Konica Minolta bizhub C654 User manual

4343-PS217-09 C M BK
2011.7
User’s Guide
Setup Utility for RightFax

Setup Utility for RightFax i
Contents
About this product ...........................................................................................iv
Trademarks and registered trademarks .......................................................iv
1 Foreword
1.1 System requirements ........................................................................1-1
1.2 Main features .....................................................................................1-2
Using the RightFax server settings (application) ............................ 1-2
Importing the job history from the RightFax server ........................ 1-2
Importing the address book from the RightFax server ...................1-2
Automatically searching for multifunctional peripherals ................. 1-3
1.3 General operation .............................................................................1-4
General operation ........................................................................... 1-4
2 Installing the Setup Utility for RightFax
2.1 Installing .............................................................................................2-1
Installation procedure ..................................................................... 2-1
2.2 Uninstalling ........................................................................................2-1
3 Writing an application to a multifunctional peripheral
To write an application to a multifunctional peripheral ...................3-1
4 Using an application
4.1 Reading an application .....................................................................4-2
To read an application from a file ................................................... 4-2
To connect to a multifunctional peripheral and read
the application ................................................................................ 4-4
4.2 Description of the Application Registration window .....................4-7
4.3 Device Information page ..................................................................4-9
Displaying the Device Information page ......................................... 4-9
Description of the Device Information page ................................... 4-9
4.4 Application Information page .........................................................4-10
Displaying the Application Information page ................................4-10
Description of the Application Information page ..........................4-10
4.5 Server Setting page ........................................................................4-11

Setup Utility for RightFax ii
Displaying the Server Setting page ..............................................4-11
Description of the Server Setting page ........................................4-11
4.6 Extension Setting page ...................................................................4-13
Displaying the Extension Setting page ......................................... 4-13
Description of the Extension Setting page ...................................4-13
Items that can be specified in the Extension Setting page ..........4-14
Type Information (text input) ......................................................... 4-16
Type Information (choice selection) ..............................................4-17
Type Information (time input) ........................................................4-18
Type Information (Cover Sheet) .................................................... 4-19
4.7 Scan Setting page ...........................................................................4-20
Displaying the Scan Setting page ................................................ 4-20
Description of the Scan Setting page ........................................... 4-20
Items that can be specified in the Scan Setting page .................. 4-21
4.8 Notification Setting page ................................................................4-22
Displaying the Notification Setting page ...................................... 4-22
Description of the Notification Setting page
(Print Notification) ......................................................................... 4-22
Description of the Notification Setting page
(E-mail Notification) ...................................................................... 4-23
Description of the Notification Setting page
(File Notification) ........................................................................... 4-24
4.9 Registering new applications .........................................................4-25
To register a new application ....................................................... 4-25
4.10 Saving an application as a file .......................................................4-30
To save an application as a file .................................................... 4-30
5 Managing RightFax server information
Displaying the list of RightFax servers ........................................... 5-1
5.1 Description of the Server List dialog box .......................................5-1
Description of the Server Setting dialog box .................................. 5-2
6 Managing the information for multifunctional
peripherals
6.1 Registering a multifunctional peripheral .........................................6-1
To register a multifunctional peripheral .......................................... 6-1
Description of the Add Device dialog box ...................................... 6-3
6.2 Editing multifunctional peripheral information ...............................6-4
Displaying the Device Information dialog box ................................ 6-4
Description of the Device Information dialog box .......................... 6-4
Description of the DeviceInformation - Option dialog box .............6-6

Setup Utility for RightFax iii
7 Retrieving the job history
To retrieve the job history ...............................................................7-2
8 Writing an address book to a multifunctional peripheral
To write an address book to a multifunctional peripheral .............. 8-1

Setup Utility for RightFax iv
About this product
The Setup Utility for RightFax is software for specifying RightFax settings for
a multifunctional peripheral (MFP) linked to the RightFax Server.
Trademarks and registered trademarks
Trademark acknowledgements
KONICA MINOLTA and the KONICA MINOLTA Logo are registered trade-
marks or trademarks of KONICA MINOLTA HOLDINGS, INC.
bizhub is registered trademark or trademark of KONICA MINOLTA BUSI-
NESS TECHNOLOGIES, INC.
Microsoft®and Windows®are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
All other company and product names are either trademarks or registered
trademarks of their respective companies.
Dialog boxes
The dialog boxes shown in this manual are those that appear in Windows XP.
2
Reminder
The dialog boxes that appear in this document may differ from those that
appear on your computer, depending on the installed devices and spec-
ified settings.
2
Note
Unauthorized reproduction, translation or duplication of this document,
whether in its entirety or in part, is strictly prohibited.
The content of this document is subject to change without notice.
Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
All rights reserved.

Foreword 1
Setup Utility for RightFax 1-1
1 Foreword
1.1 System requirements
The system requirements for the Setup Utility for RightFax are described be-
low.
* 32-bit (x86) and 64-bit (x64) editions are supported.
Refer to the Readme file for the latest information about service packs and
so on.
Compatible operating systems Windows XP Professional (SP3 or later)
Windows XP Professional x64 Edition (SP2 or later)
Windows Vista Enterprise (SP2 or later) *
Windows Vista Business (SP2 or later) *
Windows Vista Ultimate (SP2 or later) *
Windows 7 Enterprise (SP1 or later) *
Windows 7 Professional (SP1 or later) *
Windows 7 Ultimate (SP1 or later) *
Computer Same as specified for your operating system.
Memory Same as specified for your operating system.
Processor Same as specified for your operating system.
Network Computer with TCP/IP protocol settings correctly specified
Hard disk 100 MB or more of available space
Monitor Resolution: SVGA (800 × 600) or more
Software RightFax server version 9.0 or later

Foreword 1
Setup Utility for RightFax 1-2
1.2 Main features
Using the RightFax server settings (application)
The RightFax server settings (application) saved on a multifunctional periph-
eral can be read and edited.
Importing the job history from the RightFax server
The job history for a multifunctional peripheral can be imported from the
RightFax server.
Importing the address book from the RightFax server
The address book can be imported from the RightFax server. In addition, the
imported address book can be written to a multifunctional peripheral.
Downloading Phonebook
Managing Applications
(RightFax Settings)
Retriving job history
Client PC
MFPs
RightFax Server

Foreword 1
Setup Utility for RightFax 1-3
Automatically searching for multifunctional peripherals
Multifunctional peripherals within the same IP segment of the local area net-
work (LAN) can automatically be searched for.
2
Note
Multifunctional peripherals cannot be detected through a router.

Foreword 1
Setup Utility for RightFax 1-4
1.3 General operation
Follow the procedure described below to specify the settings for the Right-
Fax server.
2
Reminder
For details on the setup and operating procedures for the RightFax serv-
er, refer to the manual for the RightFax server. For details on the setup
procedure so that the multifunctional peripheral can link with the Right-
Fax server, refer to the manual for the multifunctional peripheral.
General operation
The Setup Utility for RightFax is software used to manage multifunctional pe-
ripherals. The Setup Utility for RightFax should be used by the administrator
of a multifunctional peripheral to specify settings for the RightFax server.
Before performing the operation, check for the following.
0The RightFax server is running.
0A MFP module is installed on the RightFax server.
1Install the Setup Utility for RightFax onto your computer.
– “Installing the Setup Utility for RightFax” on page 2-1
2Start up the Setup Utility for RightFax, edit the RightFax server settings,
and then write the edited settings to a multifunctional peripheral.
– “Writing an application to a multifunctional peripheral” on page 3-1
3Obtain information from the RightFax server, if necessary.
– “Retrieving the job history” on page 7-1 and “Writing an address
book to a multifunctional peripheral” on page 8-1

Installing the Setup Utility for RightFax 2
Setup Utility for RightFax 2-1
2 Installing the Setup Utility for RightFax
2.1 Installing
Install the Setup Utility for RightFax onto your computer.
2
Reminder
Before installing the utility, be sure to log on with Administrator privileges.
Quit all applications (including virus detection programs) that are running.
Installation procedure
1Start up the installer (setup.exe).
2Follow the instructions that appear in order to complete the installation.
2.2 Uninstalling
The Setup Utility for RightFax can be uninstalled using either of the following
two methods.
-Using “Add or Remove Programs”
-Using setup.exe again
2
Reminder
Before uninstalling, exit the Setup Utility for RightFax.

Writing an application to a multifunctional peripheral 3
Setup Utility for RightFax 3-1
3 Writing an application to a multifunc-
tional peripheral
The RightFax server settings saved on a multifunctional peripheral are called
the application. Multiple applications can be saved on a single multifunction-
al peripheral, and the desired application can be used depending on the
need.
This procedure describes how to write an application to a multifunctional pe-
ripheral, assuming that the RightFax server settings have been specified first.
To write an application to a multifunctional peripheral
Before performing the operation, check for the following.
0The administrator password for the multifunctional peripheral is available.
0A MFP module is installed on the RightFax server, and the settings (such
as the Shared Directory setting) for this MFP module have been specified.
0The RightFax server is running.
0The multifunctional peripheral is connected to the network.
1From the Windows Start menu, start the Setup Utility for RightFax.
– Click the Windows Start button, point to “All Programs”, then
“KONICA MINOLTA”, “Setup Utility for RightFax 1.0”, and then
click “Setup Utility for RightFax”.
The initial window appears.

Writing an application to a multifunctional peripheral 3
Setup Utility for RightFax 3-2
2Click the [OK] button.
– If a multifunctional peripheral is already registered, select the mul-
tifunctional peripheral to be connected to below Device List, and
then continue with step 7.
The Device Registration dialog box appears.
3Click the [Search and Register] button.

Writing an application to a multifunctional peripheral 3
Setup Utility for RightFax 3-3
The Add Device dialog box appears, and the available multifunctional
peripherals are listed.
4Below Device List, select a multifunctional peripheral, and then click
the [Select] button.
– If necessary, specify settings for search range. For details, refer to
“Description of the Add Device dialog box” on page 6-3.
The selected multifunctional peripheral is registered with the Setup
Utility for RightFax.
5Click the [OK] button.
The Add Device dialog box is closed.
6Click the [Close] button.
The Device Registration dialog box is closed, and the initial window ap-
pears.
7On the “Device” menu, click “Open Device”.
– If user authentication or account track settings have been specified
on the selected multifunctional peripheral, the corresponding au-
thentication dialog box appears. Type in the user name or account
name and the password.
– This operation can also be performed by clicking the [Open Device]
button on the right side of the window.

Writing an application to a multifunctional peripheral 3
Setup Utility for RightFax 3-4
The Application Registration window appears.
8Edit the application.
– For details on editing an application, refer to “Description of the Ap-
plication Registration window” on page 4-7.
9On the “File” menu, click “Write”.
– If a password has been set on the multifunctional peripheral, enter
the password in the Password dialog box.
The confirmation message appears.
10 Click the [OK] button.
The application settings are written to the multifunctional peripheral.
The application is now written to the multifunctional peripheral.

Using an application 4
Setup Utility for RightFax 4-1
4 Using an application
Various operations can be performed with an application (RightFax settings
saved on a multifunctional peripheral).
In order to edit an application, it must be read into the Setup Utility for Right-
Fax.
This section describes the procedures for the following operations.
-Reading an application
-Editing application settings
-Programming new applications into the multifunctional peripheral
-Writing an application to multiple multifunctional peripherals
-Saving an application as a file
Application
Application(RightFax Setting)
Client PC
Writing
Reading
Writing
Reading
MFPs
File
• New Application
• Editing Application

Using an application 4
Setup Utility for RightFax 4-2
4.1 Reading an application
An application can be read into the Setup Utility for RightFax using either of
the following methods.
-Reading an application from a file
-Connecting to a multifunctional peripheral and reading the application
2
Note
For details on saving an application file, refer to “Saving an application as
a file” on page 4-30.
To read an application from a file
This procedure describes how to open an application file (*.xml) from the
computer and read the application information into the Setup Utility for
RightFax.
Before performing the operation, check for the following.
0The application file is saved on the computer.
1From the Windows Start menu, start the Setup Utility for RightFax.
– Click the Windows Start button, point to “All Programs”, then
“KONICA MINOLTA”,“Setup Utility for RightFax 1.0”, and then click
“Setup Utility for RightFax”.
The initial window appears.
2Below Device List, select a multifunctional peripheral.

Using an application 4
Setup Utility for RightFax 4-3
3On the “Device” menu, click “Open Device”.
The Application Registration window appears.
4On the “File” menu, click “Import from File”.
The following dialog box appears.

Using an application 4
Setup Utility for RightFax 4-4
5Select from the computer the application file (*.xml) to be read, and
then click the [Open] button.
– For details on the Application Registration window, refer to “De-
scription of the Application Registration window” on page 4-7.
The application is read.
To connect to a multifunctional peripheral and read the application
This procedure describes how to connect to the multifunctional peripheral
and read the application information.
Before performing the operation, check for the following.
0The multifunctional peripheral to be connected to is registered with the
Setup Utility for RightFax.
1From the Windows Start menu, start the Setup Utility for RightFax.
– Click the Windows Start button, point to “All Programs”, then
“KONICA MINOLTA”,“Setup Utility for RightFax 1.0”, and then click
“Setup Utility for RightFax”.

Using an application 4
Setup Utility for RightFax 4-5
The initial window appears.
2Below Device List, select the multifunctional peripheral written with
the application to be read.
– If no multifunctional peripheral appears below Device List, one
must be registered. For details, refer to “Registering a multifunc-
tional peripheral” on page 6-1.
3On the “Device” menu, click “Open Device”.
– This operation can also be performed by clicking the [Open Device]
button on the right side of the window.
– For details on the Application Registration window, refer to “De-
scription of the Application Registration window” on page 4-7.
– If user authentication or account track settings have been specified
on the selected multifunctional peripheral, the corresponding au-
thentication dialog box appears. Type in the user name or account
name and the password.

Using an application 4
Setup Utility for RightFax 4-6
The multifunctional peripheral is connected to, and the Application
Registration window appears.