Oce VL3622 User manual

User manual
Océ
VL3622/VL4222/VL5022
Network Administration

Océ-Technologies B.V.
Copyright
2008,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specically disclaims any implied warranties of
merchantability or tness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
Edition 2008-07
GB

VL3622/VL4222/VL5022 Contents-1
Contents
1 Introduction
1.1 About this manual ........................................................................................................................... 1-3
1.1.1 Contents............................................................................................................................................ 1-3
1.1.2 Representation of product name ...................................................................................................... 1-3
1.2 Explanation of manual conventions .............................................................................................. 1-4
Safety advices ................................................................................................................................... 1-4
Sequence of action ........................................................................................................................... 1-4
Tips.................................................................................................................................................... 1-4
Special text markings........................................................................................................................ 1-5
1.3 User manuals................................................................................................................................... 1-6
1.3.1 Printed manual .................................................................................................................................. 1-6
Quick Guide – Copy/Print/Fax/Scan/Box Operations....................................................................... 1-6
1.3.2 User manual DVD manuals ............................................................................................................... 1-6
Copy Operations ............................................................................................................................... 1-6
Print Operations (IC-207)................................................................................................................... 1-6
Box Operations ................................................................................................................................. 1-6
Network Scan/Fax/Network Fax Operations .................................................................................... 1-6
User manual – Fax Driver Operations ............................................................................................... 1-6
Network Administrator (this manual) ................................................................................................. 1-6
2 Setup items by operation
2.1 Specifying general settings for TCP/IP-based communication.................................................. 2-3
Network Settings............................................................................................................................... 2-3
TCP/IP Settings................................................................................................................................. 2-4
Device Setting ................................................................................................................................... 2-5
2.2 Using Web Connection ................................................................................................................... 2-6
2.2.1 TCP/IP Settings................................................................................................................................. 2-6
2.2.2 Web Connection Settings ................................................................................................................. 2-7
2.2.3 TCP Socket Setting........................................................................................................................... 2-8
2.2.4 SSL/TLS Setting................................................................................................................................ 2-8
2.3 Logging in to Administrator mode of Web Connection ............................................................... 2-9
2.4 Creating a certificate for this machine for SSL-based communication................................... 2-11
2.4.1 Create a self-signed Certificate....................................................................................................... 2-12
2.4.2 Request a Certificate....................................................................................................................... 2-13
2.4.3 Install a Certificate........................................................................................................................... 2-15
2.4.4 Set an Encryption Strength ............................................................................................................. 2-17
2.4.5 Set Mode using SSL........................................................................................................................ 2-18
2.4.6 Remove a certificate........................................................................................................................ 2-19
2.5 Acquiring the certificate for this machine................................................................................... 2-20
2.5.1 Create a certificate .......................................................................................................................... 2-20
2.5.2 Download a certificate..................................................................................................................... 2-20
2.6 Registering a user certificate in this machine............................................................................ 2-21
2.6.1 E-mail Address ................................................................................................................................ 2-22
2.6.2 Automatically Obtain Certificates.................................................................................................... 2-23
2.7 Specifying the date and time on this machine ........................................................................... 2-24
2.7.1 Manual Setting ................................................................................................................................ 2-25
2.7.2 TCP/IP Settings............................................................................................................................... 2-25
2.7.3 Time Zone ....................................................................................................................................... 2-25
2.7.4 Time Adjustment Setting................................................................................................................. 2-26

Contents-2 VL3622/VL4222/VL5022
2.8 Sending scan data to a Windows computer ............................................................................... 2-27
2.8.1 TCP/IP Settings ............................................................................................................................... 2-27
2.8.2 Client Setting ................................................................................................................................... 2-28
2.8.3 Direct Hosting Setting ..................................................................................................................... 2-29
2.8.4 WINS Setting ................................................................................................................................... 2-30
2.9 Sending scan data by E-mail ........................................................................................................ 2-31
2.9.1 TCP/IP Settings ............................................................................................................................... 2-32
2.9.2 E-mail TX (SMTP)............................................................................................................................. 2-32
E-mail TX (SMTP)............................................................................................................................. 2-32
Admin. E-mail Address .................................................................................................................... 2-34
2.9.3 SMTP over SSL/Start TLS ............................................................................................................... 2-35
E-mail TX (SMTP)............................................................................................................................. 2-35
Action for Invalid Certificate ............................................................................................................ 2-36
2.9.4 SMTP Authentication....................................................................................................................... 2-37
2.9.5 POP before SMTP ........................................................................................................................... 2-38
POP before SMTP ........................................................................................................................... 2-38
E-mail RX (POP)............................................................................................................................... 2-39
2.9.6 POP over SSL.................................................................................................................................. 2-40
E-mail RX (POP)............................................................................................................................... 2-40
Action for Invalid Certificate ............................................................................................................ 2-41
2.9.7 APOP Authentication ....................................................................................................................... 2-42
2.10 Sending scan data by E-mail (With the digital signature attached) .......................................... 2-43
2.10.1 TCP/IP Settings ............................................................................................................................... 2-44
2.10.2 E-mail TX (SMTP)............................................................................................................................. 2-44
2.10.3 Create a certificate .......................................................................................................................... 2-44
2.10.4 S/MIME ............................................................................................................................................ 2-45
2.10.5 SMTP over SSL/Start TLS ............................................................................................................... 2-46
2.10.6 SMTP Authentication....................................................................................................................... 2-46
2.10.7 POP before SMTP ........................................................................................................................... 2-46
2.10.8 POP over SSL.................................................................................................................................. 2-46
2.10.9 APOP Authentication ....................................................................................................................... 2-46
2.11 Sending scan data by E-mail (Public key-based encryption) .................................................... 2-47
2.11.1 TCP/IP Settings ............................................................................................................................... 2-48
2.11.2 E-mail TX (SMTP)............................................................................................................................. 2-48
2.11.3 S/MIME ............................................................................................................................................ 2-49
2.11.4 SMTP over SSL/Start TLS ............................................................................................................... 2-50
2.11.5 SMTP Authentication....................................................................................................................... 2-50
2.11.6 POP before SMTP ........................................................................................................................... 2-50
2.11.7 POP over SSL.................................................................................................................................. 2-50
2.11.8 APOP Authentication ....................................................................................................................... 2-50
2.12 Searching for E-mail addresses from the LDAP server ............................................................. 2-51
2.12.1 TCP/IP Settings ............................................................................................................................... 2-52
2.12.2 Manual Destination Input................................................................................................................. 2-52
2.12.3 LDAP Setting ................................................................................................................................... 2-53
2.12.4 Setting Up LDAP.............................................................................................................................. 2-54
2.12.5 LDAP over SSL ................................................................................................................................ 2-56
Setting Up LDAP.............................................................................................................................. 2-56
Action for Invalid Certificate ............................................................................................................ 2-57
2.12.6 DNS Server Settings........................................................................................................................ 2-57
2.12.7 Date/Time Setting............................................................................................................................ 2-57
2.13 Sending scan data by FTP ............................................................................................................ 2-58
2.13.1 TCP/IP Settings ............................................................................................................................... 2-58
2.13.2 FTP TX Setting................................................................................................................................. 2-59
2.14 Sending scan data by WebDAV .................................................................................................... 2-60
2.14.1 TCP/IP Settings ............................................................................................................................... 2-61
2.14.2 WebDAV Settings ............................................................................................................................ 2-61
2.14.3 WebDAV over SSL........................................................................................................................... 2-62

VL3622/VL4222/VL5022 Contents-3
2.15 Sending an Internet fax................................................................................................................. 2-63
2.15.1 TCP/IP Settings............................................................................................................................... 2-64
2.15.2 Internet Fax Function ...................................................................................................................... 2-64
2.15.3 Regist machine information............................................................................................................. 2-65
Device Mail Address........................................................................................................................ 2-65
Machine Setting .............................................................................................................................. 2-66
2.15.4 Header Information.......................................................................................................................... 2-67
2.15.5 E-mail TX (SMTP) ............................................................................................................................ 2-68
2.15.6 I-Fax Advanced Setting................................................................................................................... 2-68
2.15.7 SMTP over SSL/Start TLS............................................................................................................... 2-69
2.15.8 SMTP Authentication ...................................................................................................................... 2-69
2.15.9 POP before SMTP........................................................................................................................... 2-69
2.15.10 POP over SSL ................................................................................................................................. 2-69
2.15.11 APOP Authentication....................................................................................................................... 2-69
2.16 Receiving Internet faxes ............................................................................................................... 2-70
2.16.1 TCP/IP Settings............................................................................................................................... 2-71
2.16.2 Internet Fax Function ...................................................................................................................... 2-71
2.16.3 E-mail RX (POP) .............................................................................................................................. 2-72
2.16.4 I-Fax Advance Setting..................................................................................................................... 2-73
2.16.5 POP over SSL ................................................................................................................................. 2-74
2.16.6 APOP Authentication....................................................................................................................... 2-74
2.17 Receiving Internet faxes encrypted with the public keys of this machine .............................. 2-75
2.17.1 Receive Internet faxes..................................................................................................................... 2-75
2.17.2 S/MIME............................................................................................................................................ 2-76
2.17.3 POP over SSL ................................................................................................................................. 2-76
2.17.4 APOP Authentication....................................................................................................................... 2-76
2.18 Sending and receiving IP address faxes ..................................................................................... 2-77
2.18.1 TCP/IP Settings............................................................................................................................... 2-78
2.18.2 IP Address Fax Function ................................................................................................................. 2-78
2.18.3 SMTP TX Setting ............................................................................................................................. 2-79
2.18.4 SMTP RX Setting............................................................................................................................. 2-80
2.18.5 Header Information.......................................................................................................................... 2-80
2.19 Importing images in the box using the TWAIN scan.................................................................. 2-81
2.19.1 TCP/IP Settings............................................................................................................................... 2-81
2.19.2 SLP Setting. .................................................................................................................................... 2-81
2.19.3 TCP Socket Setting......................................................................................................................... 2-82
2.20 Printing (LPR/Port9100) ................................................................................................................ 2-83
2.20.1 TCP/IP Settings............................................................................................................................... 2-84
2.20.2 LPD Setting ..................................................................................................................................... 2-84
2.20.3 RAW Port Number........................................................................................................................... 2-84
2.21 Printing (SMB)................................................................................................................................ 2-85
2.21.1 TCP/IP Settings............................................................................................................................... 2-85
2.21.2 Print Setting..................................................................................................................................... 2-86
2.21.3 WINS Setting................................................................................................................................... 2-86
2.22 Printing (IPP) .................................................................................................................................. 2-87
2.22.1 TCP/IP Settings............................................................................................................................... 2-87
2.22.2 Web Connection Settings ............................................................................................................... 2-88
2.22.3 IPP Setting....................................................................................................................................... 2-89
2.22.4 IPP Authentication Setting .............................................................................................................. 2-90
2.23 Printing (IPPS)................................................................................................................................ 2-91
2.23.1 Printing (IPP).................................................................................................................................... 2-91
2.23.2 SSL/TLS Setting.............................................................................................................................. 2-92
2.23.3 IPP Authentication Setting .............................................................................................................. 2-92
2.24 Printing (Bonjour) .......................................................................................................................... 2-93
Bonjour Setting................................................................................................................................ 2-93

Contents-4 VL3622/VL4222/VL5022
2.25 Printing (AppleTalk) ....................................................................................................................... 2-94
AppleTalk Setting ............................................................................................................................ 2-94
2.26 Printing (NetWare) ......................................................................................................................... 2-95
2.26.1 NetWare Setting .............................................................................................................................. 2-95
For Remote Printer mode with NetWare 4.x bindery emulation...................................................... 2-96
For the print server mode with NetWare 4.x bindery emulation...................................................... 2-97
For NetWare 4.x Remote Printer mode (NDS)................................................................................. 2-98
For NetWare 4.x/5.x/6 Print Server mode (NDS)............................................................................. 2-99
For NetWare 5.x/6 Novell Distributed Print Service (NDPS).......................................................... 2-100
2.26.2 NetWare Status ............................................................................................................................. 2-101
2.27 Using the WSD print function ..................................................................................................... 2-102
2.27.1 TCP/IP Settings ............................................................................................................................. 2-102
2.27.2 Web Service Common Settings .................................................................................................... 2-103
2.27.3 Printer Settings .............................................................................................................................. 2-104
2.28 Using the WSD scan function..................................................................................................... 2-105
2.28.1 TCP/IP Settings ............................................................................................................................. 2-105
2.28.2 Web Service Common Settings .................................................................................................... 2-106
2.28.3 Scanner Settings ........................................................................................................................... 2-107
2.29 Using SSL for communication from Vista to this machine with WSD .................................... 2-108
2.29.1 TCP/IP Settings ............................................................................................................................. 2-109
2.29.2 SSL/TLS Setting ............................................................................................................................ 2-109
2.29.3 Web Service Common Settings .................................................................................................... 2-109
2.30 Using SSL for communication from this machine to Vista with WSD .................................... 2-110
2.30.1 TCP/IP Settings ............................................................................................................................. 2-110
2.30.2 SSL/TLS Setting ............................................................................................................................ 2-110
2.30.3 Web Service Common Settings .................................................................................................... 2-111
2.30.4 Action for Invalid Certificate .......................................................................................................... 2-111
2.31 Monitoring this machine using the SNMP manager................................................................. 2-112
2.31.1 TCP/IP Settings ............................................................................................................................. 2-112
2.31.2 NetWare Setting ............................................................................................................................ 2-113
2.31.3 SNMP Setting ................................................................................................................................ 2-114
2.32 Providing notification of the status of this machine (E-mail) .................................................. 2-116
2.32.1 TCP/IP Settings ............................................................................................................................. 2-117
2.32.2 E-mail TX (SMTP)........................................................................................................................... 2-117
2.32.3 Status Notification Setting............................................................................................................. 2-118
2.32.4 SMTP over SSL/Start TLS ............................................................................................................. 2-119
2.32.5 SMTP Authentication..................................................................................................................... 2-119
2.32.6 POP before SMTP ......................................................................................................................... 2-119
2.32.7 POP over SSL................................................................................................................................ 2-119
2.32.8 APOP Authentication ..................................................................................................................... 2-119
2.33 Providing notification of the status of this machine (TRAP).................................................... 2-120
2.33.1 TCP/IP Settings ............................................................................................................................. 2-120
2.33.2 NetWare Setting ............................................................................................................................ 2-121
2.33.3 TRAP Setting ................................................................................................................................. 2-122
2.33.4 Status Notification Setting............................................................................................................. 2-122
2.34 Providing notification of the counter information status of this machine via E-mail............ 2-123
2.34.1 TCP/IP Settings ............................................................................................................................. 2-124
2.34.2 E-mail TX (SMTP)........................................................................................................................... 2-124
2.34.3 Total Counter Notification Setting ................................................................................................. 2-125
2.34.4 SMTP over SSL/Start TLS ............................................................................................................. 2-126
2.34.5 SMTP Authentication..................................................................................................................... 2-126
2.34.6 POP before SMTP ......................................................................................................................... 2-126
2.34.7 POP over SSL................................................................................................................................ 2-126
2.34.8 APOP Authentication ..................................................................................................................... 2-126
2.34.9 Meter Count................................................................................................................................... 2-127

VL3622/VL4222/VL5022 Contents-5
2.35 Limiting users using this machine (Machine authentication).................................................. 2-128
2.35.1 User Auth/Account Track.............................................................................................................. 2-129
2.35.2 User Registration........................................................................................................................... 2-130
2.35.3 Account Track Registration........................................................................................................... 2-132
2.36 Limiting users using this machine (Active Directory) .............................................................. 2-133
2.36.1 TCP/IP Settings............................................................................................................................. 2-133
2.36.2 External Server Registration.......................................................................................................... 2-134
2.36.3 User Auth/Account Track.............................................................................................................. 2-135
2.36.4 Default Function Permission ......................................................................................................... 2-136
2.36.5 Date/Time Setting.......................................................................................................................... 2-137
2.37 Limiting users using this machine (Windows domain/workgroup) ........................................ 2-138
2.37.1 TCP/IP Settings............................................................................................................................. 2-138
2.37.2 External Server Registration.......................................................................................................... 2-139
2.37.3 User Auth/Account Track.............................................................................................................. 2-140
2.37.4 Default Function Permission ......................................................................................................... 2-140
2.37.5 Client Setting................................................................................................................................. 2-141
2.37.6 WINS Setting................................................................................................................................. 2-141
2.38 Limiting users using this machine (NDS) .................................................................................. 2-142
2.38.1 External Server Registration.......................................................................................................... 2-143
2.38.2 User Auth/Account Track.............................................................................................................. 2-144
2.38.3 Default Function Permission ......................................................................................................... 2-144
2.38.4 NetWare Setting ............................................................................................................................ 2-145
2.39 Limiting users using this machine (NDS over TCP/IP)............................................................. 2-146
2.39.1 TCP/IP Settings............................................................................................................................. 2-146
2.39.2 External Server Registration.......................................................................................................... 2-147
2.39.3 User Auth/Account Track.............................................................................................................. 2-148
2.39.4 Default Function Permission ......................................................................................................... 2-148
2.40 Limiting users using this machine (LDAP) ................................................................................ 2-149
2.40.1 TCP/IP Settings............................................................................................................................. 2-149
2.40.2 External Server Registration.......................................................................................................... 2-150
2.40.3 User Auth/Account Track.............................................................................................................. 2-152
2.40.4 Default Function Permission ......................................................................................................... 2-152
2.40.5 LDAP over SSL.............................................................................................................................. 2-153
External Server Registration.......................................................................................................... 2-153
Action for Invalid Certificate .......................................................................................................... 2-154
2.41 Performing IP address filtering .................................................................................................. 2-155
2.41.1 TCP/IP Settings............................................................................................................................. 2-155
2.41.2 IP Filtering ..................................................................................................................................... 2-156
2.42 Communicating using IPv6......................................................................................................... 2-157
TCP/IP Setting............................................................................................................................... 2-158
2.43 Communicating using IPsec ...................................................................................................... 2-160
2.43.1 TCP/IP Settings............................................................................................................................. 2-160
2.43.2 IPsec.............................................................................................................................................. 2-161
2.43.3 IKE Setting..................................................................................................................................... 2-162
2.43.4 SA Setting ..................................................................................................................................... 2-162
2.43.5 Peer ............................................................................................................................................... 2-163
2.44 Using the TCP Socket/OpenAPI/FTP server function.............................................................. 2-164
2.44.1 TCP/IP Settings............................................................................................................................. 2-164
2.44.2 SSL/TLS Setting............................................................................................................................ 2-164
2.44.3 TCP Socket Setting....................................................................................................................... 2-165
2.44.4 OpenAPI Setting............................................................................................................................ 2-166
2.44.5 FTP Server Setting ........................................................................................................................ 2-167

Contents-6 VL3622/VL4222/VL5022
2.45 Other items on the Maintenance tab ......................................................................................... 2-168
2.45.1 Using external memory.................................................................................................................. 2-168
External Memory Function Settings .............................................................................................. 2-168
2.45.2 Using the timer function ................................................................................................................ 2-169
Power Save Setting ....................................................................................................................... 2-169
Weekly Timer Setting..................................................................................................................... 2-170
2.45.3 Importing or exporting setting information.................................................................................... 2-171
Import/Export................................................................................................................................. 2-171
2.45.4 Resetting setting information......................................................................................................... 2-172
Network Setting Clear ................................................................................................................... 2-172
Reset.............................................................................................................................................. 2-173
Format All Destination ................................................................................................................... 2-174
2.45.5 Specifying support information ..................................................................................................... 2-175
Online Assistance .......................................................................................................................... 2-175
2.45.6 Registering the header or footer.................................................................................................... 2-176
Header/Footer Registration ........................................................................................................... 2-176
2.45.7 Checking the ROM version............................................................................................................ 2-177
ROM Version.................................................................................................................................. 2-177
2.46 Other items on the Security tab ................................................................................................. 2-178
2.46.1 Limiting accessible destinations by user....................................................................................... 2-178
Reference Allowed Group Registration ......................................................................................... 2-178
Public User Reference Setting....................................................................................................... 2-179
2.46.2 Restricting address registration by a user..................................................................................... 2-180
Permission of Address Change ..................................................................................................... 2-180
2.46.3 Specifying the auto logout time..................................................................................................... 2-181
Auto Logout ................................................................................................................................... 2-181
2.46.4 Specifying the administrator password......................................................................................... 2-182
Administrator Password Setting.................................................................................................... 2-182
2.47 Box tab settings........................................................................................................................... 2-183
2.47.1 Changing user box settings or deleting a user box....................................................................... 2-183
Open User Box .............................................................................................................................. 2-183
2.47.2 Creating a new user box................................................................................................................ 2-185
Create User Box ............................................................................................................................ 2-185
2.47.3 Changing system box settings or deleting system boxes............................................................. 2-186
Open System User Box ................................................................................................................. 2-186
2.47.4 Creating a new system user box ................................................................................................... 2-188
Create System User Box ............................................................................................................... 2-188
2.48 Print Setting tab settings ............................................................................................................ 2-190
2.48.1 Specifying initial settings for the print function ............................................................................. 2-190
Basic Setting.................................................................................................................................. 2-190
2.48.2 Specifying settings for PCL/PS/XPS print..................................................................................... 2-192
PCL Settings.................................................................................................................................. 2-192
PS Setting...................................................................................................................................... 2-193
TIFF Setting ................................................................................................................................... 2-194
XPS Settings.................................................................................................................................. 2-195
2.48.3 Specifying the interface timeout.................................................................................................... 2-196
Interface Setting ............................................................................................................................ 2-196
2.49 Store Address tab settings ......................................................................................................... 2-197
2.49.1 Registering or editing an address book destination...................................................................... 2-197
Address Book ................................................................................................................................ 2-197
2.49.2 Registering or editing a group destination .................................................................................... 2-201
Group............................................................................................................................................. 2-201
2.49.3 Registering or editing a program destination ................................................................................ 2-202
Program address ........................................................................................................................... 2-202
2.49.4 Registering or editing destinations to be temporarily used........................................................... 2-214
Temporary One-Touch .................................................................................................................. 2-214
2.49.5 Registering E-mail subject or text ................................................................................................. 2-214
Subject........................................................................................................................................... 2-214
Text................................................................................................................................................ 2-215

VL3622/VL4222/VL5022 Contents-7
2.49.6 Using an application registered in an external server ................................................................... 2-215
Application Registration ................................................................................................................ 2-217
2.49.7 Simplifying E-mail address entry................................................................................................... 2-219
Prefix/Suffix ................................................................................................................................... 2-219
3 Network Settings
3.1 Displaying the Network Settings screen....................................................................................... 3-3
3.2 Network Settings menu list ............................................................................................................ 3-6
Network Settings screen (1/2) ........................................................................................................... 3-6
Network Settings screen (2/2) ......................................................................................................... 3-15
4 Appendix
4.1 Product Specifications (Network functions)................................................................................. 4-3
4.2 Glossary ........................................................................................................................................... 4-4
5Index

Contents-8 VL3622/VL4222/VL5022

1Introduction

VL3622/VL4222/VL5022 1-3
Introduction 1
1 Introduction
Thank you for purchasing this machine.
This user manual describes setting methods for each function utilizing VL3622/VL4222/VL5022, mainly using
the Web Connection. In order to allow functionality of this product fully and to use it effectively, please read
through this user manual, and then get started.
In order to operate the product safely and properly, be sure to read the accompanying User manuals –
Copy/Print/Network Scan/Fax/Network Fax/Box Operations and Network Administrator.
For detailed safety information and operation precautions, refer to the Quick Guide –
Copy/Print/Fax/Scan/Box Operations.
For descriptions on trademarks and copyrights, refer to the Quick Guide – Copy/Print/Fax/Scan/Box
Operations.
The illustrations used in this manual may appear slightly different from views of the actual equipment.
1.1 About this manual
This document is a user manual summarizing setup procedures for enabling effective usages of the product
utilizing the networking functions. For copy, scan, box, and fax operations, refer to the respective user
manuals.
This manual is intended for persons with basic knowledge of computers and the copier. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
1.1.1 Contents
This manual consists of the following chapters:
1.1.2 Representation of product name
No. Chapter name
1Introduction
2 Setup items by operation
3 Network Settings
4 Appendix
5Index
Product name Representation
VL3622/VL4222/VL5022 Machine, copier, or printer
Microsoft Windows Windows

1Introduction
1-4 VL3622/VL4222/VL5022
1.2 Explanation of manual conventions
The marks and text formats used in this manual are described below.
Safety advices
6 DANGER
Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact
of electrical power.
%Observe all dangers in order to prevent injuries.
7 WARNING
Failure to observe instructions highlighted in this manner may result in serious injuries or property
damage.
%Observe all warnings in order to prevent injuries and to ensure safe use of the machine.
7 CAUTION
Failure to observe instructions highlighted in this manner may result in slight injuries or property
damage.
%Observe all cautions in order to prevent injuries and to ensure safe use of the machine.
Sequence of action
1The number 1 as formatted here indicates the first step of a
sequence of actions.
2Subsequent numbers as formatted here indicate subsequent
steps of a sequence of actions.
?Text formatted in this style provides additional assistance.
%Text formatted in this style describes the action that will
ensure the desired results are achieved.
Tips
2
Note
Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.
2
Reminder
Text highlighted in this manner contains information that should be reminded.
!
Detail
Text highlighted in this manner contains references for more detailed information.
An illustration inserted
here shows what operations
must be performed.

VL3622/VL4222/VL5022 1-5
Introduction 1
Special text markings
[Stop] key
The names of keys on the control panel are written as shown above.
MACHINE SETTING
Display texts are written as shown above.
2
Note
The machine illustrations shown in this manual can vary and depend on the machine configuration.

1Introduction
1-6 VL3622/VL4222/VL5022
1.3 User manuals
This machine is provided with printed manuals and PDF manuals on the user manual DVD.
1.3.1 Printed manual
Quick Guide – Copy/Print/Fax/Scan/Box Operations
This manual contains operating procedures and descriptions of the most frequently used functions.
In addition, this manual contains notes and precautions that should be followed for safe use of the machine
as well as descriptions on trademarks and copyrights.
Be sure to read this manual before using the machine.
1.3.2 User manual DVD manuals
Copy Operations
This manual contains descriptions of the Copy mode operations and machine maintenance.
Refer to this manual for details on the paper and originals, copy procedures using convenient Application
functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.
Print Operations (IC-207)
This user manual contains details on the printing functions that can be specified with the standard built-in
image controller.
Refer to this manual for operating procedures on using the printing functions.
Box Operations
This manual contains operating procedures for using the user boxes on the optional hard disk.
Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring
data.
Network Scan/Fax/Network Fax Operations
This manual contains details on the network scan, G3 fax, network fax operations, and fax driver functions.
Refer to this manual for details on using network scan function by E-Mail or FTP, G3 fax, Internet fax, IP
address fax operations, and PC-FAX functions.
In order to use the fax functions, the optional fax kit must be purchased separately.
User manual – Fax Driver Operations
This user manual contains details of the fax driver functions that can be used to send a fax directly from a
computer.
Refer to this user manual for operating procedures on using the PC-FAX functions.
In order to use the fax functions, the optional fax kit must be purchased separately.
Network Administrator (this manual)
This manual contains descriptions on setting methods for each function utilizing network connection, mainly
using the Web Connection.
Refer to this manual for details on using network functions.

2Setup items by operation

VL3622/VL4222/VL5022 2-3
Setup items by operation 2
2 Setup items by operation
2.1 Specifying general settings for TCP/IP-based communication
%Specify settings to use this machine in a TCP/IP network environment.
– To use this machine by connecting to the network, specify these settings in advance.
Network Settings
1On the Administrator Settings screen of the control panel, select [5 Network Settings].
2Select [1 Network Settings].
2
Note
For details on displaying the Network Setting screen, refer to "Displaying the Network Settings screen"
on page 3-3.
2
Reminder
In order to apply all changes to the network settings, turn off this machine, then on again.
When turning off the main power switch and turning it on again, wait for 10 seconds or longer after
power-off, and then turn on the power again. The machine may not operate correctly if it is turned on
immediately after being turned off.

2Setup items by operation
2-4 VL3622/VL4222/VL5022
TCP/IP Settings
1On the Administrator Settings screen of the control panel, select [5 Network Settings].
2Select [2 TCP/IP Settings].
!
Detail
For details on displaying the Network Setting screen, refer to "Displaying the Network Settings screen"
on page 3-3.
Item Definition Prior confirmation
TCP/IP Settings Select [ON].
IP Application Method Select whether the IP address is automatically acquired
or directly specified.
IP application method
to be used
IP Application Method
Auto Setting
To automatically acquire the IP address, select the auto-
matic acquisition method.
IP Address To directly specify the IP address, specify the IP address
of this machine.
IP address of this ma-
chine
Subnet Mask To directly specify the IP address, specify the subnet
mask of the network to be connected.
Subnet mask of this
machine
Default Gateway To directly specify the IP address, specify the default
gateway of the network to be connected.
Default gateway of this
machine
Dynamic DNS Settings To automatically register the host name specified with
[DNS Host Name] for the DNS server that supports the
Dynamic DNS function, select [Enable].
Whether Dynamic DNS
is used
DNS Host Name Specify the host name of this machine (up to 63 charac-
ters).
DNS Domain Name
Auto Retrieval
Select whether to automatically acquire the name of the
DNS domain.
This item is enabled when the DHCP is enabled.
Whether automatic ac-
quisition is available
with DHCP
Default DNS Domain
Name
If not acquiring the DNS domain name automatically,
specify the domain name to which this machine belongs
(up to 255 characters including the host name).
Default Domain Name
DNS Search Domain
Name 1 to 3
Specify the DNS search domain name (up to 255 charac-
ters including the host name).
DNS Server Auto Ob-
tain
Specify whether to automatically acquire the DNS server
address.
This item is enabled when the DHCP is enabled.
Whether automatic ac-
quisition is available
with DHCP
Priority DNS Server If not automatically acquiring the DNS server address,
specify the address of the priority DNS server.
Address of the server
Secondary DNS Server
1 and 2
Specify the address of an alternate DNS server. Address of the server