Oce fx2081 User manual

DA7-92340-60

Preface
Manuals for your machine
Customer support
Thank you for purchasing Océ fx2081.
This manual describes the standard operating procedures of your machine.
Before using this machine, be sure to read the User’s Guide thoroughly in order to
ensure that you use the machine efficiently.
After you have gone through the manual, keep it handy for easy reference.
Note that some of the illustrations of the machine used in this manual may be
different from what you actually see on your machine.
The manuals for this machine are as follows:
Safety Information
Please read this book carefully before using the machine. It contains important
information related to user safety and preventing equipment problems. Make sure
you observe all of the precautions listed in this manual.
Installation Manual
This is the first documentation you should refer to for machine installation and
set-up.
MFP User's Guide
This manual describes machine operation and maintenance.
PC User's Guide (This book)
Explains the network settings and how to access and manage the machine from your
web browser if it has been connected to the network.
Also, this manual explains the installation and operation of the print and scan
drivers.
Quick Reference Guide
Explains the basic operations of the machine's major functions.
Printer and Scanner Driver Manual [PDF]
This manual explains the installation and operation of the PCL print driver and
TWAIN scan driver. This PDF manual is included on the Océ sx1481/fx2081 PCL
Printer Driver CD.
To order supplies:
Call the Océ Copier/Printer Supply Line at 1-800-462-6797.
To speak to a technical support representative:
Call the Océ National Diagnostic Center at 1-800-243-5556.

i
Contents
How to read this manual......................................................................................................... v
Symbols ............................................................................................................................... v
Key descriptions ................................................................................................................. v
Chapter 1
Getting Started ...........................................................................................................................1-1
Machine overview.................................................................................................................1-2
Sending / Receiving faxes and e-mails ...........................................................................1-2
Network printing .............................................................................................................1-2
Browser-based Machine Set-up / Customization ...........................................................1-3
Bulletin board ..................................................................................................................1-3
Connecting the LAN cable ...................................................................................................1-4
TCP/IP settings .................................................................................................................... 1-5
Opening the TCP/IP setting menu display..................................................................... 1-5
DHCP setting...................................................................................................................1-7
IP Address........................................................................................................................1-8
Subnet Mask ....................................................................................................................1-9
Installing OfficeDirector ....................................................................................................1-10
System requirements.....................................................................................................1-12
Installing the driver ......................................................................................................1-13
Chapter 2
Using OfficeDirector..................................................................................................................2-1
Printing documents from a computer..................................................................................2-2
Installing the driver ........................................................................................................2-2
Printing a document........................................................................................................ 2-2
Security Printing .............................................................................................................2-3
Sending a fax from a computer (PC-Fax) ............................................................................2-5
Installing the driver ........................................................................................................2-5
Performing a PC-Fax .......................................................................................................2-5
Using OfficeDirector functions ............................................................................................2-8
OfficeDirector overview ...................................................................................................2-8
OfficeDirector login / logout ..........................................................................................2-11
PC-Fax transmission and reception..............................................................................2-13
Bulletin board ................................................................................................................2-24
Printing documents from an OfficeDirector list........................................................... 2-29
Network Scanning .........................................................................................................2-30
Using Temporary Storage ............................................................................................. 2-35
Chapter 3
Using the Option Tools..............................................................................................................3-1
Option Tools Menu ...............................................................................................................3-2
User Registration .................................................................................................................3-3
User Registration.............................................................................................................3-3
Address Book ...................................................................................................................3-5
Forwarding Settings ......................................................................................................3-12
Temporary Storage list..................................................................................................3-14
Common Job Settings......................................................................................................... 3-15
Scheduled Communication............................................................................................ 3-15
Print Job.........................................................................................................................3-17
Management Information .................................................................................................. 3-19
Device Settings ..............................................................................................................3-19
Fax History.....................................................................................................................3-20
Mail History...................................................................................................................3-22

ii
Setup ...................................................................................................................................3-24
File Name....................................................................................................................... 3-24
Category .........................................................................................................................3-26
Network Configuration ......................................................................................................3-28
Folder Shortcuts ............................................................................................................3-28
FTP Shortcuts................................................................................................................3-31
Chapter 4
Using the Admin Tools...............................................................................................................4-1
Admin Tools Menu................................................................................................................4-2
Opening the Admin Tools..................................................................................................... 4-4
User Registration .................................................................................................................4-6
User Registration.............................................................................................................4-6
Address Book .................................................................................................................4-11
Common Job Settings......................................................................................................... 4-12
Scheduled Communication............................................................................................ 4-12
Print Job.........................................................................................................................4-12
Management Information .................................................................................................. 4-13
Device Settings ..............................................................................................................4-13
Fax History.....................................................................................................................4-15
Mail History...................................................................................................................4-15
User Access / Cost Accounting ......................................................................................4-16
Setup ...................................................................................................................................4-18
Initial Settings...............................................................................................................4-18
Scan Settings .................................................................................................................4-19
Personal Outbox settings ..............................................................................................4-20
Personal Inbox settings .................................................................................................4-22
File Name....................................................................................................................... 4-23
Category .........................................................................................................................4-23
Received Fax Forwarding ..............................................................................................4-24
Public Inbox ...................................................................................................................4-29
Bulletin Board................................................................................................................4-30
Network Configuration ......................................................................................................4-31
TCP/IP settings..............................................................................................................4-31
SMTP/POP server settings............................................................................................4-34
E-mail Settings ..............................................................................................................4-37
LDAP Settings ...............................................................................................................4-42
Folder Shortcuts ............................................................................................................4-46
FTP Shortcuts................................................................................................................4-46
Archive Settings.............................................................................................................4-47
SNMP settings...............................................................................................................4-50
Network Filtering ..........................................................................................................4-52
Machine Settings ...........................................................................................................4-54
Network Settings Codes................................................................................................4-57
Authentication Settings ................................................................................................4-58
Chapter 5
Using the Utility Programs ......................................................................................................5-1
Utility Programs Menu ........................................................................................................5-2
Oce InfoMonitor....................................................................................................................5-3
Environment settings...................................................................................................... 5-3
Using Oce InfoMonitor .................................................................................................... 5-7
Oce Document Download Manager .....................................................................................5-8
Environment settings...................................................................................................... 5-8
Using Oce Download Document Manager.................................................................... 5-13
Oce Scan to Print Monitor .................................................................................................5-17
Environment settings.................................................................................................... 5-17
Using the Scan to Printer function...............................................................................5-20

iii
Oce CoverPage Editor ........................................................................................................5-21
Creating a new cover page ............................................................................................5-21
Editing the cover page................................................................................................... 5-23
Sending a cover page .....................................................................................................5-25
Oce TiffMaker.....................................................................................................................5-27
Creating a TIFF file.......................................................................................................5-27
Chapter 6
Troubleshooting..........................................................................................................................6-1
Windows Operation errors...................................................................................................6-2
Printing errors......................................................................................................................6-7
Oce InfoMonitor errors.........................................................................................................6-9
Oce Document Download Manager errors ........................................................................6-10
For Internet Explorer 7 users ............................................................................................6-11
Creating a shared folder ....................................................................................................6-12
Index.............................................................................................................................................. I-1

iv
Trademarks
The Océ logo and all Océ product names contained here in are trademark of Océ
N.V.
Microsoft®, the Windows logo, Windows®, Windows NT®, Windows Server®, Windows
Vista™, Internet Explorer®are either registered trademarks or trademarks of the
Microsoft Corporation in the United States and/or other countries.
RSA®and BSAFE®are registered trademarks of RSA Security Inc.
This product includes RSA BSAFE®Cryptographic software from RSA Security Inc.
All other company names and product names referenced are trademarks or regis-
tered trademarks of their respective companies.

v
How to read this manual
Symbols
In this manual, the following symbols are used with the items where important
operational and safety information must be observed.
For safe operation, please carefully read the “Safety Information” supplied with this
product.
Describes warnings to protect yourself and others from
serious or potentially fatal injury if you handle the
machine incorrectly. For safe operation, please follow
instructions carefully.
Describes cautions to protect yourself and others from
personal injury or damage to properties if you handle
the machine incorrectly. For safe operation, please
follow instructions carefully.
IMPORTANT
Describes important conditions or restrictions you
should carefully observe to avoid problems caused by
incorrect operations.
NOTE
Describes reference information and additional notes
for operations.
The following terms, symbols and abbreviations are used on this manual.
Document: Original(s) that you are copying, faxing or scanning.
Paper: Paper to be printed on.
Tx: Denotes sending.
Rx: Denotes receiving.
, : Shows the direction of the document.
, : Shows the direction of the paper.
Key descriptions
In this manual, the operating keys are described as follows:
The key names on the control panel are shown in < >, and the key names on the
touch panel are in [ ].
Keys on the control panel
Enclosed in < >, for example, <Setting>.
Touch panel keys
Enclosed in [ ], for example, [Enter].

vi
About and symbol
and symbols indicate the direction of the document.
When the document has a length longer than its width, we use symbol .
Width
Length
Width
Length
When the document has a length shorter than its width, we use symbol .
Width
Length
Width
Length
About and symbol
and symbols indicate the direction of the paper.
When the paper has a length longer than its width, we use symbol or no symbol.
Length
Width
(Paper loaded in the cassette)
When the paper has length shorter than its width, we use symbol .
Length
Width
(Paper loaded in the cassette)

1
Machine overview ..................................................................................1-2
Sending / Receiving faxes and e-mails...........................................1-2
Network printing ............................................................................1-2
Browser-based Machine Set-up / Customization ..........................1-3
Bulletin board .................................................................................1-3
Connecting the LAN cable.....................................................................1-4
TCP/IP settings ......................................................................................1-5
Opening the TCP/IP setting menu display....................................1-5
DHCP setting ..................................................................................1-7
IP Address .......................................................................................1-8
Subnet Mask ...................................................................................1-9
Installing OfficeDirector......................................................................1-10
System requirements....................................................................1-12
Installing the driver......................................................................1-13
Chapter
Getting Started

1-2 Machine overview
Machine overview
Sending / Receiving faxes and e-mails
Using OfficeDirector, you not only can send a document from your software applica-
tion to a remote fax machine or e-mail location, but also read documents that have
been routed to your computer. This process allows you to save time and reduce the
paper consumption in your office.
See “Sending a fax from a computer” on page 2-5, and “PC fax transmission and
reception” on page 2-13 for more information.
Network printing
“OfficeDirector” allows the machine to be used as a network printer.
By selecting the dedicated “OfficeDirector print driver”, you can use the machine to
print high-resolution documents.
See “Printing documents from a computer” on page 2-2 for more information.
LINE
PHONE1
PHONE2

1-3Machine overview
1
2
3
4
5
6
7
8
9
10
11
GettinG Started
12
13
AI
Browser-based Machine Set-up / Customization
Using OfficeDirector, you do not need to be at the machine in order to register set-
tings or check job status. The setup, checking / canceling the job, address book reg-
istration, and other settings like network or e-mail setup may be done from the web
browser. You may also change the machine “Soft keys”, the functions located on the
copy, fax and scan mode screens, to create a customized interface.
See Chapter 3 “Option Tools” and Chapter 4 “Admin Tools” for more information.
Bulletin board
“OfficeDirector” features a “Bulletin Board Document” list.
This document list serves as a central document posting area that any registered
OfficeDirector user may view.
You can add personal Inbox documents, scanned documents, etc. to the “Bulletin
Board Document” list and notify all users of the document posting. Also, a bulletin
board viewing period can be set that determines how long the document will be
posted for viewing.
See “Bulletin Board” on page 2-24 for more information.
Document
posted
Document
posted

1-4 connectinG the Lan cabLe
Connecting the LAN cable
In order to use the network features you must connect your machine to your LAN
and adjust the appropriate settings.
To connect the machine to your LAN, a 10BASE-T or 100BASE-TX LAN cable (Cat-
egory 5) is required.
NOTE
The LAN cable is not included with this product.
1
Turn your machine off and unplug the power cord.
2
Plug one end of the LAN cable into the LAN connector on the left side of the
machine.
LINE
PHONE1
PHONE2
LINK lamp:
Illuminates when connected to the LAN.
LAN Connector
LAN cable:
10Base-T/100Base-TX cable
RJ-45 connector
ACTIVITY lamp:
Blinks when there is data traffic
on the LAN.
Connect to the Ethernet hub.
3
Plug the other end of the LAN cable into the 10Base-T/100Base-TX Ethernet
hub.
4
Plug the power cord into the wall outlet and turn your machine on.

1-5tcP/iP SettinGS
1
2
3
4
5
6
7
8
9
10
11
GettinG Started
12
13
AI
TCP/IP settings
This machine uses TCP/IP protocol to communicate over the LAN, meaning the
TCP/IP settings described in this guide must be registered prior to using the
machine on the LAN.
NOTE
For more information, see “Network settings” in Chapter 9, “Machine Settings” in
the MFP User’s Guide.
IMPORTANT
In order to activate new settings, the machine must be rebooted after new set-
tings have been entered. To reboot the machine, press [OD Shutdown] and turn the
machine “Off” and after three or more seconds, turn the machine back “On”.
Opening the TCP/IP setting menu display
1
Press <Setting> on the control panel.
2
Press [Management].
3
Press [Network Settings].

1-6 tcP/iP SettinGS
NOTE
If the network settings code (see “Network Setting Codes” on page 4-57) has been
set, you must enter the proper four-digit passcode using the numeric keys and press
[Enter].
4
Press [TCP/IP Settings].
5
The TCP/IP setting menu appears.
6
Register these settings. (See pages 1-7 to 1-9.)
7
After you have registered the network settings, please reboot the machine. To
reboot the machine, press [OD Shutdown] and turn the machine “Off” and after
three or more seconds, turn the machine back “On”.

1-7tcP/iP SettinGS
1
2
3
4
5
6
7
8
9
10
11
GettinG Started
12
13
AI
DHCP setting
If a DHCP (Dynamic Host Configuration Protocol) server is installed on your net-
work, the machine will automatically be assigned an IP address and Subnet Mask
the first time the machine is turned on. According to the DHCP server setting, a
Gateway address and DNS server address may be assigned as well.
IMPORTANT
• Once the DHCP server has assigned the IP address to your machine, that IP
address MUST be reserved within the specific DHCP scope. Failure to do so could
result in failed operation when the IP address lease expires.
• After an IP address is assigned to your machine, please turn the DHCP server
setting to “OFF”. (Press <Setting>, [Management], [Network Settings], [TCP/IP
Settings], [DHCP Setting], and then [OFF] and [Enter].)
NOTE
• You can view the assigned addresses on the TCP/IP setting menu display.
• The IP address and Subnet Mask assigned from the DHCP server cannot be
modified.
• A “Gateway Address” and “DNS server address” will not be assigned, if the pri-
mary and secondary address have already been registered.
• If you are not utilizing a DHCP server, please turn DHCP to “OFF” and manually
assign the IP address and Subnet Mask. See pages 1-8 and 1-9 for operational
instructions.

1-8 tcP/iP SettinGS
IP Address
Assigning an IP address to your machine enables network communication and
machine access via your web browser.
NOTE
If your server is DHCP compliant, the IP address will be assigned automatically
and it cannot be edited. If the DHCP server is not installed on your network, you
can assign an IP address manually as described below.
To assign an IP address manually:
1
Open the TCP/IP setting menu display. (See page 1-5.)
2
Press [DHCP Setting], then press [OFF] and [Enter].
3
Press [IP Address].
4
Enter the appropriate IP address using the numeric keys.
Press the arrow keys to navigate the IP address fields. To delete a number,
press the [Clear] button.
5
Press [Enter]. The display returns to the TCP/IP setting menu.
You may configure additional settings.
To return to the Standby mode, press <Reset>.
6
After you have registered the network settings, please reboot the machine. To
reboot the machine, press <Setting>, [OD Shutdown] and turn the machine
“Off” and after three or more seconds, turn the machine back “On”.

1-9tcP/iP SettinGS
1
2
3
4
5
6
7
8
9
10
11
GettinG Started
12
13
AI
Subnet Mask
The Subnet Mask specifies the IP address range of the subnet.
NOTE
If your server is DHCP compliant, the subnet mask will be assigned automatically
and it cannot be edited. If the DHCP server is not installed on your network, you
can assign a Subnet mask manually as described below.
To assign a Subnet mask manually:
1
Open the TCP/IP setting menu display. (See page 1-5.)
2
Press [DHCP Setting], then press [OFF] and [Enter].
3
Press [Subnet Mask].
4
Enter the appropriate IP address of the subnet mask using the numeric keys.
Press the arrow keys to navigate the IP address fields. Press the [Clear] to
delete a number.
5
Press [Enter]. The display returns to the TCP/IP setting menu.
You may configure additional settings.
To return to the Standby mode, press <Reset>.
6
After you have registered the network settings, please reboot the machine. To
reboot the machine, press <Setting>, [OD Shutdown] and turn the machine
“Off” and after three or more seconds, turn the machine back “On”.

1-10 inStaLLinG officedirector
Installing OfficeDirector
After you have configured the machine for TCP/IP setup, you are ready to install
the OfficeDirector programs.
To take full advantage of the features of OfficeDirector, install the OfficeDirector
drivers and utility programs contained in the Océ fx2081 OfficeDirector CD that
supplied with the machine.
These programs are separated into utility programs and drivers.
<Drivers>
• “Oce fx2081 GDI Print Driver”
This driver allows you to use your machine as a printer.
• “Oce fx2081 Fax Driver”
This driver allows you to send a document directory from your software application.
• “Oce TWAIN Connector”
This driver allows you to download an imported image in an OfficeDirector scan box
by using a TWAIN-compliant application.
For more on how to use the “Oce TWAIN Connector,” see “Download the scanned
image using a TWAIN-compliant software” on page 2-32.

1-11inStaLLinG officedirector
1
2
3
4
5
6
7
8
9
10
11
GettinG Started
12
13
AI
<Utility Programs>
• “Oce InfoMonitor”
This program alerts users when new documents arrive.
It can also be configured to send alerts for not only new documents but also the
result status of sending and printing.
For more on how to use this function, see “Oce InfoMonitor” on page 5-3.
• “Oce Document Download Manager”
This utility program automatically downloads received documents. You can specify
the type of document, where to download it, at what time to download it and the
appropriate file format.
For more on how to use this function, see “Oce Document Download Manager” on
page 5-8.
• “Oce CoverPage Editor”
This program is used to customize cover pages for transmissions.
Recipient information (company name, department, personal name, etc.) is auto-
matically inserted, so you do not need to create cover pages for each user.
For more on how to use this function, see “Oce CoverPage Editor” on page 5-21.
• “Oce Scan to Print Monitor”
This utility program is used to register the printer(s) or setting the save destination
(shared folder) for the document copy when the scan to printer function (scan the
color document in the machine and print it in other printer) is used.
For more details on how to use this function, see “Oce Scan to Print Monitor” on
page 5-17, and “Scan to printer” in Chapter 6 “Scanner Functions” in the MFP
User’s Guide.
• “Oce TiffMaker”
This driver converts documents created in your software application into TIFF
image files. Converted image files can then be sent as file attachments.
For more on how to use this function, see “Oce TiffMaker” on page 5-27.

1-12 inStaLLinG officedirector
System requirements
Item Requirements
Computer IBM’s PC-AT compatible machine loaded with one of the
following operating systems.
Operating System • Windows Vista Ultimate
• Windows Vista Ultimate 64-bit edition
• Windows Vista Enterprise
• Windows Vista Enterprise 64-bit edition
• Windows Vista Business
• Windows Vista Business 64-bit edition
• Windows Vista Home Premium
• Windows Vista Home Premium 64-bit edition
• Windows Vista Home Basic
• Windows Vista Home Basic 64-bit edition
• Windows Server 2003
• Windows XP Professional
• Windows XP Professional x64 Edition
• Windows XP Home Edition
• Windows 2000 Professional
* Only English version Operating Systems are guaran-
teed.
* Not compatible with command prompt of MS-DOS and
Windows and DOS prompt.
* Windows Server 2003 is for PC printing only.
CPU and Memory Depends on the operating system
Interface port Ethernet 10 Base-T, 100 Base-TX
Network Protocols TCP/IP on Windows
LPD(LPR)
Port 9100
CD-ROM CD-ROM drive