Konica Minolta 7222 User manual

User's Guide
Document Folder Operations
7222
7228
7235

Thank you for purchasing KONICA MINOLTA copier.
This User's Guide describes the operating procedures and safety
precautions of the KONICA MINOLTA copier so that you can handle it
safely and make the best of its capabilities. Usually keep this manual
close at hand for the convenience of reference later.

i
1
Chapter
2
Chapter
3
Chapter
4
Chapter
5
Chapter
Appendix
Appendix
Index
Index
Contents
Introduction ..................................................................................iii
Getting Started .............................................................................. iv
Features of the Document Folder .....................................................................................iv
How to Use This User’s Guide .........................................................................................vi
Manual Structure ............................................................................................................. vii
Chapter 1: Overview of Document Folder
What is Document Folder? .............................................................. 1-2
System Box and User Box ................................................................ 1-4
Confidentiality ............................................................................ 1-5
Re-Print Function ......................................................................... 1-6
Chapter 2: Storing Documents in Document Folder
Storing Documents in Document Folder ............................................... 2-2
Storing Copy Documents ................................................................. 2-4
Storing Scanned Document ............................................................. 2-12
Chapter 3: Print Documents
How to See the Document List Screen ................................................. 3-2
Printing the Documents in Box ......................................................... 3-3
Operating the Re-Print Function ......................................................3-22
Transmit or Transfer a Document in the Box ........................................ 3-29
Importing Scanned Documents to Computer ........................................ 3-42
Chapter 4: Key Operator Mode
Key Operator Operation Menu List ..................................................... 4-2
Displaying/Completing Document Folder Setting .................................... 4-4
System Box Setting ....................................................................... 4-8
User Box Registration/Edit ............................................................. 4-11
User Box List .............................................................................. 4-15
Re-Print Setting .......................................................................... 4-21

Contents (continued)
ii
Appendix
Specifications ................................................................... Appendix-2
Entering Names ................................................................. Appendix-4
Scan Direct ...................................................................... Appendix-6
Index

iii
Introduction
Thank you for your purchase of the Konica Minolta digital electronic photo-copying machine.
This User’s Guide describes operating procedures and precautions for use of the Document
Folder functions. Please read this User’s Guide before starting operation of the machine.
To operate the Document Folder, the optional hard disk (HD-103 Type-A) is required. Contact
your service representative for this optional hard disk.
After reading this User’s Guide, it is advisable to keep it close at hand to consult it any time when
necessary in order to operate the Document Folder at its optimum condition.
For its correct operation, also read "Precautions for Installation and Handling" in the "User’s
Guide (Copy Operations)" before starting operation.
ACKNOWLEDGEMENT:
Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the
United States.
IBM is a registered trademark of International Business Machines, Inc. in the United
States.
Windows®is a trademark of Microsoft Corporation.
HP and PCL are registered trademarks of Hewlett-Packard Company.
Agfa Microtype font is a registered trademark of Agfa Corporation.
PEERLESS is a registered trademark of PEERLESS SYSTEMS CORPORATION.
Apple, Macintosh and Mac are registered trademarks or trademarks of Apple Com-
puter.Inc.
Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are regis-
tered trademarks or trademarks of Adobe Systems, Inc.
Other company names and product names used in this User’s Guide are the registered
trademarks or trademarks of their respective companies.
COPYRIGHT
© 2004 by Konica Minolta Business Technologies, Inc.
EXEMPTION
•A part or this User’s Guide may be used or duplicated without permission.
•Konica Minolta Business Technologies, Inc. is not liable for any incidents caused by
using the Document Folder functions and this User’s Guide.
•Information written in this User’s Guide is subject to change without notice.

iv
Getting Started
Features of the Document Folder
Printing the document
Documents in the Document Folder can be printed by opening the Document Folder from
the Copy, Print or Fax screen.
For details, see p. 3-4.
Transmitting Documents via E-Mail
Documents in the Document Folder can be transmitted via E-mail by opening the Docu-
ment Folder from the Scanner screen.
For details, see p. 3-29.
Transferring Documents using FTP
Documents in the Document Folder can be transferred using FTP by opening the Docu-
ment Folder from the Scanner screen.
For details, see p. 3-34.
Transmitting Documents to the Computer
Documents in the Document Folder can be transmitted to the shared folder on the com-
puter by opening the document folder from the Scanner screen.
For details, see p. 3-38.
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Getting Started (continued)
v
Printing Copied Documents Immediately Before Again (Re-
Print)
By storing documents in the Re-Print Box when copying, up to 10 documents can be
recopied as required.
For details, see p. 3-22.
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Getting Started (continued)
vi
How to Use This User’s Guide
Reminder!
Enter nothing in the password input area if no password has been established.
Title
Describes princi-
ples of functions,
and highlights the
functions that can-
not be used
together.
Shows the view of the
touch screen at the opera-
tion.
Detailed informa-
tion on operating
procedures.
Italic is used to
signify the keys
on the touch
screen. Shows a reference.
Describes operat-
ing procedures.
[Italic] is used to
display the buttons
on the control
panel.
This page does not exist in the document.
Describes cautions which you should
observe during operation.

Getting Started (continued)
vii
Manual Structure
The following manuals are included with machine.
User’s Guide (Copy Operations)
Describes the basic operation and the copy operation.
Refer to this User’s Guide to see:
•Precautions for installation and handling
•How to turn the power on/off
•How to supply paper
•Troubleshooting for paper jam, etc.
User’s Guide (Network/Scanner Operations)
Describes the setting method of the network function and operating method of the scanner
function, which are provided as the standard functions.
•Refer to this User’s Guide if you want to see how to use the network, Scan to E-Mail,
Scan to FTP and Scan to PC (SMB) functions.
User’s Guide (Security Operation)
Describes the security function.
•Refer to this User’s Guide to see how to use the Enhanced Security function and
operation of the copier required to use this function.
User’s Guide (Document Folder Operations) (this User’s Guide)
Describes the operation of the Document Folder.
•Refer to this User’s Guide if you want to know how to use the Document Folder when
the optional hard disk (HD-103 Type-A) is connected.
User’s Guide (Internet Fax/Fax Operations)
Describes the internet Fax/Fax operations.
•Refer to this User’s Guide if you want to know how to use the Internet Fax when the
optional hard disc (HD-103 Type-A) is connected and how to use the Fax function
when the Fax kit is connected.

Getting Started (continued)
viii
User Software CD
Two manuals as follows are contained in this CD:
•Web Utilities User’s Guide
•Address Book User’s Guide

Chapter
What is Document Folder?..........................................................1-2
System Box and User Box ..........................................................1-4
Confidentiality .............................................................................1-5
Re-Print Function ........................................................................1-6
What is
Document
Folder?
System Box
and User Box
Confidentiality
Re-Print
Function
1
Chapter
1Overview of Document
Folder

1-2
What is Document Folder?
The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copy
documents, print document, scanned documents and received faxes can be stored in the Docu-
ment Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP,
Transmission to the computer, or imported to a computer.
Box 3
Box 2
Copy
0001
Print
0001
Fax
0001
Fax
0002
Print
0002
Copy
0002
Box 1
Copy FaxPrint
Copy FaxPrint

What is Document Folder? (continued)
1-3
Output Method and Documents which can be output
Documents which can be output and their output method are as follows.
•To print a copy, print, scanner or Fax document, open the Document Folder from the
Copy, Print, or Fax screen.
•To transmit a copy, print or Fax via E-mail or to transfer it with FTP, open the Document
Folder from the Scanner screen.
•Documents received through PC-Fax are automatically stored in the Document Folder.
Refer to "User’s Guide (Internet Fax/Fax Operations)" for details.
*1 When the [Copy & Box Store] is selected to store a copy document, the document is
stored in the Document Folder and printed at the same time. For details, see p. 2-4.
*2 If the setting is such that the Fax-receiving documents are printed when being stored by
the key operator, received documents are printed whenever they are stored in the Docu-
ment Folder. For details, see p. 4-8.
*3 The printing of the scanner documents is restricted only to documents saved in the TIFF
format. Documents save in the PDF format cannot be printed.
Operation
Screen to open
the Document
Folder
Document which can
be output Output method
Printing
Copy screen Copy document
Printer document
Scanner document*3
Fax-receiving document
Printing (auto) *1,*2
p. 2-4
Printing (manual)
p. 3-4
Fax screen
Printer screen
Transmission
via E-mail /
transfer with
FTP
Scanner screen
Copy document
Printer document
Fax-receiving document
E-mail transmission
p. 3-29
FTP transfer
p. 3-34
Transfer to the computer
p. 3-38
Importing
computer
Scanner document
Fax-receiving document
Import to computer
p. 3-42
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What is
Document
Folder?
System Box
and User Box
Confidentiality
Re-Print
Function
1
Chapter

1-4
System Box and User Box
Document Folder is classified into System Box and User Box.
See p. 4-11 for details of the User Box Registration.
System Box
When you purchase the copier, the System Box has been set. Its Box No. is 0.
The System Box cannot be deleted.
User Box
User Boxes are established when required by the key operator.
Box. No. of the User Box is 1 to 999999999.
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1-5
Confidentiality
In the Document Folder, confidentiality of each box is secured by using a User ID and password.
Each document is also kept in confidence by providing a document password for each document.
•Refer to p. 4-11 to establish of User ID.
•Refer to p. 4-11 to establish of box password.
•Refer to p. 3-19 to establish of document password.
For each Box
User ID
A box can be operated as a confidential box by using a User ID.
User ID is an ECM user ID set by the key operator of the copier.
If a User ID is set in advance, it should be entered when starting operation of the Docu-
ment Folder. When a user enters their User ID, they see boxes associated with that user
and boxes that have no user associated with them. They cannot see boxes associated to
another user.
Password
Access to the Document Folder can be limited by the password.
If a password is set on the Document Folder in advance, the password entry screen
appears when the box is selected. All boxes are indicated on the list.
For each document
Document password
Access to documents can be limited by using a password. If a password is set in advance
for a document, password input screen is indicated when the document is selected.
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What is
Document
Folder?
System Box
and User Box
Confidentiality
Re-Print
Function
1
Chapter

1-6
Re-Print Function
When copying documents, they can be stored in the Re-Print Box of the Document Folder to
reprint without re-scanning. Up to ten documents can be stored in the Re-Print Box.
When you purchase the copier, it has been set so that the documents in the Re-Print Box are
automatically deleted after one day.
See p. 3-22 for information about the Re-Print function.
•While the "Enhanced Security function" is set up, the Re-Print function cannot be used.
•When you purchase the copier, it has been set to OFF so that you cannot use the Re-
Print function. To use the Re-Print function, you must set the Re-Print function to ON in
the key operator mode. For detail, see "Re-Print Setting" (p. 4-21).
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DETAIL
S

Chapter
Storing Documents in Document Folder .....................................2-2
Storing Copy Documents ............................................................2-4
Storing Scanned Document ......................................................2-12
Storing
Documents in
Document
Folder
Storing Copy
Documents
Storing
Scanned
Document
2
Chapter
2Storing Documents in
Document Folder

2-2
Storing Documents in Document Folder
Copied, faxed, printed and scanned documents can be stored in the Document Folder.
•Documents received via the Fax are automatically stored in the Document Folder. Refer
to p. 4-8 and "User’s Guide (Internet Fax/Fax Operations)" to set the method of storage.
•Print documents are stored on the printer driver. Refer to the Print Controller User’s Guide
for the operation of the printer driver.
Setting when storing documents
c: Setting is stored
U: Not stored (setting changeable at the time of output)
±: Not stored (setting unchangeable at the time of output)
- : No setting items
Copy
document
Print
document Remarks
Setting Print Quantity U U
•Effective setting for No. of copies (prints) at
the time of [Copy & Box Store]
•Stored in the Box by selecting "1 Copy".
Tray U U
•Effective selection of paper feed tray for
the copy (print) at the time of [Copy & Box
Store]
•Stored in the Box by selecting "APS".
(Exit) tray U U
•Effective selection of paper exit tray for the
copy (print) at the time of [Copy & Box
Store]
Output Mode (Sort/Group) U U
Staple
(OnOff/Staple Position) c c
Punch
(OnOff/Punch Lotation) c c
E-Sort / E-Group ± ±
•Setting is automatically reset to be printed
from the same paper feed tray for all
pages.
LENS mode c-
Density c c
Special Original
(Folded /Non-Standard
Size/Mixed)
c-
Copy Mode
(Single-Sided/Double-
Sided)
c c
(Rotation) OFF c-
DETAIL
S

Storing Documents in Document Folder (continued)
2-3
Store c-
Proof Copy ±-
Application
(Sheet/Cover Insertion) ±-
•Setting is automatically reset so that all
pages are printed without a cover, etc. from
the same paper feed tray.
Chapter ±-•Setting is automatically reset to be printed
in the double sided mode.
Combination c c •
Booklet ± ± •Setting is automatically reset to be printed
in the double sided mode.
OHP Interleave ± ±
•Setting is automatically reset so that all
pages are printed with no board inserted
from the same paper feed tray.
Image Insert ±-
•Setting is automatically reset so that all
pages are printed with no page inserted
from the same paper feed tray.
Dual Page c-
Flip Side ±-•Setting is automatically reset to be printed
in the same way as in no setting.
Frame/Fold Erase c-
Non-Image Area Erase c-
AUTO Layout c-
Reduce & Shift ± c •Setting is automatically reset to be printed
in the same way as in no setting.
Stamp / Overlay ±
c
(Added with
the printer
driver)
•Setting is automatically reset to be printed
in the same way as in no setting.
Reverse Image c c
Repeat Mode ±-•Setting is automatically reset to be printed
in the same way as in no setting.
Copy
document
Print
document Remarks
Storing
Documents in
Document
Folder
Storing Copy
Documents
Storing
Scanned
Document
2
Chapter

2-4
Storing Copy Documents
Copy documents can be stored in the Document Folder by three methods as follows:
•Copy & Box Store ..................Document is scanned, copied and stored in the Document
Folder of a specified No.
•Box Store only........................ Document is scanned and stored in the Document Folder of
a specified No.
•Copy & Re-Print .....................Document is scanned, copied and stored in the Re-Print
Box.
For "Copy & Box Store" and "Box Store only" methods
1. Press [COPY] on the control panel to display the Copy
screen.
2. Press Document Folder.
3. Press Copy & Box Store or Box Store only.