Gigaset DE900 IP Pro User manual

DE900IP PRO
DE900
IP PRO

2
Gigaset DE900 IP PRO – More than just a telephone
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / Intro.fm / 11/4/10
Version 2, 27.05.2010
Gigaset DE900 IP PRO – More than just a telephone
Your Gigaset DE900 IP PROis an IP phone designed for professional use.
uEasy to set up
Use automatic configuration or the default settings for approx. 200 preconfigured
VoIP providers.
uWeb user interfaces for configuration
Operate and configure your telephone from your PC with ease.
uHigh Definition Sound Performance – HDSP
Make phone calls with brilliant sound quality.
uPhone functions for the professional user
Use the call divert, conference call, automatic ringback, call reject and Do Not Disturb
(DND) functions.
uMultiple directories
Manage your personal directory with up to 500 vCards (caller pictures are possible).
Use an LDAP directory or online directories on the Internet.
uNetwork connection
Connect your telephone to the local network via Ethernet. Connect a PC using your tel-
ephone as a gigabit Ethernet switch.
uWireless connection to the local network (WLAN)
Use your telephone in a wireless network.
uNumerous options for mobile communication
Use DECT, Bluetooth or cable to connect a headset. You can connect a handset via
DECT or Bluetooth and a mobile phone via DECT.
uProtect the environment
Reduce environmental pollution with the power-saving power adapter and by auto-
matically deactivating the DECT function. Reduce radiation with Eco Mode+ for DECT.
uGigaset MobileOFFICE™
Do you change workstations? Ensure your PC and phone settings are available wher-
ever you work.
uIndividual settings
Load your own pictures and ringers, subscribe to Internet services and choose how
you want the display to look.
Assign functions or frequently used numbers to the keys.
uVirtually unlimited storage
Connect a USB storage device to save more pictures, ringers and vCards.
Further information about your phone can be found at
www.gigaset.com/pro
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

3
Phone overview
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / overview.fm / 11/4/10
Version 2, 27.05.2010
Phone overview
1Mute key Activate/deactivate microphone (mute) £Page 36
2Speaker key Activate/deactivate speaker £Page 36
3Headset key Make call via headset £Page 34
4Volume key Depending on the operating mode: Adjust the volume of the
speaker, receiver, headset or ringer £Page 35
5Display keys Activate display functions £Page 22
6Information Centre Open the Information Centre £Page 68
7Do Not Disturb key Do Not Disturb (DND) function £Page 36
8Call records key Record a call £Page 37
9Message Centre Open call and message lists £Page 62
10 End call/back key End/reject call; cancel function;
go back one menu level (press briefly);
return to idle status (press and hold)
£Page 26
£Page 24
11 Navigation key Scroll through lists and entries. In idle status: £Page 24
ÈOpen redial list. £Page 43
‰Confirm or start action, select entry £Page 24
ZOpen directory £Page 47
12 Consultation key Initiate/end consultation call £Page 39
13 Conference key Initiate conference call £Page 40
14 Transfer key Transfer call to another party £Page 41
15 Function keys Programmable keys £Page 151
Understanding the keys
21 3 4 5
6 7 8 9 10 11 12 13 14 15
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

4
Phone overview
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / overview.fm / 11/4/10
Version 2, 27.05.2010
Understanding Light Emitting Diodes (LEDs)
Understanding the display
Understanding the display symbols
AFlashes Incoming call. £Page 34
Lights up Call is being made via the speaker. £Page 36
BFlashes Incoming call (a headset must be connected). £Page 34
Lights up Call is being made via the headset. £Page 34
CLights up The microphone is muted. £Page 36
EFlashes New message in the Message Centre. £Page 62
FLights up Call is being recorded. £Page 37
GLights up "Do Not Disturb" function is activated. £Page 36
JLights up One or more callers on hold. £Page 39
KLights up Conference call is activated. £Page 40
SFlashes Incoming call on the number programmed to this key. £Page 32
Lights up Call is being made on the number programmed to this key.
«ÐiÑÒ Signal strength of the WLAN connection (device connected via WLAN). £Page 88
ÝUSB storage device is connected. The icon flashes when data is being transferred. £Page 104
¼DECT function is activated. A green icon indicates that Eco Mode+ is also activated. £Page 95
¼ôHeadset connected via DECT. ¼lMobile phone connected via DECT. £Page 91
òBluetooth function (BT) activated. £Page 92
òô Headset connected via BT. òl Mobile phone connected via BT. £Page 91
óRinger deactivated. £Page 71
ÃNew messages on the network mailbox. The number
is displayed to the
right.
£Page 57
™Missed calls. £Page 43
ËNew e-mails. £Page 59
·Alarm clock function activated. The wake-up time is displayed to the right. £Page 65
Other icons may appear depending on the function. These are displayed alongside the corresponding
description.
Call Select Line
Current time
Area of application
Adjustable display, e.g.,
time zone, time, calendar,
picture £Page 75
Display functions
(Page 22)
T
T
T
Display icons
T
Display icons
Date and Time
U
U
You set the time and date
format using the Web
configurator
£Page 136.
Currently used
account £Page 30 U
Call Select Line
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

5
Contents
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / HawkingIVZ.fm / 11/4/10
Version 2, 27.05.2010
Contents
Gigaset DE900 IP PRO – More than just a telephone . . . . . . . . . . . . . . . . . 2
Phone overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Understanding the keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Understanding Light Emitting Diodes (LEDs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Understanding the display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Following safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Using the phone in different scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
First steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Check the package contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Setting up and connecting the device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Setting up the device (for the first time) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Proceeding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Operating via the keypad and display menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Menu tree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Making calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Calling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Receiving incoming calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Using functions when making a telephone call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Making a call to multiple participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Setting up call divert (CD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Using the call lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Viewing entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Dialling a number from a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Copying an entry from the call list to the directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Deleting an entry or list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using the local directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using your local directory on a USB stick . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Using an LDAP directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Using online directories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Managing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Managing voice mails on the network mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Call records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Managing e-mail messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Accessing messages via the Message Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

6
Contents
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / HawkingIVZ.fm / 11/4/10
Version 2, 27.05.2010
Managing the calendar and alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Managing the calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Displaying alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Displaying missed alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Alarm clock function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Using Internet services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Listening to Internet radio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Displaying Internet services in the Information Centre . . . . . . . . . . . . . . . . . . . . . . . . 68
Configuring basic settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Setting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Activating/deactivating advisory tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Setting the display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Setting the language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Resetting the device to the default settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Configuring settings for the local network . . . . . . . . . . . . . . . . . . . . . . . . 82
LAN settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Configuring WLAN settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Connecting a mobile phone or headset . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Connecting a headset via RJ9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Connecting a mobile phone or headset via Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . 92
Connecting a mobile phone or headset via DECT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Using the resource directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Managing screensavers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Managing caller pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Managing sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Checking the capacity of the Resource Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Using a USB connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Connecting a USB device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Using a USB storage device to expand the memory . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Using a USB stick for Gigaset MobileOFFICE™ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Web configurator – configuring the phone on a PC . . . . . . . . . . . . . . . 105
Starting the Web configurator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Understanding the Web configurator menu tree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Running the setup assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Configuring phone settings via the Web configurator . . . . . . . . . . . . . 117
Network and connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Telephony . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
System settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

7
Contents
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / HawkingIVZ.fm / 11/4/10
Version 2, 27.05.2010
Checking the status of the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Caring for your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Using insert strips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Using Gigaset QuickSync – additional functions for the PC interface . . . . . . . . . . 163
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Service (Customer Care) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Questions and answers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Authorisation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Protecting our environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Using free software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

8
Following safety precautions
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / security.fm / 11/4/10
Version 2, 27.05.2010
Following safety precautions
Warning
Be sure to read this user guide and the safety precautions before using your tele-
phone.
Use only the power adapter supplied, as indicated on the underside of
the telephone.
Using your telephone may affect nearby medical equipment. Be aware of
the technical conditions in your particular environment, e.g., doctor's sur-
gery.
Do not install the phone in a bathroom or shower room. The phone is not
splashproof.
Do not use your phone in environments where there is a risk of explosion,
e.g., auto paint shops.
If you give your phone to a third party, make sure you also give them the
user guide.
Remove faulty telephones from use or have them repaired by our Service
team, as they could interfere with other wireless services.
$
ƒ
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

9
Using the phone in different scenarios
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Using the phone in different scenarios
Using your phone in a professional environment with phone system and
server structure
If you use your Gigaset DE900 IP PRO in a corporate network with a telephone infrastruc-
ture, your phone incorporates functions and data from the phone system and servers.
In a corporate environment, the VoIP accounts and most of the settings are configured
centrally by the phone system.
§§1§§ Gigaset IP telephone
§§2§§ Gigaset IP telephone with integrated gigabit switch (Gigaset DE900 IP PRO).
Your PC is connected directly to the phone, providing you with an additional LAN con-
nection in your network.
§§3§§ DECT base station for connection to DECT handsets
§§4§§ Ethernet switch
Supports Quality of Service (QoS), Gigabit Ethernet and PoE (Power over Ethernet).
§§5§§ Phone system (e.g., Gigaset T500 PRO)
Forms Internet telephony, ISDN or S2M connections. Analogue devices can be con-
nected. A network connection is established using Ethernet.
§§6§§ Acts as a gateway to the Internet for the connected devices. Routes VoIP calls from the
phone system to the Internet.
§§7§§ File, e-mail and workgroup servers, or NAS systems, can be wirelessly integrated into
the phone system architecture. As a result:
– Invitations to conference calls can be organised via the phone system
– The phone system can be backed up to a server or the system can be started via the
network
– Online directories (LDAP) can be managed centrally
DSL connection
1
2
3
45
6
7
ISDN, S2M
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

10
Using the phone in different scenarios
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Using your phone in a simplified environment without a phone system
You can also use your Gigaset DE900 IP PRO without a phone system.
§§1§§ Gigaset IP telephone with integrated gigabit switch (Gigaset DE900 IP PRO).
Your PC is connected directly to the phone, providing you with an additional LAN con-
nection in your network.
§§2§§ Acts as a gateway to the Internet for the connected devices. Routes VoIP calls from the
phone to the Internet. You establish the connection to the gateway via cable or wire-
lessly via WLAN.
§§3§§ The SIP provider transfers calls from the Internet and establishes a connection with the
standard telephone network.
In this scenario, you must manually configure the VoIP accounts for your phone. You can
create up to 12 VoIP accounts on your phone.
Internet
Connection
ISDN,
S2M
SIP provider
1
3
2
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

11
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
First steps
Check the package contents
Telephone: Gigaset DE900 IP PRO
Receiver with cable for connection to the
phone
Ethernet cable for connection to the local
network (switch/router/gateway)
Power adapter for connecting the phone to
the mains power supply (if required)
with three different plug-in modules
(Europe, Great Britain, USA)
The device is powered by PoE (Power over
Ethernet) if it is connected to a switch with
PoE-functionality (£Page 15).
CD containing Gigaset QuickSync™ PC soft-
ware
and this user guide
Insert strips for labelling
the function keys (with protective film)
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

12
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Setting up and connecting the device
The phone is designed for use in dry rooms in a temperature range of ±0°C to +45°C.
¤Set up the phone at a central point where a connection to the local network is availa-
ble.
Firmware update
Whenever there are new or improved functions for your Gigaset, firmware updates are
made available for you to download to your phone (Page 159). If this results in opera-
tional changes to your phone, a new version of this user guide or the necessary amend-
ments are published on the Internet at www.gigaset.com/pro.
Select the product to open the relevant product page for your telephone, where you will
find a link to the user guide.
To find out what version of firmware is currently loaded on your phone, see Page 161.
Please note
The following conditions must be observed:
uIf you want to establish a wireless connection using DECT, pay attention to the range
of the base station. This is up to 300 m in unobstructed outdoor areas and up to 50
m inside buildings.
uIf you wish to establish a connection with the local network using WLAN, please
ensure that the device is within range of the access point.
Warning
uNever expose the Gigaset DE900 IP PRO to the following:
heat sources, direct sunlight or other electrical appliances.
uProtect your Gigaset from moisture, dust, corrosive liquids and fumes.
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

13
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Connecting the receiver
§§1§§ Insert the connector, which can be found on the longer straight end of the connection
cable, into the connection port on the bottom of the phone.
§§2§§ Place the straight part of the cable in the cable recess provided.
3Insert the other jack on the connection cable into the port on the receiver.
1
2
3
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

14
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Connecting the network cable
To make calls via VoIP, your phone must have Internet access. This connection is estab-
lished in the local network via a gateway.
You connect your phone to the same local network as the gateway. See the Using the
phone in different scenarios section on Page 9 for an overview of the different options.
§§1§§ Attach one end of the Ethernet cable supplied to the right-hand LAN port on
the rear of the phone.
§§2§§ Attach the other end of the Ethernet cable to a LAN port on your network Eth-
ernet switch or on the router itself.
An Ethernet cable is not required if you connect your phone to the local network using
WLAN. However, we recommend that you use a cable the first time you establish a con-
nection.
Warning
If you connect your Gigaset DE900 IP PRO to a PoE-capable Ethernet switch (PoE class
IEEE802.3af), it will be supplied with power via PoE (Power over Ethernet). The PoE net-
work must not exceed the premises boundaries.
21
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

15
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Connecting the PC
You must connect your Gigaset DE900 IP PRO to a PC to use the Web user interface or to
configure the phone using the Web configurator.
Your phone has an integrated two-port switch. This allows you to connect your PC to the
local network via the phone and avoid using additional connection ports on the switch or
router.
You need an additional Ethernet cable to connect a PC.
§§1§§ Connect an Ethernet cable to the left-hand LAN port on the rear of the phone.
§§2§§ Connect the other end of the Ethernet cable to a LAN port on the PC.
Connecting a device to the mains power supply (if required)
Your Gigaset DE900 IP PRO is supplied with sufficient power by PoE (Power over Ethernet)
and does not need to be connected to the mains power supply. Prerequisite: The device
is connected to an Ethernet switch with PoE functionality (PoE class IEEE802.3af)
(£Page 14).
However, in the following cases you must connect the device to the mains power supply:
uIf you connect the device to the local network using WLAN
uIf you connect additional extension modules to the device (£Page 17).
The power adapter is supplied with three different plug-in modules for Europe, Great Brit-
ain and the USA. First attach the appropriate plug-in module to the power supply unit.
2
1
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

16
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
§§1§§ Slide the required plug-in module into the recess on the underside of the power sup-
ply unit until it clicks into place.
§§2§§ To remove the plug-in module again, press on the button marked Push and pull the
plug-in module out of the power supply unit.
§§1§§ Connect the power adapter to the port on the rear of the phone.
§§2§§ Then insert the plug into the mains socket.
Europe
Geat Britain
USA
1
2
2
1
3
Warning
Use only the power adapter supplied.
Please note
You can safeguard your device against theft by fitting a Kensington lock. The corre-
sponding hole can be found on the rear of the device (§§3§§).
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

17
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Connecting extension modules (optional)
You can increase the number of programmable keys using extension modules (max.
three; can be ordered as accessories £Page 173). Each module includes 14 additional
programmable keys. The function keys can be programmed using the Web configurator
(£Page 151).
The package contains:
uOne extension module
uOne connection frame with four fastening screws
uOne connection cable
uInsert strips
§§1§§ Position the extension module to the right of the phone (on left when viewed from be-
low), so that the module and phone are the same height and meet in the centre.
§§2§§ Insert the clasps on the connection frame into the respective notches on the phone
and module and push the connection frame upwards until it clicks into place. Secure
the connection frame with the screws provided.
§§3§§ Establish the connections using the cable supplied.
Extension module
1
3
Extension module Gigaset DE900 IP PRO
2
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

18
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Setting up the device (for the first time)
Your device will start automatically as soon as it is connected to the mains power supply.
Please be aware that the device is powered by PoE (Power over Ethernet). This means that
it is supplied with power as soon as it is connected to an Ethernet switch with PoE-func-
tionality.
The first time you use the device, an installation wizard will start automatically and guide
you through the necessary installation steps.
Configuring language and time zone settings
When you have made your selection, press the end key Ito return to the last entry
screen. You can correct your selection if necessary.
¤Use the navigation key to select the
required language. To do this, press
up or down on the navigation key q.
Further information about the navi-
gation key can be found on
£Page 24.
¤Press the display key under §OK§ to
confirm your selection.
You can also use the OK function on
the navigation key (by pressing ‰in
the centre of the key).
¤Use the navigation key to select the
required time zone.
¤Press the display key under §OK§ to
confirm your selection.
Please note
The date and time are automatically set by a time server. You can select a time server
using the Web configurator or deactivate this function (£Page 153).
Select your Language
OK
English
Deutsch
Francais
Italiano
Espanol
Portugues
Nederlands
Select your Time Zone
OK
GMT: Dublin, London
GMT+1: Amsterdam, Berlin, ...
GMT+2: Athens, Cairo, Israel
GMT+3: Bagdahd, Kuweit ...
GMT+4: Abu Dhabi, Mucat
GMT+5: Islamabad, Karachi
GMT+6: Dhaka, Colombo
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

19
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Establishing a connection to the local network/WLAN
Your phone must be connected to the local network before it can connect to the Internet
and before you can operate it from a PC.
The device checks to see if a network connection already exists. The network connection
is automatically established if the phone has automatically been assigned an IP address
from a DHCP server in the network. If this is the case, the following screen will not appear
and you can skip to £Page 20.
If your phone has no network connection, you will need to configure the network manu-
ally. Depending on the type of network, you will need the following information about
the configuration:
uIf the network uses IP protocol version 4 (IPv4) with a static IP address, you will need:
The device IP address, the network subnet mask, the IP addresses of the standard gate-
way and DNS server.
uIf the network uses IP protocol version 6 (IPv6):
IP addresses automatically: select IPv6 as Network Type. The connection is then estab-
lished automatically.
IP addresses statically: the device IP address, the address prefix length and the DNS
server IP address.
uIf you are using the wireless local network (WLAN), you will need:
The name of the WLAN with which you wish to connect the phone (SSID), network key
If there is still no network connection, you will then be asked whether you wish to config-
ure the connection manually.
¤Select §§Yes§§ if you have the required information.
¤Select §§No§§ if you want to use the display menu to configure the network at a later date
(£Page 82).
Your device is now connected to the local network and can be configured for Internet
telephony.
Please note
The following network configuration is the default setting on your device: LAN with IP
protocol version 4 (IPv4) and DHCP.
If you selected §§Yes§§§, you can configure
the network immediately.
Depending on your selection, additional
screens may be displayed so you can
enter the required information.
More detailed information on LAN/
WLAN configuration can be found on
£Page 82.
¤Once you have configured the set-
tings, press the display key under
§§Save§§.
Local Network
Back Save
Network Type
IPv4
Activated Network:
LAN
IP Address Type:
Static
IP Address:
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846

20
First steps
Gigaset DE900 IP PRO / en / A31008-M2210-R101-2x-7619 / starting.fm / 11/4/10
Version 2, 27.05.2010
Configuring Internet telephony
Before you can use the Internet to phone anyone over the Internet, the fixed line network
or the mobile phone network, you need the services of a VoIP provider.
Prerequisite:
– You have a phone system in your network that provides VoIP accounts for your
device, or
– You have registered with a VoIP provider (e.g., via your PC) and set up a VoIP
account.
The device searches the network for a provisioning file and checks whether VoIP accounts
already exist. If the telephone has existing VoIP accounts, these accounts are configured
automatically. You can now make calls with your phone via the Internet.
If the telephone has no existing VoIP accounts, you must configure them manually. The
Web configurator's installation wizard will help you with this (£Page 108).
www.InternetVoipPhone.co.uk | [email protected] | 0800 088 4846