Oce VarioLink 2221 User manual

Océ
VarioLink 2221
VarioLink 2821
VarioLink 3621
The road to
efficiency
Box Operations
User’s Guide

Copyright
2008,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specically disclaims any implied warranties of
merchantability or tness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
Edition 2009-02 GB
Océ-Technologies B.V.

VarioLink 2221/2821/3621 Contents-1
Contents
1Introduction
1.1 Energy Star®..................................................................................... 1-4
What is an ENERGY STAR® Product?.......................................... 1-4
1.2 Trademarks and registered trademarks......................................... 1-5
License information........................................................................ 1-5
OpenSSL Statement ...................................................................... 1-6
Kerberos......................................................................................... 1-8
1.3 About this manual............................................................................. 1-9
Structure of the manual ................................................................. 1-9
Notations........................................................................................ 1-9
Images that are used ................................................................... 1-10
1.4 Explanation of manual conventions.............................................. 1-11
Safety advices.............................................................................. 1-11
Sequence of action ...................................................................... 1-11
Tips .............................................................................................. 1-12
Special text markings................................................................... 1-12
1.5 User manuals .................................................................................. 1-13
User manual [Copy Operations]................................................... 1-13
User manual [Network Scanner Operations]................................ 1-13
User manual [Box Operations] (this manual)................................ 1-13
User manual [Print Operations] .................................................... 1-13
User manual [Advanced Scan Operations].................................. 1-13
User manual [Facsimile Operations] ............................................ 1-13
2 Overview of the box functions
2.1 Box functions .................................................................................... 2-3
Functions that can be used ........................................................... 2-3
Types of boxes............................................................................... 2-3
2.2 Available Store to HDD operations ................................................. 2-4
Saving while copying ..................................................................... 2-4
Saving while scanning.................................................................... 2-5
Saving while printing...................................................................... 2-6
2.3 Specifying settings for using the Box functions............................ 2-7
For all Box functions ...................................................................... 2-7
For Store to HDD ........................................................................... 2-7

Contents-2 VarioLink 2221/2821/3621
3 Saving documents
3.1 General information........................................................................... 3-3
User authentication......................................................................... 3-3
Deleting documents from boxes..................................................... 3-4
3.2 Saving while copying......................................................................... 3-5
To save while copying .................................................................... 3-5
3.3 Scanning and saving the data (Scan to HDD)................................. 3-7
Available functions/parameters ...................................................... 3-7
Saving data by touching a one-touch dial button .......................... 3-9
To save scan data using a one-touch button ................................. 3-9
Specifying the scanning quality.................................................... 3-11
To specify the scanning quality .................................................... 3-12
Specifying the scanning density................................................... 3-13
To specify the scanning density ................................................... 3-13
Specifying the document scanning size ....................................... 3-14
Printing the result report ............................................................... 3-15
To print the transmission report.................................................... 3-16
Specifying the 2in1 setting ........................................................... 3-17
Specifying the 2-Sided TX setting ................................................ 3-17
Specifying the Priority TX setting.................................................. 3-18
Specifying the Timer TX Setting ................................................... 3-19
Specifying the Stamp setting........................................................ 3-20
Specifying the file name................................................................ 3-21
Specifying the e-mail notification recipient................................... 3-22
Viewing the transmission report ................................................... 3-23
3.4 Downloading saved documents to the computer ........................ 3-24
To download a scan document .................................................... 3-24
3.5 Saving print data.............................................................................. 3-27
To save a print document ............................................................. 3-27
4 Printing documents
4.1 Opening boxes................................................................................... 4-3
Overview of boxes .......................................................................... 4-3
To search for a box by its box number........................................... 4-4
To search for a box from the indexes............................................. 4-5
4.2 Printing documents with the Retrieve from HDD operation ......... 4-7
To print saved document................................................................ 4-7
To change the document name.................................................... 4-10
Deleting the specified document .................................................. 4-12
Deleting all document ................................................................... 4-14

VarioLink 2221/2821/3621 Contents-3
4.3 Printing a proof copy...................................................................... 4-15
Length of time that proof print data is saved............................... 4-17
Printing a proof copy from the computer..................................... 4-17
Printing a proof copy from the machine’s control panel.............. 4-18
Deleting the specified document ................................................. 4-21
Deleting all document .................................................................. 4-23
4.4 Printing a confidential document.................................................. 4-24
Printing a confidential document from the computer .................. 4-24
Checking the settings of the confidential document ................... 4-26
Checking Secure Print settings (when “Enhance Security”
is set to “ON”) .............................................................................. 4-28
Printing the specified document .................................................. 4-30
Deleting the specified document ................................................. 4-32
Printing all document ................................................................... 4-34
Deleting all document .................................................................. 4-35
5 Routing documents
5.1 Routing .............................................................................................. 5-3
Routing methods............................................................................ 5-3
To route data.................................................................................. 5-4
5.2 Specifying routing destinations....................................................... 5-6
Using the one-touch recipients...................................................... 5-6
Directly entering the e-mail address .............................................. 5-7
Searching for a destination ............................................................ 5-8
5.3 Editing document data ..................................................................... 5-9
Information that can be added....................................................... 5-9
Specifying a subject..................................................................... 5-10
Specifying the reply address........................................................ 5-11
Specifying the file name............................................................... 5-12
Specifying the e-mail notification recipient.................................. 5-13
5.4 Checking the destinations ............................................................. 5-14
To check the destinations............................................................ 5-14
6 Control Panel Settings
6.1 Available functions ........................................................................... 6-3
Specifying settings from the control panel .................................... 6-3
Other related parameters............................................................... 6-3
6.2 Registering one-touch recipients from the control panel ............ 6-4
Programming a one-touch dial button........................................... 6-4
To program a one-touch dial button.............................................. 6-5
Changing/deleting a one-touch recipient ...................................... 6-8
Copying a one-touch recipient ...................................................... 6-9

Contents-4 VarioLink 2221/2821/3621
6.3 Deleting confidential documents ................................................... 6-10
To delete confidential documents ................................................ 6-10
6.4 Managing data saved on the hard disk ......................................... 6-12
Deleting all data ............................................................................ 6-12
Specifying the locking password for the hard disk....................... 6-14
Specifying the encryption key....................................................... 6-17
Formatting the hard disk............................................................... 6-20
6.5 Specifying software switch settings (machine functions) ........... 6-22
Software SW settings ................................................................... 6-22
To change a software switch setting ............................................ 6-24
Specifying settings for address input and broadcast
transmissions (mode 018)............................................................. 6-26
Specifying settings for the image in the failed transmission
report (mode 023) ......................................................................... 6-27
Specifying the length of time that confidential documents
are saved (mode 036) ................................................................... 6-28
Verifying the integrity of files saved on the hard disk during
startup (mode 430)........................................................................ 6-29
Specifying whether to enable access locks, the method for
deleting image data, the selection method for confidential
documents, and whether to enable the password rules
(mode 469).................................................................................... 6-30
Specifying whether or not the use of TCPSocket is prohibited
(mode 477).................................................................................... 6-33
Specifying the deleting method for [Del.] in input screens
(mode 478).................................................................................... 6-34
Specifying settings for limiting user authentication to only Scan
functions (mode 479) .................................................................... 6-35
7 Specifying settings using Web Connection
7.1 Using Web Connection ..................................................................... 7-3
Performing operations from Web Connection................................ 7-3
System requirements...................................................................... 7-4
Accessing Web Connection............................................................ 7-4
When performing user authentication............................................. 7-5
If account track settings have been applied................................... 7-5
Structure of pages .......................................................................... 7-6
Logging on to Administrator mode................................................. 7-8
Web browser cache...................................................................... 7-10
With Internet Explorer ................................................................... 7-10
With Netscape .............................................................................. 7-10
Searching for a user box by its box number................................. 7-11
Searching for a user box from the indexes................................... 7-12

VarioLink 2221/2821/3621 Contents-5
7.2 Registering one-touch recipients ................................................. 7-15
Naming an index .......................................................................... 7-17
Registering with one-touch registration....................................... 7-19
Changing the contents of the one-touch registration.................. 7-21
Deleting one-touch registrations.................................................. 7-23
7.3 Performing Box operations from User mode............................... 7-25
Creating a user box...................................................................... 7-25
Downloading documents saved in user boxes............................ 7-28
Renaming documents saved in user boxes................................. 7-31
Deleting documents saved in user boxes.................................... 7-34
Changing user box numbers........................................................ 7-37
Renaming user boxes .................................................................. 7-40
Changing the user box password................................................ 7-43
Deleting a user box ...................................................................... 7-46
7.4 Performing Box operations from Administrator mode ............... 7-49
Deleting a saved document ......................................................... 7-49
Renaming saved documents ....................................................... 7-51
Changing user box numbers........................................................ 7-53
Changing the user box name....................................................... 7-55
Changing the user box password................................................ 7-57
Deleting a user box ...................................................................... 7-60
Specifying the length of time until a document is deleted........... 7-62
8 Appendix
8.1 Error messages................................................................................. 8-3
When a certain screen appears ..................................................... 8-3
Error codes..................................................................................... 8-3
8.2 Entering text...................................................................................... 8-4
To type text .................................................................................... 8-4
List of available characters ............................................................ 8-5
8.3 Glossary............................................................................................. 8-6
8.4 Index .................................................................................................. 8-8

Contents-6 VarioLink 2221/2821/3621

1Introduction