Oce VL3622 User manual

User manual
Océ
VL3622/VL4222/VL5022
Network Administration

Océ-Technologies B.V.
Copyright
2008,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specically disclaims any implied warranties of
merchantability or tness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
Edition 2008-07
GB

VL3622/VL4222/VL5022 Contents-1
Contents
1 Introduction
1.1 About this manual ........................................................................................................................... 1-3
1.1.1 Contents............................................................................................................................................ 1-3
1.1.2 Representation of product name ...................................................................................................... 1-3
1.2 Explanation of manual conventions .............................................................................................. 1-4
Safety advices ................................................................................................................................... 1-4
Sequence of action ........................................................................................................................... 1-4
Tips.................................................................................................................................................... 1-4
Special text markings........................................................................................................................ 1-5
1.3 User manuals................................................................................................................................... 1-6
1.3.1 Printed manual .................................................................................................................................. 1-6
Quick Guide – Copy/Print/Fax/Scan/Box Operations....................................................................... 1-6
1.3.2 User manual DVD manuals ............................................................................................................... 1-6
Copy Operations ............................................................................................................................... 1-6
Print Operations (IC-207)................................................................................................................... 1-6
Box Operations ................................................................................................................................. 1-6
Network Scan/Fax/Network Fax Operations .................................................................................... 1-6
User manual – Fax Driver Operations ............................................................................................... 1-6
Network Administrator (this manual) ................................................................................................. 1-6
2 Setup items by operation
2.1 Specifying general settings for TCP/IP-based communication.................................................. 2-3
Network Settings............................................................................................................................... 2-3
TCP/IP Settings................................................................................................................................. 2-4
Device Setting ................................................................................................................................... 2-5
2.2 Using Web Connection ................................................................................................................... 2-6
2.2.1 TCP/IP Settings................................................................................................................................. 2-6
2.2.2 Web Connection Settings ................................................................................................................. 2-7
2.2.3 TCP Socket Setting........................................................................................................................... 2-8
2.2.4 SSL/TLS Setting................................................................................................................................ 2-8
2.3 Logging in to Administrator mode of Web Connection ............................................................... 2-9
2.4 Creating a certificate for this machine for SSL-based communication................................... 2-11
2.4.1 Create a self-signed Certificate....................................................................................................... 2-12
2.4.2 Request a Certificate....................................................................................................................... 2-13
2.4.3 Install a Certificate........................................................................................................................... 2-15
2.4.4 Set an Encryption Strength ............................................................................................................. 2-17
2.4.5 Set Mode using SSL........................................................................................................................ 2-18
2.4.6 Remove a certificate........................................................................................................................ 2-19
2.5 Acquiring the certificate for this machine................................................................................... 2-20
2.5.1 Create a certificate .......................................................................................................................... 2-20
2.5.2 Download a certificate..................................................................................................................... 2-20
2.6 Registering a user certificate in this machine............................................................................ 2-21
2.6.1 E-mail Address ................................................................................................................................ 2-22
2.6.2 Automatically Obtain Certificates.................................................................................................... 2-23
2.7 Specifying the date and time on this machine ........................................................................... 2-24
2.7.1 Manual Setting ................................................................................................................................ 2-25
2.7.2 TCP/IP Settings............................................................................................................................... 2-25
2.7.3 Time Zone ....................................................................................................................................... 2-25
2.7.4 Time Adjustment Setting................................................................................................................. 2-26

Contents-2 VL3622/VL4222/VL5022
2.8 Sending scan data to a Windows computer ............................................................................... 2-27
2.8.1 TCP/IP Settings ............................................................................................................................... 2-27
2.8.2 Client Setting ................................................................................................................................... 2-28
2.8.3 Direct Hosting Setting ..................................................................................................................... 2-29
2.8.4 WINS Setting ................................................................................................................................... 2-30
2.9 Sending scan data by E-mail ........................................................................................................ 2-31
2.9.1 TCP/IP Settings ............................................................................................................................... 2-32
2.9.2 E-mail TX (SMTP)............................................................................................................................. 2-32
E-mail TX (SMTP)............................................................................................................................. 2-32
Admin. E-mail Address .................................................................................................................... 2-34
2.9.3 SMTP over SSL/Start TLS ............................................................................................................... 2-35
E-mail TX (SMTP)............................................................................................................................. 2-35
Action for Invalid Certificate ............................................................................................................ 2-36
2.9.4 SMTP Authentication....................................................................................................................... 2-37
2.9.5 POP before SMTP ........................................................................................................................... 2-38
POP before SMTP ........................................................................................................................... 2-38
E-mail RX (POP)............................................................................................................................... 2-39
2.9.6 POP over SSL.................................................................................................................................. 2-40
E-mail RX (POP)............................................................................................................................... 2-40
Action for Invalid Certificate ............................................................................................................ 2-41
2.9.7 APOP Authentication ....................................................................................................................... 2-42
2.10 Sending scan data by E-mail (With the digital signature attached) .......................................... 2-43
2.10.1 TCP/IP Settings ............................................................................................................................... 2-44
2.10.2 E-mail TX (SMTP)............................................................................................................................. 2-44
2.10.3 Create a certificate .......................................................................................................................... 2-44
2.10.4 S/MIME ............................................................................................................................................ 2-45
2.10.5 SMTP over SSL/Start TLS ............................................................................................................... 2-46
2.10.6 SMTP Authentication....................................................................................................................... 2-46
2.10.7 POP before SMTP ........................................................................................................................... 2-46
2.10.8 POP over SSL.................................................................................................................................. 2-46
2.10.9 APOP Authentication ....................................................................................................................... 2-46
2.11 Sending scan data by E-mail (Public key-based encryption) .................................................... 2-47
2.11.1 TCP/IP Settings ............................................................................................................................... 2-48
2.11.2 E-mail TX (SMTP)............................................................................................................................. 2-48
2.11.3 S/MIME ............................................................................................................................................ 2-49
2.11.4 SMTP over SSL/Start TLS ............................................................................................................... 2-50
2.11.5 SMTP Authentication....................................................................................................................... 2-50
2.11.6 POP before SMTP ........................................................................................................................... 2-50
2.11.7 POP over SSL.................................................................................................................................. 2-50
2.11.8 APOP Authentication ....................................................................................................................... 2-50
2.12 Searching for E-mail addresses from the LDAP server ............................................................. 2-51
2.12.1 TCP/IP Settings ............................................................................................................................... 2-52
2.12.2 Manual Destination Input................................................................................................................. 2-52
2.12.3 LDAP Setting ................................................................................................................................... 2-53
2.12.4 Setting Up LDAP.............................................................................................................................. 2-54
2.12.5 LDAP over SSL ................................................................................................................................ 2-56
Setting Up LDAP.............................................................................................................................. 2-56
Action for Invalid Certificate ............................................................................................................ 2-57
2.12.6 DNS Server Settings........................................................................................................................ 2-57
2.12.7 Date/Time Setting............................................................................................................................ 2-57
2.13 Sending scan data by FTP ............................................................................................................ 2-58
2.13.1 TCP/IP Settings ............................................................................................................................... 2-58
2.13.2 FTP TX Setting................................................................................................................................. 2-59
2.14 Sending scan data by WebDAV .................................................................................................... 2-60
2.14.1 TCP/IP Settings ............................................................................................................................... 2-61
2.14.2 WebDAV Settings ............................................................................................................................ 2-61
2.14.3 WebDAV over SSL........................................................................................................................... 2-62

VL3622/VL4222/VL5022 Contents-3
2.15 Sending an Internet fax................................................................................................................. 2-63
2.15.1 TCP/IP Settings............................................................................................................................... 2-64
2.15.2 Internet Fax Function ...................................................................................................................... 2-64
2.15.3 Regist machine information............................................................................................................. 2-65
Device Mail Address........................................................................................................................ 2-65
Machine Setting .............................................................................................................................. 2-66
2.15.4 Header Information.......................................................................................................................... 2-67
2.15.5 E-mail TX (SMTP) ............................................................................................................................ 2-68
2.15.6 I-Fax Advanced Setting................................................................................................................... 2-68
2.15.7 SMTP over SSL/Start TLS............................................................................................................... 2-69
2.15.8 SMTP Authentication ...................................................................................................................... 2-69
2.15.9 POP before SMTP........................................................................................................................... 2-69
2.15.10 POP over SSL ................................................................................................................................. 2-69
2.15.11 APOP Authentication....................................................................................................................... 2-69
2.16 Receiving Internet faxes ............................................................................................................... 2-70
2.16.1 TCP/IP Settings............................................................................................................................... 2-71
2.16.2 Internet Fax Function ...................................................................................................................... 2-71
2.16.3 E-mail RX (POP) .............................................................................................................................. 2-72
2.16.4 I-Fax Advance Setting..................................................................................................................... 2-73
2.16.5 POP over SSL ................................................................................................................................. 2-74
2.16.6 APOP Authentication....................................................................................................................... 2-74
2.17 Receiving Internet faxes encrypted with the public keys of this machine .............................. 2-75
2.17.1 Receive Internet faxes..................................................................................................................... 2-75
2.17.2 S/MIME............................................................................................................................................ 2-76
2.17.3 POP over SSL ................................................................................................................................. 2-76
2.17.4 APOP Authentication....................................................................................................................... 2-76
2.18 Sending and receiving IP address faxes ..................................................................................... 2-77
2.18.1 TCP/IP Settings............................................................................................................................... 2-78
2.18.2 IP Address Fax Function ................................................................................................................. 2-78
2.18.3 SMTP TX Setting ............................................................................................................................. 2-79
2.18.4 SMTP RX Setting............................................................................................................................. 2-80
2.18.5 Header Information.......................................................................................................................... 2-80
2.19 Importing images in the box using the TWAIN scan.................................................................. 2-81
2.19.1 TCP/IP Settings............................................................................................................................... 2-81
2.19.2 SLP Setting. .................................................................................................................................... 2-81
2.19.3 TCP Socket Setting......................................................................................................................... 2-82
2.20 Printing (LPR/Port9100) ................................................................................................................ 2-83
2.20.1 TCP/IP Settings............................................................................................................................... 2-84
2.20.2 LPD Setting ..................................................................................................................................... 2-84
2.20.3 RAW Port Number........................................................................................................................... 2-84
2.21 Printing (SMB)................................................................................................................................ 2-85
2.21.1 TCP/IP Settings............................................................................................................................... 2-85
2.21.2 Print Setting..................................................................................................................................... 2-86
2.21.3 WINS Setting................................................................................................................................... 2-86
2.22 Printing (IPP) .................................................................................................................................. 2-87
2.22.1 TCP/IP Settings............................................................................................................................... 2-87
2.22.2 Web Connection Settings ............................................................................................................... 2-88
2.22.3 IPP Setting....................................................................................................................................... 2-89
2.22.4 IPP Authentication Setting .............................................................................................................. 2-90
2.23 Printing (IPPS)................................................................................................................................ 2-91
2.23.1 Printing (IPP).................................................................................................................................... 2-91
2.23.2 SSL/TLS Setting.............................................................................................................................. 2-92
2.23.3 IPP Authentication Setting .............................................................................................................. 2-92
2.24 Printing (Bonjour) .......................................................................................................................... 2-93
Bonjour Setting................................................................................................................................ 2-93

Contents-4 VL3622/VL4222/VL5022
2.25 Printing (AppleTalk) ....................................................................................................................... 2-94
AppleTalk Setting ............................................................................................................................ 2-94
2.26 Printing (NetWare) ......................................................................................................................... 2-95
2.26.1 NetWare Setting .............................................................................................................................. 2-95
For Remote Printer mode with NetWare 4.x bindery emulation...................................................... 2-96
For the print server mode with NetWare 4.x bindery emulation...................................................... 2-97
For NetWare 4.x Remote Printer mode (NDS)................................................................................. 2-98
For NetWare 4.x/5.x/6 Print Server mode (NDS)............................................................................. 2-99
For NetWare 5.x/6 Novell Distributed Print Service (NDPS).......................................................... 2-100
2.26.2 NetWare Status ............................................................................................................................. 2-101
2.27 Using the WSD print function ..................................................................................................... 2-102
2.27.1 TCP/IP Settings ............................................................................................................................. 2-102
2.27.2 Web Service Common Settings .................................................................................................... 2-103
2.27.3 Printer Settings .............................................................................................................................. 2-104
2.28 Using the WSD scan function..................................................................................................... 2-105
2.28.1 TCP/IP Settings ............................................................................................................................. 2-105
2.28.2 Web Service Common Settings .................................................................................................... 2-106
2.28.3 Scanner Settings ........................................................................................................................... 2-107
2.29 Using SSL for communication from Vista to this machine with WSD .................................... 2-108
2.29.1 TCP/IP Settings ............................................................................................................................. 2-109
2.29.2 SSL/TLS Setting ............................................................................................................................ 2-109
2.29.3 Web Service Common Settings .................................................................................................... 2-109
2.30 Using SSL for communication from this machine to Vista with WSD .................................... 2-110
2.30.1 TCP/IP Settings ............................................................................................................................. 2-110
2.30.2 SSL/TLS Setting ............................................................................................................................ 2-110
2.30.3 Web Service Common Settings .................................................................................................... 2-111
2.30.4 Action for Invalid Certificate .......................................................................................................... 2-111
2.31 Monitoring this machine using the SNMP manager................................................................. 2-112
2.31.1 TCP/IP Settings ............................................................................................................................. 2-112
2.31.2 NetWare Setting ............................................................................................................................ 2-113
2.31.3 SNMP Setting ................................................................................................................................ 2-114
2.32 Providing notification of the status of this machine (E-mail) .................................................. 2-116
2.32.1 TCP/IP Settings ............................................................................................................................. 2-117
2.32.2 E-mail TX (SMTP)........................................................................................................................... 2-117
2.32.3 Status Notification Setting............................................................................................................. 2-118
2.32.4 SMTP over SSL/Start TLS ............................................................................................................. 2-119
2.32.5 SMTP Authentication..................................................................................................................... 2-119
2.32.6 POP before SMTP ......................................................................................................................... 2-119
2.32.7 POP over SSL................................................................................................................................ 2-119
2.32.8 APOP Authentication ..................................................................................................................... 2-119
2.33 Providing notification of the status of this machine (TRAP).................................................... 2-120
2.33.1 TCP/IP Settings ............................................................................................................................. 2-120
2.33.2 NetWare Setting ............................................................................................................................ 2-121
2.33.3 TRAP Setting ................................................................................................................................. 2-122
2.33.4 Status Notification Setting............................................................................................................. 2-122
2.34 Providing notification of the counter information status of this machine via E-mail............ 2-123
2.34.1 TCP/IP Settings ............................................................................................................................. 2-124
2.34.2 E-mail TX (SMTP)........................................................................................................................... 2-124
2.34.3 Total Counter Notification Setting ................................................................................................. 2-125
2.34.4 SMTP over SSL/Start TLS ............................................................................................................. 2-126
2.34.5 SMTP Authentication..................................................................................................................... 2-126
2.34.6 POP before SMTP ......................................................................................................................... 2-126
2.34.7 POP over SSL................................................................................................................................ 2-126
2.34.8 APOP Authentication ..................................................................................................................... 2-126
2.34.9 Meter Count................................................................................................................................... 2-127

VL3622/VL4222/VL5022 Contents-5
2.35 Limiting users using this machine (Machine authentication).................................................. 2-128
2.35.1 User Auth/Account Track.............................................................................................................. 2-129
2.35.2 User Registration........................................................................................................................... 2-130
2.35.3 Account Track Registration........................................................................................................... 2-132
2.36 Limiting users using this machine (Active Directory) .............................................................. 2-133
2.36.1 TCP/IP Settings............................................................................................................................. 2-133
2.36.2 External Server Registration.......................................................................................................... 2-134
2.36.3 User Auth/Account Track.............................................................................................................. 2-135
2.36.4 Default Function Permission ......................................................................................................... 2-136
2.36.5 Date/Time Setting.......................................................................................................................... 2-137
2.37 Limiting users using this machine (Windows domain/workgroup) ........................................ 2-138
2.37.1 TCP/IP Settings............................................................................................................................. 2-138
2.37.2 External Server Registration.......................................................................................................... 2-139
2.37.3 User Auth/Account Track.............................................................................................................. 2-140
2.37.4 Default Function Permission ......................................................................................................... 2-140
2.37.5 Client Setting................................................................................................................................. 2-141
2.37.6 WINS Setting................................................................................................................................. 2-141
2.38 Limiting users using this machine (NDS) .................................................................................. 2-142
2.38.1 External Server Registration.......................................................................................................... 2-143
2.38.2 User Auth/Account Track.............................................................................................................. 2-144
2.38.3 Default Function Permission ......................................................................................................... 2-144
2.38.4 NetWare Setting ............................................................................................................................ 2-145
2.39 Limiting users using this machine (NDS over TCP/IP)............................................................. 2-146
2.39.1 TCP/IP Settings............................................................................................................................. 2-146
2.39.2 External Server Registration.......................................................................................................... 2-147
2.39.3 User Auth/Account Track.............................................................................................................. 2-148
2.39.4 Default Function Permission ......................................................................................................... 2-148
2.40 Limiting users using this machine (LDAP) ................................................................................ 2-149
2.40.1 TCP/IP Settings............................................................................................................................. 2-149
2.40.2 External Server Registration.......................................................................................................... 2-150
2.40.3 User Auth/Account Track.............................................................................................................. 2-152
2.40.4 Default Function Permission ......................................................................................................... 2-152
2.40.5 LDAP over SSL.............................................................................................................................. 2-153
External Server Registration.......................................................................................................... 2-153
Action for Invalid Certificate .......................................................................................................... 2-154
2.41 Performing IP address filtering .................................................................................................. 2-155
2.41.1 TCP/IP Settings............................................................................................................................. 2-155
2.41.2 IP Filtering ..................................................................................................................................... 2-156
2.42 Communicating using IPv6......................................................................................................... 2-157
TCP/IP Setting............................................................................................................................... 2-158
2.43 Communicating using IPsec ...................................................................................................... 2-160
2.43.1 TCP/IP Settings............................................................................................................................. 2-160
2.43.2 IPsec.............................................................................................................................................. 2-161
2.43.3 IKE Setting..................................................................................................................................... 2-162
2.43.4 SA Setting ..................................................................................................................................... 2-162
2.43.5 Peer ............................................................................................................................................... 2-163
2.44 Using the TCP Socket/OpenAPI/FTP server function.............................................................. 2-164
2.44.1 TCP/IP Settings............................................................................................................................. 2-164
2.44.2 SSL/TLS Setting............................................................................................................................ 2-164
2.44.3 TCP Socket Setting....................................................................................................................... 2-165
2.44.4 OpenAPI Setting............................................................................................................................ 2-166
2.44.5 FTP Server Setting ........................................................................................................................ 2-167

Contents-6 VL3622/VL4222/VL5022
2.45 Other items on the Maintenance tab ......................................................................................... 2-168
2.45.1 Using external memory.................................................................................................................. 2-168
External Memory Function Settings .............................................................................................. 2-168
2.45.2 Using the timer function ................................................................................................................ 2-169
Power Save Setting ....................................................................................................................... 2-169
Weekly Timer Setting..................................................................................................................... 2-170
2.45.3 Importing or exporting setting information.................................................................................... 2-171
Import/Export................................................................................................................................. 2-171
2.45.4 Resetting setting information......................................................................................................... 2-172
Network Setting Clear ................................................................................................................... 2-172
Reset.............................................................................................................................................. 2-173
Format All Destination ................................................................................................................... 2-174
2.45.5 Specifying support information ..................................................................................................... 2-175
Online Assistance .......................................................................................................................... 2-175
2.45.6 Registering the header or footer.................................................................................................... 2-176
Header/Footer Registration ........................................................................................................... 2-176
2.45.7 Checking the ROM version............................................................................................................ 2-177
ROM Version.................................................................................................................................. 2-177
2.46 Other items on the Security tab ................................................................................................. 2-178
2.46.1 Limiting accessible destinations by user....................................................................................... 2-178
Reference Allowed Group Registration ......................................................................................... 2-178
Public User Reference Setting....................................................................................................... 2-179
2.46.2 Restricting address registration by a user..................................................................................... 2-180
Permission of Address Change ..................................................................................................... 2-180
2.46.3 Specifying the auto logout time..................................................................................................... 2-181
Auto Logout ................................................................................................................................... 2-181
2.46.4 Specifying the administrator password......................................................................................... 2-182
Administrator Password Setting.................................................................................................... 2-182
2.47 Box tab settings........................................................................................................................... 2-183
2.47.1 Changing user box settings or deleting a user box....................................................................... 2-183
Open User Box .............................................................................................................................. 2-183
2.47.2 Creating a new user box................................................................................................................ 2-185
Create User Box ............................................................................................................................ 2-185
2.47.3 Changing system box settings or deleting system boxes............................................................. 2-186
Open System User Box ................................................................................................................. 2-186
2.47.4 Creating a new system user box ................................................................................................... 2-188
Create System User Box ............................................................................................................... 2-188
2.48 Print Setting tab settings ............................................................................................................ 2-190
2.48.1 Specifying initial settings for the print function ............................................................................. 2-190
Basic Setting.................................................................................................................................. 2-190
2.48.2 Specifying settings for PCL/PS/XPS print..................................................................................... 2-192
PCL Settings.................................................................................................................................. 2-192
PS Setting...................................................................................................................................... 2-193
TIFF Setting ................................................................................................................................... 2-194
XPS Settings.................................................................................................................................. 2-195
2.48.3 Specifying the interface timeout.................................................................................................... 2-196
Interface Setting ............................................................................................................................ 2-196
2.49 Store Address tab settings ......................................................................................................... 2-197
2.49.1 Registering or editing an address book destination...................................................................... 2-197
Address Book ................................................................................................................................ 2-197
2.49.2 Registering or editing a group destination .................................................................................... 2-201
Group............................................................................................................................................. 2-201
2.49.3 Registering or editing a program destination ................................................................................ 2-202
Program address ........................................................................................................................... 2-202
2.49.4 Registering or editing destinations to be temporarily used........................................................... 2-214
Temporary One-Touch .................................................................................................................. 2-214
2.49.5 Registering E-mail subject or text ................................................................................................. 2-214
Subject........................................................................................................................................... 2-214
Text................................................................................................................................................ 2-215

VL3622/VL4222/VL5022 Contents-7
2.49.6 Using an application registered in an external server ................................................................... 2-215
Application Registration ................................................................................................................ 2-217
2.49.7 Simplifying E-mail address entry................................................................................................... 2-219
Prefix/Suffix ................................................................................................................................... 2-219
3 Network Settings
3.1 Displaying the Network Settings screen....................................................................................... 3-3
3.2 Network Settings menu list ............................................................................................................ 3-6
Network Settings screen (1/2) ........................................................................................................... 3-6
Network Settings screen (2/2) ......................................................................................................... 3-15
4 Appendix
4.1 Product Specifications (Network functions)................................................................................. 4-3
4.2 Glossary ........................................................................................................................................... 4-4
5Index

Contents-8 VL3622/VL4222/VL5022