Konica Minolta PagePro 1400W User manual

PagePro 1400W
User’s Guide
™
9J03-7743-01A
1800803-001A

Thank You
Thank you for purchasing a PagePro 1400W. You have made an excellent choice.
Your PagePro 1400W is specially designed for optimal performance in Windows
environments.
Trademarks
KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered
trademarks of KONICA MINOLTA HOLDINGS, INC.
PagePro is a trademark or registered trademark of KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC.
All other product names are trademarks or registered trademarks of their respective
holders.
Copyright Notice
Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunou-
chi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. All
Rights Reserved. This document may not be copied, in whole or part, nor transferred
to any other media or language, without written permission of KONICA MINOLTA
BUSINESS TECHNOLOGIES, INC.
Notice
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make
changes to this guide and to the equipment described herein without notice. Consid-
erable effort has been made to ensure that this guide is free of inaccuracies and
omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes
no warranty of any kind including, but not limited to, any implied warranties of mer-
chantability and fitness for a particular purpose with regard to this guide.
KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility
for, or liability for, errors contained in this guide or for incidental, special, or conse-
quential damages arising out of the furnishing of this guide, or the use of this guide in
operating the equipment, or in connection with the performance of the equipment
when so operated.

Contents
Contents i
1Introduction ....................................................................................................... 1
Getting Acquainted with Your Printer 2
Space Requirements 2
Printer Parts 3
Front View 3
Rear View 3
About the Control Panel 4
About the Indicators 4
Status Messages (Ready Indicator, Error Indicator) 5
About the Cancel Key 6
Continuing a Print Job after an Error Message 6
Cancelling a Print Job 6
2About the Software ........................................................................................... 7
Utilities and Documentation CD-ROM 8
Drivers 8
Utilities 8
System Requirements 9
Selecting Driver Defaults 9
Uninstalling the Printer Driver 10

Contentsii
Displaying Printer Driver Settings 10
Windows XP 10
Windows 2000/Me/98SE 10
Using the Printer Driver 11
Common Buttons 11
OK 11
Cancel 11
Apply 11
Help 11
Easy Set 11
Paper View 11
Printer View 12
Watermark View 12
Quality View 12
Default 12
Basic Tab 12
Layout Tab 13
Overlay Tab 13
Watermark Tab 13
Quality Tab 13
Version Tab 14
3Using the Status Display ................................................................................15
Working with the Status Display 16
Introduction 16
Opening the Status Display and Showing the Supplies Status 16
Altering the Size of the Status Display Window 16
Using the Status Display 16
Recognizing Status Display Alerts 17
Recovering from a Status Display Alert 17
Closing the Status Display 17
4Using Media .....................................................................................................19
Media Specifications 20
What sizes of media can I use? 20
Media Types 21
Plain Paper 21
Transparencies 23
Envelopes 24
Postcards 25
Thick Paper 26
What Is the Guaranteed Imageable (Printable) Area? 26
Imageable Area—Envelopes 26
Page Margins 27

Contents iii
Loading Media 28
Tray 1 28
Loading Plain Paper 28
Other Media 30
Loading Envelopes 30
Loading Transparencies/Postcards/Thick Paper 32
Manual Duplexing 33
How do I manually duplex? 33
Output Tray 34
Media Storage 34
5Replacing Consumables ................................................................................ 35
Replacing Consumables 36
Refilled Toner Cartridges 36
About Toner Cartridges 36
Replacing a Toner Cartridge 38
Replacing the Drum Cartridge 44
6Maintaining the Printer ................................................................................... 49
Maintaining the Printer 50
Cleaning the Printer 52
Exterior 52
Interior 53
Cleaning the Media Feed Roller 53
7Troubleshooting .............................................................................................. 57
Introduction 58
Preventing Media Misfeeds 59
Understanding the Media Path 60
Indicator Messages 60
Error Messages 60
Service Message 62
Clearing Media Misfeeds 63
Clearing Procedures 63
Solving Problems with Media Misfeeds 67
Solving Other Problems 69
Solving Problems with Printing Quality 71
AAppendix .......................................................................................................... 77
Safety Specifications 78
Technical Specifications 78
Printer 78
Consumables Life Expectancies Chart 80
User-Replaceable 80
Service-Replaceable 80

Contentsiv
Our Concern for Environmental Protection 81
What is an ENERGY STAR product? 81

Introduction

Getting Acquainted with Your Printer2
Getting Acquainted with Your Printer
Space Requirements
To ensure easy operation, consumable replacement and maintenance,
adhere to the recommended space requirements detailed below.
430 mm (16.9")
341 mm (13.4")
240 mm (9.4")
269 mm (10.6")
410 mm (16.1")
Front View Side View
330 mm (13")
354 mm (13.9")

Getting Acquainted with Your Printer 3
Printer Parts
The following drawings illustrate the parts of your printer referred to through-
out this guide, so please take some time to become familiar with them.
Front View
1—Top cover
2—Output tray
3—Imaging cartridge (Toner car-
tridge, Drum cartridge)
4—Front cover
5—Front cover grip
6—Tray 1
7—Control panel
8—Ventilation grilles
9—Power switch
Rear View
1—Fuser unit
2—USB port
3—AC power connection
2
3
4
6
1
8
Imaging
1
Drum cartridge
7
9
5
Toner cartridge
3
2
cartridge

About the Control Panel4
About the Control Panel
1—Ready indicator
2—Error indicator
3—Cancel key
About the Indicators
The indicators use five types of signals:
Off
On
Slow blinking—1 blink every 2 seconds
Blinking—1 blink per second
Rapid blinking—2 blinks per second
3
2
1

About the Control Panel 5
Status Messages (Ready Indicator, Error Indicator)
Status messages indicate the current condition of the printer. The printer sta-
tus also can be checked on the Status Display. (Refer to “Working with the
Status Display” on page 16.) For details on the error messages and service
messages, refer to “Indicator Messages” on page 60.
Ready
indicator
(green)
Error
indicator
(orange)
Condition Action
Off Off Power off None
On Off Ready to print None
Rapid blink-
ing
Off Warming up None
Blinking Off Processing data None
Printing
On On Initializing (power on) None
Canceling a print job
Slow blinking Off Energy Saver mode None
Rapid blinking alternately Waiting for manual
duplex.
Load the second
side of the media.
(Refer to the “Man-
ual Duplexing” on
page 33.)
Waiting for a proof print Press the Cancel
button if the proof
print is acceptable.
If it is not accept-
able, hold down the
Cancel button for
more than 5 sec-
onds to cancel the
current job.

About the Control Panel6
About the Cancel Key
The Cancel key allows you to:
Continue a print job after addressing an error message
Cancel a print job
Begin printing the back of the page during manual duplex printing
" For details on manual duplex printing, refer to “How do I manually
duplex?” on page 33.
Continuing a Print Job after an Error Message
You can continue a print job after correcting the following types of errors:
No more media in the tray
Media of a different format than that set in the printer driver was fed into
the printer
" For details on the error messages, refer to “Indicator Messages” on
page 60.
1Check that one of the above errors has occurred.
2Perform the corrective action.
3Press the Cancel key (less than 5 seconds).
The print job continues.
Cancelling a Print Job
You can cancel a print job that is currently being processed.
1While data is being processed or printed (the green “Ready” indicator is
blinking), hold down the Cancel key for more than 5 seconds.
2Release the Cancel key after both indicators light up.
The current print job has now been cancelled.

About the
Software

Utilities and Documentation CD-ROM8
Utilities and Documentation CD-ROM
Drivers
" For detail on the installation of the printer drivers, refer to the PagePro
1400W Installation Guide.
Utilities
Drivers Use/Benefit
Printer Driver for
Windows XP/2000
These drivers give you access to all of
the printer features, including finishing
and advanced layout. See also
“Displaying Printer Driver Settings” on
page 10.
Printer Driver for Windows Me/98SE
Utilities Use/Benefit
Status Display From the Status Display, the current
status of this printer, such as its
consumables and error information,
can be checked.
For details, refer to “Working with the
Status Display” on page 16.

System Requirements 9
System Requirements
Personal computer
Celeron 333 MHz or higher
Operating System
Microsoft Windows XP Home Edition/Professional, Windows 2000 Pro-
fessional, Windows Me, Windows 98SE
Free hard disk space
–Approximately 128 MB of free hard disk space for printer driver and
Status Display
–Approximately 128 MB of free hard disk space for image processing
RAM
Windows XP: 128MB
Windows 2000/Me/98SE: 64MB
CD-ROM/DVD drive
I/O interface
USB 2.0 compliant port
Selecting Driver Defaults
Before you start working with your printer, you are advised to verify/change
the default driver settings.
1Choose the driver’s properties as follows:
–(Windows XP)
From the Windows menu bar, select start - Printers and Faxes.
Right-click the KONICA MINOLTA PagePro 1400W printer icon.
Select Printing Preferences - Basic tab.
–(Windows 2000)
From the Windows menu bar, select Start - Settings - Printers.
Right-click the KONICA MINOLTA PagePro 1400W printer icon.
Select Printing Preferences - Basic tab.
–(Windows Me/98SE)
From the Windows menu bar, select Start - Settings - Printers.
Right-click the KONICA MINOLTA PagePro 1400W printer icon.
Select Properties - Printer Properties - Basic tab.
2Select the default settings for your printer, such as the default media size
you use.

Uninstalling the Printer Driver10
3Click Apply.
4Click OK to exit from the Properties dialog box.
Uninstalling the Printer Driver
This section describes how to uninstall the PagePro 1400W printer driver if
necessary.
1From the Start menu, choose Programs (Windows XP: All Programs),
then KONICA MINOLTA PagePro 1400W Utilities, and then KONICA
MINOLTA PagePro 1400W Uninstall.
2In the Uninstall window, select the KONICA MINOLTA PagePro 1400W.
Then click Uninstall.
3The PagePro 1400W driver will be uninstalled from your computer.
4Restart your computer.
Displaying Printer Driver Settings
Windows XP
1From the start menu, choose Printers and Faxes to display the Printers
and Faxes directory.
2Right-click the KONICA MINOLTA PagePro 1400W printer icon and
choose Printing Preferences.
Windows 2000/Me/98SE
1From the Start menu, point to Settings, and then click Printers to display
the Printers directory.
2Display the printer driver settings:
Windows 2000—Right-click the KONICA MINOLTA PagePro 1400W
printer icon and choose Printing Preferences.
Windows Me/98SE—Right-click the KONICA MINOLTA PagePro
1400W printer icon and choose Properties, then select Printer Prop-
erties.

Using the Printer Driver 11
Using the Printer Driver
Common Buttons
The buttons described below appear on each tab.
OK
Click to exit the Printing Preferences dialog box, saving any changes made.
Cancel
Click to exit the Printing Preferences dialog box without saving any changes
made.
Apply
Click to save all changes without exiting the Printing Preferences dialog box.
" Depending on the version of the operating system, Apply may not
appear.
Help
Click to view the help.
Easy Set
This allows the current settings to be saved. To save the current settings,
specify the desired settings, and then click Save. Specify the settings
described below, and then click OK.
Name: Type in the name of the settings to be saved.
Comment: Add a simple comment to the settings to be saved.
Afterward, the saved settings can be selected from the drop-down list. To
change the registered settings, click Edit.
Select Defaults from the drop-down list to reset the functions in all tabs to
their default values.
Paper View
Click the button to display a sample of the page layout in the figure area.

Using the Printer Driver12
" This button does not appear on the Watermark, Quality, and Version
tabs.
Printer View
Click the button to display an image of the printer in the figure area.
" This button does not appear on the Version tab.
Watermark View
Click this button to display a preview of the watermark.
" This button appears only when the Watermark tab is selected.
Quality View
Click this button to display a sample of the settings selected in the Quality tab.
" This button appears only when the Quality tab is selected.
Default
Click this button to reset the settings to their defaults.
" This button does not appear on the Version tab.
" When this button is clicked, the settings in the displayed dialog box
are reset to their defaults. The settings on other tabs are not changed.
Basic Tab
The Basic Tab allows you to
Specify the orientation of the media
Specify the size of the original document
Select the output media size
Zoom (expand/reduce) documents
Specify the paper source
Specify the type of media
Specify the number of copies
Turn on/off job collation
Print a single copy for proofing

Using the Printer Driver 13
Layout Tab
The Layout Tab allows you to
Print several pages of a document on the same page (Combination print-
ing)
Rotate the print image 180 degrees
Specify duplex printing
Print a guide
Specify booklet printing
Specify image shift settings
Overlay Tab
" Be sure to use overlays with print jobs with a media size and orienta-
tion that matches the overlay form.
In addition, if settings have been specified for “Combination” or “Book-
let” in the printer driver, the overlay form cannot be adjusted to match
the specified settings.
The Overlay Tab allows you to
Select the form to use
Add, edit or delete overlay files
Print the form on all pages or only the first page
Watermark Tab
The Watermark Tab allows you to
Select the watermark to be used
Add, edit or delete watermarks
Lighten the density of the watermark
Print the watermark on only the first page
Quality Tab
The Quality Tab allows you to
Specify whether or not toner is conserved
Control the darkness of an image (Brightness)
Adjust the contrast (Contrast)
Specify the resolution for the printout

Using the Printer Driver14
Version Tab
The Version Tab allows you to view information about the printer driver.