period to adapt to the ambient
conditions.
• Choose an installation site with the
following ambient conditions:
– room temperature: 15 °C to 35 °C
(59 °F to 95 °F)
– no direct sunlight
– power socket in the immediate vicinity
– network connection with internet access
or
telephone socket for modem connection
in the immediate vicinity.
• Place PostBase on a firm, level, low
vibration and horizontal base.

PostBase Mailing System
14
Caution! Do not connect and install the
feeder until step 6. Prior to this, the
PostBase franking machine has to be
installed completely. Otherwise, the feeder
will not be recognized and the mailing system
will not work.
Details on how to assemble the modules can
be found on the following pages.
PostBase with hand feed tray
PostBase with sealer

Installation 15
Catch tray: attaching the stop
• Attach the stop to the catch tray:
Slide the stop into the guides on the catch
tray bottom.
Mounting the weighing platform
• Hold the weighing platform such that the
long slot in the weighing platform foot
points to the front.
• Place the weighing platform onto the scale
receptacle from above. The long slot of the
weighing platform must slide in the
counterpart on the scale receptacle.
• Press down slightly on the weighing
platform with your flat hand.
Mounting catch tray and feeding device
• Place the respective attachment next to the
franking machine (see overviews on previ-
ous page).
• Slightly lift the franking machine on the side
on which you wish to mount the attach-
ment. The bottom side of the housing fea-
tures slots where the attachments are
fastened.
• Push the respective attachment under-
neath the franking machine such that the
catches on the attachment engage in the
slots.
• Put the franking machine carefully down.
Slot, long

PostBase Mailing System
16
Sealer: filling ‘sealit’ sealing liquid
• Swing the filler hole lid aside.
• Fill the sealer with ‘sealit’ sealing liquid.
• Check the liquid level.
The liquid level in the sealer should roughly
reach to the ‘max’ mark.
• Swing the filler hole lid back on.
• If necessary: dry the sealer outside.

Installation 17
Step 3: Connecting PostBase
Warning! Use the power and connection cables provided with the PostBase
or approved by Francotyp-Postalia. Make sure that cables are not damaged.
Connect PostBase only to a grounded single-phase power socket. Make sure
your office power supply conforms to the power requirements indicated on
the serial number plates.
Make sure the socket for connecting PostBase is close by and easily
accessible at all times.
Plug the power plug into the franking
machine’s power connection. Then plug
the power cable into the power socket.
Connect the franking machine
to a local area network (LAN).
Connect the
franking machine to a PC.

PostBase Mailing System
18
Step 4: Installing PostBase
• Turn PostBase on: Press the PostBase
button.
The display lighting and button illumination
switch on. PostBase performs a self test and
then starts the installation procedure.
• Follow the instructions on the display.
PostBase will guide you step by step through
the installation procedure:
– Select language
– Set connection parameters
– Enter repository PIN
– Software update
– Insert cartridges
– Load postage.
Installation is complete.
For information on handling the touch screen
and an overview of screen elements, please
read chapter 4.6.
PostBase button

Installation 19
Step 5: Setting up PostBase
You can now configure the system settings.
Refer to the Reference Guide, chapter “Advanced settings & system information”.
PIN protection
Cost account feature
Auto Postage Download
Tone signals
Display settings
Language
Standby time
Auto Off

PostBase Mailing System
20
Step 6: Installing the feeder (optional)
Caution! Prior to connecting and installing the feeder, the PostBase franking
machine has to be installed completely. Otherwise, the PostBase will not
recognize the feeder and the mailing system will not work.
• Turn the franking machine off: Press the
PostBase button for three seconds.
Assembling the feeder