Oce VarioLink 2221 User manual

Océ
VarioLink 2221
VarioLink 2821
VarioLink 3621
The road to
efficiency
Box Operations
User’s Guide

Copyright
2008,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specically disclaims any implied warranties of
merchantability or tness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
Edition 2009-02 GB
Océ-Technologies B.V.

VarioLink 2221/2821/3621 Contents-1
Contents
1Introduction
1.1 Energy Star®..................................................................................... 1-4
What is an ENERGY STAR® Product?.......................................... 1-4
1.2 Trademarks and registered trademarks......................................... 1-5
License information........................................................................ 1-5
OpenSSL Statement ...................................................................... 1-6
Kerberos......................................................................................... 1-8
1.3 About this manual............................................................................. 1-9
Structure of the manual ................................................................. 1-9
Notations........................................................................................ 1-9
Images that are used ................................................................... 1-10
1.4 Explanation of manual conventions.............................................. 1-11
Safety advices.............................................................................. 1-11
Sequence of action ...................................................................... 1-11
Tips .............................................................................................. 1-12
Special text markings................................................................... 1-12
1.5 User manuals .................................................................................. 1-13
User manual [Copy Operations]................................................... 1-13
User manual [Network Scanner Operations]................................ 1-13
User manual [Box Operations] (this manual)................................ 1-13
User manual [Print Operations] .................................................... 1-13
User manual [Advanced Scan Operations].................................. 1-13
User manual [Facsimile Operations] ............................................ 1-13
2 Overview of the box functions
2.1 Box functions .................................................................................... 2-3
Functions that can be used ........................................................... 2-3
Types of boxes............................................................................... 2-3
2.2 Available Store to HDD operations ................................................. 2-4
Saving while copying ..................................................................... 2-4
Saving while scanning.................................................................... 2-5
Saving while printing...................................................................... 2-6
2.3 Specifying settings for using the Box functions............................ 2-7
For all Box functions ...................................................................... 2-7
For Store to HDD ........................................................................... 2-7

Contents-2 VarioLink 2221/2821/3621
3 Saving documents
3.1 General information........................................................................... 3-3
User authentication......................................................................... 3-3
Deleting documents from boxes..................................................... 3-4
3.2 Saving while copying......................................................................... 3-5
To save while copying .................................................................... 3-5
3.3 Scanning and saving the data (Scan to HDD)................................. 3-7
Available functions/parameters ...................................................... 3-7
Saving data by touching a one-touch dial button .......................... 3-9
To save scan data using a one-touch button ................................. 3-9
Specifying the scanning quality.................................................... 3-11
To specify the scanning quality .................................................... 3-12
Specifying the scanning density................................................... 3-13
To specify the scanning density ................................................... 3-13
Specifying the document scanning size ....................................... 3-14
Printing the result report ............................................................... 3-15
To print the transmission report.................................................... 3-16
Specifying the 2in1 setting ........................................................... 3-17
Specifying the 2-Sided TX setting ................................................ 3-17
Specifying the Priority TX setting.................................................. 3-18
Specifying the Timer TX Setting ................................................... 3-19
Specifying the Stamp setting........................................................ 3-20
Specifying the file name................................................................ 3-21
Specifying the e-mail notification recipient................................... 3-22
Viewing the transmission report ................................................... 3-23
3.4 Downloading saved documents to the computer ........................ 3-24
To download a scan document .................................................... 3-24
3.5 Saving print data.............................................................................. 3-27
To save a print document ............................................................. 3-27
4 Printing documents
4.1 Opening boxes................................................................................... 4-3
Overview of boxes .......................................................................... 4-3
To search for a box by its box number........................................... 4-4
To search for a box from the indexes............................................. 4-5
4.2 Printing documents with the Retrieve from HDD operation ......... 4-7
To print saved document................................................................ 4-7
To change the document name.................................................... 4-10
Deleting the specified document .................................................. 4-12
Deleting all document ................................................................... 4-14

VarioLink 2221/2821/3621 Contents-3
4.3 Printing a proof copy...................................................................... 4-15
Length of time that proof print data is saved............................... 4-17
Printing a proof copy from the computer..................................... 4-17
Printing a proof copy from the machine’s control panel.............. 4-18
Deleting the specified document ................................................. 4-21
Deleting all document .................................................................. 4-23
4.4 Printing a confidential document.................................................. 4-24
Printing a confidential document from the computer .................. 4-24
Checking the settings of the confidential document ................... 4-26
Checking Secure Print settings (when “Enhance Security”
is set to “ON”) .............................................................................. 4-28
Printing the specified document .................................................. 4-30
Deleting the specified document ................................................. 4-32
Printing all document ................................................................... 4-34
Deleting all document .................................................................. 4-35
5 Routing documents
5.1 Routing .............................................................................................. 5-3
Routing methods............................................................................ 5-3
To route data.................................................................................. 5-4
5.2 Specifying routing destinations....................................................... 5-6
Using the one-touch recipients...................................................... 5-6
Directly entering the e-mail address .............................................. 5-7
Searching for a destination ............................................................ 5-8
5.3 Editing document data ..................................................................... 5-9
Information that can be added....................................................... 5-9
Specifying a subject..................................................................... 5-10
Specifying the reply address........................................................ 5-11
Specifying the file name............................................................... 5-12
Specifying the e-mail notification recipient.................................. 5-13
5.4 Checking the destinations ............................................................. 5-14
To check the destinations............................................................ 5-14
6 Control Panel Settings
6.1 Available functions ........................................................................... 6-3
Specifying settings from the control panel .................................... 6-3
Other related parameters............................................................... 6-3
6.2 Registering one-touch recipients from the control panel ............ 6-4
Programming a one-touch dial button........................................... 6-4
To program a one-touch dial button.............................................. 6-5
Changing/deleting a one-touch recipient ...................................... 6-8
Copying a one-touch recipient ...................................................... 6-9

Contents-4 VarioLink 2221/2821/3621
6.3 Deleting confidential documents ................................................... 6-10
To delete confidential documents ................................................ 6-10
6.4 Managing data saved on the hard disk ......................................... 6-12
Deleting all data ............................................................................ 6-12
Specifying the locking password for the hard disk....................... 6-14
Specifying the encryption key....................................................... 6-17
Formatting the hard disk............................................................... 6-20
6.5 Specifying software switch settings (machine functions) ........... 6-22
Software SW settings ................................................................... 6-22
To change a software switch setting ............................................ 6-24
Specifying settings for address input and broadcast
transmissions (mode 018)............................................................. 6-26
Specifying settings for the image in the failed transmission
report (mode 023) ......................................................................... 6-27
Specifying the length of time that confidential documents
are saved (mode 036) ................................................................... 6-28
Verifying the integrity of files saved on the hard disk during
startup (mode 430)........................................................................ 6-29
Specifying whether to enable access locks, the method for
deleting image data, the selection method for confidential
documents, and whether to enable the password rules
(mode 469).................................................................................... 6-30
Specifying whether or not the use of TCPSocket is prohibited
(mode 477).................................................................................... 6-33
Specifying the deleting method for [Del.] in input screens
(mode 478).................................................................................... 6-34
Specifying settings for limiting user authentication to only Scan
functions (mode 479) .................................................................... 6-35
7 Specifying settings using Web Connection
7.1 Using Web Connection ..................................................................... 7-3
Performing operations from Web Connection................................ 7-3
System requirements...................................................................... 7-4
Accessing Web Connection............................................................ 7-4
When performing user authentication............................................. 7-5
If account track settings have been applied................................... 7-5
Structure of pages .......................................................................... 7-6
Logging on to Administrator mode................................................. 7-8
Web browser cache...................................................................... 7-10
With Internet Explorer ................................................................... 7-10
With Netscape .............................................................................. 7-10
Searching for a user box by its box number................................. 7-11
Searching for a user box from the indexes................................... 7-12

VarioLink 2221/2821/3621 Contents-5
7.2 Registering one-touch recipients ................................................. 7-15
Naming an index .......................................................................... 7-17
Registering with one-touch registration....................................... 7-19
Changing the contents of the one-touch registration.................. 7-21
Deleting one-touch registrations.................................................. 7-23
7.3 Performing Box operations from User mode............................... 7-25
Creating a user box...................................................................... 7-25
Downloading documents saved in user boxes............................ 7-28
Renaming documents saved in user boxes................................. 7-31
Deleting documents saved in user boxes.................................... 7-34
Changing user box numbers........................................................ 7-37
Renaming user boxes .................................................................. 7-40
Changing the user box password................................................ 7-43
Deleting a user box ...................................................................... 7-46
7.4 Performing Box operations from Administrator mode ............... 7-49
Deleting a saved document ......................................................... 7-49
Renaming saved documents ....................................................... 7-51
Changing user box numbers........................................................ 7-53
Changing the user box name....................................................... 7-55
Changing the user box password................................................ 7-57
Deleting a user box ...................................................................... 7-60
Specifying the length of time until a document is deleted........... 7-62
8 Appendix
8.1 Error messages................................................................................. 8-3
When a certain screen appears ..................................................... 8-3
Error codes..................................................................................... 8-3
8.2 Entering text...................................................................................... 8-4
To type text .................................................................................... 8-4
List of available characters ............................................................ 8-5
8.3 Glossary............................................................................................. 8-6
8.4 Index .................................................................................................. 8-8

Contents-6 VarioLink 2221/2821/3621

1Introduction

Introduction 1
VarioLink 2221/2821/3621 1-3
1 Introduction
Thank you for choosing this machine.
This user manual contains details on the necessary operations of the various
Box functions of the VarioLink 2221, 2821 and 3621, precautions on their
use, and basic troubleshooting procedures.
Be sure to read this information.
If software (such as HDDTWAIN or Box Operator) other than that described
in this User manual has been installed, data saved in a box can be used from
a computer on the network. Since the operation differs for each software,
refer to the manual for the corresponding software for details.
After reading the user manual, store it in the user manual holder so that it can
easily be referred to when questions or problems arise during operation.
Views of the actual equipment may be slightly different from the illustrations
used in this user manual.

1Introduction
1-4 VarioLink 2221/2821/3621
1.1 Energy Star®
As an ENERGY STAR®Partner, we have determined that this machine meets
the ENERGY STAR®Guidelines for energy efficiency.
What is an ENERGY STAR® Product?
An ENERGY STAR®product has a special feature that allows it to
automatically switch to a "low-power mode" after a period of inactivity. An
ENERGY STAR®product uses energy more efficiently, saves you money on
utility bills and helps protect the environment.

Introduction 1
VarioLink 2221/2821/3621 1-5
1.2 Trademarks and registered trademarks
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of
Netscape Communications Corporation.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
RSA®is a registered trademark or trademark of RSA Security Inc. RSA
BSAFE®is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
License information
This product includes RSA BSAFE
Cryptographic software from RSA Security
Inc.

1Introduction
1-6 VarioLink 2221/2821/3621
OpenSSL Statement
OpenSSL License
Copyright © 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in the
documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
"This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].
5. Products derived from this software may not be called "OpenSSL" nor
may "OpenSSL" appear in their names without prior written permission
of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following
acknowledgment:
"This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT
LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING
IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF
THE POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([e-mail]). This product includes software written by Tim
Hudson ([email protected]).

Introduction 1
VarioLink 2221/2821/3621 1-7
Original SSLeay License
Copyright © 1995-1998 Eric Young ([e-mail]) All rights reserved.
This package is an SSL implementation written by Eric Young
([e-mail]).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the
following conditions are aheared to. The following conditions apply to all
code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code;
not just the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson
([e-mail]).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in
documentation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without
modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright
notice, this list of conditions and the following disclaimer in the
documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
"This product includes cryptographic software written by Eric Young
([email protected])"
The word ‘cryptographic’ can be left out if the rouines from the library
being used are not cryptographic related.
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an
acknowledgement:
"This product includes software written by Tin Hudson
([e-mail])"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF
LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT

1Introduction
1-8 VarioLink 2221/2821/3621
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT
OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY
OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or
derivative of this code cannot be changed. i.e. this code cannot simply be
copied and put under another distribution licence [including the GNU Public
Licence.]
All other product names mentioned are trademarks or registered trademarks
of their respective companies
Kerberos
Copyright © 1985-2005 by the Massachusetts Institute of Technology. All
rights reserved.
permission notice
WITHIN THAT CONSTRAINT, permission to use, copy, modify, and
distribute this software and its documentation for any purpose and without
fee is hereby granted, provided that the above copyright notice appear in all
copies and that both that copyright notice and this permission notice appear
in supporting documentation, and that the name of M.I.T. not be used in
advertising or publicity pertaining to distribution of the software without
specific, written prior permission. Furthermore if you modify this software
you must label your software as modified software and not distribute it in
such a fashion that it might be confused with the original MIT software.
M.I.T. makes no representations about the suitability of this software for any
purpose. It is provided “as is” without express or implied warranty.
THIS SOFTWARE IS PROVIDED “AS IS” AND WITHOUT ANY EXPRESS OR
IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED
WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
THIS SOFTWARE IS NOT ORIGINAL MIT SOFTWARE, MODIFIED BY
OCÉ TECHNOLOGIES B.V. VENLO.

Introduction 1
VarioLink 2221/2821/3621 1-9
1.3 About this manual
This user manual covers the Box functions of the VarioLink 2221, 2821 and
3621.
This section introduces the structure of the manual and the notations used
for product names, etc.
This manual is intended for users who understand the basic operations of
computers and the machine. For operating procedures of the Windows or
Macintosh operating system and software applications, refer to the
corresponding manuals.
In addition, software, such as HDDTWAIN and Box Operator, which are used
with the Box functions of this machine, are also available. Users of these
software should refer to the corresponding manuals on the User Software
CD-ROM.
Structure of the manual
This manual consists of the following chapters.
Chapter 1 Introduction
Chapter 2 Overview of the box functions
Chapter 3 Saving documents
Chapter 4 Printing documents
Chapter 5 Routing documents
Chapter 6 Control Panel Settings
Chapter 7 Specifying settings using Web Connection
Chapter 8 Appendix
Notations
Product Name Notation in the Manual
VarioLink 2221/2821/3621 this machine or VarioLink 2221/2821/3621
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
Microsoft Windows Vista Windows Vista
Microsoft Windows Server 2003 Windows Server 2003
Microsoft Windows Server 2008 Windows Server 2008
When the operating systems listed above are
all written together
Windows NT 4.0/2000/XP

1Introduction
1-10 VarioLink 2221/2821/3621
Images that are used
Generally, the touch panel screens and application windows shown in this
manual are images where only the optional hard disk drive has been
installed.

Introduction 1
VarioLink 2221/2821/3621 1-11
1.4 Explanation of manual conventions
The marks and text formats used in this manual are described below.
Safety advices
6 DANGER
Failure to observe instructions highlighted in this manner may result in
fatal or critical injuries in fact of electrical power.
%Observe all dangers in order to prevent injuries.
7 WARNING
Failure to observe instructions highlighted in this manner may result in
serious injuries or property damage.
%Observe all warnings in order to prevent injuries and to ensure safe use
of the copier.
7 CAUTION
Failure to observe instructions highlighted in this manner may result in
slight injuries or property damage.
%Observe all cautions in order to prevent injuries and to ensure safe use
of the copier.
Sequence of action
1The number 1 as formatted here
indicates the first step of a sequence
of actions.
2Subsequent numbers as formatted
here indicate subsequent steps of a
sequence of actions.
?Text formatted in this style
provides additional assistance.
%Text formatted in this style describes the action that will ensure the
desired results are achieved.
An illustration inserted
here shows what operations
must be performed.

1Introduction
1-12 VarioLink 2221/2821/3621
Tips
2
Note
Text highlighted in this manner contains useful information and tips to
ensure safe use of the copier.
2
Reminder
Text highlighted in this manner contains information that should be
reminded.
!
Detail
Text highlighted in this manner contains references for more detailed
information.
Special text markings
[Copy] key
The names of keys on the control panel are written as shown above.
MACHINE SETTING
Display texts are written as shown above.