Oce VL3200x User manual

Please read this manual thoroughly before
using this machine on your network.
You can view this manual in PDF format
from the CD-ROM at any time, please keep
the CD-ROM in a convenient place for
quick and easy reference at all times.
You can also download the manual in PDF
format and the latest drivers from the Océ
USA web site (http://www.oceusa.com).
Version 0
USA

i
Definitions of notes
We use the following icon throughout this User’s Guide:
Trademarks
Océ and the Océ logo are trademarks of Océ N.V., Registered in the U.S. Patent and Trademark Office
and/or other jurisdictions.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States
and/or other countries.
Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and
other countries.
Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either registered
trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of
Broadcom Corporation in the United States and/or other countries.
AOSS is a trademark of Buffalo Inc.
OpenLDAP is a registered trademark of the OpenLDAP Foundation.
Each company whose software title is mentioned in this manual has a Software License Agreement specific
to its proprietary programs.
All other trademarks are the property of their respective owners.
IMPORTANT describes procedures you must follow or avoid to prevent possible
machine problems or damage to other objects.
Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.
IMPORTANT
Note

ii
Compilation and publication notice
Under the supervision of Océ North America Document Printing Systems, this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Océ reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
IMPORTANT NOTE
This product is approved for use in the country of purchase only.
Do not use this product outside the country of purchase as it may violate the wireless telecommunication
and power regulations of that country.
Windows®XP in this document represents Windows®XP Professional, Windows®XP Professional x64
Edition and Windows®XP Home Edition.
Windows Server®2003 in this document represents Windows Server®2003 and Windows Server®2003
x64 Edition.
Windows Vista®in this document represents all editions of Windows Vista®.

iii
Océ numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be made from
within that country.
Océ Technical Support
Internet address
Océ USA web site: http://www.oceusa.com
In USA 1-800-243-5556
In Canada 1-866-462-4478

iv
1 Introduction 1
Overview....................................................................................................................................................1
Network features........................................................................................................................................2
Network printing...................................................................................................................................2
Network scanning ................................................................................................................................2
Network PC Fax ..................................................................................................................................2
Fax Server TX .....................................................................................................................................2
Management utilities............................................................................................................................2
Internet fax/scan to E-mail server........................................................................................................3
Types of network connections ...................................................................................................................4
Wired network connection example.....................................................................................................4
Wireless network connection examples ..............................................................................................6
Protocols....................................................................................................................................................7
TCP/IP protocols and functionalities....................................................................................................7
Other protocol....................................................................................................................................10
2 Configuring your machine for a network 11
Overview..................................................................................................................................................11
IP addresses, subnet masks and gateways ............................................................................................11
IP address .........................................................................................................................................11
Subnet mask......................................................................................................................................12
Gateway (and router).........................................................................................................................13
Step by step chart....................................................................................................................................13
Setting the IP address and subnet mask.................................................................................................14
Using the BRAdmin Light utility to configure your machine as a network printer ..............................14
Using the control panel to configure your machine for a network......................................................16
Using other methods to configure your machine for a network .........................................................16
Changing the print server settings...........................................................................................................17
Using the BRAdmin Light utility to change the print server settings ..................................................17
Using the control panel to change the print server settings...............................................................17
Using Web Based Management (web browser) to change the print/scan server settings ................17
Using Remote Setup to change the print server settings
(Not available for Windows Server®2003/2008)...........................................................................18
Using other methods to change print server settings ........................................................................18
3 Configuring your machine for a wireless network 19
Overview..................................................................................................................................................19
Wireless network terms and concepts .....................................................................................................20
SSID (Service Set Identifier) and channels .......................................................................................20
Authentication and encryption ...........................................................................................................20
Step by step chart for wireless network configuration ............................................................................23
For Infrastructure mode.....................................................................................................................23
For Ad-hoc mode...............................................................................................................................24
Table of Contents

v
Confirm your network environment..........................................................................................................25
Connected to a computer with an access point in the network (Infrastructure mode).......................25
Connected to a wireless capable computer without an access point in the network
(Ad-hoc mode)...............................................................................................................................25
Confirm your wireless network setup method..........................................................................................26
Configuration using the machine’s control panel Setup Wizard to configure your machine
for a wireless network....................................................................................................................26
Configuration using the automatic wireless setup (SecureEasySetup™, AOSS™, etc.)
control panel menu (Infrastructure mode only)..............................................................................26
Configuration using the Océ installer application on the CD-ROM to configure your wireless
network machine ...........................................................................................................................27
Configure your machine for a wireless network.......................................................................................28
Using the Setup Wizard from the control panel .................................................................................28
Using the automatic wireless setup (SecureEasySetup™, AOSS™, etc.)
control panel menu to configure your machine for a wireless network..........................................33
Using the Océ installer application on the CD-ROM to configure your machine for a
wireless network............................................................................................................................35
4 Wireless configuration for Windows®using the Océ installer application 36
Configuration in Infrastructure mode .......................................................................................................36
Before configuring the wireless settings............................................................................................36
Configure the wireless settings..........................................................................................................38
Configuration using the automatic wireless setup (SecureEasySetup™, AOSS™, etc.)
mode from the control panel menu.......................................................................................................46
Before configuring the wireless settings............................................................................................46
Configure the wireless settings..........................................................................................................46
Configuration in Ad-hoc mode .................................................................................................................51
Before configuring the wireless settings............................................................................................51
Configure the wireless settings..........................................................................................................51
5 Wireless configuration for Macintosh using the Océ installer application 63
Configuration in Infrastructure mode .......................................................................................................63
Before configuring the wireless settings............................................................................................63
Configure the wireless settings..........................................................................................................65
Configuration using the automatic wireless setup (SecureEasySetup™, AOSS™, etc.)
from the control panel menu.................................................................................................................73
Configuration in Ad-hoc mode .................................................................................................................78
Before configuring the wireless settings............................................................................................78
Configure the wireless settings..........................................................................................................78

vi
6 Control panel setup 88
Network menu..........................................................................................................................................88
TCP/IP...............................................................................................................................................88
Ethernet (wired network only)............................................................................................................96
Setup Wizard (wireless network only) ...............................................................................................96
Automatic wireless setup (SecureEasySetup™, AOSS™, etc.) (wireless network only) ..................97
WLAN Status (wireless network only) ...............................................................................................97
Set to Default.....................................................................................................................................99
Wired Enable (wired network only)..................................................................................................100
WLAN Enable (wireless network only) ............................................................................................100
E-mail / IFAX ...................................................................................................................................101
How to set a new default for Scan to E-mail (E-mail server) ...........................................................113
How to set a new default for Scan to FTP .......................................................................................114
How to set a new default for Scan to Network ................................................................................115
Fax Server TX .................................................................................................................................116
Time Zone .......................................................................................................................................118
Restoring the network settings to factory default...................................................................................119
Printing the Network Configuration List .................................................................................................119
7 Network printing from Windows®: basic TCP/IP Peer-to-Peer printing 120
Overview................................................................................................................................................120
Configuring the standard TCP/IP port....................................................................................................121
Printer driver not yet installed ..........................................................................................................121
Printer driver already installed.........................................................................................................122
Other sources of information .................................................................................................................122
8 Internet printing for Windows®123
Overview................................................................................................................................................123
IPP printing for Windows®2000/XP, Windows Vista®and Windows Server®2003/2008 ....................123
Windows Vista®and Windows Server®2008..................................................................................123
Windows®2000/XP and Windows Server®2003............................................................................125
Specifying a different URL...............................................................................................................127
Other sources of information .................................................................................................................127
9 Network printing from Macintosh using the BR-Script 3 driver 128
Overview................................................................................................................................................128
How to choose the BR-Script 3 printer driver (TCP/IP) .........................................................................128
For Mac OS X 10.3.9 to 10.4.x users ..............................................................................................128
For Mac OS X 10.5.x.......................................................................................................................130
Other sources of information .................................................................................................................131

vii
10 Web Based Management 132
Overview................................................................................................................................................132
How to configure the machine settings using Web Based Management (web browser).......................133
Password information ............................................................................................................................134
Secure Function Lock 2.0 .....................................................................................................................134
How to configure the Secure Function Lock 2.0 settings using Web Based Management
(web browser)..............................................................................................................................135
Changing the Scan to FTP configuration using a web browser.............................................................139
Changing the Scan to Network configuration using a web browser ......................................................141
Store Print Log to Network.....................................................................................................................143
How to configure the Store Print Log to Network settings using Web Based Management............144
Error Detection Setting ....................................................................................................................146
Understanding Error Messages.......................................................................................................147
Using Store Print Log to Network with Secure Function Lock 2.0...................................................148
Changing the LDAP configuration using a web browser .......................................................................149
How to configure the SNTP protocol using Web Based Management ..................................................150
11 LDAP operation 152
Overview................................................................................................................................................152
Changing the LDAP configuration using a Browser ........................................................................152
LDAP operation using the control panel ..........................................................................................152
12 Internet fax and Scan to E-mail (E-mail server) 153
Internet fax Overview.............................................................................................................................153
Getting connected ...........................................................................................................................153
Control panel key functions .............................................................................................................154
Sending an Internet fax ...................................................................................................................154
Manually entering text .....................................................................................................................155
Receiving E-mail or Internet fax ......................................................................................................155
Receiving an Internet fax to your computer.....................................................................................156
Forwarding received E-mail and fax messages...............................................................................156
Relay broadcasting..........................................................................................................................156
TX Verification Mail..........................................................................................................................159
Setup Mail TX..................................................................................................................................159
Setup Mail RX..................................................................................................................................159
Error mail .........................................................................................................................................159
Important information on Internet fax...............................................................................................160
Scan to E-mail (E-mail server) overview................................................................................................161
How to operate Scan to E-mail (E-mail server) ...............................................................................161
Using One Touch or Speed Dial number.........................................................................................162

viii
13 Security features 163
Overview................................................................................................................................................163
Security terms..................................................................................................................................163
Security protocols............................................................................................................................164
Security methods for E-mail notification ..........................................................................................164
Configuring the protocol settings ...........................................................................................................165
Managing your network printer securely................................................................................................166
Secure Management using Web Based Management (web browser) ............................................166
Printing documents securely using IPPS...............................................................................................169
Specifying a different URL...............................................................................................................169
Using E-mail notification with user authentication .................................................................................170
Creating and installing a certificate........................................................................................................172
Creating and installing a self-signed certificate ...............................................................................174
Creating CSR and installing a certificate .........................................................................................187
Import and export the certificate and private key.............................................................................189
14 Troubleshooting 190
Overview................................................................................................................................................190
General problems ..................................................................................................................................190
Network print software installation problems .........................................................................................191
Printing problems...................................................................................................................................194
Scanning and PC Fax problems............................................................................................................195
Wireless network troubleshooting..........................................................................................................197
Wireless setup problems .................................................................................................................197
Wireless connection problem ..........................................................................................................198
Protocol-specific troubleshooting...........................................................................................................199
Windows®2000/XP, Windows Vista®and Windows Server®2003/2008 IPP troubleshooting.......199
Web Based Management (web browser) troubleshooting (TCP/IP)................................................199
LDAP troubleshooting......................................................................................................................199
A Appendix A 200
Using services .......................................................................................................................................200
Other ways to set the IP address (for advanced users and administrators)..........................................200
Using DHCP to configure the IP address ........................................................................................200
Using BOOTP to configure the IP address......................................................................................201
Using RARP to configure the IP address ........................................................................................202
Using APIPA to configure the IP address........................................................................................202
Using ARP to configure the IP address...........................................................................................203
Using the TELNET console to configure the IP address .................................................................204
Installation when using web services (Windows Vista®) .......................................................................205
Installation when using a Network Print Queue or Share (printer driver only).......................................206
B Appendix B 207
Print server specifications......................................................................................................................207
Ethernet wired network....................................................................................................................207
Wireless network ............................................................................................................................208
Function table and default factory settings ............................................................................................209
VL3200x ..........................................................................................................................................209
Entering Text .........................................................................................................................................215

ix
C Appendix C 217
Open Source Licensing Remarks ..........................................................................................................217
Part of the software embedded in this product is gSOAP software.................................................217
This product includes SNMP software from WestHawk Ltd. ..........................................................217
MIT Kerberos statements ................................................................................................................218
Cyrus SASL statements ..................................................................................................................221
OpenSSL statements ......................................................................................................................222
OpenLDAP Statements ...................................................................................................................224
DIndex 227

1
1
1
Overview 1
Your Océ machine can be shared on a 10/100 Mb wired or IEEE 802.11b/802.11g wireless Ethernet network
using the internal network print server. The print server supports various functions and methods of connection
depending on the operating system you are running on a network supporting TCP/IP. These functions include
printing, scanning, PC Fax send, PC Fax receive, Remote Setup and Status Monitor. The following chart
shows what network features and connections are supported by each operating system.
To use the machine through a network, you need to configure the print server, and set up the computers you
use.
Introduction 1
Operating Systems Windows®2000/XP
Windows®XP
Professional x64
Edition
Windows Vista®
Windows Server®
2003/2008
Windows Server®2003
x64 Edition
Mac OS X 10.3.9 or
greater
10/100BASE-TX wired Ethernet
(TCP/IP) rrr
IEEE 802.11b/g wireless
Ethernet (TCP/IP) rrr
Printing rrr
BRAdmin Light rrr
Web Based Management
(web browser) rrr
Internet Printing (IPP) rr
Scanning rr
PC Fax Send rr
PC Fax Receive r
Remote Setup rr
Status Monitor rr

Introduction
2
1
Network features 1
Your Océ machine has the following basic network features.
Network printing 1
The print server provides printing services for Windows®2000/XP, Windows Vista®and Windows Server®
2003/2008 supporting the TCP/IP protocols and Macintosh (Mac OS X 10.3.9 or greater) supporting TCP/IP.
Network scanning 1
You can scan documents over the network to your computer (See Network Scanning in the Software User’s
Guide).
Network PC Fax 1
You can directly send a file from your computer as a PC Fax over your network (See PC-FAX Software for
Windows®and Sending a Fax for Macintosh in the Software User’s Guide for a complete description).
Windows®users can also PC Fax receive (See PC-FAX receiving in the Software User’s Guide).
Fax Server TX 1
The Fax to Server feature allows the machine to scan documents and send them via a separate fax server.
Unlike Internet fax or I-Fax, the Fax to Server feature utilizes a server to send the documents as fax data over
phone or T-1 lines.
Management utilities 1
BRAdmin Light 1
BRAdmin Light is a utility for initial setup of Océ network connected devices. This utility can search for Océ
products on your network, view the status and configure basic network settings, such as IP address. The
BRAdmin Light utility is available for Windows®2000/XP, Windows Vista®and Windows Server®2003/2008
and Mac OS X 10.3.9 or greater computers. For installing BRAdmin Light on Windows®, please see the Quick
Setup Guide provided with the machine. For Macintosh users, BRAdmin Light will be installed automatically
when you install the printer driver. If you have already installed the printer driver, you don’t have to install it
again.

Introduction
3
1
Web Based Management (web browser) 1
The Web Based Management allows you to monitor Océ machine's status or change some of its
configuration settings using a web browser.
Note
We recommend Microsoft®Internet Explorer®6.0 (or greater) or Firefox 1.0 (or greater) for Windows®and
Safari 1.3 (or greater) for Macintosh. Please also make sure that JavaScript and Cookies are always
enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with
HTTP 1.0 and HTTP 1.1.
Remote Setup 1
The Remote Setup software allows you to configure network settings from a Windows®or Macintosh (Mac
OS X 10.3.9 or greater) computer. (See Remote Setup in the Software User’s Guide.)
Internet fax/scan to E-mail server 1
The Océ machine can be assigned an E-mail address allowing you to send, receive or forward documents
over a Local Area Network or the Internet to PC’s or other Internet fax machines. Before using this function,
you have to configure the necessary machine settings by using the machine’s control panel. (For details, see
Internet fax and Scan to E-mail (E-mail server) on page 153.) You can also configure these settings using
Web Based Management (web browser) see Web Based Management on page 132, or Remote Setup see
Using Remote Setup to change the print server settings (Not available for Windows Server®2003/2008)
on page 18.)

Introduction
4
1
Types of network connections 1
Wired network connection example 1
Generally there are two types of network connections: Peer-to-Peer and Network Shared environment.
Peer-to-Peer printing using TCP/IP 1
In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no
central server controlling file access or printer sharing.
1 Router
2 Network printer (your machine)
In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier
to configure than the Network Shared printing method described on the following page. See Network
Shared printing on page 5.
Each computer must use the TCP/IP Protocol.
The Océ machine needs to have an appropriate IP address configuration.
If you are using routers, the Gateway address must be configured on the computers and the machine.
The machine can also communicate with Macintosh (TCP/IP compatible operating systems).
TCP/IPTCP/IP
Windows R
WindowsRWindows R

Introduction
5
1
Network Shared printing 1
In a Network Shared environment, each computer sends data via a centrally controlled computer. This type
of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs.
1 Client computer
2 Also known as “Server” or “Print server”
3 TCP/IP, USB or parallel (where available)
4 Printer (your machine)
In a larger network, we recommend a Network Shared printing environment.
The “server” or the “print server” must use the TCP/IP print protocol.
The Océ machine needs to have an appropriate IP address configuration unless the machine is connected
via the USB or the parallel interface at the server.

Introduction
6
1
Wireless network connection examples 1
Connected to a computer with an access point on the network (Infrastructure mode) 1
This type of network has a central access point at the heart of the network. The access point can also act as
a bridge or a gateway to a wired network. When the Océ machine (your machine) is part of this wireless
network, it receives all print jobs via an access point.
1 Access point
2 Wireless network printer (your machine)
3 Wireless capable computer communicating with the access point
4 Wired computer which is not wireless capable connected to the access point with the Ethernet
cable
Connected to a wireless capable computer without an access point on the network
(Ad-hoc mode) 1
This type of network does not have a central access point. Each wireless client communicates directly with
each other. When the Océ machine (your machine) is part of this wireless network, it receives all print jobs
directly from the computer sending the print data.
1 Wireless network printer (your machine)
2 Wireless capable computer

Introduction
7
1
Protocols 1
TCP/IP protocols and functionalities 1
Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain
access to network connected resources.
The print server used on this Océ product supports the TCP/IP (Transmission Control Protocol/Internet
Protocol) protocol.
TCP/IP is the most popular set of protocols used for communication such as Internet and E-mail. This protocol
can be used in almost all operating systems such as Windows®, Windows Server®and Macintosh.
The following TCP/IP protocols are available on this product.
Note
• You can configure the protocol settings by using the HTTP interface (web browser).
See How to configure the machine settings using Web Based Management (web browser) on page 133.
• For information about supported security protocols, see Security protocols on page 164.
DHCP/BOOTP/RARP 1
By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured.
Note
To use the DHCP/BOOTP/RARP protocols, please contact your network administrator.
APIPA 1
If you do not assign an IP address manually (using the control panel of the machine or the BRAdmin Light
software) or automatically (using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing
(APIPA) protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255.
ARP 1
Address Resolution Protocol performs mapping of an IP address to MAC address in a TCP/IP network.
DNS client 1
The Océ print server supports the Domain Name System (DNS) client function. This function allows the print
server to communicate with other devices by using its DNS name.
NetBIOS name resolution 1
Network Basic Input/Output System name resolution enables you to obtain the IP address of the other device
using its NetBIOS name during the network connection.

Introduction
8
1
WINS 1
Windows Internet Name Service is an information providing service for the NetBIOS name resolution by
consolidating an IP address and a NetBIOS name that is in the local network.
LPR/LPD 1
Commonly used printing protocols on a TCP/IP network.
SMTP client 1
Simple Mail Transfer Protocol (SMTP) client is used to send E-mails via the Internet or Intranet.
Custom Raw Port (Default is Port 9100) 1
Another commonly used printing protocol on a TCP/IP network. It enables interactive data transmission.
IPP 1
The Internet Printing Protocol (IPP Version 1.0) allows you to print documents directly to any accessible
printer via the internet.
Note
For the IPPS protocol, see Security protocols on page 164.
mDNS 1
mDNS allows the Océ print server to automatically configure itself to work in a Mac OS X Simple Network
Configured system. (Mac OS X 10.3.9 or greater).
TELNET 1
The Océ print server supports TELNET server for command line configuration.
SNMP 1
The Simple Network Management Protocol (SNMP) is used to manage network devices including computers,
routers and Océ network ready machines. The Océ print server supports SNMPv1, SNMPv2c and SNMPv3.
Note
For the SNMPv3 protocol, see Security protocols on page 164.
LLMNR 1
The Link-Local Multicast Name Resolution protocol (LLMNR) resolves the names of neighboring computers,
if the network does not have a Domain Name System (DNS) server. The LLMNR Responder function works
in both the IPv4 or IPv6 environment when using a computer that has the LLMNR Sender function such as
Windows Vista®.

Introduction
9
1
Web services 1
The Web Services protocol enables Windows Vista®users to install the Océ printer driver by right clicking
the machine icon from the Start / Network selection.
See Installation when using web services (Windows Vista®)on page 205.
The Web Services also lets you check the current status of the machine from your computer.
Web server (HTTP) 1
The Océ print server is equipped with a built in web server that allows you to monitor its status or change
some of its configuration settings using a web browser.
Note
• We recommend Microsoft®Internet Explorer®6.0 (or greater) or Firefox 1.0 (or greater) for Windows®and
Safari 1.3 (or greater) for Macintosh. Please also make sure that JavaScript and Cookies are always
enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with
HTTP 1.0 and HTTP 1.1.
• For the HTTPS protocol, see Security protocols on page 164.
FTP 1
The File Transfer Protocol (FTP) allows the Océ machine to scan black and white or color documents directly
to an FTP server located locally on your network or on the internet.
SNTP 1
The Simple Network Time Protocol is used to synchronize computer clocks on a TCP/IP network. You can
configure the SNTP settings using Web Based Management (web browser). (For the details, see Web Based
Management on page 132.)
CIFS 1
The Common Internet File System is the standard way that computer users share files and printers in
Windows®.
LDAP 1
The Lightweight Directory Access Protocol (LDAP) allows the Océ machine to search for information such as
fax numbers and E-mail addresses from an LDAP server.
IPv6 1
This machine is compatible with IPv6, the next generation internet protocol.

Introduction
10
1
Other protocol 1
LLTD 1
The Link Layer Topology Discovery protocol (LLTD) lets you locate the Océ machine easily on the Windows
Vista®network map. Your machine will be shown with a distinctive icon and the node name. The default
setting for this protocol is Off. You can activate LLTD using the Web Based Management. (See How to
configure the machine settings using Web Based Management (web browser) on page 133.)